MACC Questions and Answers 3.pdf

MACC Questions and Answers III

FA4814-08-R-0019

13 Apr 2009

1. Q: Is it possible you could send us the Past Performance Package in an editable format? This will help speed up the process.

A: No additional formats will be posted

2. Q: Amendment 0002, Section L, Paragraph 1.14 states that the Electronic copy must be in Microsoft Word or Excel. The Past Performance Package (Volume II) was available to download as a .pdf document. Is this document available in Microsoft Word or Excel? If so, please provide.

A: The documentation (Past Performance Questionnaire, Attachment 4 of the Past Performance Package) the offerror is required to submit to their references is in PDF format and not subject to revisions.

Note: The documents for inclusion in Volume II are not available for download, as they are created by the offeror in accordance with Section L and can be in the offeror’s chosen format.

3. Q: In reference to Question 1, once the Past Performance Evaluation Questionnaires have been filled out by the respondent, if they sign the document and intend to e-mail it to you, it would be scanned in as a .pdf, and thus it would no longer be a “Word” document. Is this acceptable?

A: Yes

4. Q: Are the completed Past Performance Evaluation Questionnaires due back to you no later than April 9, 2009?

A: See Q&A II Question 26

5. Q: The USAF sketches appear to be leaning towards accessible toilets. Do the toilets need to be accessible for the disabled?

FIRST FLOOR

Toilet ( Bathroom) No. 1

The proposed layout of the room places the plumbing on the opposite wall from the existing plumbing. Is this correct?

A: The proposed layouts are schematic only. The government is looking for innovative solutions in your design submittals. Reference the question and answers and revised SOW for additional guidance.

Are all the existing plumbing and fixtures to be removed?

A: Yes, reference the revised SOW.

There is space left over near the exterior wall. What is the function of this space?

A: Reference Question and Answer II answer 49

Toilet (Bathroom) No. 2

The USAF sketch indicates a small hallway down the side of the new toilet to access the space adjacent to the exterior wall. This ends up being only about 18" wide. How are we to resolve this?

A: Reference Question and Answer II answer 49

Is the existing closet behind the sink to be closed off?

A: Reference the revised SOW. The area does not need to remain as it exists but the requirements of the SOW must be met.

Do the existing water heater and enclosing walls remain?

A: Reference the revised SOW

Does the existing door from the Kitchen area remain?

A: No, Reference the revised SOW

SECOND FLOOR Toilet ( Bathroom) No. 3

The USAF sketch indicates a small hallway down the side of the new toilet to access the space adjacent to the exterior wall. This ends up being only about 8" wide. How are we to resolve this?

A: The proposed layouts are schematic only. The government is looking for innovative solutions in your design submittals. Reference the question and answers and revised SOW for additional guidance.

Toilet (Bathroom) No. 4

Do the existing water heater and enclosing walls remain?

A: Reference the revised SOW. The area does not need to remain as it exists but the requirements of the SOW must be met.

The layout results in one larger toilet stall. Is this correct? Should the extra space be used to add another sink? Could the extra space be used for the janitor sink?

A: The proposed layouts are schematic only. The government is looking for innovative solutions in your design submittals. Reference the question and answers and revised SOW for additional guidance.

6. Q: Section: 2.3.7 Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent.

Provide a Subcontractor/Teaming Partner Consent Form, Attachment 9, from all subcontractors/teaming partners that will perform major or critical aspects of the requirement, consenting to release of their past performance information to the prime contractor.

Question: Does this pertain to the architectural firm that is teaming as a design-build entity with the contractor as well?

A: Yes consent forms are required in the stated arrangement.

Also, See Q&A II Question 27

7. Q: According to section 2.3.1, page 7 of 10, addendum 2, The contents of the Volume II have 4 things:

Table of contents Summary page Past performance Sheets Organizational structure change

Section 2.3.7 discusses consent forms which are provided in Attachment 2 of Attachment 9.

Where would you like these in the submittal?

Are the consent forms considered part of the page count (30 pages).

A: Submit with Volume II. Consent forms do not count against the page limit.

8. Q: Upon reviewing the RFP for the referenced solicitation, we noticed that in Volume I Subfactor 2, Attachment 22 and Attachment 24 are required as a submittal of this volume.

Instructions for Volume III Factor 3 also require Attachment 22 and Attachment 24. Are we correct to assume that these pricing documents are required in both volumes?

A: Yes

9. Q: When is Standard Form 1442 to be submitted?

A: The 1442 is part of Volume III and is due 23 Apr 09 12:00pm EST

10. Q: Please confirm - the offeror (in this case the contractor) is to send out the Past Performance Evaluation Questionnaires or do you send them out after receipt of our submittal Volume II???

By when? Page 62 of 77 indicates the evaluators has to send the questionnaires directly to the government no later than 7 calendar days after receipt. The attachment 5 performance questionnaire letter states 10 working days. Which is correct?

A: The contractor is responsible for distribution of the questionnaires to the individual evaluators. 7 calendar days is correct (See Amendment 0004)

11. Q: The 30 page limit – does this exclude the required forms (past performance is 2 pages, 3 1-page letters and 4 page questionnaire = 9 pages per project)?

A: All items that you are required to submit in Volume II are included in the page limit.

Exception is the consent forms. See Question 7

The questionnaires are to be submitted by the evaluating organization and not submitted by the offeror with Volume II. The Questionnaires will not count towards the 30 page limit.

12. Q: Will a formal SID/CID be required for the seed project?

A: Per the SOW a formal SID/CID is not required on this project but submittals are required.

SID/CID capability is a requirement of the MACC as indicated in the MACC General Provisions.

13. Q: What is the remaining space that is accessed by the new hallway that is not part of the footprint of bathroom 2 and bathroom 3 intended to be utilized for?

A: The proposed layouts are schematic only. The government is looking for innovative solutions in your design submittals. Reference the question and answers and revised SOW for additional guidance.

14. Q: Does this remaining space receive any level of finish as part of this seed project design and pricing?

A: The proposed layouts are schematic only. The government is looking for innovative solutions in your design submittals. Reference the question and answers and revised SOW for additional guidance.

15. Q: Can the suggested bathroom layouts change from the 4 concept plans provided?

A: The proposed layouts are schematic only. The government is looking for innovative solutions in your design submittals. Reference the question and answers and revised SOW for additional guidance.

16. Q: No showers are shown in the concept plans although one exists currently. Are any showers required as part of Bathrooms 1 - 4? If so how many are required?

A: Reference the revised SOW

17. Q: Page 2. Attachment 1 - Past Performance Information A. CAGE Code:

If a firm does not have a Cage Code, can I put N/A?

A: A CAGE code is part of the process in registering in the Central Contractor Registration (CCR) all potential awardees must be registered in CCR in order to receive a government award.

18. Q: Page 2. Attachment 1 - Past Performance Information B. Program Title. Are you referring to the Program Title being the name of this contract ie: Past Performance Package FA4814-08-R- 0019 Multiple Award Construction Contract (MACC)?

A: The program title is the project you are submitting

19. Q: Page 2. Attachment 1 - Past Performance Information C Contract Specifics. Item 5 Original Contract $ Value and Item 6 Current $ Value Are you referring to final total constructions costs or final sub consultants associated fees? Could you please clarify (Do not include unexercised options)?

A: Submit the original contract amount and the current amount if it changed. If not list as the same.

20. Q: Page 2. Attachment 1 - Past Performance Information E. Completion Date - Item 3 Estimate at Completion Could you please clarify what the estimate portion is referring too? Fees, Change Orders, RFI's, etc.??

A: Dates requested relate to the construction completion dates.

21. Q: Page 2. Attachment 1 - Past Performance Information F. Primary Customer Points of Contact Would you like titles included if the points of contact are not Contracting Officers or Program Managers etc?

A: Yes and include appropriate title

22. Q: Page 6. Attachment 4 - Past Performance Evaluation Questionnaire Item F Contract Type: ________ Fixed Price ________Indefinite Delivery/Indefinite Quantity Task Order This item is highlighted with a blue dashed line - does this get filled out by the contractor? Is there a reason is highlighted?

A: Yes this completed by the contractor. It is highlighted to avoid the section being unnoticed.

23. Q: Is it possible to use the reports/evaluations from the CPARS system related to a past performance project in lieu of the questionnaires requested in this solicitation.

A: No, complete Volume II as instructed in section L of the solicitation.

24. Q: Attachment 2, Consent Letter is for our teaming partners to fill out and to be submitted in our past performance book. However, who is attachment 3, client authorization letter for? And does it have to be included in the past performance submittal?

A: The client Authorization letter allows the Government evaluators to discuss the past performance with previous commercial customers during the selection process. It is included however doesn’t count against the page limitation.

25. Q: Attachment 4 – Past Performance Evaluation Questionnaire. Are we to select who this gets sent to, or are we to send it to the Program manager, contracting officer and administrative contracting officer? In some cases, we only have 1 POC for a project.

A: The offeror chooses who to send the questionnaire to.

26. Q: RFP indicates that owner is reasonable certain that Asbestos and Lead will be disturbed during construction also there is possibility of presence of Mold during demolition of chase walls and ceiling system. These items will have impact on schedule and cost .Please advice if schedule and cost will be adjusted after award based on the actual scope of work. Form 3052 Construction Cost Estimate Breakdown has line item 21 for Mold Abatement Cost and line item 22 for Asbestos Abatement Cost. Do we need to include this cost?

A: This is a firm fixed price design-build contract and the government does not anticipate any contract modifications. Further, a detailed lead and asbestos survey is included in the Amendment. Offerors price should include all required elements to support their proposal.

27. Q: Is there anything that would preclude a firm from submitting as a prime on one team and as a sub on another? A non-Joint Venture team, under a prime-sub arrangement, may have multiple major consultants. It will be necessary to submit PPQ's for the subconsultants to demonstrate the relevant experience in either design or construction on different projects. Is teaming a agreement required for a prime-sub relationship or can the scope of member be described in the Executive Summary?

A: Although there is nothing legally precluding a contractor from engaging in such an arrangement, the contractor would have to make a business decision taking into account the potential risk associated with possible conflicts, which may hinder their ability to perform. Also, the contractor would have to consider if they would want to have one of their subs competing against them for every task order award.

Note: Section M Evaluation Factors for Award, Paragraph 3.2, Mission Capability Risk Rating:

Risk rating focuses on the weakness associated with an offeror's proposed approach.

In reference to a teaming agreement; the government doesn’t dictate the offeror’s contractual arrangement. A teaming agreement for a prime-sub relationship is not required to respond to this solicitation.

28. Q: As you have requested ADA compliant fixtures and stalls for the 1st floor, will you require the same for the second floor considering there is no chair lift or elevator in the building?

A: Yes, Reference Q&A II answer 30

29. Q: In your Q/A #2, question #30, you supplied a desired fixture count as follow:

The Air Force is looking for the following fixture count if possible:

Men's restroom: 2 lavatories, 2 toilets, 2 urinals, and one shower.

Women's restroom: 2 lavatories, 3 toilets, and one shower.

Are the aforementioned fixture counts per bathroom or per gender project total? For example, the total fixture count goal would be met as long as there was 1 shower total, (1st and second floor combined), for the men and 1 shower total for the women?

A: Per bathroom if possible.

30. Q: If the answer to #2 is total fixture per bathroom, and ADA code compliance restricted the ability to supply all fixtures requested, would you place in order the level of importance for fixture inclusion? For example, would omitting a shower in the case of the ladies room be your preference in an effort to increase the amount of toilets?

A: The government prefers at least two toilets in one of the women's restrooms.

31. Q: Are the hot water heaters electric or gas?

A: The existing hot water heaters are electric.

32. Q: You specify the use of portalets for the staff as well as the workers, would it be amenable to bifurcate the project and allow the 1st floor baths to stay in operation while renovating the second floor baths. It would reduce the amount of time your staff would need to use the portalets and would be addressed in our technical approach.

A: Separating the work areas and keeping the toilets operational during construction is acceptable just ensure it is identified in your proposal.