Site_Visit_Questions_and_Answers.doc

CONTRACTOR QUESTION:

1. Do subcontractor consent letters count against the 30-page Past Performance volume limitation?

Draft RFP Section L

F. Part III – Past Performance Information (Evaluation Factor 3)

6. Subcontractor/Teaming Partner Consent

(page 118 of draft RFP)

Subcontractor consent letters do not count against the 30-page Past performance volume limitation.

2. Will tables be considered graphics with regard to allowing 11x17 page size and font size smaller than 11 point?

Draft RFP Section L

C. Specific Instructions, paragraph 6, regarding page and point size for Parts I and II.

Tables are not considered graphics. Accordingly a larger page size and smaller font size are not applicable to tables. Section L of the solicitation has been revised to reflect such.

3. Are all positions called out within each functional area mandatory? Or may the offeror staff each area using an alternative mix of personnel, provided all specified tasks, duties, and responsibilities are accounted for, and American Nationals are accountable for all work assigned in the PWS to ‘Mandatory AN’ individuals?

Draft PWS Chapters 3-8, where specific function positions are called out.

Example: 3.40. SPECIFIC CIVIL ENGINEERING PERSONNEL POSITIONS. In addition to the above requirements, listed below are the qualification and experience requirements for specific Civil Engineering personnel positions.

All positions called out within each functional area of the PWS are considered mandatory. Alternative mix of personnel that are mandatory in all functional areas is not authorized.

4. Once the government has received and reviewed all questions received by Feb. 8, how soon will a new milestone calendar be provided to potential offerors stating anticipated release of the final rfp, submittal deadline, and any interim deadlines?

Email from Anna Rusinowski, 1/22/2013

Please note any questions from the Site Visit and in regards to the DRAFT RFP should be submitted to TSBMC.2@ramstein.af.mil NLT COB Friday 08 Feb 2013. The Government will then post the responses in a Question and Answer format to FebBizOpps on a later date.

Revised milestones have been posted. All prospective offerors are responsible to retrieve updated information via the FBO website. Information and timelines shall be uploaded and revised via this website as we proceed in the process.

5. Will potential offerors have the opportunity for one-on-one conversations with the contracting officer? What is the benefit of attending the pre-bid/pre-proposal conference?

Is this conference date predicated on a specific date for final release of the RFP? Or is this date likely subject to change?

Draft RFP, Section L

5352.215.9001 A pre-bid/pre-proposal conference will be conducted at the USAFE Conference Center, Bldg 306, Ramstein Air Base on 25 Mar 2013 at 08:00 am Central European Time (CET) for the purpose of making all attendees familiar with the solicitation requirements and to provide them the opportunity to raise questions they may have.

The Government does not anticipate to have one-on-one conversations with attendees at the Pre-Proposal Conference. The purpose of the conference is to make all attendees familiar with the solicitation requirements (terms and conditions) and to provide them the opportunity to raise questions to the issued RFP package. The anticipated date for the conference is based on the final release date of the RFP and may be subject to change. All prospective offerors are responsible to retrieve updated information via the FBO website.

5352.215.9001

… Questions to the solicitation shall be accepted by the Government up to 01 Apr 2013.

If the pre-proposal conference is delayed, a new deadline for submission of questions shall be established in the RFP.

7. Is this deadline for submitting proposals predicated on a specific date for final release of the RFP? Or is this date likely subject to change?

Draft RFP, Section L

A. SPECIFIC INSTRUCTIONS:

1. Receipt of Proposals:

2. … (Proposals) must be received no later than 03:00 pm Central European Summer Time (CEST) on 30 Apr 2013.

If the issue date of the RFP is delayed, a new proposal closing date shall be established. All prospective offerors are responsible to retrieve updated information via the FBO website.

8. Will the Government still evaluate projects that, while relevant in other areas, do not meet the “minimum value of $30M annually on one contract…”?

If so, can you explain the system by which you will evaluate projects that meet most criteria but not 100 percent of criteria?

For example, if a project does not meet the $30M annual value but does meets the criteria for multiple functions under one contract performed at multiple locations, large workforce, performance overseas and management of a foreign workforce, experience with Collective Labor Agreement negotiations, contingency support and performance of phase-in/phase-out duties, as well as many or most of the PWS required services, will the project still be considered?

Draft RFP, Section L

PART III – PAST PERFORMANCE INFORMATION (EVALUATION FACTOR 3)

2. PAST PERFORMANCE INFORMATION:

Each offeror shall provide recent past performance information according to the format identified below …. Relevancy in regards to magnitude will be assessed based on, but not limited to, the similarities between a given past performance effort and the TSBMC requirement in terms of overall contract value to include performance of base O&M-type efforts with a minimum value of $30M annually on one contract. …

Draft RFP, Section M

C. Performance Confident Assessment

D. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

… Relevancy in regards to magnitude of effort will be assessed based on, but not limited to, the similarities between a given past performance effort and the TSBMC requirement in terms of overall contract value to include performance of base O&M-type efforts with a minimum value of $30M annually on one contract.

The Government will evaluate all submitted past performance information, provided the information meets the submittal format requirements and limitations in Section L of the RFP.

9. Is FedEx a viable alternative to mailing? Which shipment method is more reliable for receipt?

10. Should a cover/transmittal letter be included, and would it count against page limitations? Does the government have a preference for where this letter should be included?

Draft RFP, Section L

L-3 PROPOSAL PREPARATION INSTRUCTIONS

(Inclusion of a transmittal letter is not addressed. )

The page limitation for all parts is inclusive of all material except: the front and back cover, title page, tabs, and table of contents. The Government has no preference for where this letter should be included.

11. Please confirm that the “# of copies” stated includes the “Original.”

Draft RFP, Section L

Table 1 – Proposal Organization According to the solicitation, the number of copies stated in Table 1 includes the “Original”.

12. Does the word ‘versions’ in this context mean copies?

Draft RFP, Section L

C. Specific Instructions, paragraph 4.

In addition to the specified hard copies, the offeror shall submit two electronic versions of Parts I through III on re-writable CDs/DVDs.

Correct. The language has been revised in the RFP.

13. Is two-column format allowed?

Draft RFP, Section L

L-3 PROPOSAL PREPARATION INSTRUCTIONS (Page layouts are not addressed. )

The solicitation does not prohibit use of two-column format.

Para. L-3, C. however addresses the page set-up.

14. What housing or other operations will the offeror support in Istanbul?

Draft PWS, Section 3.34. (ISTANBUL, IZMIR, ANKARA, & MORON) OFF-BASE HOUSING SUPPORT. Manage and implement an off-base housing program IAW AFI 32-6001. Maintain a list of available housing and provide personalized assistance for off-base housing matters. Monitor the Automated Housing Referral Network (AHRN) on a daily basis, if applicable. Assist customers in locating off-base housing and finalizing housing agreements. Prepare the Housing Referral Office Rental Agreement form and the rental condition checklist. Provide utilities information and translation and/or interpreter assistance as required. Act as liaison between housing customers and landlords during lease negotiations and lease terminations. Assist members in settling disputes with landlords. Provide community information brochures. Inspect local community housing to ensure adequacy.

(Workload data includes entries, primarily pertaining to real estate/housing/financial management/maintenance work in Istanbul, along with other tasks there. ) Istanbul support shall be provided according to Chapter 3 of the PWS.

(Appendix A) A copy of the Government Furnished Property listing shall be provided as part of the RFP. The listing does not reflect the serial number and capacity of each equipment item.

APPENDIX A

The 6 generators at Patriot Village and 4 generators at the main power plant are all part of Appendix A.

17. Do positions described in 6.18.5 through 6.23.4.1 apply only to Incirlik? Please verify.

For clarification across all sections, would the government provide a listing of all called-out positions by site?

Section J, Attachment 1 – Performance Work

Statement 6.18.5 through 6.23.4.1. (Items 6.18.1 through 6.18.4 are designated as Moron positions. Remaining positions are not designated.

All called-out (mandatory) positions are already identified throughout the PWS, at the end of each chapter. For those postions that don’t show a specific location, the contractor will have to determine the location of that position based on the performance (PWS) requirements and applicable place of performance.

5.1.7 Flight Meals

(Requirement stated:

Provide no-notice meals within 30 minutes of notification and bulk food within one hour of notification. ) AFMAN 34-240 is the correct reference and uses the term ‘bulk subsistence'. The PWS Chapter 5 has been revised.

On Page 68 of 122, the DRFP states that “The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) subpart 31.2 in effect on the date of this contract and the terms of this contract.”

FAR clause 52.216-7 has been removed from the RFP.

20. Would you consider that the past performance of the individuals be counted as the company past performance?

It is a fact that in the follow on contract to this type of project, the awardee hires almost 80% of the employees of the incumbent contractor, if the awardee is not the incumbent. That is, “Companies come and go. But people stay.”

The Government shall consider past performance of key personnel, who have relevant experience, sub-contractors that will perform major or critical aspects of the requirement, as well as teaming partners in the past performance evaluation for the principal offeror, as applicable. Key personnel has been defined in Section L of the solicitation.

21. Does the Turkish National Employee Listing, Attch 7, include all the Turkish National employees presently, as of Jan, 2013, working for the incumbent?

22. Does the Spanish National Employee Listing, Attch 8, include all the Spanish National employees presently, as of Jan, 2013, working for the incumbent?

23. Does the new contractor have no legal obligation to pay the severance payment to non-Turkish or non-Spanish national employees?

The contractor has a legal obligation to pay severance to any employee when required by the anticipated contract, Collective Labor Agreement or applicable labor law.

24. If there are new listings, is the Government going to post them?

The Government may post more current employee listings by amendment during the acquisition process. All prospective offerors are responsible to retrieve updated information via the FBO website.

25. When visiting Phantom Housing we notice a lot of mold growing on the sidewalks and housing, would this house meet the minimum requirements under the new PWS?

Mold abatement is a requirement in Chapter 3 of the PWS.

26. Are life guards for the Pools provided by the contractor?

According to the PWS Chapter 5, Lifeguard Services are a requirement for the contractor to perform.

27. Are U-drive vehicles provided by transportation at all locations and if they are does the government provide or are they COCO?

U-drive vehicles are Government provided at all locations.

28. Does the Transportation department provide Body Shop work and if so to what level do they provide it?

Body shop work is a requirement according to PWS Chapter 6.

29. During the site visit at all locations Golf carts where seen being used by the incumbent contractor, are those provided by the government?

Golf carts are not provided as Government Furnished Property.

30. Does the Golf course at Incirlik have a central watering system that covers all areas requiring watering?

Yes, Incirlik has a central watering system that covers all areas.

31. At Incirlik we saw several Computers and TV being used in the community center; is the maintenance and inventory of these items covered under this contract?

Maintenance and inventory of computers and TVs are not a requirement under this RFP.

32. AT OCDT in several areas (air Handler rooms) it appeared that these areas could have Asbestos that was used in the original construction. If so, has it all been encapsulated and rendered harmless and if so will the process of monitoring these areas and maintaining the encapsulation and possible removal of this hazard be part of the new contract?

The contractor is responsible for asbestos abatement management according to PWS Chapter 3.

33. Several Computers were noticed in the Library at the ASF School will those be the responsibility of the contractor?

No, the contractor is not responsible for these computers.

34. The actual Gym equipment being used at the ASF School will that be the responsibility of the contractor?

ASF School Gym equipment will not be the responsibility of the contractor.

35. Will Snow removal on the sidewalks around the ASF School be the responsibility of the contractor?

Yes, the contractor must provide a snow and ice control program IAW PWS Chapter 3.

36. Will the contractor conduct housekeeping in the AFOSI areas at all locations?

The contractor shall conduct housekeeping in the AFOSI areas IAW PWS Chapter 5 and Appendix D.

37. Do all clinic and hospital areas contained on this contract have to comply with the Joint Commission?

The Contractor is responsible for preventive maintenance at the clinic IAW PWS Chapter 8.

38. Can the government provide maps showing areas to be mowed at all locations? Can the maps show if the mowing is improved VS unimproved cutting?

Mowing maps for Spain and Turkey shall be provided as part of the RFP, as an Appendix to the PWS. They identify the improved/unimproved cutting areas.

39. At all locations is the cable TV system on the contract?

The cable TV system is not on the contract.

40. What types of classes are held at Moron base gym by the contractor and the frequency?

The types and frequencies of classes held at the Moron base gym are described in Appendix A, Chapter 5.

41. The Piano tuning and maintenance in the TLF area at Moron the responsibility of the contractor?

No, piano tuning services are not a requirement.

42. How does the contractor dispose of the grease used in the cooking facilities throughout the contract?

PWS Chapter 3 has been revised.

43. Notice fire extinguishers placed in Eagle Housing at Incirlik. Is the maintenance and accountability of these fire extinguishers the responsibility of the contractor? Same question for appliances (refrigerator, Stove, washer and dryer)?

No, fire extinguishers are not required and are being removed through attrition.

FMO-supplied appliances are accounted for and maintained by the contractor as described in Chapter 3 of the PWS.

44. At Incirlick are there oil water separators used around the Hazardous material storage area? If so are they the responsibility of the contractor?

There are no oil water separators near the HAZMAT Material Storage Facility.

45. Is the TSA screening equipment at the PAC’s terminal at all locations a contractor responsibility?

No, the TSA screening equipment is not a responsibility under this acquisition.

Based on nature of the work required under the requirement in Turkey and Spain a 3-year window for past performance information to be recent is considered in the Government’s best interest. No change is being made.

L-3 PROPOSAL PREPARATION INSTRUCTIONS

Page margins are not addressed.

Pages must have a minimum 1 inch margin for all four margins.

E. PART II – PRICE/CONTRACT DOCUMENTATION PROPOSAL

DEPARTMENT OF LABOR EQUAL EMPLOYMENT OPPORTUNITY CLEARANCE (EEOC): In accordance with FAR Subpart 22.805, in order for the Contracting Officer to request clearance from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office, Section J, Attachment 11 shall be completed and submitted as part of Part II. Provide the date of the most recent Pre-Award On-Site Equal Opportunity Review (if any), and name and address of the cognizant U.S. Department of Labor, Office of Federal Compliance Programs Office. Preaward clearances for contracts and subcontracts of $10 million or more are required unless the contractor is listed in OFCCP’s National Preaward Registry. If an offeror is listed in OFCCP’s National Preaward Registry, submit verification of the registry with the completed attachment. More information is available at www.dol-esa.gov/preaward/.

Attachment #11 is a Sample Subcontractor Consent Letter.

However, Attachment #10 is a DOL EEOC Clearance Request Information form.

Revision made for consistency.

PART III – PAST PERFORMANCE INFORMATION (EVALUATION FACTOR 3)

6. SUBCONTRACTOR/TEAMING PARTNER CONSENT: Past performance information pertaining to a Subcontractor/Teaming Partner cannot be disclosed to the prime offeror without the subcontractor’s/ teaming partner’s consent. Past performance information from subcontractors/teaming partners that is not supported by a consent letter will not be considered for evaluation. A sample subcontractor/teaming partner consent letter is provided as

There is no Attachment L-2.

However, Attachment #11 is Sample Subcontractor Consent Letter.

Revision made, Attachment #11 of the RFP is the sample form the Government would like offerors to follow in obtaining Subcontractor/Teaming Partner Consent.

The draft PWS contains numerous questions and notations in tracked-changes mode.

All questions/comments in the tracked-changes mode have been addressed by the Government and the PWS was finalized.

H-9 EQUITABLE ADJUSTMENT FOR FLUCTUATIONS IN VALUE OF FOREIGN CURRENCY.

(Page 62/63 of Draft RFP)

H-9 item (c) reads, “The contractor is required to provide on a monthly basis …” Complete verbiage shall be provided in the formal solicitation package.

53. At a minimum, how many business days does it currently take to receive Express Mail parcels from the United States?

How many days should be allowed?

Will the government consider electronic submittal as an alternative to hard copies?

All parts, paper and electronic, shall be mailed to 700 Contracting Squadron/USAFE CONS Specialized Flight, Attn: TSBMC II Team, Unit 3115, APO AE 09021 (when mailing from the US) or delivered to 700 Contracting Squadron/USAFE CONS Specialized Flight, Attn: TSBMC II Team, Kapaun Air Station, Geb 2767, Room 315, 67661 Kaiserslautern, Germany (when mailing from outside the US).

In addition to concerns about transit time for submitting offeors via U.S. Mail, offerors are cautioned about the possibility that the base gate can be closed to visitors at any time for exercises.

The Government is not directing or suggesting any shipping methods. It is the offerors’ sole responsibility to ensure timely receipt of their proposal at final destination. Electronic submittal is not considered a suitable alternative and is not authorized due to the bulkiness of the project.

Moron AB: Refueling capabilities are no longer a requirement of the revised PWS.

93. Will the Government align the number of contingency Flight meals that are shown in the two tables, both in Chapters 5 and 9?

Chapter 5 Workload Estimates - Spain, Level 1 Contingency Support indicates 650 Flight Meals Served per month. Chapter 9 indicates the average flight meals for 2009 and 2010 respectively, were 79 and 128. Please clarify the differences.

Appendix A Workload Estimates

AND

Chapter 9 – Contingency Services, Workload Estimates - Spain

AND

Chapter 5 - Force Support Services (Dining Facility Moron)

Force Support Services - Table

Table with Contingency Food Service Operations (Flight Meals served) doesn't show additional dinner and weekend meal counts described in the PWS.

Chapter 9 requirements (Contingency Level I) have been removed from the PWS for Moron AB.

O&M workload data for Moron AB has been validated and reflects US Goverment estimates based on historical data.

94. Would the Government provide a plug numbers to the RFP that would clarify the following?

1. Where are the lawsuits (what countries, etc)?

2. Is this 75 lawsuits per year?

3. How is the playing field leveled; i.e., will a plug number be given?

4. What CLIN will be used to identify legal costs?

Chapter 1 - General Requirements: Workload Estimates

Spain & Turkey

Retain legal counsel to resolve lawsuits; Approximately 75 lawsuits at any given time

The workload data calls for approximately 75 on-going lawsuits to be handled at any given time during contract performance.

The Government anticipates that the lawsuits will require support in Turkey and Spain.

The cost for retaining legal counsel to resolve those lawsuits need to be considered part of the Fixed-Price Costs in the contract, as identified in the RFP.

95. Would the Government consider reassigning the Chapter 8 Patriot Village Contingency support requirements to Chapter 9 - Contingency Services?

Chapter 9 - Contingency Services: Workload Estimates

Turkey

The Custodial Services and Recurring Maintenance for contingency support via Patriot Village are included in Chapter 8 of the PWS, yet are identified in Chapter 9.0 of the Workload Data.

The Government has reviewed the PWS and determined that Chapter 8 is the appropriate location for Patriot Village Contingency Support. No changes will be made as a result of this question.

Evaluation Criteria

Oral Presentation Oral Presentations will not be used during acquisition.

PWS Section II GFP and Services;

Appendix A Workload Estimates

Equipment List, Istanbul All available data is reflected in the provided Appendices. No changes will be made as a result of this question.

Appendix A Workload Estimates

Facilities List, Istanbul

See response on 97.

Appendix A Workload Estimates;

Appendix I Vehicle Authorization Listing – Turkey

Vehicle List, Istanbul

All available data is reflected in the PWS and associated Appendices. All vehicles are listed on the VALs attached to the PWS. No changes will be made as a result of this question.

100. Would the Government issue a revised Instruction set that reflects the current FFP cost requirements?

Appendix H - Instructions for Cost Element Breakdown

The Instruction document contains definitions that are applicable to a CPFF contract, such as: Cost Performance Summary, Budget-Actual-Variance.

Appendix H has been revised and will be issued with the RFP. All prospective offerors are responsible to retrieve updated information via the FBO website.

101. We request the Government provide additional columns to Attachment 7 identifying the job title from Appendix 2 of the collective labor agreement for Turkey for each listed employee and the site of performance (Incirlik, Ankara, or Izmir) so that offerors may reasonably understand what positions are currently staffed in what locations to determine what positions are overstaffed requiring severance.

Failure to provide this information will provide the incumbent an unfair advantage and result in higher pricing from the competitors.

Section L paragraph L-3. E.2 Price/contract document proposal instructions and

Section J Attachment 7 Turkish National employee listing.

Paragraph 2 of the Price/contract document proposal instructions indicates "Offerors considering mass severance of employees, that are no longer required in performance of the contract, shall propose mass severance as well as retention in the base year."

It goes on to say “Calculation by the offeror shall be based on the provided Turkish/Spanish Employee listings, taking into consideration the maximum possible mass severance cost according to labor law requirements." The information provided by Attachment 7 is inadequate for this purpose.

The requested data is unavailable as it would reveal the incumbent’s manning structure and solution. It is the offeror’s responsibility to propose a technical solution to meet the contract requirements.

102. Please clarify if CLIN 0004 is to provide a full 52 weeks of extended operating hours and tasks or some specific fraction of 52 weeks or if no price is required since the work will be negotiated after award.

1.13 MISSION ESSENTIAL SERVICES: Mission essential services are minimum support required to sustain flying operations and maintain key infrastructure. Provide the services designated as mission essential services in accordance with the terms and conditions of the contract during period of crisis. The mission essential services are:

1.13.1 TURKEY (ALL LOCATIONS): CIVIL ENGINEERING - Base Power Plant, Water Production & Sewage Treatment, Runway Sweepers, Fire Department, Liquid Fuels Maintenance, After Duty Emergency Services for Electrical and Mechanical systems; LOGISTICS – MICAP Delivery (TMO), Vehicle Operations, Emergency Vehicle Maintenance for Fire Trucks, MHE, Wreckers, Refuelers, and Command & Control Vehicles, Air Terminal Operations Center; SERVICES – Dining Facility with all food service options.

The Requirements can be met. The facilities provide the capabilities to satisfy the needs of the individual locations.

104. Question: Will the Government please provide the Turkish and Spanish SOFAs as attachments to the solicitation?

Question: Will the Government please provide the text of applicable SOFAs?

Reference: RFP Section L, Part I, Subfactor 2

Discussion: Evaluation Factor I, Subfactor 2 asks for “a description of the offeror’s organization and approach to address Status of Forces Agreement (SOFA)”. However, the Turkish and Spanish SOFAs are not included with the solicitation.

It is the responsbility of the offeror to locate up to date information on applicable SOFAs, labor laws, and other applicable regulations necessary to meet the requirements of the solicitation.

105. Question: If a Foreign Employer is used to provide American National employees, for example as a subcontractor, how will OASDI, Medicare, FUTA and SUTA payments be normalized for comparability purposes?

Reference: RFP Section H, H-12

Discussion: The RFP is silent in regards to OASDI (Social Security), Medicare, FUTA and SUTA payments by Foreign Employers? Foreign Employers of American Nationals are not held to the same standard with regards to OASDI and Medicare payments, this could create a difficult environment to evaluate pricing.

Pricing evaluation shall be accomplished in accordance with the solicitation, no preference will be given based on the location of the “employer”.

106. Question: Will the Government set currency exchange rates in the RFP for bidding purposes so that all bids are comparable and performance risk is understood?

Reference: RFP Section H, H-9

Discussion: The RFP is silent in regards to the currency exchange rate to be used for bidding purposes. Without a common exchange rate, it will be difficult to compare bids and/or understand associated performance risk based upon currency fluctuations between proposal submittal and the first day of execution. A bidder could use an unrealistic bid rate which could present significant performance risk.

The solicitation contains a requirement for the offerors to propose, as part of their price proposal, all foreign currency exchange rates (other than EURO Currency), that were applied in calculating the proposed prices. These proposed rates will be evaluated as part of the price evaluation.

Spain: Currently Spain does not provide housing for AN contractors.

108. Question: Will the Government set the rate at the World Bank Rate at time of contract award and provide equitable adjustment, as applicable, to proposed cost during the period from proposal submission to contract start?

Reference: Special Contract Requirement H-9 (pg 62 of 122); entitled - "Equitable Adjustment for Fluctuations in Value of Foreign Currency.”

Discussion: This requirement addresses fluctuations in value of foreign currency during the period of performance, but is silent in reference to the period from proposal submission until contract start, which under current plan appears to be 17 months

The solicitation contains a requirement for the offerors to propose, as part of their price proposal, all foreign currency exchange rates (other than EURO), that were applied in calculating the contract prices. Those rates shall be the base rates for the Foreign Currency Fluctuation.

Special contract clause in Section H of the RFP describes the Foreign Currency adjustment process.

109. Question: Will the Government please list all required reports in the Appendix B, “Required Reports” to ensure clarity?

Reference: PWS in its entirety

Discussion: Throughout the PWS there are reports indicated that are not listed in the "Required Reports” section of Appendix B.

The list of required reports (Appendix B) is not all inclusive. The contractor is held liable to provide all reports listed in Appendix B as well as all reports driven by the given regulations/policies throughout the PWS.

110. Question: Is the intent to maintain this of level maintenance for housing units during normal change of occupancy (usually about 2 weeks per unit), or is this period extended for units that are intended not to be occupied for longer periods, due to reduction in housing needs? If so, please provide an estimated number of units that will be in this status on an annual basis.

Reference: PWS 3.26.2 (pg. 22) entitled "Grounds Maintenance.”

Discussion: Referenced text states, “The grounds around all vacant MFH units and common areas shall be maintained to housing brochure standards.” No clear definition of what the Government’s intent is for the requirement around vacant housing.

According to PWS, Chapter 3, Grounds maintenance standards will be maintained to housing brochure standards, regardless of occupancy status.

111. Question: Will the Government please readdress the "Contractor Personnel Meals” language to accurately describe the requirement?

Reference: PWS 5.1.9.2 (pg. 44) entitled "Contractor Personnel Meals.”

Discussion: Referenced paragraph directs that contractor personnel that eat at the Government dining facilities must pay for their meal to include the surcharge. It also forbids the bringing of food from other sources into the dining facility or flight kitchen. This provision is understandable for American national personnel. However, situations at both Moron and Incirlik could impact local national (LN) employees that work for the contractor.

At Moron, all Spanish employees (contractor’s and the US Government's) can eat at the dining facility per base policy. The LN employees have historically paid for their meals at the basic rate without paying the "surcharge". The reason for this is because in accordance with Spanish labor law the employees only have to pay for the meals cost without any mark-up, which is what the "surcharge" represents. This was confirmed via a Spanish court decree (decision) when an employee of a previous BMC contractor took the matter to court and won his case.

Historically, the situation in Turkey has not been the same as in Spain. However, it only impacts the Turkish national (TN) employees that work in the Incirlik dining facility. Historically, the TNs that work at the dining facility have eaten their lunch meal for free (the meal has been accounted in the AF system in the same manner as that of an individual on meal card). The reason this came to be was the fact the Government doesn't allow the TNs to bring their own food into the dining facility so they do not really have a place to eat their "brown bag" lunch if they were so inclined.