Pre-Proposal Site Visit.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Base Operations Support (BOS) Tyndall AFB, FL

Pre-Proposal Site Visit

3 Oct 2022

SITE VISIT AGENDA

3 October 2022 0830 Opening Remarks Mr. Matthew Lahr 0835 325 CONS Brief Mr. Matthew Lahr 0850 325 CES Mission Brief Capt Scott Guerin 0900 PWS Overview 1Lt Alexander Um, Capt Scott Guerin 0915 Break 0935 Site Visit Bus Tour Departure 1400 Site Visit Bus Tour Return

OPENING REMARKS

Matthew Lahr 325th Contracting Squadron

Contracting Officer

325 CONS BRIEF

Matthew Lahr 325th Contracting Squadron

Contracting Officer

RULES OF ENGAGEMENT

• Please hold all questions and submit them in writing NLT 12 Oct 2022 1pm CST

• In the event of any inconsistencies between information provided in this briefing and the solicitation, the solicitation takes precedence

• Any responses provided by the Government throughout this site visit shall not be construed as an official answer

• Slides contained herein shall not be interpreted as a comprehensive description of the requirement

• All attendees shall remain with the group throughout the site visit

• Please place all cell phones on silent for the remainder of this breifing

CONSIDERATIONS

• Solicitation will result in a Firm Fixed Price Contract

• 45 Day Transition Period

• 6-month base period, four 1-year option periods, final option period of 4.5 months

• 8(a) Competitive Set-Aside

• Performance Based Service Acquisition

• Service Contract Act of 1965, as amended

• Collective Bargaining Agreement (CBA)

• The International Association of Machinists and Aerospace Workers Local Lodge No. 449, AFL-CIO, and its District Lodge No. 75

PROPOSAL SUBMISSION

• Four Volumes:

• Volume I – Executive Summary & Misc Data

• Volume II – Technical

• Volume III – Past Performance

• Volume IV – Price

• Minimum Acceptance Period:

• 180 calendar days from offer due date

• Proposal Instructions & Evaluation Methodology:

• Addendum to FAR Clause 52.212-1

• Addendum to FAR Clause 52.212-2

• How to Submit Proposals:

• Solicitation Module via Procurement Integrated Enterprise Environment (PIEE)

• Anticipate technical difficulties, don't wait until last minute

PROPOSAL MILESTONES

DATE: ACTION:

12 Sep '22 Solicitation Issued 31 Oct '22 Proposal Vol III Preferred Due Date 10 Nov '22 Proposal Due Date (All Volumes) 1 Mar '23 Contract Award 29 Mar '23- 13 May '23 Transition Period 14 May '23 Performance Start Date

TECHNICAL VOLUME

• Technical Subfactors:

• Subfactor 1 – Transition Plan

• Subfactor 2 – Technical Approach

• Subfactor 3 – Staffing Approach

• Technical Evaluation:

• Pass/Fail Basis

• Ratings

• Acceptable

• Unacceptable

A rating of unacceptable in one or more of the technical sub-factors will constitute an overall rating of unacceptable for the technical evaluation

PAST PERFORMANCE VOLUME

• Past Performance Information (RFP Atch 10):

- Submit PPI for no more than 5 recent and relevant contracts

• Recency: 12 months of the effort's period of performance must have been performed during the last three years from the date of the issuance of the RFP

• Relevancy: similar in scope, magnitude, and complexity to this requirement

• 5-page limitation for each PPI submission

• Associated PPQ's do not count toward 5-page PPI Worksheet limitation

• Past Performance Questionnaires (RFP Atch 11):

• Offeror shall send out and track the completion of PPQs to each of the contract POC's identified in each PPI Worksheet submitted as part of offerors proposal.

• Contract POC's shall return the completed PPQs directly to the Government via email

PAST PERFORMANCE VOLUME

• Past Performance Information will be obtained from:

• PPI Worksheet submitted by offeror (RFP Atch 10)

• PPQs provided by offerors’ references (RFP Atch 11)

• Data obtained from Government/Commercial Sources

• Past Performance Confidence Ratings:

• Substantial Confidence

• Satisfactory Confidence

• Neutral Confidence

• Limited Confidence

• No Confidence

Volume III Early Submission: 31 Oct 2022 preferred, Otherwise 10 Nov 2022

PRICE VOLUME

• Offerors shall complete Pricing Matrix Worksheet (RFP Atch 8):

• Insert the proposed unit price for each CLIN

• Validate that the Pricing Matrix Worksheet properly populates all extended CLIN pricing

• Do not Price the Not to Exceed (NTE) CLIN

• Provide Statements of Compliance with Applicable Labor Laws:

• SCLS Wage Determination (RFP Atch 3)

• Collective Bargaining Agreement (RFP Atch 2)

• Total Evaluated Price (TEP):

• The sum of FFP CLINS X001-X0013 for the base period and each option period, and CLIN 0018 (Transition).

• The Not to Exceed (NTE) CLINS X014-X017 are not included in the TEP

325 CES MISSION BRIEF

Captain Scott Guerin 325th Civil Engineering Squadron

Operations Flight Commander

325 CES MISSION BRIEF

The 325th Civil Engineer Squadron (CES) is responsible for Tyndall Air Force Base, Florida, encompassing 128 miles of shoreline, 29,000 acres of land and 1,581 facilities. The squadron has a spread of military, civil service and contractor personnel performing the operation, maintenance, repair and construction of real property to effectively sustain Tyndall's land and facilities.

PWS OVERVIEW

1Lt Alexander Um 325th Civil Engineering Squadron

Chief, Engineering Operations

Captain Scott Guerin 325th Civil Engineering Squadron

Operations Flight Commander

Base Operations Support (BOS) services are required to fulfill lifecycle operations, maintenance and repair requirements for the following Tyndall AFB assets:

• Facilities

• Non-Privatized Infrastructure

• Real Property

• Real Property Installed Equipment (RPIE)

• Government-Owned Temporary Facilities

Geographically Separated Locations:

• Antenna Site – St George Island, FL

• Tracking Annex – Carrabelle, FL

• Sumatra Antenna Site, Hosford, FL

• Except for the Government Furnished Property (GFP) provided, the contractor shall provide all tools, vehicles, and equipment as required to fulfill all PWS requirements

• Provide a fully trained and qualified customer service-oriented workforce

• Contractor employees must possess current certifications and licenses as required pursuant to the PWS and Attachment 1D.

• Work shall be accomplished in accordance with requirements outlined in all applicable Air Force, Major Command, TAFB directives, instructions, manuals, regulations, plans, and technical orders.

Performance requirements include the following functional areas:

• Operations Management (PWS para 1.2)

• Requirements and Optimization (PWS para 1.3)

• Preventive and Corrective Maintenance Programs (PWS para 1.4)

• Materiel Control (PWS para 1.5)

• Facility Systems (PWS para 1.6)

• Heavy Repair (PWS Para 1.7)

• Infrastructure Systems (PWS Para 1.8)

OPERATIONS MANAGEMENT

• The contractor shall perform all functions related to leading, managing, training, and directing resources as required to fulfill all operations and maintenance (O&M) activities for RP, RPIE, and Government-owned temporary facilities in accordance with the PWS.

• Financial Management

• Operations Budget and Finance

• Quality Control

• Safety

• Security

REQUIREMENTS & OPTIMIZATION

• The contractor shall be responsible for proactive systems performance analysis, resource optimization, life-cycle requirements, and customer interface for facility and infrastructure maintenance and repair requirements.

• The contractor shall provide adequate engineering support for each of the following specializations as required to fulfill PWS Requirements:

• Civil Engineer

• Mechanical Engineer

• Electrical Engineer

• Designated R&O Lead shall be a licensed Professional Engineer (PE).

REQUIREMENTS & OPTIMIZATION

• Areas of Responsibility:

• Preventive Maintenance

• Activity Management Plan (AMP) and sub-AMPs

• Demand Maintenance / Customer Service

• Data Collection & Analysis

• Industrial Control Systems

• Contract Project Support

• Warranty Management

• Contingency Response

PREVENTIVE/CORRECTIVE MX

• Ensure all real property, real property installed equipment (RPIE), and Government-owned temporary facilities are accurately inventoried and reviewed in BUILDER and NEXGEN-IT systems.

• Develop an inspection schedule to account for 20% of all RP and RPIE condition assessments in BUILDER annually to ensure 100% of all building assets are assessed every 5 years.

• Preventive Maintenance

• Tasks and Frequencies

• 95% Performance Threshold

• Corrective Maintenance

MATERIEL CONTROL

• Manage the CE materiel supply using the Materiel Control Playbook

• Assume responsibility of the MAXIMO materiel acquisition system

• Materiel Acquisition

• Hazardous Material (HAZMAT) Program

• U-Fix-It Program

• Base Wood & Debris Site

FACILITY SYSTEMS

• Responsible for inspection, maintenance, and repair of the following systems:

• Alarms

• Interior Electrical

• Non-Privatized Exterior Electrical

• Power Production

• Vehicle Final Denial Barrier

• Aircraft Arresting Systems

• Reviews plans and drawings to verify code compliance, functionality, and maintainability

• Oversees facility system functions of the BUILDER SMS data to ensure accuracy and integrity.

• Performs PM as directed in NEXGEN-IT (TRIRIGA) on all Facility Systems related property

HEAVY REPAIR

• Responsible for the inspection, maintenance, and repair of the following:

• Structures

• Roofing

• Locks

• Signs

• Storm Water

• Pavement and Grounds

• Storm Water Ponds

• Fences

• Barriers

• Airfield Pavement (Minor)

• Sweeping Operations

• Cranes, Trolley Rail Systems, Lifts, Hoists

INFRASTRUCTURE SYSTEMS

• Inspects, maintains, and repairs the following infrastructure systems:

• Energy Management Control System (EMCS)

• Fire Suppression

• Potable/Non-Potable Water

• Wastewater

• Liquid Fuels / Natural Gas

• Entomology / Pest Management

• HVAC

KEY PROCESSES

• CE Playbooks

• NEXGEN-IT

• BUILDER Sustainment Management System (SMS)

• MAXIMO Materiel Acquisition System (MAS)

• Work Task vs FOCUS Project

• Work Task Prioritization (1 through 4B)

BASE TOUR ROUTE

AFCEC Annex

Silver Flag Training Site

Flight Line:

• Fire Station 1

• Munitions Area

• 6,000 Area (CE Shops and Materiel Control)

South Side of Base (Support):

• Child Development Center

• Temporary Living Facilities

• Marina Area

• Fire Station 2

South Side of Base (Support):

• AFNORTH bldgs 1210, 1212, 1214

• New ACS Sim Building

• ACS bldg 1281, 1285

• Education Center

• Mission Support Group (bldg 662)

• Security Forces (bldg 659)

• 325 FW HQ (bldg 647)

• Commissary, BX, Shopette

• New CDC Construction

• Heritage Park / Medical Clinic

BASE TOUR ROUTE

South Side of Base (Support)

• Flag Park

• Explosive Ordnance Disposal

• New Emergency Management Facility

• AFCEC Facilities

• New Dorm Construction

• Dining Facility (Berg Liles)

• Fitness Center

• 1550 Dormitories

• New Lodging Facility Construction

Bonita Bay

• New 82 ATRS Facility Construction

• Submit all questions via Question Worksheet (RFP Atch 16)

• Send via e-mail NLT 12 Oct 2022 at 1PM CST

• Confirm Government Receipt

• Site visit slides and attendee list will be posted to the GPE

QUESTIONS

THANK YOU

Please make your way to the Government provided bus for the base tour portion of this site visit within 20 minutes.