Attachment 1 - Performance Work Statement 14 Dec 2022.docx

FA4819-22-R-0014

PERFORMANCE WORK STATEMENT

FOR

TYNDALL AFB, FL

BASE OPERATIONS SUPPORT

14 Dec 2022 (Amendment 0003)

FA4819-22-R-0014

TABLE OF CONTENTS

Section Number and Title Page Number

1.3. Requirements and Optimization (R&O)

1.4. Preventive and Corrective Maintenance Programs

1.7. Heavy Repair

1.8. Infrastructure Systems 22

1.9. Processes and Requirements

2.0. SERVICES SUMMARY 31

5.0. DELIVERABLES / CONTRACT DATA REQUIREMENTS LIST (CDRL)………50

LIST OF ATTACHMENTS

Attachment 1A - Historical Workload Attachment 1B - Real Property and Facility Inventory Attachment 1C - Air Force Preventive Maintenance Task List Data Attachment 1D - Licenses and Certifications Attachment 1E - Maps and Work Area Layouts Attachment 1F - Government-Furnished Equipment (EAID Government Owned) Attachment 1G - Government-Furnished Equipment (Non-EAID) Attachment 1H - Government-Furnished Automated Data Processing Equipment (ADPE) Attachment 1I - Government-Furnished Radios Attachment 1J - Government-Furnished Training Attachment 1K - Publications and Forms Attachment 1L - RESERVED Attachment 1M - Definitions Attachment 1N - CE Playbooks Attachment 1O - Utility Privatization POD’s (Electric/Water/Natural Gas) Attachment 1P - Cranes, Trolley Rail Systems, Lifts, Hoists Attachment 1Q – Historical Real Property Asset Inventory Data Attachment 1R – Asbestos Management and Operation Plan Attachment 1S – 325 CES Pest Management Plan Attachment 1T – Hazardous Material Emergency Planning and Response Plan Attachment 1U – Tyndall Hazardous Waste Management Plan

1.0. DESCRIPTION OF SERVICES:

1.1. Introduction: The 325th Civil Engineer Squadron (CES) is responsible for Tyndall Air Force Base, Florida, encompassing 128 miles of shoreline, 29,000 acres of land and 1,581 facilities which includes buildings, structures, and linear assets. The squadron has a spread of military, civil service and contractor personnel performing the operation, maintenance, repair and construction of real property to effectively sustain Tyndall's land and facilities. The contractor will play a pivotal role in assisting the 325th Civil Engineer Squadron in the sustainment of these facilities and infrastructure in support of the 325th Fighter Wing’s mission to project unrivaled combat airpower in addition to supporting the unique missions of 20 tenant units.

1.1.1. Scope: The contractor shall provide all necessary management, labor, tools, vehicles, and equipment, except for Government Furnished Property (GFP), to fulfill life-cycle operations and maintenance requirements for all facilities, non-privatized infrastructure, real property (RP), Government-owned temporary facilities, and real property installed equipment (RPIE) identified in Attachment 1B at Tyndall AFB, FL and three geographically separated locations (Carrabelle, St. George Island, Sumatra) in accordance with this PWS.

The contractor shall fulfill all responsibilities in the functional areas of Operations Management, Requirements and Optimization, Materiel Control, Facility Systems, Heavy Repair and Infrastructure Systems in accordance with this PWS.

Tyndall AFB maintains 24 leased (non-Government owned) temporary administrative modular facilities (36000 series temporary building numbers). Required contractor support for the 24 leased temporary administrative trailers shall be limited to all locksmith services, signage, and pest management services in accordance with PWS paragraphs 1.7.1.2, 1.7.1.3, and 1.8.3, respectively. All other maintenance and repair requirements for these temporary facilities are fulfilled by the lessor of these facilities, and therefore, not within the scope of this contract.

The contractor shall provide and maintain a fully trained and qualified customer service-oriented workforce.

The contractor shall ensure that employees possess all certifications to perform work as required. The contractor shall provide guidance and coordination for Base Civil Engineer (BCE) functions to ensure effective and economical operation of all activities.

The contractor shall perform all work in accordance with (IAW) all applicable Air Force (AF), Major Command (MAJCOM), and Tyndall AFB directives, instructions, manuals, regulations, plans, technical orders and CE Playbooks. The contractor shall perform all work in an orderly and timely manner to enable the 325th Fighter Wing (FW) and associated units to meet mission requirements.

1.1.2. Organization: The organizational chart in AFI 32-1001 Civil Engineer Operations, Fig 1.1 is provided below for reference only to ensure the contractor understands the terminology and structure utilized by Air Force guidance, training, and references. This organizational structure is provided as a tool to aid the contractor in understanding the scope of services and responsibilities required to complete all performance objectives addressed in this PWS. The blue elements in Figure 1 below are Government specific roles for which such duties shall not be performed by the contractor.

Figure 1.

1.2. Operations Management: The contractor shall perform all functions related to leading, managing, training, and directing resources as required to fulfill all operations and maintenance (O&M) activities for RP, RPIE, and Government-owned temporary facilities in accordance with this PWS. The contractor shall perform all requisite coordination efforts to ensure a timely response to information requests as identified in the PWS from authorized Government personnel to include records of inspections, testing documentation, training reports, proof of certifications, operating instructions, appointment letters, and policy letters.

1.2.1. Financial Management: The contractor shall generate, maintain, and provide accurate, complete and current financial management documentation to include operations budget & finance, status of expenses, and Service Request (SR) cost data throughout the life of this contract. The contractor shall ensure timely response for all requests for financial management documentation received from authorized Government personnel during normal duty hours. All financial records related to this contract are subject to audit.

1.2.1.1. Operations Budget and Finance: The contractor shall incur expenses under this contract in alignment with Government specified priorities. The contractor shall provide the status of the incurred expenses in accordance with this PWS and in a timely manner when requested by authorized Government personnel. The contractor shall monitor current and cumulative accounting and finance costs, supply listings, and materiels for operations expenditures and provide requested data to authorized Government representatives when requested. The contractor shall ensure adequate funds are available under all appropriate contract CLINs prior to use.

1.2.2. Quality Control: The contractor shall develop, implement, and maintain a Quality Control Plan to ensure all services are performed IAW all standards set forth in the Service Delivery Summary (SDS) identified at PWS paragraph 2.0. The contractor’s Quality Control Plan shall include methods, procedures, controls, records, and maintenance of the plan to provide verification of compliance with contract requirements. The contractor shall submit a Quality Control Plan to the Government for acceptance 30 calendar days after contract start date (CDRL A501). If the plan is unacceptable and rejected by the Government, the contractor shall revise as required and resubmit within 10 calendar days.

1.2.2.1. Safety Plan: The contractor shall develop, implement, and maintain a safety plan that addresses contractor’s responsibilities related to equipment and personnel in accordance with AFI 91-202, The US Air Force Mishap Prevention Program, and AFMAN 91-203 ACCSUP, Air Force Occupational Safety, Fire, and Health Standards. The contractor’s Safety Plan shall include methods, procedures, controls, records, and maintenance of the plan to provide verification of compliance with AFI 91-202 and AFMAN 91-203 ACCSUP requirements. The contractor shall submit a Safety Plan to the Government for acceptance 30 calendar days after contract start date (CDRL A502). If the plan is unacceptable and rejected by the Government, the contractor shall revise as required and resubmit within 10 calendar days.

1.2.3. Security Requirements: The contractor shall coordinate, prepare, and submit all required documentation to ensure all contractor employees obtain Common Access Cards (CACs), DBIDS, security clearances and Restricted Area Badges as necessary to fulfill all PWS objectives. All security related coordination shall be conducted during normal duty hours to ensure required stakeholders (e.g. 325 Security Forces Squadron, 325 Civil Engineer Squadron) are available as required. The contractor shall ensure compliance with all security requirements identified at PWS paragraph 4.6.

1.3. Requirements and Optimization (R&O): The contractor shall be responsible for proactive systems performance analysis, resource optimization, life-cycle requirements, and customer interface for facility and infrastructure maintenance and repair requirements. In support of R&O functions, at a minimum, the contractor shall provide adequate engineering support in the specialized fields of civil, mechanical, and electrical, as required to fulfill the performance objectives of this PWS. Additionally, the contractor shall designate an R&O Lead, whom shall be a Licensed Professional Engineer (PE).

Areas of responsibility include:

· Preventive Maintenance (PM)

· Activity Management Plan (AMP) and sub-AMPs

· Demand maintenance/customer service

· Data collection and entry to comply with NEXGEN-IT/SMS information technology (IT) standards

· Data analysis to include, but not limited to, trend analysis, cost evaluation, data visualization, and lifecycle repair projections

· Compliance with industrial control systems (ICS) standards and program analysis

· Contract project review and contract project closeout/acceptance

· Warranty Management

· Contingency planning and response IAW PWS paragraph 4.25.

1.3.1. Lifecycle Engineering: The contractor shall adhere to the lifecycle engineering processes outlined in the Preventive Maintenance (PM) Playbook, Operations Engineering Playbook, SMS Playbook, Facility Management Playbook, Work Management Playbook, and all other Playbooks as applicable. The contractor shall be responsible for engineering services and support to analyze, plan, and document current and long-term sustainment of RP and RPIE. The contractor shall provide customer service functions and interface with customers to gather, validate, and prioritize all facility and infrastructure requirements. The contractor shall develop scopes of work which includes all materiel, equipment, man-hours, and all other costs for both in-house requirements and facility opportunities. The contractor shall perform cost estimating for both in-house requirements and facility opportunities using industry standards (e.g. RSMeans) or an alternative contractor developed equivalent. Throughout lifecycle engineering, the contractor shall ensure all data in NEXGEN-IT and Sustainment Management Systems (SMS) are accurate, complete, and current. The contractor shall attend meetings with various Tyndall AFB agencies concerning CE operations such as the Facilities Board.

1.3.1.1. Minimum Qualifications for Engineers and Technicians:

· The R&O Lead shall be a licensed Professional Engineer (PE) in any of the 50 United States or U.S. Territories. The license shall be current and renewed as necessary to ensure currency is maintained throughout the life of the contract.

· All Mechanical, Civil, and Electrical engineers shall possess ABET accredited degrees and a minimum of 3 years of experience post-graduation in their field of expertise.

· All Engineer Technicians shall have a minimum of 10 years’ experience in their field of expertise.

1.3.1.2. In-House Engineering Capability/Planner: The contractor shall analyze, design, and plan corrective repairs for shop craftsmen execution using the Playbooks referenced in PWS paragraph 1.3.1. The efforts shall be limited to small scale in-house actions within work task (WT) or Facility Organization Customer Utilization Service (FOCUS) scope including, but not limited to, inadequate facility lightning protection, resize boiler, drop ceiling repair, install backup power capability, and utility infrastructure bores (including comm bores and hand holes). Planning activity in support of quarterly FOCUS projects shall occur prior to FOCUS project execution and is anticipated to take roughly 20% of the total hours dedicated to the execution of FOCUS projects. All planning hours related to a FOCUS project shall not be accounted for in the total hours specified in PWS paragraph 1.9.4.2. All personnel performing Planner activities shall possess a minimum of 5 years experience in General Construction with expertise in civil, electrical, and mechanical work.

1.3.1.3. Building Automation Energy Analysis: The contractor shall oversee the Energy Management Control System (EMCS) program and ensure that O&M activities are aligned with installation energy management goals and prioritized to optimally reduce the installations energy consumption through coordination with the Tyndall AFB Energy Manager and IAW the EMCS Playbook (Attachment 1N). The contractor shall provide the energy manager with performance data of key building systems (e.g., HVAC, controls, lighting, power systems, water systems) to ensure optimal efficiency and to identify areas of concern. The contractor shall establish HVAC and mechanical set points strategy for optimal building operation as determined in coordination with base energy manager. The contractor shall be knowledgeable in building automation control systems to support Installation of the Future Initiatives. The contractor shall provide quarterly EMCS saving reports within 15 days after the reporting quarter.

1.3.1.4. Activity & Sub-Activity Management Plan (AMP/Sub-AMP): The contractor shall use asset management principles to develop and implement an activity management plan in adherence with CEOE Playbook (Attachment 1N). The contractor shall be responsible for all AMP/Sub-AMP requirements listed below, but not limited to:

Table 1: AMP/Sub-AMP

PWS Ref

AMPS

sub-AMPS

AMP Responsibilities:

· Perform all applicable actions listed under sub-AMPS when serving as the AMP lead. AMP and Sub-AMP descriptions listed below.

· Oversees the life-cycle performance and identifies the condition of all built and natural infrastructure assets. Reviews and validates built assets facility condition index and life-cycle requirements generated by SMS (e.g. BUILDER, etc.).

· Assigns, gives direction to, and enforces deliverables from sub-AMP subject matter experts (SMEs) for each applicable sub-AMP.

· Ensures appropriate members from across the squadron and installation are invited to and actively participate in AMP working groups.

· Chairs quarterly facilities AMP working group to integrate and synchronize any sub-AMP working group efforts.

· Ensures AMP and sub-AMP regular and recurring participation in the Facilities Board process to prioritize and incorporate AMP requirements into the base comprehensive asset management plan (BCAMP).

· Oversees the sub-AMP requirements and integration/prioritization of the sub-AMP requirements into the AMP to effectively plan, program, budget, and execute resources necessary for optimal life-cycle operation of the activity using a risk-based approach.

· As required, initiates inspection and root-cause analysis protocols to update compliance inspections to reflect actual conditions. Based on inspection protocols, plans and executes asset inspection at a frequency to be determined, but at a minimum, once every 5 years IAW AFIMSC guidance. When corrective maintenance is accomplished, a condition assessment will occur at that time. All data will be loaded into SMS for metric development.

· Coordinates with Operations Flight planners and section craftsmen to review all in-house work and with Engineering Flight for all facility opportunities prior to work execution to ensure requirements of the BCAMP are being accomplished. This will include attendance at the work request review board (WRRB) when applicable tasks are being evaluated.

· Ensure completion of Future Year Defense Program (FYDP) +3 plan for each AMP as per AFI 32-1001.

· Coordination between AMPS & Sub-AMPs is required as applicable Sub-AMP Responsibilities:

· Establishes/Leads quarterly Sub-AMP Working Groups (at a minimum) and ensures appropriate members from across the squadron and installation are invited to, and actively participate in, these events.

· Maintains accountability of entire Sub-AMP asset inventory and implements higher headquarters (HHQ) requirements for RP accounting and linear assets segmentation to define all sub-AMP assets. HHQ is defined as any functional level above the FW, such as Headquarters Air Force (HAF), Air Force Installation and Mission Support Center (AFIMSC), Air Force Civil Engineering Center (AFCEC), etc.

· Performs annual review of applicable SMS database information to maintain accurate inventory within assigned sub-AMP assets. Coordinates asset condition inspection visits and makes available appropriate RP data from assessments to real property office.

· Determines the magnitude and impact of the degraded systems on factors such as energy use, system reliability, corrective maintenance trends, mission risk, and plant operations costs. Defines the scope and cost alternatives for solutions/requirements to remedy root cause of abnormality to mitigate risk and maximize return on investment (ROI). Ensures the requirements are properly planned in accordance with the Government/mission requirements and aligns the requirements to the proper execution methods (e.g., PM, in-service work plan (IWP), and AMP).

· Benchmarks sub-activity with industry/Government agencies, continuously improves the processes, suggests changes to Playbooks, and incorporates best practices.

· Reports to the AMP lead to advocate for Sub-AMP investments and ensure proper coordination with HHQ programming authorities and programmed into the AMP/investment plan, as applicable.

· Coordinates with AMP lead to ensure all Sub-AMP requirements are logged in the Next Generation Information Technology (NexGen-IT) system for inclusion in HHQ AMP reviews, as applicable.

· Coordinate with the Government to develop cost estimates, review plans, and advise on Privatized Systems (UP) projects.

· Ensure Sub-AMP planning incorporates category management guidelines from HHQ. Category management is the direction to standardize asset types/manufacturer across the installation

· In alignment with the AMP process, periodically identify energy systems for re-commissioning or retro-commissioning to improve energy performance and goal attainment.

· Reviews PWS, contract specifications, and projects to ensure the Government receives mission capable/high performing/ warrantied products. Reviews cost estimates for all facility and UP projects. Attends design charrettes and performs project design reviews at each contract milestone to ensure quality, maintainable control systems are being implemented. Reviews construction materiel submittals as applicable to ensure quality/warrantied/maintainability.

1.3.1.4.1 Transportation Networks and Airfield Pavements (TNAP) AMP: The contractor shall oversee the TNAP AMP at the installation level. This AMP encompasses the provision and management of infrastructure networks to enable the safe and efficient movement of people, equipment, and materiel. The components of this AMP include Airfield Pavements and non-Airfield pavements. The Government is responsible and will be the SME for the Airfield Pavements Sub-AMP, while the Contractor is responsible and will be the SME for the non-Airfield Pavements Sub-AMP.

1.3.1.4.2 Utilities AMP: The contractor shall oversee the Utilities AMP at the installation level, which is comprised of all Government-owned utilities systems, to include the provision and management of: water supply, wastewater, energy, and fuels systems. Included in the utilities AMP are RPIE generators and equipment authorized in-use details (EAID) generators, airfield lighting, security lighting, lightning protection systems, grounding systems, and cathodic protection systems. The primary electrical, water, and natural gas are all privatized will not be included in the Contractor AMPs or Sub-AMP oversight.

1.3.1.4.2.1 Electrical Sub-AMP: The contractor shall be responsible for all Government-owned electrical power production and secondary systems. The contractor’s areas of responsibilities include:

· Airfield, area, and security lighting. The airfield lighting does not include Ramp Lighting. The area and security lighting does not include lighting that is not permanently affixed to a facility.

· Lightning protection, Grounding Systems and Cathodic Protection on Government-Owned assets

· Arc flash, relay coordination, and electrical system modeling programs as related to the secondary distribution system.

· Aircraft Arresting System maintenance

· Provides facility ICS inputs to the Government facilities AMP manager.

· Shall determine generator fuel supplies to meet emergency electrical requirements

· Requirements coordination of airfield and roadway lighting/lightning protection systems and aircraft arresting system (AAS), which are also covered in the TNAP AMP.

1.3.1.4.2.2 Wastewater/Storm Water Sub-AMP: The contractor’s areas of responsibilities include:

· Domestic wastewater, and storm water systems to include lift stations, collection lines, manholes, oil/water separators, and other pre-treatment units (storm water pipes, swales, detention/retention areas, and outfalls).

· Watershed-level storm water planning in coordination with the Land Sub-AMP manager. The wastewater/storm water sub-AMP has primacy for all related manmade structures and the land sub-AMP manager consults regarding the effects those structures (or the lack thereof) have on the watershed.

· Note: The Sub-AMP responsibility point of demarcation (POD) is 5-feet away from facilities. Utilities extending to within 5-feet of a facility will fall within the Facilities AMP.

1.3.1.4.2.3 Potable/Non-Potable Water sub-AMP: The contractor’s areas of responsibility include all Government-owned potable water, non-potable water, and fire emergency services (FES) systems up to the UP POD, but not limited to water wells, secondary distribution lines, pumps, and valves.

1.3.1.4.2.4 Mechanical Distribution sub-AMP: The contractor’s areas of responsibility includes all assets providing transmission, monitoring, and maintenance support to the distribution system of Government-owned and privatized non-electric energy transmission systems (natural gas, hot water, steam) within the base boundary up to the POD.

1.3.1.4.2.5 HVAC Systems Sub-AMP: The contractor’s areas of responsibility include those facility-related HVAC systems which are consistent with the commercial standard UNIFORMAT II definitions for mechanical and conveyance categories, including: cooling, heating, and ventilation. In addition, the contractor shall develop and provide to the Government a chiller replacement plan 90 days after contract start date and annually thereafter using data from BUILDER or other established life cycle/ROI analysis (CDRL A507).

1.3.1.4.2.6 Facilities Interior Utility Systems Sub-AMP: The contractor’s areas of responsibility include those systems consistent with UNIFORMAT II definitions for plumbing systems, electrical systems, and FES categories, including interior water and wastewater, fire suppression, lighting, alarms, and interior electrical.

1.3.1.4.2.7 CE Control System Sub-AMP support: The contractor shall coordinate with all engineers/sub-AMP chairs to aid in investment planning for CE control systems, as identified in PWS paragraph 1.7.1. The contractor shall also coordinate with Natural Disaster Recovery Cell, United States Army Corps of Engineers (USACE) & HHQ SMEs on changing policies and technical guidance to ensure standards are met.

1.3.1.5 Contract Project Review Integration: The contractor shall:

· Coordinate with the Government to gather information and provide comments for all ongoing/impending contract construction to include: contract specifications, design charrettes, design reviews, materiels submittal, meetings, O&M turn-over meetings, training, and warranty inspections.

· Create a systematic process to move reviews through engineers/shops/SMEs.

1.3.1.6 Warranty Management: The contractor’s warranty management responsibilities include, but are not limited to:

· Establishing the warranty program

· Evaluating and planning for warranty stipulations as applicable using an ROI strategy

· Scheduling quarterly warranty review meetings with engineers/shops/SMEs.

· Ensuring all warranty information is catalogued according to the unit warranty tracking system and/or NexGen IT procedures.

· Briefing each sub-AMP working group quarterly on warranty inspection requirements for the next quarter. At these meetings, the Contractor shall review warranty calls, remaining warranty life, and plan warranty end-of-life inspections.

· Providing on-demand engineering expertise to CORs for any contract project.

· Executing warranty calls in coordination with the Government

· Refer to Attachment 1B for projections of known future construction. Throughout the performance, coordinate with Engineering Flight for updates on FSRM and MILCON construction timelines

1.3.1.7. Small Bridge Inspections: The contractor shall inventory and inspect TAFB bridges and provide updates to AFCEC as directed IAW UFC 3-310-08 Non-Expeditionary Bridge Inspection, Maintenance and Repair. Refer to Attachment 1B for list of TAFB bridges.

1.3.2 Demand Maintenance/Customer Service: The contractor shall:

· Operate a centralized customer request center 7 days per week/24 hours per day, including Federal holidays.

· Receive, enter data into NexGen-IT, and process Work Tasks/Service Request (SR) in accordance with work task prioritization specified in PWS paragraph 1.9.4. Comply with Work Management Playbook (Attachment 1N). Additionally, provide, receive and process completed Work Clearance Requests (including but not limited to: AF Form 103, locally developed work clearance requests, road closure permits, utilities outages). For planned utilities outages, coordination with the appropriate agencies must be complete a minimum of 10 days in advance.

· Provides coordinated work tasks and/or facility projects for WRRB review and approval.

· Communicates WT decisions, investment plans, repair timelines, and status updates to customers and briefings as required.

· Initiate and develops work schedules to include coordination with Sub-AMP managers. Under normal operations, the Contractor shall prioritize the work requirements received. However, the Government retains the right to require prioritization of special interest work. The special interest work shall not supersede Emergency or Preventive Maintenance Tasks.

· Executes Contractor WT closeout actions within 30 calendar days, to include coordination with the Government to update base maps and applicable floor plans, submit RP capitalization supporting documents, maintenance resolution actions, and accurately accounts for all costs.

1.3.2.1 Weekly Meetings. The contractor shall conduct a weekly meeting with Government. Topics for this meeting include, but are not limited to: status of current/future work, funding, personnel, services summary, productivity, service quality, and/or other events that impact productivity, such as inspections, VIP visits, exercises, hurricane preparations, or any other topic directed by the Government.

1.3.2.2 Facility Manager Program: The contractor shall administer a customer-focused Facilities Manager’s Program that ensures cost effective expenditures of resources and provides functional and serviceable facilities in accordance with the Facility Manager Playbook, Chapter 5 (Attachment 1N). The contractor shall provide a current listing of all assigned primary and alternate facility managers for their respective facilities on Tyndall AFB, updated annually or upon request of the COR. (CDRL A514).

Key tasks include:

· Oversees Facility Manager assignment process and maintains the facility managers list

· Offers an initial and refresher training once per month for all facility managers

· Establishing a working relationship with facility managers

· Providing necessary training to include:

· Work Requirements

· NEXGEN-IT Service Requests (SR)

· Identification of facility abuse/misuse

· Key/Lock control

· U-Fix-It Program

· Coordinate with other Government stakeholders, who will also provide training to facility managers during this training

1.3.2.3. NEXGEN-IT/SMS Data Standards and Analysis: The contractor shall adhere to all data entry quality and accuracy standards in NEXGEN-IT and BUILDER SMS as specified by AF policy, NexGen IT procedures, technical guidance, SMS Playbooks and AFCEC Business Process Library SharePoint. The contractor shall train IT system users on data entry standards (e.g., cost accounting, type of work, prioritization, asset coding, maintenance performed, failure descriptions, direct inspections) and actively maintain an up-to-date training roster. At a minimum, the contractor shall conduct a monthly review of each shop’s data entry quality, timeliness, and accuracy, and address corrections through cognizant shop leadership. The AFCEC Business Process Library provides guidance on data quality reports and standards for NEXGEN-IT. At a minimum, the contractor shall provide an initial data quality summary report 90 days after contract start date and then quarterly thereafter (CDRL A519). The contractor shall develop unique reports required for local needs or HHQ taskers upon request of the COR.

1.3.3 Minor Services: Non-recurring services within the general scope of the contract, but outside of the contractors’ capabilities, may be subcontracted by the contractor under Minor Services CLIN X015. Services authorized under this section are of a type discovered during execution of PWS requirements which exceed contractor competencies or are proprietary/unique in nature requiring specialized certifications not typically possessed by a standard licensed tradesmen (e.g. Siemens, Daikin). Minor services shall not be used to circumvent contractor responsibilities under any other contract CLIN. The Government reserves the right to perform required minor services in-house or utilize a third-party vendor under a separate contract vehicle. Prior to the commencement of any minor service requirements exceeding the micro-purchase threshold, the contractor shall obtain written CO approval. For all minor services requirements exceeding the micro-purchase threshold, the contractor shall seek a minimum of three quotes and obtain competitive pricing unless a single source justification has been approved in writing by the CO. The contractor shall be responsible for developing the PWS, requesting quotes, conducting site visits, inspecting in-progress work, and accepting satisfactorily completed work for all minor service efforts. Examples of minor services include minor directional boring in support of a work task or FOCUS project objective, bathtub refinish versus replacement, chiller repairs requiring specialized expertise or tooling, troubleshooting advanced HVAC or generator electronic controls, proprietary equipment.

1.3.4. Installation CE Asbestos Management and Operations Plan: The contractor shall manage the Tyndall Asbestos Management and Operating Plan IAW AFI 32-1001, and at a minimum, review and update the plan annually. Contractor shall comply with the training requirements identified in the Tyndall AFB Asbestos Management and Operations Plan. The contractor shall maintain a permanent record of the status and condition of all asbestos-containing materiels on the installation. The contractor shall perform asbestos surveys to identify installed Asbestos Containing Materiel in support of facility repair or demolition contracts, or as directed by the Government, IAW the plan. All asbestos sampling activity shall be performed by personnel certified IAW Attachment 1D.

1.4. Preventive and Corrective Maintenance Programs: In support of preventive and corrective maintenance requirements, the contractor shall ensure that all real property, real property installed equipment (RPIE), and temporary facilities are accurately inventoried and reviewed in BUILDER and NEXGEN-IT systems. In accordance with AFMAN 32-1062, Para 1.9.5 the contractor shall conduct an annual inventory of all CE-operated and maintained RPIE and EAID generators no later than 1 August of each year, including generators that are replacement-eligible, and provide an electronic copy to AFCEC/COSM and 325 CES/CEOS. RPIE generators shall be reconciled with real property records and EAID generators with Custodian Authorizations and Custody Receipt Listing records. (CDRL A515). Additionally, the contractor shall develop an inspection schedule to account for 20% of all RP and RPIE condition assessments in BUILDER annually to ensure 100% of all building assets are assessed every 5 years (see PWS paragraph 1.9.3.1).

1.4.1. Preventive Maintenance: The contractor shall complete all tasks at the frequency identified in the AF Preventive Maintenance Task List (AF-PMTL) detailed in Attachment 1C and PMTLs included in NEXGEN-IT IAW the Preventive Maintenance (PM) Playbook. If a required PM task is absent from Attachment 1C, the contractor shall refer to the PM Playbook and/or AFI 32-1001 as necessary to determine required actions. Preventive maintenance for all assets in the PM Program must be prioritized over all other forms of work, with the exception of Priority 1 Emergency Work captured in PWS paragraph 1.8.6.3.1. The contractor shall execute a minimum of 95% of the scheduled PM requirements for assets included in the PM program, with the exception of Government-approved deviations. These deviations are limited to issues outside the contractor’s control, such as a lack of access by facility occupants, facility/equipment under renovation, or other Government determinations. These activities must be executed in concert with facility systems, heavy repair, and infrastructure systems and performed on a continual basis as an integral part of day-to-day operations. The contractor shall account for the fluctuations of assets throughout the life of the contract.

1.4.2. Corrective Maintenance: The contractor shall develop, implement, and execute a corrective maintenance program to ensure sustainment of assets at the lowest life-cycle cost using asset management principles. In developing this program, the contractor may use, but is not limited to: NEXGEN-IT, BUILDER, shop knowledge, RS Means, etc. The contractor shall leverage data to drive decisions in work task prioritization to cost effectively optimize sustainment, maintenance, and repair. The contractor shall execute corrective maintenance concurrently with preventive maintenance and daily facility operations. In addition to self-identified work requirements, the corrective maintenance program will also include requests by others to include but not limited to Facility Managers.

1.5. Materiel Control: The contractor shall manage the civil engineer materiel supply using the Materiel Control Playbook (Attachment 1N). The contractor’s materiel supply management responsibilities include, but are not limited to:

· Performing materiel acquisition to include determining requirements, acquiring materiels, tracking materiel,

· Receiving materiel, to include maintaining and monitoring stock levels, managing holding areas, managing residual storage,

· Issuing materiels to work activities to include log materiel costs and close out work tasks in NEXGEN-IT,

· Maintaining materiel handling equipment,

· Managing hazardous materiel (HAZMAT) program IAW PWS paragraph 4.24.1,

· Completing an annual inventory,

· Demonstrating residual funds reporting on materiel CLIN at the request of a COR.

1.5.1. Materiel Acquisition System (MAS): Contractor shall assume responsibility of the MAXIMO materiel acquisition system from the incumbent contractor and be responsible for annual subscription renewal use. MAXIMO is a commercially available cloud-based software that enables inventory control, provides bill of materiels per work order, provides status of shipping and estimated delivery dates, manages available funding, enables self-help store operations, generates purchase requests based on inventory and set reorder points. The Government requires the contractor to assume all required licenses and access rights to ensure continuity. Upon the COR request, the contractor shall be capable of providing all materiel control program reports. The contractor shall provide inventory listings and Inventory discrepancy adjustments reports monthly.

1.5.2. U-Fix-It Program: The contractor shall operate a U-Fix-It program within Government-furnished space to provide installation facility managers and craftsmen with materiels and loanable tools required to fulfill minor repairs at their respective facilities within their technical capability. The U-Fix-It function shall be available for facility managers between the hours of 0700 – 1500, Monday through Friday, except for Federal holidays.

In fulfilling the U-Fix-It Program requirements, the contractor shall:

· Coordinate and issue all requisite materiels and loanable tools as required to fulfill all WTs approved by the Contractor.

· Be responsible for ordering, receipt, and maintaining an adequate inventory of materiels and supplies to support facility manager requirements.

· Maintain an adequate bench stock of common U-Fix-It program materiels and supplies such as picture hangars, ceiling tiles, carpet squares, light bulbs, outlet covers, toilet seats, etc.

· Maintain an adequate stock of common hand tools to be loaned to facility managers.

· Provide technical oversight and inspection of U-Fix-It WTs to ensure finished work meets building codes.

· Inspect completion of work by facility managers to ensure compliance with all applicable codes and standards.

1.5.3. Base Wood & Debris Site: The contractor shall be responsible for securing and maintaining the base wood & debris site. The site includes one 30-yard roll-off container for wood and one 30-yard roll-off container for other construction and demolition (C&D) debris. The site may be used by the contractor in support of all PWS requirements. The contractor shall provide site access to base facility occupants upon request, however, use by base construction contractors is prohibited. The contractor shall ensure the site is secured to prevent unauthorized access when unattended. The contractor shall ensure unauthorized or hazardous materiels are not deposited at the base wood & debris site. Upon the identification of unauthorized or hazardous materiel dumping, the contractor shall immediately notify the COR. The contractor shall compact debris within container as necessary to maximize container capacity and ensure compliance with DOT requirements. The contractor shall inform the COR when container is full.

1.6. Facility Systems: The contractor shall be responsible for inspection, testing, maintenance, and repair of alarms, electrical, and power production systems for all real property, RPIE, and temporary facilities identified in Attachment 1B. In support of all facility systems requirements, the contractor shall:

· Review plans and drawings submitted by the Government to verify code compliance, functionality, and maintainability and provide feedback as required

· Ensure accuracy and integrity of existing BUILDER SMS data and provide updates if deviations have occurred

· Ensure utility service outages under the contractor’s control shall be no more than 60 minutes unless previously scheduled and approved by the Government.

1.6.1. Alarms: The contractor shall inspect, test, and maintain fire alarm systems, water-based systems, special hazard suppression systems, and the mass notification systems. These activities include repair, replacement, and modification of RPIE alarm control panels, annunciator equipment, initiating devices, notification appliances, mass notification systems, ultra-sensitive smoke detection systems, wet chemical fire suppression systems, and digital alarm transmitters/receivers. The contractor shall ensure all work is performed by a certified technician IAW Attachment 1D as required. This requirement does not include non-RPIE security alarms or cameras. The contractor shall complete efforts under this PWS section in coordination with the efforts identified in PWS paragraph 1.8.2 (Water and Fuels).

In addition, the contractor shall fulfill the following tasks:

· Provides inspection and testing schedules to the Fire Department and cognizant Facility Manager at least two business days prior to execution of any testing

· Inspects, tests, operates, and maintains carbon monoxide detection systems, environmental detection alarms, frequency modulated (FM) antennas, lift station controls, and base station and transceivers connected to these alarms IAW manufacturers’ recommendations and local procedures.

1.6.2. Electric Shop: The contractor shall be responsible for inspection, maintenance, and repair of secondary electrical service for all real property and temporary structures listed in Attachment 1B in accordance with AFMAN 32-1062, Electrical Systems, Power Plants and Generators. The contractor shall coordinate with the Utility Privatization (UP) System Owner prior to performing work that may affect the primary electrical distribution system as necessary.

1.6.2.1. Interior Electrical Systems: The contractor shall inspect, maintain, repair, replace, and modify interior electrical systems and subsystem grounds IAW UFC 3-520-01, Interior Electrical Systems.

1.6.2.2. Grounding/Lightning Protection: The contractor shall inspect, maintain, repair, replace, and modify grounding and lightning protection systems. The contractor shall complete all grounding/lightning protection system activities in strict adherence to AFMAN 32-1065 and UFC 3-575-01 Lightning and Static Electricity Protection Systems.

1.6.2.3. Exterior Electrical: The contractor shall inspect, maintain, repair, replace, and modify secondary electrical systems, exterior streetlights not conveyed to the UP contractor, airfield rotating beacon, and the base traffic signal. Contractor is responsible for exterior streetlight repairs until conveyed.

1.6.2.4. Cathodic Protection: The contractor shall inspect, maintain, repair, replace, and modify cathodic protections systems IAW UFC 3-570-06 Operation and Maintenance, Cathodic Protection Systems.

1.6.2.5. Airfield Lighting: The contractor shall inspect, maintain, repair, replace, and modify airfield lighting systems AFMAN 32-1040 CIVIL ENGINEER AIRFIELD INFRASTRUCTURE SYSTEMS and IAW UFC 3-535-01 Visual Air Navigation Facilities

1.6.3. Power Production: The contractor shall be responsible for inspection, maintenance, and repair of emergency power systems, fire deluge pumps, and airfield arresting systems (AAS). The contractor shall utilize appropriate modules of APIMS (Facility Power) as required. Stationary Emergency Reciprocating Internal Combustion Engine operating (runtime) hours shall be reported monthly NLT 20 calendar days following the preceding month) in APIMS (CDRL A511). The contractor shall conduct all testing requirements IAW Unified Facilities Criteria UFC 3- 540-01 Engine-Driven Generator Systems for Prime and Standby Power Applications.

1.6.3.1. Power Generation: The contractor shall inspect, troubleshoot, operate, maintain, repair, replace, and modify RPIE and EAID automatic transfer switches, and associated components IAW UFC 3- 540-01 Engine-Driven Generator Systems for Prime and Standby Power Applications The contractor shall position and monitor EAID generators as necessary to provide emergency power for critical repairs or hurricane preparedness. The contractor shall inform the Government of inoperative systems. The contractor shall provide system operations training to facility mangers for assigned RPIE generators.

1.6.3.2. Vehicle Final Denial Barrier (FDB): The contractor shall inspect, maintain, repair, replace, and modify the gate FDBs and associated systems. The contractor shall develop and submit a maintenance schedule every quarter that identifies, at a minimum, the dates, times and anticipated maintenance activity to be performed for each FDB (CDRL A517). The contractor shall coordinate all gate closures with 325 Security Forces Squadron (SFS) prior to performing any maintenance or repair activity.

1.6.3.3. Aircraft Arresting Systems (AAS): The contractor shall inspect, maintain, repair, replace, certify, and modify the various aircraft arresting systems identified in Attachment 1B. The contractor shall refer to the contractor technical order (TO) distribution office for applicable AAS technical orders IAW TO 00-5-1, Air Force Technical Order System. The contractor shall perform all power production requirements identified in AFMAN 32-1040 CIVIL ENGINEER AIRFIELD INFRASTRUCTURE SYSTEMS and FC 3-260-18F Air Force Aircraft Arresting Systems (AAS) Installation, Operation, and Maintenance, to include developing local instructions, training programs, record keeping, and status reporting. The contractor is responsible for all after-hours requirements and reconfigurations and shall respond to all after-hours maintenance requests within 60 minutes of notification. In accordance with AFMAN 32-1040, Para 2.13.4, the contractor shall submit a report on AAS engagements and missed engagements as soon as reasonably possible to AFCEC via the Aircraft Arresting Reporting System via https://portal.afcec.hedc.af.mil/CO/AAS/SitePages/Home.aspx (CDRL A516). The contractor shall ensure all personnel performing AAS maintenance possess certification and training identified in Attachment 1D.

1.7. Heavy Repair: The contractor shall be responsible for inspection, maintenance, and repair of all structures, storm water, paved/unpaved roads, and airfield pavements/clearance for real property and temporary facilities identified in Attachment 1B.

In support of all heavy repair requirements, the contractor shall:

· Review plans and drawings submitted by the Government to verify code compliance, functionality, and maintainability and provide feedback as required

· Ensure accuracy and integrity of existing BUILDER SMS data and provide updates if deviations have occurred

· Ensure utility service outages under the contractor’s control shall be no more than 60 minutes unless previously scheduled and approved by the Government.

· The contractor shall coordinate all repair work on the airfield with 325th Operations Support Squadron (OSS) Airfield Operations and the contractor TNAP AMP point of contact.

1.7.1. Structures: The contractor shall perform minor interior and exterior repairs. Examples include, but are not limited to, painting, wall covering, roofing, windows, drains/vents, structural repair, masonry, tiles, stucco/plaster, metal work/welding. Carpeting, except for unaccompanied housing, is limited to small sectional repair, not a whole room. Additionally, the contractor shall perform alteration to facilities within the scope of FOCUS requirements as referenced in PWS paragraph 1.9.6.2. All welding shall be performed by an AWS certified welder in accordance with Attachment 1D.

1.7.1.1. Roofing: The contractor shall maintain and repair roofing distresses, waterproof membranes, insulation, caulking, flashing, decking, gutters, rooftop equipment, coping, debris removal from roof/gutters, and other structural roof elements IAW UFC 3-110-03 Roofing and AFI 32-1001 Civil Engineer Operations. The contractor shall conduct periodic inspections, annotate existing conditions, conduct investigation into failures, input data into BUILDER, and maintain the accuracy of roofing data.

1.7.1.1.1. Temporary Roof (Materiels) Inspection/Repair and Minor Roof Refurbishments: The contractor shall conduct periodic inspections and maintain temporary roofs (e.g. TPO, tarps). Temporary roofing maintenance/repair is limited to post-hurricane recovery solutions for damaged roofing.