SABER XI Requests for Information (RFIs) and Responses (19 pages) 20 September 2022.pdf

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER) BASIC XI

SOLICITATION FA480922B0001

REQUESTS FOR INFORMATION AND RESPONSES

20 September 2022

The following requests for information (RFIs) are listed in order of receipt. Questions and/or concerns should be submitted in writing via email to angela.gibson.4@us.af.mil and kyle.donah@us.af.mil. References to specific RFIs and responses should be identified using the RFI numbers as designated within this document.

RFI 01

QUESTION:

Attachment 2. SABER XI Statement of Work: 23.7. “Contract line items for design are not coefficient factors.

Contract line items for drawings to be provided by a registered architect and/or engineer are not included in the coefficient and shall be determined using e4Clicks Section 011131, not to exceed 20% of the entire project cost.”

However, 10.7.2. Subdivisions/Major Classifications states, “The following subdivisions/major classifications, as contained in the 4Clicks bound or electronic databases, shall not be used as line items in pricing TOs issued under this contract. All listed subdivisions are excluded in their entirety. 10.7.2.1. Subdivision 01-11, Summary of Work. In addition, 10.8.3. Design and Engineering states, “Any specific requirement for design and engineering services will either be negotiated for individual TOs or priced with pre-priced line items. These services shall not be included in the contractor’s coefficient.” Please confirm if Subdivision 01-11 is to be utilized for design or if the design will be negotiated via a non-prepriced method.

REPONSE:

If a task order requires a level of design that exceeds a 35% design effort with consideration of the project magnitude as defined within the SABER XI IDIQ Statement of Work (SOW), then Section 01 11 31 will be utilized. Otherwise, the contractor's coefficient shall include proposal/concept drawings, construction drawings, and as-built drawings as defined in the SABER XI SOW. Only design and engineering requirement(s) exceeding the minimum design effort shall include Section 01 11 31.

NOTE: Paragraph 10.7.2.1. of the SABER XI SOW shall be revised via solicitation amendment to clarify this issue.

Additional clarification may also be found in sections 10 and 21 of the SABER XI SOW.

RFI 02

QUESTION:

Attachment 2. SABER XI Statement of Work: 10.3.10 Testing. “All costs for concrete, asphalt, and/or site testing will be included as line items in the contractor’s proposals using e4Clicks.” However, testing CSI Line Items are included in Section 01 45 Quality Control. 10.7.2. Subdivisions/Major Classifications states, “The following subdivisions/major classifications, as contained in the 4Clicks bound or electronic databases, shall not be used as line items in pricing TOs issued under this contract. All listed subdivisions are excluded in their entirety.” 10.7.2.6.

Subdivision 01-45, Quality Control Please confirm testing (ex. 01 45 23 50 1800 Concrete testing, Compressive test) would be a CSI Line Item to be included in a e4Clicks proposal and not part of the contractor’s coefficient.

RESPONSE:

Confirmed; paragraph 10.3.10 of the SABER XI Statement of Work (SOW) is correct.

NOTE: Paragraph 10.7.2.6 of the SABER XI SOW shall be revised via solicitation amendment to clarify this issue.

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RFIs

RFI 03

QUESTION:

Attachment 2. SABER XI Statement of Work: 10.5 “Non-Prepriced Line Items (NPIs). Any item of work not found in the UPB, but is required for an individual TO, shall be negotiated by the CO as a NPI. The negotiated price of a NPI will be the "in-place" price, to include material, equipment, and labor (exclusive of the contractor's indirect expenses such as overhead, profit, labor burden, subcontractor overhead and profit, etc.). NPIs shall be summated, and the contractor’s coefficient shall not be applied to NPIs. A NPI shall reflect contractor’s overhead and profit. This is the NPI total.” This statement indicates the NPI will be exclusive of indirect expenses such as overhead, profit, etc., then indicates that the NPI shall reflect the contractor’s overhead and profit. As the contractors will only be submitting a standard and non-standard coefficient (Under 13.1.3. Cost Proposal, it describes the ‘Non-Standard Coefficient’ as being applied to projects requiring work performance during non-standard hours), and not a Non-Prepriced coefficient, the NPI’s must include all indirect costs. Please confirm NPI’s shall include all direct and indirect costs.

RESPONSE:

Non-Prepriced Line Items (NPIs) shall include all direct and indirect costs, to include bare costs, overhead, and profit.

NPIs are infrequently/rarely applicability to SABER task orders due to the utilization of RSMeans; therefore, a predetermined 'markup' is not identified, but rather shall be negotiated per task order when and if applicable.

NOTE: Paragraph 10.5 of the the SABER XI Statement of Work shall be revised via solicitation amendment to clarify this issue.

RFI 04

QUESTION:

Attachment 2. SABER XI Statement of Work: 10.8.6. Removal/Replacement Procedures. “The cost of removing and reinstalling existing items, other than items described in the contractor’s coefficient, during the course of construction work shall be priced utilizing RSMeans Section 019309.50…” However, 10.7.2. Subdivisions/Major Classifications states, “The following subdivisions/major classifications, as contained in the 4Clicks bound or electronic databases, shall not be used as line items in pricing TOs issued under this contract. All listed subdivisions are excluded in their entirety.” 10.7.2.12. Subdivision 01-93, Facility Maintenance - Excluded in its entirety. Please confirm if Subdivision 01-93 may be utilized in a CSI Line-Item proposal when addressing the cost of removing and reinstalling existing items.

RESPONSE:

Section 01 93 09.50 may be used for the removal and reinstallation of existing items as noted in paragraph 10.8.6. The rest of Subdivision 01-93 is excluded.

NOTE: Paragraph 10.7.2.12. of the SABER XI Statement of Work shall be revised via solicitation amendment to clarify this issue.

RFI 05

QUESTION:

Attachment 2. SABER XI Statement of Work: 12.5.2. “The contractor may make multiple site visits to complete reasonable field investigation and verification. Any destruction or damage resultant of the contractor’s investigative actions shall be restored to existing conditions at no additional cost to the Government.” Please confirm that ‘reasonable field investigation and verification’ does not include destructive investigation.

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RESPONSE:

Confirmed; reasonable field investigation and verification does not include destructive investigation. However, if damage or destruction occurs during the contractor’s field investigation, the damaged area(s) shall be restored to existing conditions at no additional cost to the Government.

RFI 06

QUESTION:

Attachment 2. SABER XI Statement of Work: 13.1.5.1. “Preliminary drawings will be completed with adequate detail to support line-item quantities and to the point that the Government representative can verify size, shape, quantity, and type of materials proposed in the contractor’s cost proposal. Preliminary drawings will include dimensions;

utility lines; foundation plans; floor plans; elevation view; roofing plans; shop drawings; layout of walls, doors, and windows; finish schedules; plumbing plans; riser diagrams; HVAC plans; duct work; control systems; fire sprinkler and detection systems; electrical plans; schematics; lighting; receptacles; switches; panels; panel schedules; and depiction of any other pertinent sections, details, etc.” This is a large undertaking for ‘Preliminary Drawings’ utilized to support line-item quantities. Per 13.1., the contractor shall prepare a cost proposal and submit to the CO within 10 business days from the site visit. The contractor would need the Preliminary drawings from our design partner within 5 days to enter the project into e4Clicks and submit to the CO in a timely manner. Given there may be multiple projects bidding with the Preliminary Drawings requirement, the submission requirements as stated are not sustainable. With previous IDIQ contracts, we have provided a design narrative and floor plan with enough detail to support line-item quantities. Please confirm the level of ‘Preliminary Drawings’ detail only needs to be sufficient to support line-item quantities, and not those stated in 13.1.5.1.

RESPONSE:

The level of preliminary drawings shall be equivalent to the proposal drawings as referenced in paragraph 21.4.1.

Note: Paragraph 13.1.5.1 of the SABER XI Statement of Work shall be revised via solicitation amendment to clarify this issue.

RFI 07

QUESTION:

Attachment 2. SABER XI Statement of Work: 14.12 “Critical Path Timeline. More complex TOs may require critical path timelines. This requirement, if applicable, will be stated in the project’s SOO and will be discussed during pre-award procedures. When applicable, the contractor shall be responsible for developing the critical path timeline using the software.” Please confirm what ‘software’ this is referring to. We anticipate utilizing MSProject for most of our scheduling needs. Please confirm if this is sufficient or if a software like P6 will be required.

RESPONSE:

Confirmed; MS Project shall be sufficient should a critical path be specified.

Additional clarification: Critical path software will not be required for scheduling or payment for the typical task order. When certain critical projects require complex scheduling and/or milestone management, a critical path schedule may be included as a requirement in the scope of that particular project. The cost of the development and maintenance of the critical path schedule will be included in that particular project and not in the contractor's coefficient. Any critical path software used must be compatible will the Government's network. Critical path software known to be compatible and authorized to operate on the Air Force network include, but may not be limited to, Microsoft Project and Primavera Project Planner.

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NOTE: Paragraph 14.12 of the SABER XI Statement of Work shall be revised via solicitation amendment to clarify this issue.

RFI 08

QUESTION:

Attachment 2. SABER XI Statement of Work: 24.3.1. “The web-based PMIS that shall be purchased by the contractor for use by the contractor and Government for the management of this contract and associated task orders is Procore® Construction Management Software.” This section does not indicate any training or setup costs. Please confirm the contractor is not responsible for training or setup costs associated with the government usage of Procore.

RESPONSE:

Per paragraph 24.3.1. of the SABER XI Statement of Work (SOW), setup costs for Procore are paid by the contractor and iare included in the contractor's coefficient.

Note: Paragraph 24.3.1. of the SABER XI SOW shall be revised via solicitation amendment to clarify this issue with regards to Procore training.

RFI 09

QUESTION:

Attachment 2. SABER XI Statement of Work: 24.5.6. Schedule. “Load contract project schedule in PMIS by either manually entering all schedule data or by importing the Standard Data Exchange Format (SDEF) file, based on the requirements in Section 013201.0010 Project schedule. Maintain current, up-to-date, schedule in PMIS.” Please provide Section 013201.0010. Please confirm if MSProject will integrate with Procore or if a P6 schedule will be required.

RESPONSE:

Confirmed; MS Project will integrate with Procore.

RFI 10

QUESTION:

Attachment 2. SABER XI Statement of Work (B. Task Order Standards/Guidelines): 10.8. Work Performed in Secure Areas, “10.8.1. All contractor personnel shall be escorted at all times in a controlled/restricted area by an escort furnished by the Government using agency.” Given that 01 21 53.60 0440 (Escort required to be with tradesperson during work effort) is excluded via 10.7.2.2. Subdivision 01-21, Allowances, it is difficult to include this cost in the proposed coefficient. Please confirm the contractor may utilize the Security Factors CSI line items or please provide an approximate quantity of task order in which the contractor will have to work within a secure area.

RESPONSE:

The contractor may not utilize the Security Factors CSI line items. Use of the non-standard coefficient is appropriate for work in secure areas. Historically, less than 5% of SABER task orders require work in secure areas.

RFI 11

QUESTION:

Attachment 26. Seed Project Drawings. Sheet A-101, key note 1. “Prepare Walls and Paint”. The keynote was not indicated on the floorplan. Prepare walls and paint was not found in Attachment 25. RFP SOO. Please confirm if scope of work for the seed project includes patching/preparing all interior walls and painting.

FA480922B0001

Elements of work may be included in the statement of objectives and/or the conceptual drawings. This project includes prep and paint of all interior walls.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification.

RFI 12

QUESTION:

During the site visit, the hand delivery of proposals was discussed. It was indicated that it may be most efficient if we contact contracting to come to the visitors center to receive the package. The Primary POC is Angela Gibson (919) 722-1670. Is this the best person and contact number to contact?

RESPONSE:

Yes; however, any of the identified POCs may receive bid packages. Reference Section L-4 of the solicitation document.

RFI 13

QUESTION:

Solicitation package appears to be missing Attachment 27 “Pre-Proposal Conference and Site Visit Location Map (2 pages)” as noted on page 62 of 82.

RESPONSE:

Attachment 27 was uploaded to SAM.gov on 18-August-2022 with all other attachments. The Government confirmed this attachment was posted, and its inclusion was confirmed.

RFI 14

QUESTION:

Would the Government consider allowing more than 2 days for questions? (page 76 of 82).

RESPONSE:

At this time the Government believes the period of time from 18-August-2022 through 2-September-2022 is sufficient time for the formulation of questions as well as three days to review the information from the site visit for any questions resulting from the site visit to submit RFIs. The Government does not intend to extend the RFI due date.

RFI 15

QUESTION:

Attachment 24 - Determination of Contractor Responsibility requests the names of 3 “Suppliers.” Would the Government please clarify what they would identify as a “Supplier” i.e.. Electrician or supplier similar to a HVAC equipment supplier ie Trane .

RESPONSE:

In order to determine a bidder is responsible, the contracting officer must determine that the contractor meets standards identified in FAR 9.104-1. The Government identifies a supplier as a distributor, vendor, firm, or entity that furnishes supplies or services to another entity.

RFI 16

QUESTION:

Attachment 24 - Determination of Contractor Responsibility requests current financial statements prepared by a certified CPA. If the Offeror is submitting as a Joint Venture, should the Offeror provide the current financial statement for each Joint Venture member?

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Yes. All members/entities of the Joint Venture to be financially liable shall submit financial statements.

RFI 17

QUESTION:

Attachment 24 - Determination of Contractor Responsibility requests a brief description of the Offeror’s specialty and statement of how long the Offeror has performed this specialty. Please confirm if there is a page limitation for this statement.

RESPONSE:

There is no page limitation.

RFI 18

QUESTION:

Attachment 24 - Determination of Contractor Responsibility requests a statement of “whether or not any of the work will be subcontracted, and if so, the disciplines and the percentages of work to be completed by each party” is this request in conjunction with the SEED Project – Renovate Visitor’s Center of that of the entire SABER XI?

RESPONSE:

This is with respect to the execution of the entire basic SABER XI contract.

RFI 19

QUESTION:

Attachment 24 - Determination of Contractor Responsibility requests a statement of “whether or not any of the work will be subcontracted, and if so, the disciplines and the percentages of work to be completed by each party” Please confirm if there is a page limitation for this statement.

RESPONSE:

There is no page limitation.

RFI 20

QUESTION:

Attachment 24 - Determination of Contractor Responsibility requests a statement of “whether or not you will be renting any equipment, and if so, the item(s) to be rented. Provide proof of ability to obtain rental” is this request in conjunction with the SEED Project – Renovate Visitor’s Center of that of the entire SABER XI? It is the Government’s intent for Offeror to show any previous rental agreement as proof of ability to obtain rental and if so, should each Joint Venture member provide this?

RESPONSE:

This references the overall SABER XI contract for known rental equipment. The intent is to determine responsibility in accordance with FAR 9.104-1, specifically to determine whether the prospective contractor has the “necessary production, construction, and technical equipment and facilities, or the ability to obtain them." (FAR 9.104-1(f))

The statement needs to be submitted in the manner determined by the bidder to best support a responsibility determination.

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RFI 21

Attachment 24 - Determination of Contractor Responsibility requests a statement of “whether or not any other ongoing government or commercial contracts you have will conflict with this work.” Please confirm if there is a page limitation for this statement.

There is no page limitation.

RFI 22

If the Offeror is submitting as a Joint Venture, is each Joint Venture member’s Banking Institution to provide the completed page 2 of 3 of Attachment 24 - Determination of Contractor Responsibility or is it to be completed by the Banking Institution of the Joint Venture itself?

RESPONSE:

The banking institution for the Joint Venture needs to complete the attachment. It is acceptable for each individual member of the Joint Venture to have their banking Institution submit the attachment as well in support of the responsibility determination.

RFI 23

[Regarding minimum requirement project, VKAG 20-1040] Please clarify that the gypsum wall finish will be level 4 instead of level 5.

RESPONSE:

Level 4 finish is acceptable.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification.

RFI 24

[Regarding minimum requirement project, VKAG 20-1040] Are there any asbestos or lead based paint surveys available? If so, please provide.

The building is free of asbestos-containing material and lead-based paint.

RFI 25

[Regarding minimum requirement project, VKAG 20-1040] What recycling specifications apply to this project?

RESPONSE:

Recycling specifications, to include recycling requirements, may be referenced in Attachment 3 of the solicitation, Section 01560 Environmental Protection.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

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RFI 26

[Regarding minimum requirement project, VKAG 20-1040] Please confirm this facility will be unoccupied during construction.

RESPONSE:

Confirmed. The facility will be unoccupied once the power/comm pedestal for the GFGI mobile visitor center is installed by the contractor.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification.

RFI 27

QUESTION:

[Regarding minimum requirement project, VKAG 20-1040] Will fire suppression/sprinkler be required for this project?

RESPONSE:

A fire suppression system will NOT be required for this project. This facility does not meet the qualifications necessary to require an automatic sprinkler system per UFC 3-600-01 Fire Protection Engineering For Facilities, paragraph 9-7.

RFI 28

QUESTION:

[Regarding minimum requirement project, VKAG 20-1040] Please clarify if the walls below the ballistic windows are to be ballistic rated.

RESPONSE:

Exterior walls are not required to be ballistic rated. Walls beneath the service windows are required to be UL 752 Level 3 rated if Bid Option 1 is awarded.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification

RFI 29

QUESTION:

Please clarify that the UL listing required for the ballistic windows and doors is UL 752 instead of UL 753.

RESPONSE:

The ballistic requirement is UL 752 Level 3.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification

RFI 30

QUESTION:

Are the contractors only limited to small business local design firms?

RESPONSE:

No.

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RFI 31

Is it a requirement to have a Senior PM at every location work is being conducted (ie. SJAFB, Kuri Beach, Dare County)?

RESPONSE:

No. In accordance with paragraph 6.7.3 of the SABER XI Statement of Work, the superintendent and/or QCM shall conduct a minimum of weekly site visits for active projects at Dare County Bombing Range and Fort Fisher Military Recreation Area.

RFI 32

Please confirm that sales taxes paid on materials incorporated into the project are to be included in the contractor’s coefficients.

RESPONSE:

The contractor’s coefficient includes taxes. Reference paragraph 10.7.3. of the SABER XI Statement of Work and FAR Clause 52.229-2, State and Local Taxes, for additional information.

RFI 33

QUESTION:

Regarding the requirements for the Minimum Requirement Project on page 75 of the solicitation, are the offeror’s standard hours coefficient and the Raleigh City Cost Index to be applied to the seed project estimate?

RESPONSE:

Yes. The contractor will have full access to the facility, so the standard coefficient shall apply to the minimum requirement project. The work will be performed at Seymour Johnson AFB, so the Raleigh City Cost Index shall also apply.

RFI 34

The Solicitation, L.4.F.2. Preliminary Drawings states, “Bidders are not required to submit preliminary drawings at the time of bid submission,” but the Statement of Work, regarding task order proposal inclusions paragraph 13.1.6.1 states: “For more complex TOs, work flow chart utilizing critical path method (CPM Microsoft project), surveys, sketches, drawings, calculations, catalog cuts, and architectural renderings may be appropriate.” Please clarify which, if any, of the items in paragraph 13.1.6.1 are required to be submitted at the time of bid submission for the Minimum Requirement Project?

RESPONSE:

The items identified in paragraph 13.1.6.1. of the SABER XI Statement of Work are not required to be submitted at the time of bid submission for the minimum guarantee project; drawings are not required at the time of bid submission.

Reference Section L-5.F.2 of the solicitation document and the Pre-Bid Conference and Site Visit Meeting Minutes dated 30-August-2022 posted to SAM.gov for additional clarification.

RFI 35

Section M states, “The calculation to determine the overall lowest price for evaluation will utilize standard and nonstandard coefficients for the base, all four (4) option periods, and the extension period applied against a task order price ‘constant.’" Please confirm that for the evaluation, both the standard and non-standard hours coefficients will be multiplied by the task order constant, making the standard and non-standard hours coefficients weighted equally in the evaluation.

FA480922B0001

The standard and nonstandard hours coefficients are not weighted. Calculation for evaluation will be in accordance with Section M of the solicitation document. Further explanation is provided in the Pre-Bid Conference and Site Visit meeting minutes dated 30-August-2022 posted to SAM.gov.

RFI 36

We have not been able to identify the evaluation criteria for the Minimum Requirement Project within Section M of the Solicitation. Please elaborate on how this element of the submission will be evaluated in the award decision.

RESPONSE:

Award of the IDIQ will be based solely on the coefficients bids in accordance with Section M of the solicitation document. Submission of a proposal for the minimum requirement project (VKAG 20-1040) is required and will be part of the determination of responsiveness.

RFI 37

In the Statement of Work, paragraph 10.5 states: “The negotiated price of a NPI will be the "in-place" price, to include material, equipment, and labor (exclusive of the contractor's indirect expenses such as overhead, profit, labor burden, subcontractor overhead and profit, etc.)… A NPI shall reflect contractor’s overhead and profit.” Please clarify how the contractor’s overhead costs and profit will be calculated and added to NPI work.

RESPONSE:

No, there is no official limitation regarding a specific percentage; however, Non-prepriced items (NPIs) should be rare for SABER projects and, when applicable, typically make up a nominal percentage of the cost of a specific task order.

Additional guidance and clarification may be referenced in paragraphs 10.5. and 10.6 of the SABER XI Statement of Work.

RFI 38

Will the use of NPI be capped at a certain percentage of task order value?

RESPONSE:

No, there is no official limitation regarding a specific percentage; however, Non-prepriced items (NPIs) should be rare for SABER projects and, when applicable, typically make up a nominal percentage of the cost of a specific task order.

Additional guidance and clarification may be referenced in paragraphs 10.5. and 10.6 of the SABER XI Statement of Work.

RFI 39

QUESTION:

In the Statement of Work, paragraph 23.9 states, in part: “The price of the TO shall remain unchanged for 12 months of award of the seed.” Due to the current levels of market volatility, would the Government consider removing the requirement for the contractor to hold their pricing of seeded projects for one year after submittal, and instead allow the contractor to update their estimate to the most recent RSMeans data and CCI at time of construction award?

RESPONSE:

In order for 'seeded projects' to serve the intended purpose and provide a negotiated price for the Government to request and secure funding, the awarded seed must hold the price for twelve (12) months. Requests for variance from this requirement due to unusual and compelling situations may be submitted to the contracting officer.

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RFI 40

In the Statement of Work, paragraph B.12.8 states: “If the work site is located in a restricted or controlled area, the contractor may experience delays due to compliance with entrance/exit requirements of the restricted/controlled area.

Also, due to the nature of restricted areas and mission requirements the contractor may be requested to leave the restricted area at any given time.” The delays described here make work in restricted/controlled areas more expensive, as contractor and subcontractor staff must be paid for time when they are not able to be actively working on the project. Would the Government consider allowing the contractor to use the Security Factors line items from RSMeans, or otherwise adjust their coefficients for work in secure areas?

RESPONSE:

The contractor may not utilize the Security Factors CSI line items. Use of the non-standard coefficient is appropriate for work in secure areas. Historically, less than 5% of task orders require work in secure areas.

RFI 41

In the Statement of Work, paragraph B.20 states: “Unless directed otherwise by the CO, existing restroom facilities shall not be used by construction personnel.” Are the costs for temporary toilets to be included in the contractor’s coefficients?

RESPONSE:

Costs for temporary toilets, if needed and/or directed per individual task order(s), will be covered by using RSMeans line item(s).

RFI 42

For the Minimum Requirement project, what is the pitch of the existing roof?

RESPONSE:

5:12

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 43

[Regarding minimum requirement project, VKAG 20-1040] Plan A-101 – Key Note 1: Prepare walls and paint. What finish level is expected?

RESPONSE:

Level 4 finish.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 44

[Regarding minimum requirement project, VKAG 20-1040] Plan A-101 – Key Note 2: How much underlayment should be considered to be replaced should it have rot or mildew?

RESPONSE:

None. Rot or mildew significant enough to warrant replacement will be dealt with as a differing site condition.

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RFI 45

[Regarding minimum requirement project, VKAG 20-1040] Plan A-101 – Key Note 2: With the new roof being metal, will there be a requirement for lightning protection?

No.

RFI 46

[Regarding minimum requirement project, VKAG 20-1040] Plan A-101 – Key Note 2: The existing satellite dish and WiFi units are attached to the roof and soffit/facia. Will these be relocated or placed back in the same location?

RESPONSE:

The existing satellite dish and WiFi units under soffit are to be placed back in the same location.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 47

[Regarding minimum requirement project, VKAG 20-1040] Plan A-101 – General Note 2: Does 8’ suspended ceiling account for existing joists and depth of new 2x2 LED fixtures?

RESPONSE:

Provide 2x2 LED light fixtures with any depth/thickness that will fit in the available the space that is above light fixtures. The physical locations of all joists, HVAC, or other obstructions above ceiling must be taken into consideration and coordinated with the available space for light fixture installation.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 48

[Regarding minimum requirement project, VKAG 20-1040] Plan E-101 – Key Note 1: Will the 2x2 recessed lights be the base standard 2x2 LED fixtures or flat panel fixtures?

RESPONSE:

Provide 2x2 LED light fixtures with any depth/thickness that will fit in the available space above light to avoid joists, HVAC or other objects that are located above the ceiling.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 49

[Regarding minimum requirement project, VKAG 20-1040] Plan E-101 – Key Note 2: Are these floor outlets or attached to a wall?

RESPONSE:

There are no floor outlets that will be installed in this project.

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NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification, to include revised electrical drawing and electrical wording.

RFI 50

QUESTION:

[Regarding minimum requirement project, VKAG 20-1040] Plan A-102 – Key Notes 1-3: Are all frames for doors and windows to be ballistic as well, or standard?

RESPONSE:

Frames are to be UL 752 Level 3 as well.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification.

RFI 51

QUESTION:

[Regarding minimum requirement project, VKAG 20-1040] Plan AD-101 – Key Note 2: Is the soffit considered part of the roof? Will it need to be replaced or preserved?

RESPONSE:

The soffit is to be preserved.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 52

[Regarding minimum requirement project, VKAG 20-1040] Are there any recycle requirements on the disposal of HVAC equipment, etc., or is common dumpster ok?

RESPONSE:

The contractor shall be responsible for recovery of the R-22 refrigerant within the unit and disposal/recycle of refrigerant in accordance with all local, state & federal laws. The mechanical unit should be recycled as scrap metal.

Reference solicitation Attachment 3, Specification 01560 Environmental Protection, for recycling requirements.

RFI 53

[Regarding minimum requirement project, VKAG 20-1040] Are there any environmental issues (abatement) we need to be aware of prior to demolition?

The building is free of asbestos containing materials.

RFI 54

[Regarding minimum requirement project, VKAG 20-1040] Is tree protection required?

RESPONSE:

If a tree is not scoped for removal and is within the area of work where it is likely to be affected by construction activities, tree protection would be required

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RFI 55

[Regarding minimum requirement project, VKAG 20-1040] Will the building be occupied by base personnel while under construction? If so, will provisions have to be made for their safety and health? Will internet service, WiFi, and power be required to remain operable during business hours?

RESPONSE:

The building will not be occupied while under construction. Power and internet service will be extended to a mobile unit by the contractor that will process incoming base visitors. Power, internet service and wireless duress unit associated with the mobile unit will be required to remain operable during business hours; however, power & internet to the building can be disrupted during business hours.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation, to include revised electrical drawing and revised electrical wording to provide additional clarification.

RFI 56

[Regarding minimum requirement project, VKAG 20-1040] Will a portable toilet be required or will the toilets in the facility be available?

RESPONSE:

Per the Statement of Objectives for VKAG 20-1040, portable toilets will be provided for Government workers and visitors. Temporary toilets for use by contractor employees will be provided by the contractor as the facility restrooms are being renovated.

RFI 57

QUESTION:

[Regarding minimum requirement project, VKAG 20-1040] Will there be personnel/visitors utilizing the parking lot?

If so, will we be required to park in specific locations, and how many spaces are we provided?

RESPONSE:

It is anticipated that the contractor will have the entire row of parking spaces immediately adjacent to Bldg 1700 as well as the road leading back behind Bldg 1700 to Elm Street. The remaining spaces will be set aside for Government employees and visitors.

RFI 58

[Regarding minimum requirement project, VKAG 20-1040] In reference to #4, if the power/internet/WiFi is required to remain operable, will there be allowances for after hours work to change these over to new devices and locations?

RESPONSE:

The building will not be occupied while under construction. Power and internet service will be extended to a mobile unit by the Contractor that will process incoming base visitors. Power, internet service and wireless duress unit associated with the mobile unit will be required to remain operable during business hours; however, power & internet to the building can be disrupted during business hours.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

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RFI 59

[Regarding minimum requirement project, VKAG 20-1040] Will there be any classified/personal documents in the building that must be avoided or protected during construction?

No.

RFI 60

[Regarding minimum requirement project, VKAG 20-1040] Will the Command Plaques and portraits be removed and replaced, or are they expected to be rebuilt?

They will be either removed before construction or demolished and not replaced by the contractor.

RFI 61

[Regarding minimum requirement project, VKAG 20-1040] Will base passes and background checks be required since the project is technically off base?

RESPONSE:

The Visitor Center, Bldg 1700, is base property and therefore subject to search and verification, despite being located outside of the perimeter gate. Workers must meet all the requirements to work on base even though the pass is only needed to process through the Entry Control Point.

RFI 62

Please confirm Section L Item C that the evaluation for purposes of award of the IDIQ is based solely on the Coefficient and the seed project is not part of the evaluation.

RESPONSE:

Award of the IDIQ will be based on the coefficients bids in accordance with Section M of the solicitation.

RFI 63

QUESTION:

Section L-3 Paragraph H states the detailed minutes of the site visit and pre-proposal conference would be posted to SAM.gov. Please confirm this will happen along with the sign in sheet.

RESPONSE:

Detailed meeting minutes of the Pre-Bid Conference and Site Visit are posted to SAM.gov, to include a roster of attending companies and the conference slides.

RFI 64

[Regarding minimum requirement project, VKAG 20-1040] Will the city cost index be utilized? If so, which city will be used since Goldsboro is not listed?

RESPONSE:

Seymour Johnson AFB is located in Goldsboro. As stated in paragraph 10.7.1.1. of the SABER XI Statement of Work, location factors for task orders (TOs) "shall reflect the current quarterly CCI as reflected in e4Clicks at the time of TO award. The CCI is based on the project site location identified in the TO:

10.7.1.1.1. Seymour Johnson AFB = CCI for Raleigh, North Carolina

10.7.1.1.2. Dare County Bomb Range = CCI for Elizabeth City, North Carolina

10.7.1.1.3. Fort Fisher Recreation Area = CCI for Wilmington, North Carolina”

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RFI 65

How often can the [contractor] change and update the UPG [Unit Price Guide]?

RESPONSE:

As stated in Attachment 2, SABER XI Statement of Work, paragraph 9.2.3., “The unit price guide (UPG) will be dynamic with quarterly City Cost Indices (CCI) and RSMeans Cost Data updates throughout the life of the contract.

The contractor shall provide the Government with all quarterly updates to ensure the cost data is current. All copies of the cost databases and updates provided by the contractor shall remain the property of the Government.”

Additionally, paragraph 10.6.2. states, “At the discretion of the CO, non-prepriced items that are anticipated to be recurring during the life of the contract may be added to the UPG and subject to the pricing coefficients of the contract.

Negotiated items that are added to the UPG shall be based on direct costs only in order to preclude double payment of labor burden and profit to the contractor.”

RFI 66

In Statement of Objectives page 2 and architectural drawing page A-101, the Government states to install new suspended ceiling. Does the Government want to install a 2x2 suspended ceiling or a 2x4 suspended ceiling?

RESPONSE:

A 2x2 suspended suspended ceiling.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 67

In Statement of Objectives page 3, the Government states to provide new floor base and suspended ceiling. Being that the existing crown molding and floor base will be removed due to the installation of the suspended ceiling and new base, does the Government want to include removal of the existing chair railing?

RESPONSE:

Demolish existing chair rail and do not replace with new.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation, to provide additional clarification.

RFI 68

In statement of Objectives page 3, the Government states to replace all existing light fixtures. Does this include the wall pack light fixture at the South plan entrance door as it is not shown on the Electrical New Work floor plan?

RESPONSE:

Demolish exterior wall pack and install new LED wall pack. See revised electrical drawing.

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040 Drawings, shall be revised via amendment to the solicitation to provide additional clarification.

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RFI 69

As stated in Key Notes on page E-101, the Government states to provide and install new dual receptacle outlets. The drawing is showing (1) one outlet in front of the door adjacent to the new millwork and (1) one outlet free floating adjacent to the East plan wall. Please verify correct location.

RESPONSE:

Revised drawings. See amend 002, revised SOW

NOTE: Solicitation Attachment 25, the VKAG 20-1040 Statement of Objectives, and Attachment 26, VKAG 20-1040

RFI 70

As stated in Key Notes on page A-101, the Government states to prepare walls and paint. Does the Government want to include the existing wood panel at the South plan entrance door and trim around the exterior of the building?

No. There is no exterior trim work.

RFI 71

For out of town companies will there be a call in number or TEAMS link to hear the bid opening results?

No. The Government does not intend on having any telephone or internet connection.

RFI 72

Can the government please confirm that offerors are to only provide 1 original and 1 copy (total of two binders) for the proposal?

Only one (1) original is required.

RFI 73

Attachment 24 Determination of Contractor Responsibility Documentation was provided in PDF. Can the government please confirm offerors are allotted to reformat the form into the header/footers for the proposal response

Reformatting this form is acceptable.

RFI 74

Can the government please confirm offerors are to provide completed SF 30s following the SF 1442?

RESPONSE:

The basic SABER IDIQ contract will be awarded using the SF 1442. Subsequent task orders made against the awarded IDIQ will be executed using the DD Form 1155. The SF 30 shall be used only when amending the solicitation or modifying either the IDIQ contract or an already-awarded task order.

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RFI 75

The government has requested the Bid Bond/Guarantee be in the minimum amount of $1,400,000. Would the government consider altering this requirement to the standard minimum of 20% of the overall price or $3,000,000, whichever is less that is more commonly used?

RESPONSE:

No. The bid guarantee amount is based upon the award of the base contract; option periods are not awarded nor guaranteed upon contract award. The bid guarantee amount is based upon the amount of $7,000,000, which is the anticipated annual average.

RFI 76

For Attachment 24, the government requests 3 suppliers for the business. If the entity submitting is a recently developed JV would the government accept three suppliers from individual entity of the JV as the newly developed JV does not have suppliers at the time of submission?

Three (3) from each entity would fulfill this requirement.

RFI 77

For Attachment 24, the government has asked for the current financial statement. If the entity submitting is a recently developed JV, will the government accept financial statements for each entity?

Yes.

RFI 78

Can the government please clarify if offerors are to apply the coefficient to the seed project price?

RESPONSE:

The appropriate City Cost Index and bid coefficient shall be applied to the minimum guarantee project proposal in accordance with the SABER XI Statement of Work.

RFI 79

I'm requesting clarification on the aforementioned project, as stated in section L "Instructions, Conditions, and Notices to Offerors or Quotes " C. At the time of award of the IDIQ contract, the proposal fee (i.e. "seed fee") for the minimum requirement project of the contract will also be awarded to the successful bidder. The minimum requirement project is a seed project (reference Attachment 2, paragraph 23) and is entitled VKAG 20-1040 Renovate Visitors Center Bldg 1700 (reference Attachments 25 and 26). While a proposal for the minimum requirement project shall be submitted as part of the bid package. Clarity: The minimum requirement project: VKAG 22-1200 SABER BASIC XI = (seed project) 1. This is the template /drawings that we need to use to price out the Seymour Johnson Air Force Base.

While our proposal that we priced out from the (minimum requirement project (seed project) shall be submitted as our bid package.

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The "clarity" statement provided in prospective bidder's question is incorrect. The contract being solicited is an IDIQ contract for which the project identifier is VKAG 22-1200. As part of the bid package, in addition to the bid schedule for VKAG 22-1200 and other documentation requirements identified in Section L of the solicitation, there is also a task order proposal requirement. This task order is the seed project/minimum requirement project; its project identifier is VKAG 20-1040. The statement of objectives and drawings specific to VKAG 20-1040 are identified as Attachments 25 and 26 to the solicitation.

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