Appendix_B--Required_Reports_7_FEB_13.xlsx
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Appendix B-Required Reports
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Reports APPENDIX B, Required Reports
General Requirements--Appendix A bauchl: bauchl:
HULL: Blocks in yellow added 28 Dec 12 for CMR requirement. This is the ONLY change to this document.
| DATA ITEM NO. | DESCRIPTION | PWS REFERENCE | REFERENCE/GUIDANCE | FREQUENCY/UPDATE | FORMAT |
| A001 | Contractor Manpower Report | 1.15 | N/A | Annually, not later than 31 October | |
| Program Management--Appendix B | |||||
| DATA ITEM NO. | DESCRIPTION | PWS REFERENCE | REGULATORY REFERENCE | FREQUENCY/UPDATE | |
| B001 | Management Performance Assessment Plan | 2.4. | N/A | 30 Days after Phase In Start, update within 10 days after changes occur | |
| B002 | Performance Assessment Data and Metrics | 2.4 | N/A | Draft prior to contract start date, 5 days before Quarterly PSRM Meeting | |
| B003 | Property Administration Plan | N/A | FAR 52.245-1 | Contract Start Date and Annual, | |
| B004 | Cost Element Breakout (CEB) | 2.8 | N/A | 15 Calendar Days after the end of each month | |
| B005 | Workload Data | Appendix A | present similar to estimated wkld | Annually | |
| B006 | Currency Fluctuation Adjustment Report | H-7 Clause | 30 days from the end of each monthly performance period |
| Logistics--Appendix C | ||||
| DATA ITEM NO. | DESCRIPTION | REF | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| C001 | VERIFICATION STATUS REPORT FOR THE MAJOR ITEMS OF EQUIPMENT (MIE) | 6.3 | DEFENSE ECONOMIC COOPERATION AGREEMENT OF 1980, ARTICLE V, 2A | SEMI-ANNUALLY |
| C002 | AMMUNITION/WEAPONS VERIFICATION REPORT | 6.4 | USDRT MEMO 60-2 WEAPONS/MUNITIONS STATUS REPORT AND MOVEMENT REQUIREMENTS | QUARTERLY |
| C003 | UNUSED TICKET REPORTS AND QUARTERLY PREMIUM CLASS TRAVEL | 6.8.3 | Defense Transportation Regulation, 4500.9, Part I; AFI 24-101 | QUARTERLY NLT 20TH CALENDAR DAY |
| C004 | CONSOLIDATED BILLING ACCOUNT RECONCILIATION | 6.8.3 | AFI 24-101 | MONTHLY |
| C005 | Wood Packaging Program Reports ON-HAND REPORT | 6.8.2, 6.8.2.1 | AFI 24-203 | MONTHLY |
| C006 | WOOD PACKAGING PROGRAM ANNUAL AUDIT | 6.8.2, 6.8.2.1 | AFI 24-203 | ANNUALLY |
| C007 | Military Installation Outloading Readiness Reporting | 6.8.2, 6.8.2.1 | Defense Transportation Regulation, 4500.9, Part III, Chpt 302 | ANNUALLY |
| C008 | TRANSPORTATION DISCREPANCY REPORTS | 6.8.2, 6.8.2.1 | Defense Transportation Regulation, 4500.9, Part II, Chpt 210 | AS REQUIRED |
| C009 | Outbound Personal Property, DPM and QA Inspection Records | 6.8.4, 6.8.4.1 | Defense Transportation Regulation, 4500.9, Part IV | AS REQUIRED |
| C010 | Inbound Personal Property, DPM and QA Inspection Records | 6.8.5 | Defense Transportation Regulation, 4500.9, Part IV | AS REQUIRED |
| C011 | Customs Border Clearance Agent Program Reports | 6.9 | Defense Transportation Regulation, 4500.9, Part V | AS REQUIRED |
| C012 | Turkish Beyanne Customs | 6.9.2 | Turkish Circular (Host Nation Regulation) | AS REQUIRED |
| C013 | WEAPONS RECONCILIATION | AFI 25-101 | ANNUALLY | |
| C014 | INVENTORY ANALYSIS | 6.1.2 | AFI 25-101 | MONTHLY |
| C015 | INVENTORY ACCURACY RATE COMPUTATION | 6.6 | AFI 25-101 | SEMI-ANNUALLY |
| C016 | EQUIPMENT INVENTORY (AGE) | 6 | AFI 21-101 | QUARTERLY |
| C017 | UPLOAD DAILY OLVIMS FILE TO VEMSO COP | 6.1.2 | AFI 24-302 PARAGRAPH 4.31.2. | DAILY |
| C018 | UPLOAD MONTHLY FILE TO VEMSO COP | 6.1.2 | AFI 24-302 PARAGRAPH 4.31.3. | MONTHLY |
| C019 | UPLOAD QUARTERLY FILE TO VEMSO COP | 6.1.2 | AFR 24-302 PARAGRAPH 4.31.4. | NLT 15TH CALENDAR DAY OF FOLLOWING MONTH |
| C020 | PROVIDE VEHICLE MISUSE CONSOLIDATION REPORT TO HQ USAFE/A4RVO | 6.1.2 | AFI 24-301 | ANNUALLY |
| C021 | PROVIDE VEHICLE PRIORITY RECALL LISTING TO VEHICLE OPERATIONS | 6.1.2 | AFI 24-302 PARAGRAPH 4.12. | ANNUALLY |
| C022 | PROVIDE MINIMUM ESSENTIAL LISTING TO VEHICLE CONTROL OFFICERS AND VEHICLE OPERATIONS | 6.1.2 | AFI 24-302 PARAGRAPH 4.12. | ANNUALLY |
| C023 | SUBMIT WORK ORDER RESIDUE LISTING TO VEMSO | 6.1.2 | AFI 24-302 PARAGRAPH 5.2.14. | MONTHLY |
| C024 | PROVIDE UTILIZATION/ROTATION ANALYSIS TO VEMSO | 6.1.2 | AFI 24-302 PARAGRAPH 4.38.4. | ANNUALLY |
| C025 | PROVIDE VEHICLE CONTROL FUNCTION SAV REPORTS TO VCOS AND COMMANDER | 6.1.2 | AFI 24-302 PARAGRAPH 4.53.5. | ANNUALLY |
| C026 | PROVIDE VEHICLE ASSESSMENT INSPECTION RESULTS TO UNIT VCOS AND UNIT COMMANDER | 6.1.2 | AFI 24-302 PARAGRAPH 4.53.8.6 | SEMI-ANUALLY |
| C027 | QUARTERLY VEHICLE LIST TO FUELS MANAGEMENT | 6.1.2 | AFI 24-302 PARAGRAPH 4.1.18 | QUARTERLY |
| C028 | PROVIDE DEPOT MAINTENANCE PLAN TO VEMSO | 6.1.2 | AFI 24-302 PARAGRAPH 4.1..6. | ANNUALLY |
| C029 | PROVIDE SCHEDULED MAINTENANCE PLAN TO VCOS | 6.1.2 | AFI 24-302 4.1.10 AND T.O. 36-1-191 TABLE 3.1. | ANNUALLY |
| C030 | PROVIDE CA/CRL ANNUAL VALIDATION TO SUPPLY CUSTOMER SERVICE | 6.1.2 | AFI 24-302 PARAGRAPH 4.59. | ANNUALLY |
| C031 | KEY PERSONAL INDICATOR (KPI) ANALYSES | 6.1.3 | AFI 24-301 | MONTHLY |
| C032 | International Commercial Transportation Branch (ICTB) Report | 6.9.1 | Defense Transportation Regulation, 4500.9, Part V, Chpt 510; OPR: : HQ, USEUCOM, ECJ4-EDDOC-ICTB | QUARTERLY |
| C033 | CUSTOMS REPORT | 6.9.1 | Defense Transportation Regulation, 4500.9, Part V, Chpt 510; OPR: EUCOM | 20 CALENDAR DAYS AFTER CLOSEOUT OF QUARTER |
| C034 | CUSTOMS STAMP INVENTORY | 6.9.1 | Defense Transportation Regulation, 4500.9, Part V, Chpt 510; OPR: EUCOM | 20 OCTOBER ANNUALLY |
| C035 | AGE IN-COMMISSION REPORT | 6.0.1 | N/A | Weekly |
| C036 | AGE EQUIPMENT INVENTORY | 6.0.1 | N/A | Quarterly |
| Civil Engineering--Appendix D | ||||
| DATA ITEM NO. | DESCRIPTION | REF | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| D001 | Base to Command Briefing | 3.2 | USAFE | As Required by USAFE - Annually |
| D002 | O&M Spend Plan | 3.5 | Base Level, AFI 32-601 (AFI 65-601 V1 and V2) | Annually via USAFE Data Call |
| D003 | Investment Equipment Budget | 3.5 | AFI 65-601 V1 and V2 | Annually or as required via USAFE Data Call |
| D004 | Military Family Housing Budget | 3.5 | AFI 65-601 V1 and V2 | Annualy via USAFE Data Call |
| D005 | Reimbursement Budget | 3.5 | AFI 65-601 V1 and V2, Base Level Data Call | As Required |
| D006 | Request for Tax Exempt for Electricity | 3.5 | AFI 65-601 V1 and V2 | As Required |
| D007 | Reimburseable Cost Report | 3.5 | AFI 65-601 V1 and V2 | Monthly |
| D008 | USAFE Real Property Inventory Detail Report | 3.6 | AFI 32-9005 | Annually or As Required |
| D009 | USAFE Installation characteristics Report | 3.6 | AFI 32-9005, USAFE | NLT 15 calendar days after change is effective |
| D010 | Trend Analysis Report | 3.9 | Base Level | Quarterly |
| D011 | Explosive Siting Package | 3.11 | AFM 91-201, USAFE Supp 1 | As Required |
| D012 | Airspace and Airfield Waiver Package | 3.11 | AFI 32-7062; AFM 91-201, USAFE Supp 1 | Annually |
| D013 | Base Comprehensive Plan | 3.11 | AFI 32-7062 | Annually and as required per USAFE |
| D014 | Architectural Compatibility Guide | 3.11 | USAFE Guidance | Annually |
| D015 | Air Force Energy Reporting System (AFERS) | 3.3.5 | AFPD 23-3 | Monthly |
| D016 | Energy Contingency Plan | 3.15 | AFI 32-1051 | Annually |
| D017 | Integrated Natural Resource Management Plan incl. T&E | 3.16 | AFI 32-7064; USAFEI 32-7065; FGS | As Required and as changes are needed |
| D018 | Facility Asbestos Register | 3.18 | AFI 32-1052 | As Required |
| D019 | Hazardous Waste Management Plan | 3.19 | AFI 32-7042; AFP 32-7043; USAFEI 32-7042 | As Required |
| D020 | Spill/HAZMAT Response Plan | 3.19 | AFM 32-4013; AFI 32-7020 | As Required |
| D021 | Lead-Based Paint Management Plan | 3.19 | FGS | As Required |
| D022 | Pollution Prevention Management Plan | 3.19 | AFI 32-7080; USAFE Supp. | As Required |
| D023 | Stormwater Pollution Prevention Program | 3.19 | AFI 32-7041 | As Required |
| D024 | Air Emission Source Survey | 3.19 | AFI 32-7040; USAFEI 32-7040 | As Required |
| D025 | Storage Management Plan | 3.19 | AFI 32-7044; AFI 23-204 | As Required |
| D026 | HWAP/HWSA Inspection/Disposal Records | 3.19 | AFI 32-7042; FGS | Quarterly |
| D027 | Operational Drinking Water Sampling Plan | 3.19 | FGS | As Required |
| D028 | Recurring Work Program Schedule | 3.21.3 | AFI 32-1001 | Monthly |
| D029 | In-Service Work Plan | 3.21.3 | per contracto | Monthly |
| D030 | RPIE Listing and Maintenance Schedule | 3.21.3 | Base Level | Annually |
| D031 | Ozone Depleting Substances Report | 3.21.7 | AFI 32-7086 | Quarterly |
| D032 | Barrier Engagement and Certification Report | 3.25.2 | AFI 32-1043 USAFE Sups 1.3.3.6/7 | As Required |
| D033 | Certified Playground Safety Inspection Audits | 3.26.2 | USAFE | Quarterly |
| D034 | Turkey Only: Snow and Ice Control Plan | 3.26.2.4 | AFI 32-1002; USAFE | Annually |
| D035 | Pest Contol Report | 3.26.3 | AFI 32-1053 | Quarterly |
| D036 | Pesticide Usage Report | 3.26.3 | AFI 32-1053 | Annually |
| D037 | Pest Management Plan | 3.26.3 | AFI 32-1053 | Annually |
| D038 | Corrosion Control Program | 3.28.1 | AFI 32-1054; UFC 3-570-06 | Annually |
| D039 | Emergency Generator Inventory | 3.28.1 | AFI 32-1063 | Annually |
| D040 | Water Utility Operation Log | 3.28.3 | AFI 32-1067 | Monthly |
| D041 | Water Teatment Log for Steam & Hot Water Boilers | 3.29.3 | AFI 32-1068 | As Required |
| D042 | Water Pollution Control Utility Operating Log | 3.29.3 | AFI 91-32 | Monthly |
| D043 | Occupancy Rate for MFH | 3.33 | USAFE | Quarterly via ACES Data Pull |
| D044 | Occupancy Rate for UPH | 3.33 | USAFE | Quarterly via ACES Data Pull |
| D045 | NFPA 1201/FESAP Checklist | 3.36 | AFI 32-2001 | Annually |
| D046 | Weapons of Mass Destruction Response Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D047 | Pre-Incident Action Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D048 | Aircraft Emergency Response Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D049 | Structural Emergency Response Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D050 | Risk Management Plans | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D051 | Environmental Pollution Response Plan | 3.36.1 | AFI 32-2001 | Annually |
| D052 | Hazardous Materials Emergency Response Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D053 | Selective Response Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D054 | Confined Space Rescue Plan | 3.36.1 | AFI 32-2001 | Bi-Annually |
| D055 | Emergency Medical Response Plan | 3.36.1 | AFI 32-2001 | Annually |
| Safety, Occupational Health, Industrial Hygiene & Ambulance Services--Appendix E | ||||
| DATA ITEM NO. | DESCRIPTION | PWS REFERENCE | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| E001 | Safety & Occupational Health Program | 7 | Sec 1, Chap 3, Para 3.1.1. | 45 Calendar Days after Phase In Start Date, NLT 10 days after change occurs |
| E002 | Pre-Hospital Care Report | 7.4.4 | Sec 1, Chap 3, Para 3.5.4. | Provide to Medical Aid Station within 1 day of response |
| E003 | OHIH Program Assessment | 7.0/7.2.7 | Sec I, Chap 3, Para 3.4.7 | 90 Calendar Days after Phase In Start Date, annually thereafter |
| E004 | Izmir Annual Safety Inspection | 7.2 | Sec I, Chap 3, Para 3.2.4 | Annuallly |
| Force Support Services--Appendix F | ||||
| DATA ITEM NO. | DESCRIPTION | PWS REFERENCE | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| F001 | Food Service Accounting Records | 5.1, 5.1.9 | AFI 34-239 & AFMAN 34-240 | Monthly |
| F002 | Subsistence Inventory | 5.1, 5.1.2 | AFI 34-239 & AFMAN 34-240 | Monthly |
| F003 | Cleaning, Housekeeping & Sanitation Schedule | 5.1, 5.1.11 | Food Code & AFI 64- | Monthly |
| F004 | Food Service Long Range Plan | 5.1 | AFI 34-239 & AFMAN 34-240 | Annually |
| F005 | Lodging Long Range 5 YR Plan | 5.4.1 | AFI 34-246 | Annually |
| F006 | Lodging NAF Budgets | 5.4.3 | AFI 34-246 | Monthly |
| F007 | Fitness and Sports Equipment Upgrade Plan | 5.6.4 | AFI 34-266 | Annually |
| F008 | Fitness and Sports Data Tracker Records | 5.6.1, 5.6.4 | AFI 34-266 | Monthly |
| F009 | Library Reports | 5.8 | USAFE 34-202 | Annually |
| F010 | Bowling ORCA Report and Long Range Plans | 5.3 | AFI 34-118 | Annually |
| F011 | Golf Course Maintenance plan | 5.2 | AFI 34-116, para 7.2 | Annually |
| F012 | Golf Course Pesticide use | 5.2, 5.2.1 | AFI 34-116, para 7.6.1.6 | Monthly |
| F013 | School Liaison Action Report | 5.10.1 | USAFEI 36-401 | Monthly |
| Medical Maintenance Operation Management Services (MMOMS)--Appendix G | ||||
| DATA ITEM NO. | DESCRIPTION | PWS REFERENCE | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| G001 | In Service Work Plan (IWP) | 8.2 | N/A | Monthly |
| G002 | Preventive Maintenance Schedule | 8.4.5 | N/A | Monthly |
| G003 | Preventive Maintenance Results | 8.4.5 | N/A | Monthly |
| Turkey Administrative Services--Appendix H | ||||
| DATA ITEM NO. | DESCRIPTION | PWS REFERENCE | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| H001 | Payroll Services Report | 9.2 | N/A | Monthly |
| Postal Services--Appendix I | ||||
| DATA ITEM NO. | DESCRIPTION | REF | REGULATORY REFERENCE | FREQUENCY/UPDATE |
| I6001 | Credit/Debit Card Close-out Reports | 4.1 | 8M000 Training Guide 3--Finance Clerk Procedures, lesson 25.6 | Daily (business days only) |
| I6002 | PS Form 17, Stamp Requisition; PS Form 3533, Application for Refund of Fees | 4.1 | 8M000 Training Guide 3--Finance Clerk Procedures, lessons 5.9/10, 12.3.2 | As needed |
| I6003 | PS Form 1412, check list, money order list, consolidated terminal close out list | 4.1, 4.2 | F-101 | Daily (business days only) |
| **NOTE: This reports list is not all inclusive. The contractor is required to provide any reports driven by the contract requirements as well as PWS references to policies and regulations.** |
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