Attachment 5 - Addendum to FAR 52.212-1 20 July 2022.pdf

Source Selection Information -- See FAR 2.101 and 3.104 – CONTROLLED UNCLASSIFIED INFORMATION

Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items and Commercial Services

Federal Acquisition Regulation (FAR) provision 52.212-1(b), “Submission of offers” and 52.212-1(f) “Late submissions, modifications, revisions and withdrawals of offers” are deleted in their entirety and replaced with FAR 52.215-1(c) “Submission, modification, revision and withdrawal of proposals” by reference.

FAR provision 52.212-1(c) “Period for acceptance of offers” is tailored as follows: “The offeror agrees to hold the prices firm for 180 calendar days from the date specified for receipt of offers”.

The following is inserted as new paragraph (m) to FAR provision 52.212-1:

I. Proposal Format

1.0. General.

1.1. The following instructions cover the preparation and submittal requirements for the offeror’s proposal for this solicitation. Offerors shall follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be ineligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the Joint Venture agreement that is signed and dated by all Joint Venture members as part of the proposal submission. Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in this addendum to the solicitation. Proposals must be received by 325 CONS/PKB via the Solicitation Module within the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil; no later than the date and time specified in Block 8 on the face page of the RFP. The Offeror shall be responsible for reviewing all training instructions and guidance, as necessary, and ensure completion of all registration requirements in the module in order to submit a timely proposal. If amendments are issued, written acknowledgement of all amendments shall be submitted via the Solicitation Module in PIEE prior to the due date. To permit efficient evaluation of the offerors Past Performance Information (PPI), it is requested that the offeror submits Volume III Past Performance, so that it is received 10 calendar days prior to the due date for the rest of the proposal. Failure to submit Volume III by the earlier date will not result in offeror disqualification.

1.2. The offerors proposal shall be clear, concise, and include sufficient detail to enable effective evaluation and for substantiating the validity of stated claims. It is the Offeror’s responsibility to provide a submission that enables the Government to effectively evaluate the Offeror’s proposal.

The Offeror has the burden to provide a proposal that demonstrates the Offeror has an accurate understanding of the requirements; the Offeror has viable solutions for the requirements; and the Offeror can meet the Government’s stated requirements. Proposals must identify the time and date specified for receipt, the solicitation number, and the name and address of the Offeror. It is the Offeror's responsibility to confirm the Government’s timely receipt of all correspondence.

The Government intends to evaluate proposals and award a contract without discussions.

Therefore, the offeror's initial proposal should contain the offeror's best terms with regard to price. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

1.3. Offerors shall not simply rephrase or restate the Government's requirements in their proposal, but rather provide convincing rationale to address how the Offeror intends to meet stated requirements. Where appropriate, specific examples of an Offeror’s processes may be used to demonstrate how the Offeror will meet the Government’s requirement. Offerors shall assume the Government has no prior knowledge of the Offeror’s experience or capability, as the Government’s evaluation of the offerors technical volume will rely exclusively on the information presented in the Offeror’s proposal. Statements that the Offeror will provide a particular feature or objective without explaining how the Offeror proposes to meet that feature or objective are generally inadequate and may adversely impact the Government’s evaluation of the Offeror. While not all inclusive, the following types of statements are also considered inadequate:

1.3.1. Unsupported statements that the Offeror allegedly understands the requirements.

1.3.2. Unsupported statements that the Offeror allegedly can or will comply with requirements.

1.3.3. Unsupported statements that simply paraphrase the requirements.

1.3.4. Undefined or unexplained statements such as “best commercial practices will be used.”

1.3.5. Undefined or unexplained statements such as “standard procedures will be used.”

1.3.6. Undefined or unexplained statements such as “well-known techniques will be employed.”

1.4. Offerors are strongly encouraged to carefully review all Government provided information and documents, to include, but not limited to submittal instructions (including attachments), the Performance Work Statement (PWS), the addendum to FAR 52.212-2 Evaluation-Commercial Products and Commercial Services, and the addendum to FAR 52.212-1 Instructions to Offerors- Commercial Products and Commercial Services.

1.5. Elaborate brochures, documentation, binding, detailed artwork, pictures or other embellishments are unnecessary and are not desired.

1.6. Oral presentations will not be accepted.

1.7. Inquiries by Offerors: The Government Points of Contact (POCs) for this acquisition are Karl Deffert, 325 CONS/PKB, and Matt Lahr, Contracting Officer. All questions or concerns regarding this request for proposal (RFP) must be directed in writing via e-mail to karl.deffert.1@us.af.mil and matthew.lahr.3@us.af.mil. Offerors are responsible for verifying timely Government receipt of all submitted questions or concerns.

1.8. Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing, with supporting rationale as well as the remedies the Offeror is asking the CO to consider, as it relates to the perceived omission or error. The Offeror is reminded that the Government reserves the right to award this contract based on the initial proposal, as received, without discussions in accordance with FAR 52.212-1(g).

1.9. Exceptions to Terms and Conditions: Exceptions taken to any terms and conditions of this RFP, to include any of its attachments, or to any other parts of the solicitation shall be identified to the CO prior to the proposal due date. Each exception shall be specifically related to a paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

1.10. Price Competition: The Government anticipates obtaining adequate price competition.

Upon examination of the initial proposals received, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this evaluation, the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine price reasonableness in accordance with FAR 15.403-3.

1.11. Site Visit: A pre-proposal site visit will be held at Tyndall AFB, FL on 3 October at 0800.

Health Protection Condition (HPCON) Levels may impact the site visit dates and requirements for base access. Attendance is limited to no more than two attendees per Offeror. Contractors shall fill out all requested information on Attachment 15 - Base Access Request EAL for each individual requesting attendance. Offerors shall email the completed EAL to karl.deffert.1@us.af.mil and matthew.lahr.3@us.af.mil NLT 11:00 AM CST, on 21 Sep 2022.

EAL submissions received after the deadline may be subject to disapproval. Transportation will be provided by the Government for all attendees from the Tyndall AFB Visitor Control Center (VCC). All attendees shall arrive 15 minutes early at the Tyndall AFB Visitors Control Center (VCC) located at 2580 Highway 98, Tyndall AFB, FL 32403.

1.12. Questions: All questions are due in writing no later than 12 Oct 2022 at 1:00 PM CST to karl.deffert.1@us.af.mil and matthew.lahr.3@us.af.mil. All questions shall be submitted using Attachment 16 – Question Worksheet. Questions received after this date may not be answered.

Answers to all timely questions received will be publicized on the GPE at https://sam.gov/.

2.0. Communications: Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer. Initial proposals shall be submitted via the Solicitation Module within the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. Email may be used to transmit information after submission of the initial proposal packages only if the email can be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured https://sam.gov/ to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If Offerors intend to submit source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to facilitate the exchange of certificates used for encryption. To ensure the process is working correctly, offerors are strongly encouraged to send a test encrypted message first (without including any source selection information). When submitting source selection information via email, file suppression utilities, to include but not limited to Zip files, will not be accepted.

3.0. Submission:

3.1. Proposals shall consist of the following four separate volumes:

Volume I: Executive Summary and Miscellaneous Data Volume II: Technical Proposal Volume III: Past Performance Proposal Volume IV: Price Proposal

3.2. Offerors shall submit one electronic copy of each volume of the entire initial proposal package via the Solicitation Module within the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. Except for Past Performance Questionnaires (PPQs), submission of the initial proposal packages via electronic mail to the listed Government POCs will not be accepted.

3.3. All Past Performance Questionnaires (PPQs) (Attachment 11) associated with Volume III Past Performance shall be submitted by the Offeror’s cognizant contract POC directly via email to karl.deffert.1@us.af.mil and matthew.lahr.3@us.af.mil.

3.4. All electronic documents shall comply with the page size, format, and page limits identified below. All volumes shall be developed in Microsoft Word and Excel (version Office 2016 or more recent, e.g. .docx, .xlsx) – Word documents may be converted to PDF, but Excel documents shall remain in Excel format.

3.5. The file name of electronic documents shall include the solicitation number, proposal volume number and offeror's CAGE code (i.e. FA4819-22-R-0014, Volume III: Price, CAGE #).

3.6. The Offeror shall ensure the electronic copy proposal submission is readable, in the format specified in this document and is free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure all information is readable. If any files contain viruses and/or are defective (unreadable), the Government may only evaluate the readable/virus free files. If the defective (unreadable) media renders a significant deficiency in the Offeror's proposal, the Government may consider the proposal unacceptable and ineligible for award.

3.7. It is the Offeror's responsibility to confirm Government receipt of all communications.

Verification of receipt of communications may be done via email.

https://piee.eb.mil/ mailto:karl.deffert.1@us.af.mil mailto:matthew.lahr.3@us.af.mil

3.8. Proposal Due Dates: All Volumes of the Offerors proposal are due no later than the date and time specified in Block 8 on the face page of the RFP.

3.8.1. Proposal Volume III - Past Performance – It is requested that offerors submit Volume III - Past Performance, so that it is received 10 calendar days prior to the due date for the rest of the proposal. Failure to submit Volume III by the earlier date will not result in offeror disqualification. Although requested to be received 10 calendar days prior to the due date for the rest of the proposal, Past Performance Questionnaires (PPQs) (Attachment 11) associated with Volume III shall be submitted by the Offeror’s contract POCs NLT the proposal due date and time. It is the Offerors responsibility to track the completion and successful submission of PPQs by the cognizant contract POCs.

II. Volume Organization

1.0. General: Organization/Number of Copies/Page Limits. The Offeror shall prepare their proposal as set forth in the Table 1, Proposal Organization, below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1 below. Proposals shall be submitted to the Government in four separate volumes as set forth below:

Table 1: Proposal Organization

Volume Volume Title Electronic Copy

Page Limit

I Executive Summary and Miscellaneous Data Tab 1 – Master Table of Contents Tab 2 – Narrative Summary & Authorized Offeror Personnel (Not to exceed 5 pages)* Tab 3 – Proof of Financial Responsibility Tab 4 - SF 1449, Reps and Certs, & Acknowledgement of all Amendments Tab 5 – SBA 8(a) Letter Tab 6 – Affirmation of no Exceptions/Deviations/Waivers Tab 7 - Cross Reference Matrix Tab 8 – Mission-Essential Contractor Services Plan Tab 9 – DD 254 Tab 10 – Glossary of Abbreviations and Acronyms

1 N/A*

II Technical Tab 1 - Table of Contents Tab 2 – Subfactor 1: Transition Plan Tab 3 – Subfactor 2: Technical Approach Tab 4 – Subfactor 3: Staffing Approach Tab 5 – Glossary of Abbreviations and Acronyms

1 70

III Past Performance Tab 1 - Table of Contents Tab 2 – Summary Sheet Tab 3 – Past Performance Information (PPI) Worksheet Tab 4– Subcontractor Letters of Consent/Client Authorization Letters Tab 5 – Glossary of Abbreviations and Acronyms

1 30

IV Price Tab 1 - Completed Attachment 8 Pricing Matrix Worksheet Tab 2 – Statement of Compliance with SCLS & CBA

1 N/A

1.1. In addition to the page limitations set forth above, proposal volumes shall comply with the following formatting requirements:

1.1.1. The filename of electronic documents shall include the solicitation number, proposal volume number and offeror's CAGE code (i.e. FA4819-22-R-0014, Volume III: Price, CAGE #).

Proposals shall be in the English language and all monies shall be proposed in United States dollars.

1.1.2. Page Size And Format. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Print shall be no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 11” x 17.” Each volume within the proposal notebook shall be separately tabbed and identified.

Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, color presentations are not desired or required.

1.1.3. Page Limitations. Page limitations for each volume are listed in Table 1 above and shall be treated as maximums. Each page shall be counted except the following: the transmittal letter, cover pages, tab-divider pages, title pages, table of contents, cross-reference matrix, lists of tables and drawings, glossary or acronyms, or Notional Organization Structure. If the proposal exceeds the page limitation, the excess pages at the end of proposals will not be read or considered for evaluation.

1.1.4. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

1.1.5. Each page containing proprietary information should be so marked.

1.1.6. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

//CUI//

1.1.7. Indexing. Each volume shall contain a detailed Table of Contents to clearly delineate the subparagraphs within that volume.

1.1.8. Glossary Of Abbreviations And Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.1.9. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

2.0 Volume I, Executive Summary and Miscellaneous Data

The Offerors proposed Executive Summary and Miscellaneous Data volume shall consist of the following sections:

2.1. Tab 1 – Master Table of Contents. Include a Master Table of Contents for the entire proposal.

2.2. Tab 2 – Narrative Summary & Authorized Offeror Personnel (Not to exceed 5 pages).

The Offeror's Narrative Summary of the proposal shall be concise, to include addressing significant risks, and highlighting any key or unique features, excluding price. Salient features should tie in with the evaluation factors/sub-factors and convey an understanding of the effort required, required permits, applicable codes and disciplines in addition to an understanding of the construction effort required and environmental compliance as detailed in the PWS.

The offeror shall identify authorized Offeror personnel to include the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror's proposal and who can obligate the company contractually. Additionally, provide the name, title, and telephone number of the CEO, Division President, and/or Vice President of the company for notification purposes. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

2.3. Tab 3 – Proof of Financial Responsibility. The Offeror shall include Proof of Financial Responsibility as acceptable evidence to the CO that the Offeror has adequate financial resources to perform the contract or the ability to obtain them IAW FAR 9.104-1(a). Offerors may request their financial institution complete Attachment 14, or the financial institution may submit all information requested in Attachment 14 in their own format.

2.4. Tab 4 - SF 1449 to include Reps and Certs & Acknowledgement of all Amendments.

The Offeror shall complete blocks 12, 17, 30a, 30b, and 30c of the SF 1449 (RFP). In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation. The Offeror shall complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. The offeror shall include the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

Offerors shall acknowledge receipt of any amendment to this request by signing and returning the front page of each amendment no later than the date and time specified in the amendment(s).

2.5. Tab 5 – SBA 8(a) Letter. The Offeror shall provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) eligibility status.

2.6. Tab 6 – Affirmation of no Exceptions/Deviations/Waivers. If none proposed, the Offeror shall submit an affirmation of no exceptions, deviations, or waivers. Offerors must clearly identify any exception to the Solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the Solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the Solicitation.

2.7. Tab 7 - Cross Reference Matrix. The offeror shall provide a cross-reference matrix utilizing the format below indicating where in its proposal the information can be found as it relates to the RFP. The cross-reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements document (Performance- Based Work Statement (PWS)), the Contract Line Item Number (CLIN), the Contract Data Requirements List (CDRL), Instructions to Offerors, and Evaluation Basis for Award. The cross-reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the submitted matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Addendum to 52.212-2, Evaluation--Commercial Products and Commercial Services references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with the Addendum to 52.212-2.

SOLICITATION CROSS REFERENCE MATRIX

PWS Para. Description CLIN Addendum to

52.212-1 Addendum to 52.212-2

Proposal Reference

CDRL

Example 4.27 Transition 00XX

2.8. Tab 8 - Mission-Essential Contractor Services Plan. The contractor shall submit a written Mission-Essential Contractor Services Plan in accordance with DFARS 252.237-7024 Notice of Continuation of Essential Contractor Services. The contractor shall address in the plan, at a minimum, the following:

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

2.9 DD 254 Contract Security Classification Specification: Offerors shall complete DD 254 Contract Security Classification Specification (Attachment 4) section 6 and section 7.

2.10. Tab 10 – Glossary of Abbreviations and Acronyms.

3.0. Volume II, Technical Proposal

3.1. General. The technical proposal shall be clear, concise, and include all information required by this provision in sufficient detail for effective evaluation. The Offeror's responses will be evaluated against the technical evaluation criteria identified the in the Addendum to 52.212-2 Evaluation--Commercial Products and Commercial Services. By the offeror's proposal submission, the offeror is representing that they will perform all requirements specified in the solicitation.

3.2. Technical Volume Format. The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with the Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services. The offerors written technical proposal shall address each of the three subfactors identified below to describe the offeror’s proposed approach to performing the requirements set forth in the PWS.

3.2.1. Tab 1 – Table of Contents

3.2.2. Tab 2 – Subfactor 1: Transition Plan: The Offeror shall provide a transition plan that demonstrates their approach for fulfilling the following requirements during the 45-day transition period. At a minimum, the Offeror shall provide:

3.2.2.1. A plan to ensure a sufficient quantity of personnel possess the requisite security clearance(s) to satisfy the requirements of PWS paragraph 4.27.1.1.4 during the transition period to allow for successful turnover of the EMCS requirements.

3.2.2.2. Verification that the offeror possesses the required Facility Clearance Level (FCL), which is equal to the highest classification stated on the DD254 attached to the solicitation, or provide an adequate plan for how the requisite FCL will be obtained in advance of the transition period to allow for successful contract turnover.

3.2.2.3. A plan to ensure that all vehicles required to fulfill all daily operations are in place at Tyndall AFB, FL by the beginning of contract performance. The plan shall include milestones identifying the availability of each type and quantity of vehicles.

3.2.2.4. A plan to ensure the availability of specialized vehicles/heavy equipment required to fulfill the objectives in PWS paragraphs 1.7.2.6, 4.5.2, 1.8.2.6, 1.7.2.11 within the Priority 1 Emergency Response timeframes identified in the PWS paragraph 1.9.4.1.1.1 by the beginning of contract performance. The plan shall include milestones identifying the availability of each type and quantity of specialized vehicles/heavy equipment.

3.2.2.5. A plan to ensure that all personnel required to fulfill all daily operations are in place at Tyndall AFB, FL by the beginning of contract performance. The plan shall include milestones identifying the availability of each type and quantity of personnel.

3.2.3. Tab 3 – Subfactor 2: Technical Approach: The Offeror shall provide an Activity Management Plan (AMP), also referred to as lifecycle management, identified in PWS paragraph 1.3.1.4, using an HVAC portfolio as an example, that at a minimum:

3.2.3.1. Identifies a lifecycle management process that provides a matured capability that integrates AMP plans into daily operational decisions, accomplishes full return on investment (ROI) analysis for most major infrastructure systems and produces a 7-year (FYDP+2) maintenance and replacement plan as outlined in CEOE Playbook in Attachment 1N.

3.2.3.2. Addresses the following aspects related to the AMP process:

(1) The challenges associated with the HVAC requirements and the AMP process

(2) The critical path component, to include major planning milestones such as working groups, meetings, and deliverables necessary to produce the FYDP+2 maintenance and replacement plan and inform the annual integrated priority list

(IPL).

(3) The risk component, to include the impacts of facility condition to decision making

(4) The prioritization component, to include how risk affects this approach

(5) The execution method, to include who is responsible for executing the work

3.2.3.3. Identifies a data analysis approach, which employs methodologies to promote lowest lifecycle costs, to include each of the following:

(1) the process the offeror intends to use for data acquisition

(2) the process the offeror intends to use for data quality assurance

(3) The process that the offeror intends to use to perform data analysis

3.2.3.4. Identifies the techniques, tools, and/or procedures the offeror intends to use to fulfill cost estimation requirements identified in PWS 1.3.1 and CEOE Playbook (Attachment 1N).

3.2.4. Tab 4 – Subfactor 3: Staffing Approach. The Offeror shall provide a staffing approach that identifies an adequate workforce as required to meet all PWS requirements. At a minimum, the Offeror shall provide:

3.2.4.1. A completed Manpower Matrix (Attachment 9) for the base period and each option period which identifies the offerors proposed staffing to fulfill all PWS requirements accounting for the annual real property fluctuations presented in Attachment 1B. The Manpower Matrix shall include proposed staffing of the offeror and any subcontractors, as applicable. The offeror shall comply with all instructions listed within Attachment 9.

3.2.4.2. The rationale for how the proposed manpower in Attachment 9 will be utilized to fulfill all requirements in the PWS. The offeror shall describe any cross-utilization as applicable.

3.2.4.2. The approach to ensure all personnel are trained, certified and qualified as required to fulfill all requirements identified in the PWS throughout the life of the contract.

3.2.5. Tab 5 – Glossary of Abbreviations and Acronyms

4.0. Volume III, Past Performance Proposal

4.1. General: The offeror shall submit Past Performance Information for itself, its affiliate(s), joint ventures, mentors, protégés, and subcontractor(s) in accordance with the format contained in the “Past Performance Information Worksheet” (Attachment 10) and the following paragraphs. If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

4.2. Format: The requested Past Performance Information shall be provided in a separate volume labeled "Volume III - Past Performance Proposal" including the following information:

4.2.1. Tab 1 – Table of Contents.

4.2.2 Tab 2 – Summary Page.

The Summary Page, limited to one (1) page, shall identify the Offeror and all affiliates, joint ventures, mentors, protégé, partners, subcontractors etc. that are referenced in the Past Performance Information (PPI) Worksheets. This summary shall indicate the percentage and type of work each entity of any proposed teaming arrangement (e.g., Prime, subcontractor, joint venture, etc.) will perform on the proposed effort.

4.2.3. Tab 3 – Past Performance Information (PPI) Worksheet (Attachment 10).

The offeror shall submit no more than five PPI Worksheets for the most recent and relevant contracts performed that the Offeror considers relevant in demonstrating its ability to perform the proposed effort utilizing Attachment 10. The answering space on each PPI Worksheet may be expanded by the offeror so that the filled-in PPI Worksheet submitted for each relevant contract covers no more than five one-sided 8 ½ x 11-inch pages. Separate PPI worksheets shall be submitted for each past performance reference. All PPI Worksheet(s) submitted shall clearly correlate past performance with the requirements of the proposed effort. Each PPI Worksheet must cover recent performance consistent with the definition in the addendum to FAR 52.212-2 Evaluation-Commercial Products and Commercial Services. The contracts referenced on the PPI worksheets must be contracts specific to the prime offeror, their affiliate(s), joint ventures, mentors, protégé, partners, subcontractor(s) etc. that will have meaningful involvement in the performance of the instant proposed effort. Contracts may include Federal Government, state and local governments or their agencies and commercial customers.

4.2.3.1. Ordering Type Contracts Submission. If the contract being submitted is an ordering type contractual vehicle (for example, an IDIQ “D” type contract per FAR Subpart 16.5, Indefinite-Delivery Contracts), performance is demonstrated at the order level, i.e., a Delivery Order (DO)/Task Order (TO). Therefore, the Offeror shall submit the individual DO/TO (or series of orders for the same effort) for evaluation, not the basic ordering contract itself. The Government will use the information submitted for each order (or series of DO/TO orders) under one Ordering Contract to evaluate the effort’s recency, relevancy, and performance quality for that Ordering Contract. The DO/TO under a single or multiple award ID contract; or aggregated DOs/TOs (i.e., two or more) under a single or multiple award IDIQ contract will be evaluated as one contract reference.

4.2.3.2. Past Performance Questionnaire (PPQ) (Attachment 11).

The Past Performance Questionnaire (Attachment 11) will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

The offeror shall send out and track the completion of the Past Performance Questionnaires (Attachment 11) to each of the Points of Contact (POCs) identified in each Past Performance Information Worksheet submitted in accordance with paragraph 4.2.3 above.

The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. PPQ responses sent directly to the government from references will not count toward the Volume III 30 page limit.

The offeror shall exert its best effort to ensure that at least one POC per relevant contract submit a completed Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals, but preferably 10 calendar days prior.

The contract POCs shall return the completed questionnaires via email DIRECTLY to the karl.deffert.1@us.af.mil and matthew.lahr.3@us.af.mil, no later than the date established in RFP for receipt of proposals, but preferably 10 calendar days prior.

Any questionnaires not returned directly to the Government POCs, or received after the due date, will not be reviewed and evaluated. All Past Performance Questionnaires must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email.

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror its own POCs regarding comments made on the questionnaire is not permitted.

mailto:karl.deffert.1@us.af.mil mailto:matthew.lahr.3@us.af.mil

The Government reserves the right to conduct follow-up discussions with any of the individuals identified in the PPI Worksheets or in the offeror’s Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed within the PPI Worksheets.

4.2.4. Tab 4 – Subcontractor Letters of Consent/Client Authorization Letters. In addition to the information provided in the PPI Worksheet (Attachment 10) for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) and/or subcontractors authorizing release of past performance information to the prime offeror to allow the prime offeror an opportunity to respond.

A sample Subcontractor/Teaming Partner Consent Form is attached to this RFP (Attachment 12).

The consent form shall be completed by the team member(s) and/or subcontractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume III.

In the event that commercial contracts are presented as past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (Attachment 13). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after the RFP due date.

Tab 5 – Glossary of Abbreviations and Acronyms

5.0. Volume IV, Price

5.1. General. These instructions are to assist you in submitting information that is required to evaluate the price reasonableness, completeness, and balance of the proposal. Proposals shall be sufficiently detailed to demonstrate their price reasonableness, completeness, and balance. The government may not award a contract based on a proposal with unbalanced pricing. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. The burden of proof for credibility of proposed prices rests with the offeror.

5.1.1. Price Reasonableness. A price is reasonable if, in its nature and amount does not exceed that which would be incurred by a prudent person in the conduct of competitive business. It is expected that price reasonableness will be determined based on the comparison of each offeror’s total evaluated price (TEP) to the TEPs of all evaluated technically acceptable proposals.

5.1.2. Unbalanced Pricing. Offerors are cautioned against submitting an unbalanced offer.

Unbalanced pricing exists when, despite a reasonable TEP, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The government will analyze offers to determine whether they are unbalanced with respect to price. An example of an unbalanced offer would be proposed contract line items that are significantly less than or significantly overstated in relation to the other proposed contracted line items (either of the offeror’s proposal or the same contract line items as proposed by other offerors). The government may also consider an offer unbalanced if there is a significant difference between proposed contract line items in the same contract line items category between option periods or the proposed prices from year to year or above what would be considered a reasonable adjustment for inflation. An offer may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

5.1.3. Price Competition. The government has determined there is a reasonable expectation of obtaining adequate price competition in this acquisition. However, IAW FAR 15.403-1(b) and FAR 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to submit other than certified cost or pricing data. All information relating to the proposed price including all required supporting documentation must be included in the Price Volume. Extreme care should be exercised to ensure that no price data of any kind are included in any other volume of the proposal.

5.2. Price Volume Format. The Price volume shall be provided in a separate volume labeled "Volume IV - Price" including the following information:

5.2.1 Tab 1 – Pricing Matrix. The offeror shall complete and submit the Price Matrix (Attachment 8). The offeror shall insert the proposed unit price(s) for each contract line item number (CLIN), with the exclusion of Not to Exceed CLINs. The extended amount must equal the unit price multiplied by the number of units; the formulas in the Pricing Matrix Worksheet will populate this amount. The unit prices and extended amounts are limited to two decimal places. The Offeror shall NOT propose a price on FFP Not to Exceed (NTE) CLINs referenced in the Schedule. The proposed prices must be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume II). The proposed prices for each FFP CLIN must demonstrate a logical correlation to the staffing (e.g., skill mix, grade, numbers, skill classification) proposed in the Technical Proposal as well as all support required to meet the requirements of that CLIN.

5.2.2 Tab 2 - Statements of Compliance with Applicable Labor Laws

An SCA Wage Determination (WD) (Attachment 3) is applicable to this requirement. The offeror shall provide a statement acknowledging:

1. Compliance with the requirements of the SCA WD;

2. The prices proposed for labor covered by the SCA WD were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

3. The wage and benefit rates specified in the SCA WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the SCA WD were not escalated beyond the basic period of performance;

and

4. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skills mix) proposed in the Technical Proposal at Volume II.

A Collective Bargaining Agreement (Attachment 2) is applicable to this requirement. The Offeror shall provide a statement acknowledging:

1. Compliance with the requirements of the CBA;

2. The prices proposed for labor covered by the CBA were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

3. The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance; and

4. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume II.

(End of Addendum)