Q_and_A.pdf

FA4855‐13‐R‐0009

QUESTION ANSWER

General Provisions Paragraph 1.27 lists both e4Clicks and WinEst as examples of programs for creating line item estimates: What program does

Cannon AFB use? Shouldn't the governmentand the contractor use the same program for functionality purposes?

Cannon AFB currently uses E4Clicks, But the program to be used will be identified by the contractor – refer to para 1.35.3 and para 4.1 of the General Requirements. And yes both the

Government and the Contractor shall use the same program.

Is just the RS Means Facilities Construction Cost Data database to be used, or does the government require additional databases?

Again, refer to Section 4 of the General Requirements. Master Composite, Facilities, assemblies, and trades.

Is there a requirement to furnish any software and databases to the government? If yes, how many and what databases?

Again, refer to Section 4 of the General Requirements.

Training is mentioned; is training required to be furnished for government personnel?

Refer to para 1.27 of the General Requirements; It will be dependent on the program provided to the

Government

How will the contractor's markup be determined for non-priced items(A&E fees, equipment rental, etc.)?

Refer to paragraphs 1.8, 1.16, 12.9, 12.9.1, 12.9.2, 12.9.3, 12.9.4. NPI will not use the CCI multiplying factor, but will be calculated with the Co-efficient and NMGRT multiplying factors.

General Provisions paragraph 1.4 list typical items included in the coefficient to be '... equipment rental, traffic barricades, flag persons...'. Paragraph

1.35.2 states '... The costs for Division 1 . Should be considered in the coefficient cost. Equipment rental and A&E fees should be reflected as non-priced line items...". These two paragraphs are incontradiction to each other, please clarify. Also, what about items such as scaffolding, equipment mobilization, and many item in 01 93 13 Facilities maintenance that could be applicable to task orders?

Although it appears that the paragraphs are contradictive of each other, they are not. Para 1.4 simply defines the co-efficient and explains that the co-efficient should represent basic design, safety, and etc..; it is all the basics of a contract to represent the behind the scenes cost. In paragraph

1.35.2 it states that Division one shall not be allowed in the cost proposal, and some of the basics shall be part of the co-efficient, but if any item above and beyond the basics is required and as approved by the CO can be listed as an NPI. For example if additional design like Fire Suppression is requested/required, or a scissor lift to conduct work at elevated levels is required. All NPIs will require the appropriate documentation as outlined in the General Requirements. Items such as equipment mobilization will be dependent on the equipment to be mobilized and then the supporting documents for the NPI as well as requiring approval by the CO.

Are there any Mechanical, Plumbing, and Electrical as-builts available?

Yes, Refer to As-Built drawings provided in amendment 1.

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Can you please provide the demo and concept drawings in CAD format?

Yes, Refer to As-Built drawings provided in amendment 1.

Is the existing fiber optic cable and copper cable long enough to reach the new proposed cabinet location. What size is the current network switch and will a battery back-up be required? The required HVAC, is it existing and if so, is its location going to be affected with the new wall configuration?

All required Fiber Optic cable and copper cable shall be new and ran accordingly from the

Communication room on the second floor to its destination as outlined in the SOO. All tie-ins will be into the existing system and no battery back is required. The existing HVAC will remain and will be taken care of through different channels. Refer to As-Built drawings provided in amendment 1.

What is the required STC rating of the sub-paragraphs B, D & E (doors and windows)? And sub-paragraph G (sound reducing material). Other than two layers of drywall, add R-13 mineral fiber batt insulation to the new wall construction.

This is to be determined by the design – 35% concept was provided. Based off of what knowledge we have on sound studios it would suggest STC 55

Sub-paragraph h. the Fire Alarm pull stations plus

9. General sub-paragraph b. Audio/Visual devices, where is the FA panel located and is it currently wired class B plus add smoke detectors to the newly configured rooms?

Fire Alarm Panel is located in Mechanical room on first floor. Yes it is class B. No smoke detectors –

Fire suppression system is existing – adjust lines as necessary to meet room layouts.

Sub paragraph B – “Remove only non-load bearing wall structure.” In reference to as-built drawings A101, is this wall section a wind shear wall? Is it

CMU and or metal stud and drywall?

Refer to as-built drawings recently provided as amendment in FEDBIZOPS. Walls around stairwells are CMU and on back side of mech room in middle of the drawing is CMU.

In reference to ADA requirements for some door hardware and the new restroom configuration. Does the second floor have current means of ADA access from first floor to the second floor?

No the second floor does not have current ADA access, but is being looked at so the second floor will have to be designed for ADA standards.

Is this task in reference to paragraph 8. “Stairwells A & B, sub paragraph H. “Fire Alarm pull stations at both stairwell doorways? If so, are the CUM block cells fully grouted? And when it references both stairwell doorways, was this intentional to eliminate the usage of the stairwell door in the

Sound Studio control room?

Yes. No they are not they have bond beams refer to asbuilts provided in amendment 1. Yes

What type of roofing system is currently on the building?

This was wrong terminology – should have read ceiling. The current ceiling is a drop ceiling and is to be replaced.

2 of 6 Attachment S5

HAZMAT: Has a hazardous material survey been completed on the project, or are we to assume nothing is hazardous?

Yes a Hazardous assessment was made and the Government is unaware of any Hazards. Yes, It is to be assumed at this point that nothing is Hazardous.

RFP Section B 000101: What is the requirement for minimal design?

Typically, minimum design for SABER is up to 35%. However, if the design requires the services of a registered architect or engineer, it is outside the parameters of minimum design. The contractor is responsible for submitting documentation that substantiates the proposed approach Each project will have to be assessed accordingly.

RFP Section B, Paragraph 000101: Is the Clovis City Cost Index a weighted average or per division?

Which landfill pricing guidelines are we supposed to use-the landfill pricing guide from RSMeans or the City of Clovis? In Div 1- RSMeans, if a line item is not listed for the specific job description or task can the rental portion of RSMeans be used to cover these line items as needed

Part 1; The Clovis City Cost Index will be used for all divisions of the RS Means and all Pre Priced Item's; it is a pre-calculated cost factor evaluated and set through RSMeans processes.

Part 2; Pricing guide from RSMeans. Part 3; No, Refer to paragraph 1.35.2, and Section 12 of the

General Requirements.

RFP Section L 2.4.2.1:

a. Can the Project Superintendent and Project Foreman perform work or are they restricted to supervision only?

b. Does the Quality Control Manager need to be on site full-time? If so, can the Superintendent or Foreman be the designated on-site quality control representative?

c. Does the Safety Manager need to be on site full-time? If so, can the Superintendent or Foreman be the designated on-site safety representative?

a. Yes they can do work as long as they are able to conduct their primary duties without failure, nothing states that anything else.

b. No and Yes, as long as they are able to conduct their primary duties without failure

c. No and Yes, as long as they are able to conducttheir primary duties without failure

3 of 6 Attachment S5

RFP Section L 2.4.2.2:

a. Regarding the design team, do we just need to make a statement that we have these team members readily available or do we need to assign a company to each discipline (Civil, Land Surveying, Geotechnical (Soils Engineer), Architectural, Interior Design, Landscape Architecture, Structural, Mechanical, Electrical, Fire Protection, and Environmental)?

b. Is it a mandatory requirement that the

Program/Project Manager have a minimum of a Bachelor's Degree in Business? In other words, would our proposal be considered non-responsive if our PM did not meet this requirement?

a. As a minimum provide Name of your proposed Design/Engineering Team and that you will have personnel readily available

b. Refer to 2.4.2.2. Qualifications, Program/Project Manager (PM): Until packages are reviewed there will be no statement as to whether a proposal will be non- responsive or anything else

RFP Section L 2.4.3.2:

a. This section indicates we "include all required drawings, written discussion, supporting engineering and planning documents, and project schedule." Where are the requirements outlined in the solicitation?

What specific documents and drawings are required? Are we to submit 35% drawings? Are the original record drawings going to be provided in AutoCAD or at least PDF?

b. If 35% drawings are required for the proposal submission, what is the next submittal for drawings? 65%? 100%?

c. Do the design drawings submitted need engineering stamps from each discipline or will the architectural stamp suffice?

d. Is a list of specs required?

a. This is to identify Technical Capabilities and will be assessed by the Government. The documents that are referred to are any drawings, written discussion, supporting engineering and planning documents as you (the Contractor) deems necessary to demonstrate their companies Technical Capabilities, and will be determined by the individual contractors themselves and what they feel demonstrates their Technical Capabilities.

b. This has no factor at this point; 35% is what is requested anything beyond that will be discussed upon award of the contract and the seed project.

c. Architectural stamp will sufficed.

d. Refer to paragraph 1.25 and 9.6 of General

Requirements

Please provide a description of the existing mechanical HVAC system for the second floor area. Describe if the system is roof top units, main air handlers with VAV terminal boxes, hot and chilled water fan coils, etc. There is not any description contained in the documents.

All as-builts have been provided as attachments/amendments to solicitation and can be located in FedBizOps. The existing HVAC will remain and will be taken care of through different channels. Refer to As-Builts provided.

4 of 6 Attachment S5

How big is the area for the Contractor to set up their office and yard space?

100 ft x 50 ft

What utilities will be available at the contractor yard space? At the site visit, it was mentioned that power and water were available but the previous contractor may have needed an above-ground septic arrangement.

Water and Electric are available, Contractor will have to provide for waste - previous contractor utilized an above ground septic system and maintained it and had it cleaned out accordingly.

Is there any asbestos or hazmat known to exist in the Community Center building for the seed project? We understand that some abatement work has been conducted in the building previously but are not aware of the scope.

No, a Hazardous assessment was made and the Government is unaware of any Hazards. It is to be assumed at this point that nothing is Hazardous.

Is there any information available as to the number and dollar amounts of the individual task orders from the previous SABER contract in order to better project possible spread of normal, emergency work, etc for the base and option years? Are Non-pre-priced items (RS Means) to be priced when each TO is negotiated?

Part 1: No historical data readily available that has been broken out in that nature. From year to year the totals/quantities may change dramatically; this is why there is a minimum amount to the contract.

Part 2: Refer to 1.15, 1.16, and 12.9.4 of the General Requirements

Will PPQ forms be accepted after 7/26? No Can electronic redacted copies of proposal be in pdf format? It does not make sense for them to be in Word format when it would be very easy to un-redact the copy. For that matter, should all electronic copies not be in pdf format?

Electronic Redacted copies should be in PDF format.

Do you want to see PPQ information for subcontractors doing 20% or more of the seed project or the overall contract? For the overall contract this is very difficult to ascertain at this stage.

If you are relying on sub-contractor past performance experience as part of your past performance rating, you should provide it.

Clarify door wall. Door and frame in janitor room is to be demolished?

This is the wall that the door is part of. The door and frame and the wall they are part of are to be demolished.

Clarify which walls in the video game room needs installation of fourplex receptacles and voice/data receptacles?

All perimeter walls of the video game room as identified on the AutoCADD drawings

Clarify lighting in men’s/women’s bathroom above sink (type). What about requirements for additional lighting in the restroom?

Above sink light shall be proposed by the contractor (possibly 2 ft fluorescent wall mount).

Overhead fluorescent 2 ft x 4 ft lighting shall be included as appropriate for the bathroom illumination.

5 of 6 Attachment S5

Clarify in the Table Top Game Room, Reception Area, and Main Hallway if a new solid core wood double door and frame to storage room is need or does it need to be a single solid core wood door and frame?

Should read 'single door'.

Clarify where new suspended ceiling system needs to installed in the existing stairwells?

Entire stairwell areas, to include exit area on stairwell connected to storage room.

Clarify in the janitor’s room if we need to include new lighting since it was called out to remove all electrical components back to existing panel?

No new lighting just have to make sure all electrical is run to the new electrical box.

Clarify location of all new breakers in Table Top Game Room?

All Electrical will be ran to new electrical room refer to AutoCADD Drawings in solicitation.

What type of external windows(option 1) will be needed?

Disregard reference on drawings to New Windows (Option 1)

6 of 6 Attachment S5