Attachment__01_-_SABER_General_Requirements_update_29_Jan_13_with_header.doc

Attachment 1

FA4855-13-R-0009

GENERAL PROVISIONS

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

For

CANNON AFB, NEW MEXICO

27 Jan 2013 27 Special Operations Civil Engineer Squadron

Cannon Air Force Base, New Mexico, 88103

PREFACE

27 SPECIAL OPERATIONS WING

CANNON AFB, NEW MEXICO

27 Special Operations Wing Cannon Air Force Base (AFB) is named after General John Kenneth Cannon, a World War II Mediterranean combat commander and former chief of U. S. Air Forces in Europe. The missions of the wing include infiltration, exfiltration and re-supply of special operations forces; air refueling of special operations rotary wing and tilt rotor aircraft; and precision fire support. These capabilities support a variety of special operations missions including direct action, unconventional warfare, special reconnaissance, counter-terrorism, personnel recovery, psychological operations and information operations.

27 SOCES

The 27th Special Operations Civil Engineer Squadron (27 SOCES) fulfills a variety of missions supporting the entire wing. Much of the 27 SOCES's work is focused on the construction, maintenance, and protection of all base infrastructure, which includes buildings, roadways, airfield pavements, utility services (such as water, gas, sewage treatment and electricity) and the surrounding environment.

The 27 SOCES also provides complete services for fire protection, explosive ordnance disposal, disaster preparedness, war readiness support, military family housing, and various other base-wide needs such as custodial cleaning and refuse disposal.

The total base infrastructure inventory includes 1,012 buildings valued at $3.7 billion; a 450,000 gallon-per-day wastewater treatment plant; and 1,581 military family housing units. The Cannon infrastructure is located on more than 3,700 acres, although they maintain over 92,000 acres of land to include 6,000 acres at Melrose Air Force Range.

Tenant Units

AAFES (Base Exchange), DECA (Commissary), DRMS (new DRMO), DAPS (AF Reproduction), ADC (Area Defense Council) Army CoE, USPS, AFOSI (AF Office of Special Investigation) 43rd Intelligence Sq., 551st Special Operation Sq., and 373rd TRS Det. 17

Housing: Government owned are Joe Cannon estates & Chavez Housing Area totaling 763 units and 150 Government leased units (Portales)

GENERAL REQUIREMENTS

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS

(SABER)

DEFINITIONS/TERMS/requirements

PHASE IN PERIOD/GOVERNMENT FURNISHED AREA

GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS

Contractor-Furnished materials

CONTRACTOR INSPECTIONS AND QUALITY CONTROL

GENERAL REQUIREMENTS

GENERAL SITE REQUIREMENTS

TECHNICAL REFERENCES

GENERAL DESIGN REQUIREMENTS

Construction Performance Criteria

SUBMITTAL

PROJECT ESTIMATING/DESIGN ORDERING PROCEDURES

tASK Order

REQUIRED CONTRACTOR PERSONNEL

1. DEFINITIONS/TERMS/REQUIREMENTS

1.1. AF Form 103, Base Civil Engineering Work Clearance: A form listing all utility and regulating agencies and the notification requirements. This form is required on every Task Order TO. The Government will provide the form. The contractor will be required to coordinate all notifications prior to any work. Any time contractor personnel are on site a copy of this form will be available for inspection by the Government. The contractor Quality Control (QC) will be designated to manage this requirement. (See Attachments Forms: AF Form 103 “modified for Cannon AFB).

1.2. Bare Cost: Items of work listed in the Unit Price Book (UPB), which is RS Means, and are listed under the Bare Cost column consisting of only material, labor, and equipment. Bare cost items are considered to be Pre-Priced Items (PPI) on the Cost Proposal.

1.3. Calendar Day (CD): Each day of the calendar year to include holidays and weekends (Saturdays and Sundays). All references to days in this contract are considered to be stated in Calendar Days.

1.4. Coefficient: The coefficient is the price multiplier representing the contractor’s mark-up (including, but not limited to, such elements as overhead, profit, minimum design costs, G&A expenses, and bond premiums) of the Cost Proposal items included in a TO. Offeror’s coefficients must contain overhead, profit, additional bond premium, insurance and all other contingencies as no allowances will be made. The coefficient must also be inclusive of cost for design, working drawings, clean up, special clothing for workers, equipment rental, insurance for employees, portable toilets, traffic barricades, flag persons, additional supervision, or paperwork fees associated with a particular TO.

1.5. Contract Completion Inspection: Seven calendar days notification is required to the government for scheduling of final inspections. The contractor shall notify the Contracting Officer of the request for final inspection seven calendar days prior to required date for any TO. A final inspection will then be scheduled and the contractor will be notified of the exact time and day.

1.6. Contracting Officer (CO): A U.S. military member or Department of Defense (DOD) employee who has a valid appointment as a Contract representative under the provisions of the Federal Acquisition Regulation. This individual has the authority to enter into and administer contracts and determinations as well as findings about such contracts. Contracting Officer has the final determination on a decision within the legal requirements of their warrant.

1.7. Construction Specifications Institute (CSI): Master Format system, used as the numbering system for both RS Means line item data and the MASTERSPEC specification. This is also the format used to reference line items of the UPB and Estimating Software database database.

1.8. Cost Proposal: The Cost Proposal is a key component of the SABER Design Package (SDP); an RS Means-based estimating software printout used to compile a “detailed report” of the RS Means database of PPI and Non-Priced Item (NPI), a created line item. The Cost Proposal contains the following information: project number, name, person who compiled the data, brief description, type of proposal, date, CSI Master Format number, line item description, quantity, crew, and man hours. A total proposed cost is the software’s compiled NPI cost and PPI totals, with the Cost City Index (CCI), coefficient, and NM Gross Receipt Tax.

1.9. Task Order (TO): A TO is the contractual instrument issued by the Government to the contractor to order work under an existing IDIQ contract. The TO for this contract is issued unilaterally (signed only by the CO) after completion of negotiations with the contractor of all items of the SDP. Therefore, acceptance and performance of a TO shall be performed by the contractor in this contract and the Government reserves the right to direct the contractor to complete the TO. Each individual TO becomes, in effect, a firm fixed-price, contract and is administered accordingly. The requirement of the TO is based on compliance with all components of the SDP. A separate Notice to Proceed (NTP) shall be issued for each individual TO. The CO will determine the date the NTP is to be issued for each TO.

1.9.1. When funding for construction is anticipated or a low bid is required to procure funding, the CO may issue a TO request to the contractor for the accomplishment of a complete SDP only. Once this SDP is completed and the final cost is negotiated to a low bid, it could be shelved until funding is available. Cost will be revised as necessary in accordance with the most recent Cost Data Period, as shown in below Table.

Cost Data Period

Version RS Means

Cost Data Period

Note: Modifications that require the addition and/ or deletion of line items, made to an awarded TO, that the NTP has been issued will be made using the corresponding Cost Data Period that was used to award that TO.

1.9.2. When funding is available for construction, a TO request may be issued in two phases; phase one for the accomplishment of the design (SDP) and phase two for construction work. Once the SDP has been completed and if the final negotiated cost indicates there is sufficient funding for construction the contractor will be issued an NTP to proceed with the project.

1.10 Drawings: Accepted architectural graphic representations of project drawings submitted in AutoCAD Version 2000, as a minimum, and must be compatible with the version being used by the 27 SOCES; currently AutoCAD 2013. Two copies of drawings will be provided electronically on formatted CDs (both in .dwg and .pdf formats) along with one hard copy (minimum of “D size”) to be used for technical review, with enough quality, detail, and professionalism to document the work required by each TO. All drawing requirements are the same and consistent for Design Drawings, Working Drawings and As-Built Drawings. The drawings are a key component of the SDP. All drawings shall meet, as a minimum, the quality and detail of the contract examples (See: Example Drawings in this solicitation). All drawing presentations shall follow industry standards. Drawings will be provided along with other components of the SDP. In conjunction with all other components of the SDP, drawings must be thorough and detailed enough to allow:

1.10.1 Government personnel to estimate the number and type of PPI and NPI items required to successfully perform all work.

1.10.2 Government personnel to monitor and validate work compliance. The drawings shall have as a minimum:

1.10.2.1 Site Plan/Utility Plan: Defines pictorially the location of the project with respect to existing facilities in the vicinity. It shall be drawn to a standard engineer scale (example: 1” = 20’); dimension all new work to be accomplished from existing facilities; have a legend depicting removal, existing, and new construction as applicable to the TO; and include a North direction arrow.

1.10.2.2 Floor Plan, Elevations, Details (if required) shall: Define with dashed (“hidden”) lines areas of demolition, define with subdued (“continuous”) lines areas of existing construction, and define with bolder (“p-line”) lines new construction. Areas of construction shall be drawn bolder with the graphic standard symbol to represent the type of material being used (for example: concrete symbol for new concrete).

1.10.2.3 The contractor is to satisfactorily complete all work requirements as agreed upon during negotioation of each TO, including providing required submittals and other documentation as required and necessary.

1.10.3 Design Drawings: These drawing will be the preliminary graphical representations of the work proposed to be accomplished. The drawings will be used to communicate and provide graphical support for the Statement of Work and the Cost Proposal during negotiations. During negotiation changes and/or corrections may occur. After the site visit these drawing shall be submitted to the CO for approval.

1.10.4 Working Drawings: The drawings shall have enough detail to support the Statement of Work and the Cost Proposal to accurately perform construction and/or demolition as determined by the final negotiations. All noted changes and/or corrections to the Design Drawings and negotiations will be incorporated. No construction work will proceed until the CO has approved Working Drawings.

1.10.5 As-Built Drawings: After completion of the project it is the graphical representation incorporating all noted changes and modifications to the working drawings. Drawings are to be submitted after completion of each TO in a compatible AutoCAD format as identified in paragraph 1.10. The contractor QC will be responsible for recording all noted changes and modifications on a site copy of the Working Drawings (Red Lines) as they occur. This site copy of the Working Drawings with the recorded changes will also be submitted. Upon completion of the project, the contractor may be required to update the Working Drawing and submit the updated drawing (as-builts) to the Government for approval.

1.11 Final Inspection: The examination requested by the contractor held by the Government to verify the contractor satisfactorily accomplished all work requirements. The contractor will determine the date he expects to have all work requirements of each delivery order completed. The contractor shall then notify the CO a minimum of three working days prior to his determination to schedule a final inspection.

1.12 Government Furnished Materials (GFM): Items (i.e. equipment, materials, facilities, and services) provided by the Government, to the contractor for use in performance of this contract shall be listed in the contract or each TO. The GFM will be identified before design of the TO is conducted. The GFM will be made available to the contractor and signed for after NTP is issued. The contractor will be responsible for maintaining the GFM in the same condition as noted by the acceptance inspection. When GFM is provided for use in a TO, the contractor will not be responsible for warranty of the GFM items. The contractor will be responsible for all work he has provided incidental to the use and installation of GFM.

1.13 Specification: Specifications form part of the contract documents that accompany and govern the construction phase. The guiding master document is the latest edition of MasterFormat. Specifications are numbered and organized in accordance with the 2004 CSI Master Format. See SABER Guide Specifications. SABER specifications are initially provided as part of the SABER contract, but maintaining the currency and accuracy of the specifications will be the responsibility of the contractor. The contractor will submit updates as necessary to stay current with industry standards. The contractor will identify as part of the SDP all specifications that are to be utilized to define the necessary work to be included under the TO.

1.14 Management Schedule: A component of the SDP. Both the Government and the contractor use the detailed schedule as a reference tool to validate project progress, planning and management and to communicate performance status. The Proposed Progress Schedule shall be in the form of a computer-generated line graph, AF Form 3064, Contract Progress Schedule (Attachment 12) or Government-approved equivalent with critical paths and percentages identified. Progress shall be reported bi-monthly on an AF Form 3065 (mid month and end of month), Contract Progress Report (Attachment 13) or Government-approved equivalent. These products must maintain the same provisions as the AF Form 3064/AF Form 3065.

1.15 Negotiations: Meetings required between Government and contractor personnel to come to a full agreement on all aspects (including pricing of NPI items), quantities, technical requirements, final design, submittal due dates, and performance period required for each identified TO. PPI costs are not negotiable.

1.16 Non-priced Items (NPI): Items of work not listed in the UPB under the bare cost column or the labor cost column (A) on the last page of the UPB. These items are within the scope and general intent of the contract that should be identified, added, and negotiated to individual TOs (proposals/estimates) prior to award of each individual TO or added to the SABER Contract at any time during the contract term. When NPIs are used in a Cost Proposal, the cost must be supported by three (3) price quotes from verifiable sources (published price list, subcontractor quote, subcontractor or supplier) not to include any quotes directly from the prime contractor.

1.17 Phase-in Period: A 21-Calendar Day period after contract award to allow the contractor time to mobilize without being required to execute any performance requirements. This period may be waived by the CO if all parties come to an agreement to do so.

1.18 Pre-Construction Conferences: As determined by the Contracting Officer, these are meetings attended by designated representatives of the Government and the contractor on or after the day of award of each TO but before the start of work to discuss all aspects of the required work for a specific TO. The contractor shall be prepared to discuss scheduling required by AF Form 103, Base Civil Engineering Work Clearance Request.

1.19 Pre-Final Inspection: Optional inspection, which may be requested by the contractor.

1.20 Pre-priced Item (PPI): Item of work listed in the Unit Price Book (UPB) (RS Means) under the Bare Cost column or the labor cost column (A) on the last page of the UPB.

1.21 Project, Contractor’s Statement of Work (CSOW): A component of the SDP. Written description for each TO with enough quality, detail, and professionalism to satisfy the government, through coordination of all involved agencies and approved by the CO. In conjunction with the drawings, the CSOW shall provide, as a minimum, a listing of applicable technical specifications, identification of the method that will accomplish work, materials to be used, and a performance period for construction. The CSOW is a key component of the SDP. The contractor will fill out the Schedule of Material Submittals register (AF Form 66) and will attach it to the CSOW; listing materials, construction items, and the time needed to provide submittals (Attachment 24, CSOW Format), as determined by the CO. The SOW must be thorough and detailed enough to allow:

1.21.1 Government personnel to estimate the number and type of pre-priced and non pre-priced items required to successfully perform all work;

1.21.2 Government and contractor personnel to monitor and validate work compliance;

1.21.3 The contractor to satisfactorily complete all work requirements in a timely manner, including providing required submittals and other documentation as necessary.

1.21.4 After negotiations, the CSOW will be updated by the contractor reflecting the project requirements of the final negotiation and resubmitted to the Government. The updated CSOW will be submitted to the Government and approved by the CO.

1.22 Progress Meetings: Scheduled meetings attended by designated representatives of the Government; as a minimum a representative from 27 SOCES and 27 SOCONS, and representatives of the contractor (as a minimum the contractor Manager and/or QC) to discuss the progress of existing or potential TOs/projects and/or basic contract performance. The CO will schedule as required to maintain contract continuity, preferably weekly. These are contractor led meetings and the contractor will provide weekly meeting minutes.

1.23 Quality Control Daily Inspection Report (QCDR): A daily record of project activity and status that will be maintained by the contractor and made available to the Government upon request.

1.24 SABER: Simplified Acquisition of Base Engineering Requirements

1.25 SABER Design Package (SDP): Provided and compiled by the contractor. It is the contractor’s complete package of recommendations and the technical requirements needed to fully execute and complete a project consisting of the following items: Drawings, Cost Proposal, SABER Guide Specifications listing, Management Schedule, material information, equipment, SOW, and other references that would clarify project needs. Actual submissions will be provided as Phase 1 and Phase 2 (explained below), and will include the products listed as appropriate (listed below) for each project provided (some items, other than the SOW, may not be required).

Phase 1 will be the design phase and consist of items such as Concept design drawings, Cost Proposal, preliminary SOW defining the project as outlined in the SOO and the initial site visit, projected time frame and any other documentation references necessary to support the SOW and the Cost estimate; anything that would clarify project needs.

Phase 2 will be the construction phase of the process and will consist of a final SOW to include specifications listing, working drawings, schedule, all required submittals, etc.. which will be based off of, as a minimum, the Governments SOO, negotiations, and any RFI communications

The contractor will be paid upon delivery of a completed and approved SDP. The amount of the SDP fee paid will be $750 and will be subtracted from the construction costs upon award of the construction phase of a TO.

1.26 SABER Office (CE): 27 SOCES’s SABER Program Manager will assign project management personnel from the SABER Office to represent the Government’s interest on all technical and construction issues of the contract.

1.27 SABER Unit Price Software: RS Means-based estimating software system, such as E4Clicks or WinEst used to compile RS Means line items, PPI and calculate the totals of cost proposals provided with the SDP. The contractor shall provide any required training on the proposed pricing program and all technical support.

1.28 SABER Guide Specification: Each UPB line item used in project Cost Proposals shall have guide specifications fully identifying technical requirements and industry standards. Specifications will be identified prior to or in conjunction with submitted SDP. The contractor will ensure identification of applicable specifications from the SABER Guide Specifications (Attachment 2) for the TO. The contractor shall establish and submit for approval Master Specifications, in the Unified Facilities Guide Specifications (UFGS) standard format for any work not covered by the SABER specifications. These will added into the SABER Guide Specifications for future use. All existing and newly approved specification sections will be used during the life of this contract and applied to all subsequent TOs. Approved specifications sections will not be resubmitted unless determined that previously approved specification sections need updating or revising. Resubmissions will require a review and the approval of the CO. 27 SOCES/SABER will maintain a catalog copy of the SABER Guide Specifications.

1.29 SABER Project Manager (CE): The project manager has no authority to give directions, render interpretations, or change the contract requirements. The project manager is not present to manage the contract, direct the work, or to relieve the contractor from any obligations. The project manager cannot direct the contractor on what to do or how to do it, nor interfere in field operations unless it is to prevent something from being done improperly (i.e. safety concern). The function of the project manager is to observe the construction process and to ensure compliance with contract requirements by the contractor.

1.30 SABER Building Codes (Uniform Codes): As a minimum all construction and materials will comply to the requirements identified in the most recent editions of the following code books published by the International Conference of Building Officials (ICBO), Building, Fire, Plumbing, Mechanical Code, National Electrical Code (NEC), and the Concrete Manual of Concrete Practice, Parts 1 through 5, as published by American Concrete Institute. When referenced in the ICBO the Government’s Representative will act as the building official and inspector to provide technical support to the CO. References in the ICBO made to the following Code Sections: Board of Appeals, Permits, Fees or Fee charts, and Certificate of Occupancy will not be used. The contractor QC personnel will monitor and be responsible for full compliance with the ICBO codes books. When a conflict with other requirements arises, the most stringent will take precedence over all other drawings, submittals, UPB line items, and specifications, unless otherwise agreed upon by all personnel.

1.31 SDP Performance Schedule: The performance time allowed for the submission of the complete SDP.

1.32 Site Visits: Investigative visits to the proposed work location or desktop meetings conducted to gather enough information to prepare the SDP. The contractor will use this meeting to compile the necessary information needed to prepare a Construction Data Sheet. Unless specifically noted by the CO, the day after the Site Visit will be designated as the starting date used to monitor performance of the scheduled requirements for the submissions of the SDP items.

1.33 Submittals: The contractor shall submit an AF Form 3000 for all required items listed on the Schedule of Material Submittals register (AF Form 66) and/or as referenced in the specifications for each TO. The submittals items will be identified as contract submittals (SABER 1, 2, 3, etc.) or TO submittals. Each submittal will be numbered accordingly starting at #1 and proceeding consecutively to infinity.

1.33.1 Contract Submittals: Contractor shall submit an AF Form 3000 for all items identified in the SDP, Schedule of Material Submittals register (AF Form 66) and/or as referenced in the specifications as a contract submittal; these submittals shall be used for the entire period of the SABER contract, to include option years. All submittals are final for the contract periods once approved by the CO. Items no longer available or with sufficient changes can be resubmitted by written request and approval of the CO.

1.33.2 TO Submittals: The contractor shall submit an AF Form 3000 for all items identified by a Schedule of Material Submittals register (AF Form 66) and/or as referenced in the specifications as a TO submittal and will normally be unique to that specific project. These items shall be identified as listed on the AF Form 66 and approved by CO.

1.34 Project Statement of Objective (Project SOO): The Government’s written description for each TO, providing the contractor with the basic requirements for the TO; the contractor will use this to complete the CSOW. A Schedule of Material Submittals register (AF Form 66) will be attached to the SOO listing submittals that will be required, but is not all encompassing and may have other requirements per the TO specifications. It is the contractor’s responsibility to submit the final schedule of material submittal register with their CSOW.

1.35 Unit Price Book (UPB) (RS Means Cost Data Books): Cost proposal of this contract shall use hard copies of the following specific volumes of the RS Means Construction Cost Data titles: Building Construction Cost Data, Site Work Cost Data, Facilities Construction Cost Data, Interior Cost Data, Concrete & Masonry Cost Data, Mechanical Cost Data, Plumbing Cost Data, and Electrical Cost Data. The information contained in the UPB will provide guidance for line items used in the Cost Proposal, a requirement of the SDP. The following UPB information will be used to compile a Cost Proposal and referenced as project requirements: CSI Master Format number, line item description, quantity, units, crew and crews section, abbreviations section, labor rate Column A (when only labor is required for a task, Column A will be used), Bare Cost columns (consisting of only material, labor, equipment, and total) and the Reference Number and section. It shall be used by both the Government and contractor to develop estimates and proposals base on design drawing and requirements of each TO. It will be used to calculate any modifications to a TO. Costs listed in the UPB are considered PPI’s (Pre Priced Items) and are not negotiable in this contract. See the table under paragraph 12.8 of this document for an example of a cost proposal layout, utilizing the UPB (RS Means).

1.35.1 The UPB is numbered and organized in accordance with the 2004 CSI Master Format and supplements, Divisions 1 through 50.

1.35.2 UPB prices were obtained using the RS Means Facilities Construction Cost Data, exclusive of overhead and profit. Rates are adjusted using the RS Means Facilities Construction Cost Data, City Cost Index (CCI) for Clovis, N.M. Only direct bare costs (i.e. labor, material, and equipment) are priced. All line items in Division 1 will not be used or allowed in the Cost Proposal. The cost of Division 1 (010-Overhead, 012-Submittals, 014-Quality Control, 015 Construction Facilities & Temporary Controls, 017-Contract Close-out, and 018-Maintenance) should be considered in the coefficient cost. Equipment rental and A&E fees should be reflected as non-priced line items and backup documentation submitted as required in paragraph 1.16. See paragraph 1.4 Coefficient.

1.35.3 The estimating software will be an RS Means based estimating software program, such as E4Clicks or WinEst used to compile RS Means line items. It is used to compile the RS Means (UPB) data. The RS Means UPB is updated periodically. Refer to 1.9.1for the schedule and effective period dates for each version of the RS Means UPB. Cost proposal will reflect the cost data period a TO was requested. The award date of the TO for construction will determine the TO amount based on a cost of current Cost Data Period of the award. In some cases this may require the proposed lines to be updated to next Cost Data Period.

1.36 Work Areas:

1.36.1 Contract: The area from the Cannon AFB Main Gate to a radius of 50 miles in any direction.

1.36.2 Unrestricted: Majority of the area of performance on Government property with limited security requirements, within which the contractor is normally allowed full, free access to the work site.

1.36.3 Restricted: Areas of performance on Government property with increased security requirements within which the contractor is not allowed free access to the work site (cannot enter and exit freely) and will be required to be under escort during performance of the project. Personnel and equipment entry may be subject to delays (up to one hour) due to security processing. Work in some areas of the base may require an escort and/or special briefings for the contractor’s employees (i.e. special briefings are required before work is accomplished in the flight line area).

1.37 Working Hours/Days:

1.37.1 Non-Standard: Work that is accomplished during the period from 1601 to 0659, Monday through Friday and any time on Saturdays, Sundays, and federal holidays. The CO will determine and approve the need for work during Non-Standard Working Hours/Days. The contractor shall request approval, through the Contracting Office, to work Non-Standard Working Hours/Days at a minimum of 48 hours (2 workdays) prior to the date of the requirement.

If the Government directs a work schedule during non-standard working hours, the co-efficient entered for the non-standard working hours CLIN will be applied. The term “Non-Standard Working Hours” is not to be interpreted as “overtime.” The contractor may be allowed to work during non-standard hours at his request when approved by the CO and coordinated with the SABER Project Manager, as well as the affected organization; in these instances the Government will not pay for non-standard hours

1.37.2 Standard: Work Day (WD), work that is accomplished during the period from 0700 to 1600, Monday through Friday, excluding Saturdays, Sundays and federal holidays.

2.0 PHASE-IN PERIOD/GOVERNMENT FURNISHED AREA

2.1 The contractor will be allowed an initial 21 calendar-days “start-up/mobilization” period following contract award. After the start-up period, the contractor shall have all equipment and personnel in place and available to fully execute all requirements of this contract. If the contractor is ready before the 21-CD start-up period has passed, the contract can be initiated upon approval of the CO.

2.2 The Government will provide a designated space for each contractor to setup a modular office with outside storage. During the phase-in period, the contractor will setup and maintain a contract administration office at this designated space for the duration of the contract. The office will be sufficient to support the requirements of this contract. As a minimum the office will be of equal size, light natural color, and quality to a GE Capital Modular Space, (3701 Commercial NE, Albuquerque, NM, 1-800-523-7918) Model 3-office 10’x 44’ new or in good used condition or equal quality. The modular will be no larger than 12 feet by 50 feet. The open storage area provided for this contract has existing utility stub outs for sewer (septic tank), water, and electrical (in the area). The use of these utilities will be provided at no charge. The contractor will be responsible for all hook-ups and the installation of the modular office. The contractor will install and maintain a telephone and internet service (minimum DSL) for the duration of the contract. The contractor will coordinate his phone installation with the commercial phone providing service to Cannon AFB.

2.3 The contractor shall keep the area neat, orderly, and clear of all debris. The contractor shall not allow trash or other debris to scatter from his area by wind or other means. Within 21 CD of completion of the last delivery order issued on this contract, the contractor will remove the modular office, debris, and all trash from the base proper, and restoring the area to its original condition.

3.0 GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS

3.1 Rights of the Government: Government Furnished Materials (GFM) and/or Government Furnished Equipment (GFE) will not be furnished to the contractor as a general rule. However, the Government reserves the right to provide GFM and/or GFE to be used on any DO. In such cases when GFM and/or GFE items are furnished the Cost Proposal line item for material cost shall be excluded from the price of the DO. The contractor shall follow the instructions of the CO regarding the disposition of all government-furnished property not utilized in performance of the DO.

3.2 Transport of Government-Furnished Equipment and Materials: The contractor shall transport all GFE and/or GFM, if any, described on the DO from the Government storage area at/or near Cannon AFB to the work site indicated in the DO. If the contractor incurs any cost related to the handling of GFE/GFM it shall be included as line items and quantities to be negotiated in the cost proposal.

3.3 Risk of Loss: Once accepted, the contractor assumes the risk and responsibility for the loss or damage to any GFM/GFE.

3.4 Identification of Government-Furnished Equipment and Materials: The location (as well as the type, quantity, value, and description) of GFM/GFE will be identified during site visit or prior to negotiations and in the DO.

4.0 CONTRACTOR-FURNISHED MATERIALS

4.1 Within thirty (30) days of contract award the contractor shall provide one (1) Network copy of the latest version of the RS Means-based estimating software with the most recent Master, RS Means Facilities Cost Data with Assemblies for access by two (2) government client computers or 5 stand-alone licenses. The RS Means Software cost data is to be updated after the base period and within thirty (30) days prior to award for each contract option period. The software will provide technical support abilities directly from the software manufacturer.

4.2 Within thirty (30) days of contract award, the contractor shall provide one (1) complete set of current RS Means Facilities Construction Cost Data books. If new RS Means data is released during the base period or option periods, the new RS Means books and data will apply to the next option period.

4.3 The contractor shall provide all patches and service packs within fourteen (14) calendar days of manufacturer release.

4.4 All software media, software licenses, software manuals, software databases and price books will be licensed to and remain the property of the Government upon contract completion, and shall be shipped directly to the SABER Engineering Section, 506 N. Air Commando Way, Room 119, Cannon AFB, NM 88103.

5.0 CONTRACTOR INSPECTIONS AND QUALITY CONTROL

5.1 Personnel: The contractor shall have on staff at the Cannon AFB Contractor office persons qualified for construction inspection and/or QC. This individual(s) will be responsible for 100 percent of all TOs under construction. The QC will monitor and with coordination of the contractor Project Manager shall assure all SDP’s are submitted within the time period identified by the Government. Responsibilities will include surveillance of work, as well as documenting the following on the QCDR:

5.1.1 Acceptance, rejection, documentation and resolution of deficiencies; control of sub-contractor performance; trend analysis and corrective actions; and at least a weekly interface with Government inspectors.

5.1.2 The CO or Contract Administrator with assistance from the designated technical representative, will closely monitor the contractor’s performance. It is the responsibility of the contractor to monitor workload and personnel needs to complete all projects in a timely manner. If it is observed that performance is suffering, the CO may recommend that the contractor make adjustments to adequately handle the workload, however, this responsibility remains with contractor. The contracting file will be documented on contractor performance if performance requirements are not met.

5.2 Quality Control Plan: The contractor shall have a quality control program plan that describes all aspects of his Quality Control Plan (QCP). The plan shall be submitted for approval to the CO, two weeks after contract award. The contractor shall detail, address, and outline a QCP that will include the following:

5.2.1 The QCP will identify the level of duties contractor personnel will have to assure the proper management of project quality control for each TO. The QCP will specially identify the duty of and method that will assure the QCDR is readily available upon request by the CO or designated representative.

5.2.2 Method of review of documents prior to submission to the Government. The plan shall specifically address the QC process prior to submission of submittals (AF 3000), project design drawing, cost proposals, NPIs, project schedules, Working Drawings, and As-Built Drawings.

5.2.3 Method for dealing with sub-contractor performance quality on the job;

5.2.4 Actions toward pre-final and final inspections;

5.2.5 Resolution and schedule of “punch list” items from the pre-final and final inspections; and

5.2.6 Resolution and schedule of warranty claims.

6.0 GENERAL REQUIREMENTS

6.1 Contract Description: The SABER is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) Contract for execution of a broad range of maintenance, repair and minor construction projects affecting real property at Cannon AFB, housing areas within the local communities of Clovis and Portales, or Melrose Bombing Range, New Mexico. A TO Request for Proposal (RFP) will be issued under this SABER contract to define specific project requirements involving design and/or construction.

SABER Contractor may be required to complete work as simple as room renovation to more complex development of a complete facility design to include drawings, specifications, design analysis etc. as required. Upon completion of design, and upon acceptance by the Government, construction execution shall commence and be completed IAW contract requirements.

6.2 Contract Requirements: The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to design, manage, and accomplish a broad range of repair, alteration, and/or new construction work on the installation and other real estate owned or managed by Cannon AFB. The projects will include tasks in a variety of trades such as demolition, site work, excavation, cast-in-place concrete, masonry, structural steel, electrical, mechanical (including HVAC), painting, carpentry, roofing, millwork, road repair, and other specialty and general construction work as necessary to meet the 27 Special Operations Wing Mission.

6.3 Contract Organization: The contractor shall have available a design and construction staff capable of responding to the requirements of this multi-discipline IDIQ contract. The contractor's organizational approach shall integrate with this staff to provide project management, project design/engineering, on-site superintendence, quality control, safety, and administration.

6.3.1 Personnel shall meet the training, medical surveillance, safety and health program requirements specified in Occupational Safety and Health Administration (OSHA) Standard 29 CFR 1910.120 and EM 385-1-1, ACOE Safety and Health Manual; to include Hazardous Waste Operations and Emergency Response (HAZWOPER) training when required. Contractor shall not allow uncertified personnel on site.

6.3.2 As a minimum, contractor construction personnel such as the PM, project superintendent, project QC, health, and safety inspector(s), and project foremen shall be able to read, write, speak and understand United States common English. Contractors and subcontractors who operate a vehicle to perform a task shall have a valid and appropriate US state driver’s license for the vehicle(s) operated. All employees shall have valid photo identification even if they are not driving on the installation.

6.3.3 Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) DoD Directive (DODD) 5000-7. Contractor shall not employ a Department of the Air Force employee if such employment would be contrary to the policies contained in AFI 64-106, Industrial Labor Relations Activities.

6.3.4 Contractor Professional Qualifications and Certifications: The contractor’s key personnel who will be involved in the day-to-day accomplishment of design tasks ordered under this contract shall include, as a minimum, personnel qualified in the areas identified below. The contractor shall have readily available a design team with registered architectural and engineering personnel with experience in the following disciplines: Civil, Land Surveying, Geotechnical (Soils Engineer), Architectural, Interior Design, Landscape Architecture, Structural, Mechanical, Electrical, Fire Protection, and Environmental. If the contractor must change any personnel during the course of this contract, the Contractor shall provide appropriate documentation to the CO that substantiates the qualifications of the replacement employee to perform the required duties of the position. The CO will verify the proposed replacement’s qualifications and reserves the right to reject the replacement or a proposed change in personnel. The following sub-paragraphs identify the minimum requirements, certifications, licenses, etc. required for personnel performing activities or acting in a specific capacity:

6.3.4.1 Design Program Manager (DPM): The contractor’s Design Program Manager (DPM) shall be as a minimum a Professional Engineer or Registered Architect with a minimum of ten (10) years work experience in design project management, and a minimum of five (5) years experience managing design-build projects. The Design PM is the primary POC for the CO for all contractual issues with regards to design. The Design PM is responsible for but not limited to ensuring practical and effective systems are developed and installed to meet contract objectives.

6.3.4.2 Program/Project Manager (PM): The contractor’s Program/Project Manager shall have as a minimum a Bachelor’s degree in Business from a regionally or nationally accredited university and at least five (5) years experience managing construction projects which shall include two (2) years of industrial construction. The PM is the primary POC for the CO for all contractual issues with regards to project/program execution and is responsible for the overall management of this contract. The PM is to ensure that quality work is accomplished on schedule and assuring qualified personnel and subcontractors are assigned to complete TOs. It is the PM’s responsibility to ensure that contractor personnel and subcontractors possess the appropriate qualifications and experience to complete specified project tasks and that they comply with all statutes, regulations, as well as the contract requirements. The PM shall have and provide to CO, upon request, all required employee or subcontractor certifications/qualifications.

6.3.4.3 Project Superintendents: The contractor shall assign a Superintendant with a minimum of five (5) years experience in construction which shall include two (2) years of industrial construction, and two (2) years experience as a project Superintendent or Foreman managing construction projects. Superintendent shall not have mor than seven (7) active construction projects at one time, nor shall the workload exceed his capabilities as determined between joint understanding of the Contractor, Contracting, and Civil Engineering.

6.3.4.4 Project Foreman: Shall have a minimum of five (5) years experience in construction which shall include two (2) years of industrial construction for each TO, and shall have at least two (2) years of hands-on construction.

Note: One of the two personnel identified above (para 6.3.4.3 and para 6.3.4.4) shall be on site at all times and will be first point of contact for the specific TO and as a minimum, the Superintendent shall have the authority to commit for the contractor.

6.3.4.5 Construction Welders Certification: Employees who perform welding shall be certified for the welding task at hand and in accordance with Federal and New Mexico State regulatory requirements and IAW American Welding Society Standards (AWS) and American Society of Mechanical Engineers (ASME) as a minimum. Welders shall follow all safety procedures in accordance with the type of welding being conducted.

6.4 Ordering Procedures: As the need arises for performance under the terms of this contract, the CO or authorized representative will issue an RFP providing a synopsis of the proposed project requirements, define the time frames for each phase of the design efforts, and establish the date, time and location of the pre-proposal site visit.

6.4.1 Time duration for developing submittal of the contractor's proposal for individual requirements will be as agreed upon by the Government and the contractors at the initial site visit and based off the complexity of the work to be accomplished and the current work load of the contractor; however, at no time shall this time period exceed 30 calendar days.

6.4.2 Following Government review of the proposal, the CO will arrange and conduct negotiations with the SABER Contractor, Civil Engineer PM, and any other persons deemed necessary, for resolving any variations involving price, time, quantities, and any other relevant items.

6.4.3 Following award of the TO, the contractor will begin execution of the requirements as stated within the specific project criteria as indicated in the TO upon reception of the NTP. The TO shall detail the project specific requirements in conjunction with the General Provisions of the overall contract.

6.5 Project Locations: The contractor shall accomplish all work under this contract either at

Cannon AFB or other real estate owned or managed by Cannon AFB NM IAW each TO.

6.6 Standard Working Hours: The standard hours of work are from 0700 to 1600 hours, Monday through Friday, excluding federal holidays. Hours may be modified IAW each individual TO through written CO approval.

6.7 Security Requirements: Contractor will adhere to installation guidance and operational plans concerning the antiterrorism program. Attend required meetings as identified by the installation's antiterrorism office. Initiate actions directed by the installation commander during changes to force protection conditions to increase surveillance and protection of infrastructure. Immediately notify base security forces on any suspicious events. Ensure employees complete Antiterrorism Level 1 Training annually and report training status to Installation Antiterrorism Officer. Contractors and subcontractors must submit the names of those individuals who have read and understand the Antiterrorism Level 1 Training (https://atlevel1.dtic.mil/at/) on an annual basis.

6.7.1 Security’s Contractor Handbook, (Attachment 21), details access requirements for all contractors and subcontractors.

6.8 SEVERE WEATHER WARNING: Upon receipt by the CO of a severe weather warning with anticipated winds of 35 knots or higher, the following sequence of actions shall be carried out. Notifications by the CO and provided as a courtesy to the contractor.

6.8.1 The CO or his representative will notify the contractor of the severe weather warning.

6.8.2 The CO or his representative will instruct the contractor to secure all his materials or equipment.

6.8.3 The contractor shall take immediate action to tie down, remove, protect, or secure his materials and equipment to the satisfaction of the Air Force Inspector in order to reasonably assure that Government property shall not be damaged. If the contractor fails or refuses to secure materials and equipment to the satisfaction of the Air Force Inspector, Air Force personnel will accomplish the work and the cost thereof charged to the contractor. The contractor is solely responsible for securing all job site areas at all times including weekends and holidays.

6.9 CONTRACTING OFFICER (CO) AUTHORITY

6.9.1 Contract Changes: Only the CO is authorized to make changes to the contract or any issued TO. No other Government or non-Government official may alter this contract or any issued TO IAW the basic contract terms and conditions. The contractor shall report to the CO any attempts to alter this contract or any TO.

6.9.2 Unauthorized Contract Changes: In the event the contractor affects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.