2. SABER XI Statement of Work (66 pages) Revision dated 24-Sept-22.pdf

FA480922B0001

Attachment 2

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER) BASIC XI

4TH CONTRACTING SQUADRON

4TH CIVIL ENGINEER SQUADRON

SEYMOUR JOHNSON AFB NC

STATEMENT OF WORK

PROJECT: VKAG 22-1200 SABER BASIC XI

12 August 2022 Revision dated 24 September 2022

*NOTE: Changes made to this document by way of this revision are identified in blue.

Specifically, added text is illustrated in blue font and deleted text is illustrated with blue strike-out lines.

TABLE OF CONTENTS

1. TITLE

2. PROJECT NUMBER

3. WORK PERFORMED BY GOVERNMENT

4. CONTRACT DESCRIPTION

5. CONTRACT PERIOD

5.1. Options

5.2. Extension

5.3. Amount

6. PERFORMANCE CAPABILITIES

6.1. Senior Project Manager (SPM)

6.2. Superintendent

6.3. Design/Draftsman

6.4. Cost Estimator/Negotiator

6.5. Quality Control Manager (QCM)

6.6. Site Safety and Health Officer (SSHO)

6.7. Staffing Requirements and Additional Considerations

6.8. Subcontractors

7. EMPLOYEE STANDARDS

7.3. Attire

7.4. Unauthorized Personnel

8. FINANCIAL RESPONSIBILITY/SUPPORT

9. CONTRACT ESTIMATING REQUIREMENTS

9.2. RSMeans

9.3. E4Clicks®

10. PRICE DETERMINATION

10.2. Quantity Calculation

10.3. Pre-priced Line Items

10.3.1. Equipment

10.3.2. Equipment Rentals

10.3.3. Incidental Fasteners

10.3.4. Equipment Installation

10.3.5. Elevated Work

10.3.6. Onsite Delivery, Movement, Storage

10.3.7. Working Conditions

10.3.8. Scaffolding

10.3.9. Mounting Material

10.3.10. Testing

10.3.11. Mobilization and Demobilization

10.3.12. Assembly

10.4. Profit

10.5. Non-Prepriced Line Items (NPIs)

10.6. Non-Prepriced Unit Price Book

10.7. Coefficient

10.8. Additional Considerations

10.8.1. Minimum Wage Changes

10.8.2. Unit Price Book (UPB)

10.8.3. Design and Engineering

10.8.4. Equipment Rental

10.8.5. Demolition

10.8.6. Removal/Replacement Procedures

10.9. Cost Estimate Organization

11. CONSTRUCTION STARTUP PERIOD AND CONTRACTOR FACILITIES

11.1. Estimating software

11.2. Communication Equipment

11.3. Base Contract Submittal Requirements

11.4. Contractor Storage Trailer(s) and Building(s)

11.5. Trailer Location

11.6. Open Storage

11.7. Equipment/Supplies

11.8. Utility Services for Contractor Building(s)

12. TASK ORDER PRE-PROPOSAL PROCEDURES

12.1. Scope Determination

12.2. Liquidated Damages

12.3. Pre-Proposal Site Visit

12.4. Site Visit Memorandum

12.5. Field Investigation and Verification

12.6. Pre-Existing Drawing Take-Offs

13. TASK ORDER PROPOSALS AND AWARDS

13.1. Contractor’s TO Proposal

13.1.1. Statement of Work (SOW)

13.1.2. Period of Performance

13.1.3. Cost Proposal

13.1.4. Material Submittal List.(AF Form 66)

13.1.5. Preliminary Drawings

13.1.6. Additional Considerations

13.2. Fact Finding

13.3. Negotiations

13.4. Ordering

14. COMMENCEMENT, EXECUTION AND COMPLETION OF WORK

14.1. Authority

14.1.1. Contract Officer’s Representative (COR)

14.2. Period of Performance

14.3. Pre-Construction Conference (PRECON)

14.4. Notice to Proceed (NTP)

14.5. Progress Schedule (AF Form 3064)

14.6. Progress Reports (AF Form 3065)

14.7. Material Submittals

14.8. Correspondence

14.9. Plans, Construction Drawings, As Built Drawings

14.10. Differing Site Conditions

14.11. Modifications

14.12. Critical Path Timeline

14.13. Critical Projects

14.14. Weekly Scheduling Meeting

14.15. Concealed Work

15. QUALITY CONTROL (QC)

15.1. QC Managers Experience

15.2. Forms

15.3. Deliverables

15.4. QC Program Requirements

15.5. QC Manager (QCM)

15.6. QC Plan

15.6.1. Preliminary Work Authorized Prior to Acceptance

15.6.2. Acceptance

15.6.3. QC Plan Format and Content

15.7. Coordination and Mutual Understanding Meeting

15.8. QC Meetings

15.9. Three Phases of Control

15.9.1. Preparatory Phase

15.9.2. Initial Phase

15.9.3. Follow-Up Phase

15.9.4. Additional Preparatory and Initial Phases

15.9.5. Notification of Three Phases of Control for Offsite Work

15.10. Submittal Review and Approval

15.11. Testing

15.12. QC Certifications

15.13. Inspections

15.13.1. Daily Inspections

15.13.2. Punch-Out (QC) Inspection

15.13.3. Pre-Final Inspection

15.13.4. Final Acceptance Inspection

15.14. Documentation

15.14.1. Daily Inspection Reports

15.14.3. Contractor’s Verification Statement

15.14.6. QC Validation

15.15. As-Built Drawings

15.16. Notification of Changes

16. GOVERNMENT INSPECTION/APPROVAL OF WORK

16.1. DD Form 1354

16.2. Inspection Requests

16.3. Punchlist

16.4. Beneficial Occupancy Acceptance (BOA)

16.5. Pre-Final Inspection

16.6. Final Inspection and Acceptance

16.7. Final Payment

17. NOTIFICATION OF NON-COMPLIANCE

18. MEASUREMENT AND PAYMENT

19. LIQUIDATED DAMAGES

20. CLOSE OUT & WARRANTY DOCUMENTATION

20.2. Warranties

20.3. Major Equipment Data for Warranty/Guarantee Items

20.4. Real Property Data List

20.5. One Year Workmanship Warranties……………………………………………….……………………………..38

20.6. Priority List

20.7. Response Times

21. TECHNICAL DESIGN SUPPORT CAPABILITIES AND CONTRACT DOCUMENTS

21.4. Complex, Multi-Discipline TOs

21.4.1. Proposal Drawings

21.4.2. Seed Project Drawings

21.4.3. Construction Drawings

21.5. Construction Drawings

21.5.1. New Buildings and Renovation Projects over $250K

21.5.2. Renovation Projects over $90K

21.5.3. Minor Renovation Projects under $90K

21.6. Specifications

21.8. Minimum Design Standard

22. DESIGN REQUIREMENTS

22.1. Exterior Red Brick

22.2. Integrally colored/textured CMU

22.3. Standing Seam Metal Roofing

22.4. Glazing/Windows

22.5. Lock Cores

22.6. Wing/Group/Squadron Commander Office Suites

22.7. Carpet

22.8. Doors

22.9. Signage

22.10. HVAC

22.11. DDC for New Buildings and Complete Renovations

22.12. Plumbing

22.13. Meters

22.14. Lightning Protection Systems (LPS)

22.15. Fire Alarm/Mass Notification Systems

22.16. Exterior Lighting

22.17. Communications Outlets

22.18. Seeding and Sodding

22.19. Curb and Gutter

22.20. Screening

23. PROJECT DESIGN (SEEDED PROJECTS)

24. PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

24.2. Contract Administration

24.3. PMIS Software

24.4. Contract Database - Government

24.5. Contract Database - Contractor

24.5.1. Administration

24.5.2. Finances/Payment Requests

24.5.3. Quality Control (QC)

24.5.4. Submittal Management

24.5.5. Safety

24.6. Implementation……………………………………………………………………… …………….…

24.7. Notification of Noncompliance

B. TASK ORDER STANDARDS/GUIDELINES

1. WORKWEEK

2. PHASING/PERIOD OF PERFORMANCE

3. HAUL ROUTES

4. CONTRACTOR PARKING

5. DISPOSITION OF NONSALVABLE MATERIALS

6. DISPOSITION OF SALVAGEABLE MATERIALS

7. BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST, AF FORM 103

8. UTILITY OUTAGE REQUESTS AND UTILITY CONNECTION REQUESTS

9. HOT WORK AND WELDING PERMITS

10. COORDINATION OF WORK AREAS

11. CONSTRAINTS

12. SECURITY REQUIREMENTS

13. UNAUTHORIZED RECONNAISSANCE

14. KEY CONTROL

15. FIELD MEASUREMENTS/FIELD VERIFICATION

16. EXISTING CONDITIONS

17. LAYOUT OF PROJECT

18. AVAILABILITY OF UTILITIES FOR TASK ORDERS

19. UTILITY ADJUSTMENTS

20. CONVENIENCE FACILITIES

21. TEMPORARY STAGING AREA

22. CONTRACTOR DAMAGES

23. SAMPLING AND TESTING

24. NOTIFICATION REQUIREMENTS (USED FOR HOUSING AREAS ONLY)

25. SITE MAINTENANCE

26. CONSTRUCTION EQUIPMENT

27. EXPLOSIVE OPERATED HAND TOOLS

28. STORAGE UNITS

29. CONSTRUCTION SIGN

30. INSTALLATION REGULATIONS

31. SAFETY REQUIREMENTS

32. MISHAP/HAZARD INVESTIGATION

33. APPLICABLE SAFETY DOCUMENTS

34. FIRE PROTECTION

35. ADDITIONAL FIRE PROTECTION REQUIREMENTS

36. SEVERE WEATHER

37. EMERGENCY NOTIFICATION

38. HAZARDOUS SUBSTANCES

39. ASBESTOS REQUIREMENTS

40. LABELING OF STORAGE DRUMS

41. SPECIAL PROVISIONS FOR WORK ON OR NEAR THE AIRFIELD

41.1. Airfield Requirements

41.2. Closures

41.3. Coordination of Work

41.4. Personnel Safety Precautions

41.5. Restrictions

41.5.7. Barricades

41.6. Cleanliness of Work Area

41.7. Emergencies

42. GOVERNMENT FURNISHED EQUIPMENT AND MATERIALS

43. AFFIRMATIVE PROCUREMENT

44. GOVERNMENT LIABILITY

ABBREVIATIONS………………………………………………………………………………..……………………... 65

REQUIREMENTS SUMMARY

1. TITLE: Simplified Acquisition of Base Engineering Requirements (SABER)

2. PROJECT NUMBER: VKAG 22-1200, SABER Basic XI

3. WORK PERFORMED BY GOVERNMENT

The Government reserves the right to undertake performance by government forces or other contractors of the same type or similar work as contracted herein, as the Government deems necessary or desirable, and to do so, shall not breach or otherwise violate this contract. For example, a building renovation may be contracted as a SABER task order (TO), while the roof replacement of the same building may be executed by another contract method.

4. CONTRACT DESCRIPTION

4.1. This contract is for a broad range of maintenance, repair, alteration, and minor construction projects to real property at Seymour Johnson Air Force Base (SJAFB), North Carolina. The work is required in support of Base Civil Engineer activities at SJAFB, Dare County Bombing Range, and Fort Fisher Military Recreation Area in North Carolina. The contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract and shall encompass a wide variety of individual construction tasks as listed in the RSMeans® Construction Task Catalog (e4Clicks® Project Estimator). The basic contract period shall be 12 months, with four 12-month option periods, which may be awarded as the unilateral right of the Government. The Government reserves the right to award an additional 6-month period at the end of the contract, if needed.

4.2. The work shall include tasks in a variety of trades such as concrete, masonry, carpentry, plumbing, heating and air conditioning, interior/exterior electrical, roofing, pavement repair, excavation, welding, painting, site development/landscaping, asbestos abatement/removal, lead abatement/removal/encapsulation, and demolition.

4.3. All work shall be performed in strict accordance with the SJAFB Installation Development and Design (ID2), Statement of Work (SOW), Statement of Objectives (SOO), drawings, and/or other contract requirements. All applicable codes shall be followed.

4.4. Performance of services shall be accomplished by the contractor through individual task order proposal requests (TOPRs). The Government shall identify project scopes within each TOPR. The contractor shall provide engineering management services required to accomplish these orders.

4.5. Examples of maintenance, repair, and construction work, which may be required under this contract, include, but are not necessarily limited to:

4.5.1. Construct/repair/renovate restroom, work, and office areas

4.5.2. Paint incidental to the project (interior and exterior) areas

4.5.3. Install/replace/repair electric, water, and gas systems

4.5.4. Install/replace/repair water, storm and sewer lines, valves, and distribution systems

4.5.5. Install/replace/repair built-up, metal, standing seam, and shingle roofs

4.5.6. Install/replace/repair heating, ventilation, and air conditioning (HVAC) parts, units, duct work, and direct digital controls (DDCs)

4.5.7. Install/replace/repair chain link and masonry fencing.

4.5.8. Install/replace/repair curbs, gutters, sidewalks, and pavements.

5. CONTRACT PERIOD. The basic contract period will begin upon award of the contract and continue through twelve (12) consecutive months or until the contract maximum is reached as identified in paragraph 5.3.

Definitive beginning and ending dates for the basic contract period will be identified on the award document and will be based on the award date. After contract award, the contractor shall be afforded a thirty (30) calendar day mobilization period before commencement of onsite work be expected. Government entities that the contractor will interface with on a continual basis are the 4th Contracting Squadron/Infrastructure Flight (4 CONS/PKA) and the 4th Civil Engineer Squadron/Engineering Flight (4 CES/CEN).

5.1. Options. Four one-year option periods shall be included in this contract. Option periods exercised under this contract will run for twelve (12) consecutive months following the last day of the previous contract period or until the maximum dollar amount is reached, whichever occurs first. Definitive beginning and ending dates anticipated for option periods will be identified on the award document based on the establishment of the definitive basic contract period. The Government retains the unilateral right to determine whether an option or the extension period shall be exercised. Should an extension period be exercised, an option period may not be exercised after the extension period (reference paragraph 5.2), regardless of how many options remain unexecuted.

5.2. Extension. One six-month extension period may be exercised. The extension period exercised under this contract will run for six consecutive months following the last day of the previous contract period or until the maximum dollar amount is reached, whichever occurs first. Definitive beginning and ending dates for the extension period will be identified on the award document based on the establishment of the definitive basic contract period. The Government retains the unilateral right to determine whether the extension period shall be exercised. As referenced in paragraph 5.1, should an extension period be exercised, no additional options may be subsequently exercised, and the contract shall end at the conclusion of the extension period. Reference paragraph 10.7 for information related to the contractor’s coefficient during the extension period.

5.3. Amount. The guaranteed minimum amount for the life of the contract (base year plus four options and one extension period) is two thousand U.S. dollars ($2,000). The maximum value per TO will be five million dollars ($5,000,000). The total maximum amount of the contract for the base year is seven million dollars ($7,000,000). The total contract maximum amount of the contract for the base year plus four (4) one-year option and one (1) six-month extension period is thirty-eight million five hundred thousand dollars ($38,500,000). The contract period will begin upon contract award and continue through twelve (12) consecutive months or until the contract maximum is reached. Over the past six years, the SJAFB SABER program awarded one hundred and forty-three (143) TOs totaling forty-two million, six hundred and twenty-five thousand dollars ($42,625,000).

6. PERFORMANCE CAPABILITIES. The contractor must have the necessary background, supervision, equipment, and qualified personnel in order to execute this contract, which consists of the design, negotiation, and construction of ten (10) to fifty (50) multi-disciplined projects to be worked simultaneously. The contractor shall address their qualifications in terms of design expertise, project execution within original established performance periods, and proper and adequate equipment to accomplish the work within the contract bid. The contractor shall maintain adequate management and technical support personnel necessary to accomplish work in accordance with contract and task order requirements throughout the duration of this contract. As a minimum, management and technical support personnel shall include:

6.1. Senior Project Manager (SPM). The Senior Project Manager (SPM) shall be the onsite head of staff.

The SPM shall have at least 10 years’ experience as a SPM in SABER or similar multi-project/multi-discipline contracts. The SPM shall work through an onsite office throughout the duration of this contract and work exclusively on SABER XI TOs:

6.1.1. The SPM shall provide overall contract management of the prime contract, to include subcontract purchasing and administration; contractor review of material submittals and shop drawings; full authority to develop cost proposals, negotiate, and sign award/modification paperwork; supervision of individual project superintendents; attendance at all joint weekly status meetings between the Contract Officer (CO), Contract Officer’s Representative (COR), and contractor; pre-performance site visits; pre-final inspections; and final inspections.

6.1.2. During normal duty hours, the SPM shall be available within thirty (30) minutes of notification to meet with the Contract Administrator (CA), Contract Officer (CO), or Contract Officer’s Representative

(COR) at a location selected by the CA/CO/COR. The SPM shall also be able to be reached twenty-four hours a day, seven days a week, for the purpose of responding to any urgent problem or situation encountered with regard to the contractor’s projects.

6.1.3. The SPM must be located within the eastern North Carolina area, be able to respond by being physically present at a designated site on SJAFB within three (3) hours of notification, have the authority to make any and all contract decisions, and execute solutions to urgent and immediate situations as required.

6.1.4. The contractor shall designate the SPM in writing and provide his/her name and phone number to the CO at time of contract award.

6.2. Superintendent. The contractor shall provide suitable project management staff. One (1) week prior to the start of work for each TO, the contractor shall submit in writing to the CO/CA, the names of the individuals to serve as the primary and alternate/additional superintendents.

6.2.1. Superintendent(s) shall possess a minimum of the following experience:

6.2.1.1. Five (5) years performing as a project manager/superintendent (exclusive of time employed as a tradesman or working foreman) for a SABER, job-order, or single-award task order contract(s), or for a general contracting firm overseeing multi-discipline commercial construction projects

6.2.1.2. Five (5) years managing construction projects, with a premium being placed on managing government construction projects

6.2.1.3. Five (5) years managing subcontractors

6.2.1.4. It is suggested, but not necessary, that superintendents have a working knowledge of the e4Clicks Project Estimator software

6.2.2. A minimum of one superintendent shall be maintained onsite at all times. The contractor shall provide additional superintendents as necessary to ensure adequate supervision of the workload and magnitude of open task orders. Site supervision shall include conducting daily visits to each active project site, submitting detailed biweekly progress reports for each TO, scheduling and coordinating subcontractors and material suppliers, and attending all pre-construction site visits, pre-final inspections, and final inspections.

6.2.3. Superintendent(s) shall be responsible for the proper coordination and timeliness of the work and for the proper workmanship of all trades; therefore, the superintendent’s absence from the project site without a suitable substitute representative of the contractor shall be considered as damaging to the Government. Superintendent(s) may designate another individual to perform superintendent duties in his/her place during his/her absence. This person will be identified to the CA/CO/COR in writing within 24 hours when possible and have the same authority as a primary superintendent.

6.2.4. The ability of the superintendent, based on his/her knowledge and experience, is essential to the proper execution of the work, as is his/her ability to communicate and direct the efforts of those performing the work. The Government reserves the right to restrict the employment under the contract of any employee identified as a potential threat to the health, safety, security, well-being, or operational mission of the installation and its population.

6.3. Design/Draftsman. The contractor shall have adequate design and drafting support staff in order to fulfill the drawing requirements of each TO providing a maximum seven (7) calendar day turnaround time for all drawing revisions, if applicable. It is the contractor’s discretion to maintain design/draftsman support either onsite or remotely.

6.3.1. Design/drafting support must be capable of producing accurate and complete documents and construction drawings for several TOs simultaneously within the time constraints and within the correct format using Computer-Aided Drafting and Design (CADD) standards (reference Attachment 10). Any requirement for a NC licensed architect or engineer stamp on any drawings will be specified within the TO requirements.

6.4. Cost Estimator/Negotiator. The contractor shall provide estimating and negotiating support with experience in the development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Primary estimator(s)/negotiator(s) must have previous experience in detailed (line-item) cost estimation, including computer estimation using e4Clicks software, as well as line-item negotiation experience. The contractor may authorize personnel, such as the SPM, to dual-function as a cost estimator/negotiator so long as experience requirements are met.

6.5. Quality Control Manager (QCM). The contractor shall provide onsite quality control (QC) management for all active TOs. The QCM may not serve in a dual-function role; however, the SPM may serve as alternate QCM for instances of short-term absences of the primary QCM. Reference paragraph 15 for additional information and requirements for the QCM.

6.6. Site Safety and Health Officer (SSHO). The contractor shall provide safety oversight to ensure compliance with Occupational Safety and Health Association (OSHA) and/or Emergency Management (EM) 385-1-1 regulations on all the project sites.

6.6.1. The SSHO shall possess a minimum of the following training and experience:

6.6.1.1. OSHA 30-Hour Training. (Must produce a copy of their instructor-signed card.)

6.6.1.2. Five (5) years of continuous construction industry safety experience in supervising/ managing general construction (i.e., managing safety programs or processes, or conducting hazard analyses and developing controls).

6.6.2. An alternate SSHO must be appointed to serve in the absence of the primary SSHO and shall possess the same training and experience.

6.6.3. Superintendents may also serve as SSHO, provided they meet the training and experience requirements for both positions.

6.7. Staffing Requirements and Additional Considerations. With exception of the SPM, who shall be designated at the time of contract award (reference paragraph 6.1.4), the personnel identified above shall be hired, functional, and onsite (with exception of the design/draftsman) within thirty (30) calendar days of contract award and comprise the minimum number of personnel regardless of the number of current TOs.

6.7.1. Staffing Changes. Any proposed change in the above listed project management and technical support staff is to be submitted to the CO for evaluation of the proposed staff member’s technical and credential qualifications. In instances of personnel changes, the contractor shall demonstrate that the substituted personnel meets the minimum education, technical background, and experience level requirements.

6.7.2. Inadequate Staffing. If the Government determines that the contractor has inadequate staff to perform current or future TOs, the Government reserves the right to request that the contractor immediately cure personnel deficiencies. If the contractor declines, the contractor must do so in writing adequately addressing the contract deficiencies identified by the Government and stipulating specific measures the contractor will take to correct these deficiencies.

6.7.3. Dare County Bombing Range and Fort Fisher Military Recreation Area. The superintendent and/or QCM shall conduct a minimum of weekly site visits for active projects at Dare County Bombing Range and Fort Fisher Military Recreation Area. The superintendent and/or QCM shall also be present when major features of work is performed, as determined by the CO. Additional discussion regarding the contractor’s oversite plan for these geographically separated projects may be addressed during pre-award and/or pre-construction conferences to ensure sufficient and agreed upon project oversite consistent with project requirements.

6.8. Subcontractors. The contractor shall retain a suitable group of subcontracting staff that will enable the contractor to adequately complete any project, or number of projects, that the Government may award. The contractor shall retain an ample number of subcontractors in each discipline to maintain the pace of work.

Similarly, the contractor shall not be granted a longer performance period during TO negotiations or be granted a performance period extension, because they do not retain adequate staff or subcontractors to properly execute awarded projects.

6.8.1. As a guideline, the contractor may be expected to have crews onsite for approximately twenty

(20) projects simultaneously.

6.8.2. The contractor shall be held responsible for their subcontractors, to include but not limited to, scheduling, site superintendence, QC, and any other contractor responsibilities to ensure that if subcontractors are used, project completion is in accordance with all terms, conditions, and requirements of the TO. The Government shall not allow additional time for project completion due to the non-availability/non-performance of subcontractors, in accordance with Federal Acquisition Regulation (FAR) Clause 52.249-10, entitled Default (Fixed-Price Construction).

6.8.3. The Government shall not exercise any supervision or control over the contractor’s employees performing service under this contract; such employees shall not be accountable to the Government, but solely accountable to the contractor, who in turn, is responsible to the Government.

7. EMPLOYEE STANDARDS. The following shall apply:

7.1. The contractor shall follow all rules and regulations in place at SJAFB.

7.2. All work under this contract shall be performed in a skillful, workmanlike, and professional manner.

7.3. Attire. Improper attire, i.e., attire not providing sufficient safety protection and professional appearance (minimum of long trousers, shirt and shoes), shall be reported to the COR and CO/CA. In addition, no profane, offensive, or discriminatory language/symbols shall be displayed.

7.4. Unauthorized Personnel. The access of contractor and subcontractor personnel on SJAFB and project sites shall be limited to official business only. Persons in violation of this shall be apprehended and appropriately disciplined.

8. FINANCIAL RESPONSIBILITY/SUPPORT. The contractor must be prepared to provide all necessary financial resources associated with mobilization, set-up, and contract performance until work progress payments are made through the performance of TOs. The contractor shall also be responsible for providing necessary bonding capability in accordance with the contract.

9. CONTRACT ESTIMATING REQUIREMENTS

9.1. The contractor shall purchase, maintain, and utilize licenses for the latest versions of the Gordian Company based SABER management system, 4Clicks® Professional Project Estimator, electronic database licenses of the RSMeans® Assemblies Cost Data, RSMeans® Facilities Cost Data, and RSMeans® Master Composite Cost Data for use by the contractor.

9.1.1. The contractor shall use the approved software to develop estimate and electronically submit all estimates. The contractor is responsible for determining the number of copies of the software needed by the contractor in order to support contract requirements.

9.1.2. The contractor will need adequate high-speed internet connection to access 4Clicks®.

9.1.3. The contractor shall have contract estimating software fully operational within fourteen (14) calendar days of contract award.

https://www.acquisition.gov/far/part-52#FAR_52_249_10

9.2. RSMeans®

9.2.1. Software Licenses. The contractor shall provide and maintain for Government use four (4) electronic database licenses for RSMeans Assemblies Costs Data, RSMeans Facilities Cost Data, and RSMeans Master Composite Cost Data.

9.2.2. Books. Within fourteen (14) days of award and annually upon revision release, the contractor shall supply the Government with four (4) hard copies of the RSMeans Assembly Costs and Master Composite Cost Data (e.g., The Facilities Construction Cost) book and two (2) hard copies of each of the following books: RSMeans Mechanical Costs, RSMeans Plumbing Costs, RSMeans Electrical Costs, RSMeans Site Work & Landscape Costs, RSMeans Concrete & Masonry Costs, and Heavy Construction Costs.

9.2.3. Updates. The unit price guide (UPG) will be dynamic with quarterly City Cost Indices (CCI) and RSMeans Cost Data updates throughout the life of the contract. The contractor shall provide the Government with all quarterly updates to ensure the cost data is current. All copies of the cost databases and updates provided by the contractor shall remain the property of the Government.

9.3. E4Clicks®

9.3.1. Electronic Licenses. The contractor shall provide and maintain for the Government the use of four (4) electronic licenses to the Gordian Company based SABER management system e4Clicks Professional Project Estimator.

9.3.2. Maintenance Plan. The contractor shall purchase e4Clicks annual maintenance plans and upgrades and shall use them as soon as they are ready, for the life of the contract. SJAFB will use the software to prepare estimates, receive electronic proposals from the contractor, and manage the SABER process. The contractor shall also provide an onsite trained software installer whenever problems are experienced with installing upgraded software.

9.3.3. Training. The contractor shall provide training for government and contractor personnel on the e4Clicks® software. Training shall consist of up to two full days of approved software training. An initial training will occur during the initial startup period of the contract (i.e., within first thirty (30) days of contract award). Additional training shall be completed within 30 calendar days of the award of each option period; ad hoc ancillary training may be requested should there be significant software changes.

All training will be conducted at SJAFB.

9.3.4. Annual Subscriptions. The contractor and the Government shall both have the most current version of the software and databases at all times. 4Clicks® requires an annual subscription for each user. The cost of subscriptions for the contractor and the Government shall be paid for by the contractor.

10. PRICE DETERMINATION. The contractor’s price will consist of pre-priced line items from the unit price book (UPB), non-priced line items for items that cannot be determined from the UPB, an area cost factor determined by using Raleigh, North Carolina, and the contractor’s standard or non-standard coefficient.

RSMeans shall be the UPB for this contract. NOTE: The terms “RSMeans” and “UPB” are herein used interchangeably.

10.1. The Government reserves the right to select the most cost effective individual line item from the UPB, after discussion with the contractor, which it deems appropriate for a specific application.

10.2. Quantity Calculation. Quantities calculated for preparing estimates for TOPRs shall be calculated using industry standards. Additional quantities/items for waste and lap shall be allowed. For example, installing new carpet in a room fourteen (14) feet by 20 feet would yield a quantity of 280 square feet (14’x 20’) plus waste and lap.

10.3. Pre-priced Line Items. Bare cost line items from the UPB will be submitted. The contractor’s coefficient shall then be applied to the total. This is the pre-priced line item total. Line items in the UPB are installed prices complete with material, labor, and equipment costs, unless otherwise noted in UPB.

10.3.1. Equipment. The UPB line items for installed materials include compensation for equipment.

The value of the compensation is not considered as rental or purchase of equipment. It is assumed that the contractor and/or subcontractors shall own this equipment.

10.3.2. Equipment Rentals. Equipment rentals shall not be allowed as a direct cost to any TO. Under special circumstances, such as performing work that is not normal for a given trade, equipment rental will be considered a non-priced item (NPI). For example, if the installation of new light fixtures in a high bay hangar requires a scissor lift or bucket truck, the contractor would not be expected to have a scissor lift or bucket truck as a standard tool since this type of work is not routinely done by interior electricians.

10.3.3. Incidental Fasteners. All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental fasteners such as nails, screws, bolts, weldments, connectors, and adhesives are included in the bare material cost.

10.3.4. Equipment Installation. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and startup of installed equipment are included in the unit price line number cost found in the UPB. Line items are for finished products. For example, the line item price for concrete broom finish includes all material, labor, and equipment necessary to result in the broom finish.

10.3.5. Elevated Work. Standard working height may be up to 14 feet above finished floor (AFF) and/or include work levels of up to two stories, including attic. Working heights below 14 feet AFF will not require scaffolding line items. Line items (excluding masonry) include all labor, equipment, and materials necessary to accomplish the work, to include but not limited to, all ladders, scaffolding, etc.

10.3.6. Onsite Delivery, Movement, Storage. Unit Prices include delivery, unloading and storing materials, tools, and equipment onsite, as well as moving materials, tools, and equipment from a storage area or truck up to 2.5 stories (2 stories with an attic) and within 125 feet to reach the site.

10.3.7. Working Conditions. All line item prices assume the installation of material under normal working conditions.

10.3.8. Scaffolding. UPB installed pricing may also apply to work performed from scaffolding. As an example, the productivity for brick veneer is based upon working not only from the ground, but also for working on scaffolding. Therefore, unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights.

10.3.8.1. The cost to rent and erect scaffolding is required. All scaffolding line items are based upon a one-month rental of the scaffolding.

10.3.8.2. Scaffolding is measured either by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or by the cubic feet (volume) of the actual scaffolding components where the work requires scaffolding to be erected inside a structure in order to access a ceiling.

10.3.8.3. Scaffolding is priced separately. There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor.

10.3.9. Mounting Material. Unit prices exclude more substantial mounting material such as threaded rod or angle iron, unless the task description states otherwise.

10.3.10. Testing. All costs for concrete, asphalt, and/or site testing will be included as line items in the contractor’s proposals using e4Clicks. Any line items included in this section of e4Clicks dealing with normal day-to-day construction inspection of a job site shall not be used on any TO.

10.3.11. Mobilization and Demobilization. Line items for mobilization and demobilization are for one or the other (not both) unless noted otherwise. Normally, a piece of equipment will need to be both mobilized and demobilized; therefore, the line item would normally be included twice for each piece of equipment used. Small equipment placed in the rear of a truck or towed by a pickup truck is limited to those items included in the e4Clicks crews (RSMeans Standard Crews). Hand tools are considered small equipment and shall not have associated mobilization charges.

10.3.12. Assembly. When the UPB contains assembly pricing, these shall be used in place of individual line items.

10.4. Profit. There is no guarantee that a profit will be made on each individual line item due to market volatility, material shortages, etc., nor shall additional compensation be offered. It is equally possible, depending on the task, that a larger-than-normal profit may be made on an individual line item. Again, any cost adjustment shall be included in the contractor’s coefficient.

10.5. Non-Prepriced Line Items (NPIs). Any item of work not found in the UPB, but is required for an individual TO, shall be negotiated by the CO as a NPI. The negotiated price of a NPI will be the "in-place" price, to include material, equipment, and labor, overhead, profit, etc. (exclusive of the contractor's indirect expenses such as overhead, profit, labor burden, subcontractor overhead and profit, etc.). NPIs shall be summated, and the contractor’s coefficient shall not be applied to NPIs. A NPI shall reflect contractor’s overhead and profit. This is the NPI total.

10.5.1. NPI Price Proposal. As NPIs shall apply only when an item of work is not found in the UPB, NPI proposals are uncommon and infrequent. When applicable, NPI proposals shall differentiate bare costs, overhead, and profit. The contractor shall provide with their proposal catalog cut sheets and a minimum of three (3) written quotations to support the price proposal for non-priced work. Use of other-than the lowest quotation will require written justification from the contractor.

10.5.1.1. The quantity of labor hours proposed for a NPI shall be based on similar work listed in the UPB and shall be negotiable by the Government.

10.5.1.2. The equipment costs shall be based on quotes received for local equipment rental and shall be accompanied by three (3) written supplier quotations to support the proposed equipment rental cost. The contractor shall use the lowest quoted rental price to complete the NPI price proposal.

10.5.1.3. The Government and contractor shall mutually agree on the accepted labor hours and material, labor, overhead, profit, and equipment prices assigned to these items prior to acceptance of the NPI proposal.

10.5.1.4. Although NPI work shall be negotiated, this shall not be construed to include elements of work which are not separately priced but are incidental to, or are customarily required for the performance of, a priced item of work. If applicable, this NPI may later be added to the UPG when exercising an option.

10.6. Non-Prepriced Unit Price Book. Line items not covered in the pre-priced UPB, but within the scope and general intent of the contract and necessary to complete the requirements of a specific TO, may be negotiated and incorporated into the online database. These NPIs shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB.

10.6.1. Previously non-prepriced work items shall subsequently be added to the basic tasks as defined and priced in the UPG. Non-prepriced items or work shall be so noted on each TO. The percentage of non-priced items should decrease as the program matures and particular base items are negotiated and added (via contract modification) to the UPG.

10.6.2. At the discretion of the CO, non-prepriced items that are anticipated to be recurring during the life of the contract may be added to the UPG and subject to the pricing coefficients of the contract.

Negotiated items that are added to the UPG shall be based on direct costs only in order to preclude double payment of labor burden and profit to the contractor.

10.7. Coefficient

10.7.1. Definition. Coefficient is defined as the numerical factor that compensates the contractor for any and all costs (generally indirect costs) and profit not included in the UPB. The coefficient shall be applied to the sum of all UPB line item prices in order to obtain the total pre-priced component of the TO price proposal and shall be applied subsequent to the application of the City Cost Index (CCI).

10.7.1.1. Location factors for TOs shall reflect the current quarterly CCI as reflected in e4Clicks at the time of TO award. The CCI is based on the project site location identified in the TO:

10.7.1.1.1. Seymour Johnson AFB = CCI for Raleigh, North Carolina

10.7.1.1.2. Dare County Bomb Range = CCI for Elizabeth City, North Carolina

10.7.1.1.3. Fort Fisher Recreation Area = CCI for Wilmington, North Carolina

10.7.1.2. The contractor’s coefficient shall be identified to four (4) decimal places. A coefficient adjustment factor will be implemented upon the execution of the option year(s) over the life of the contract. In event the extension period is exercised, the coefficient for the duration of the extension period shall be that of the preceding contract period (whether it be the base period or an option period). For example, if exercised at the end of the second option year, the coefficient for the extension period will be that of the second option year; whereas, if exercised at the end of the fourth option year, the coefficient for the extension period will be that of the fourth option year.

10.7.2. Subdivisions/Major Classifications. The following subdivisions/major classifications, as contained in the 4Clicks bound or electronic databases, shall not be used as line items in pricing TOs issued under this contract. All listed subdivisions are excluded in their entirety. No informational portion of the 4Clicks books (introduction, chapter tips, etc.) shall be construed as permitting cost changes or deviations from the 4Clicks line items. These costs shall be covered in the contractor’s coefficients.

10.7.2.1. Subdivision 01-11, Summary of Work

10.7.2.1.1. Exception: Subdivision 01-11-31 line items may be used only when design efforts beyond 35% are directed by the Government.

10.7.2.2. Subdivision 01-21, Allowances

10.7.2.3. Subdivision 01-31, Project Management and Coordination

10.7.2.4. Subdivision 01-32, Construction Progress Documentation

10.7.2.5. Subdivision 01-41, Regulatory Requirements

10.7.2.6. Subdivision 01-45, Quality Control

10.7.2.6.1. Exception: Subdivision 01-45 line items may be used Used only for Government-ordered testing of existing conditions (such as 01-45-23-50-1800 Concrete testing, soil tests) and identified in task order specifications and/or pre-award discussions.

10.7.2.6.2. NOTE: QC testing inspection and QCM functions are is included in the coefficient.

10.7.2.7. Subdivision 01-52, Construction Facilities

10.7.2.8. Subdivision 01-54-23, Scaffolding, Scaffolding Specialties, Swing Staging, Fencing and Temporary Utilities, Construction Barriers, etc., when justified

10.7.2.8.1. Scaffolding cost will be accepted for masonry work that exceeds four feet zero inches (4’-0”) in height if it is not included as equipment in the line item for the work being accomplished. Scaffolding cost for all other work that exceeds fourteen feet zero inches (14’-0”) in height is also acceptable if it is not included as equipment in the line item for the work being accomplished.

10.7.2.9. Subdivision 01-54-36.50-1200, Small Equipment Mobilization

10.7.2.10. Subdivision 01-74, Cleaning and Waste Management - Excluded in its entirety.

10.7.2.11. Subdivision 01-91, Commissioning - Excluded in its entirety.

10.7.2.12. Subdivision 01-93, Facility Maintenance - Excluded in its entirety.

10.7.2.12.1. Section 01-93-09.50 may be utilized when justified and when addressing the removal and reinstallation of existing items. (See paragraph 10.8.6.) All other Subdivision 01-93 is excluded.

10.7.3. General Conditions. The coefficient shall cover all the items typically designated as general conditions. Coefficients shall include, but may not be limited to, overhead; administrative and technical support; profit; subcontractor overhead and profit; labor burden for the prime contractor and subcontractors; bond premiums; insurance; taxes; proposal preparation costs for withdrawn TOs; costs associated with the procurement of required tools, equipment, software, specifications, and computers;

and costs associated with the compliance of environmental laws.

10.7.3.1. Coefficients shall also include costs for daily cleanup, final cleanup, protection and incidental moving of government property, administrative and technical support, dust protection and control, and contractor-generated debris. No subsequent allowance shall be considered for these costs.

10.7.3.2. All vehicles, office supplies, setup, administrative requirements, equipment, and tools customary to the trade shall be part of overhead. Under normal circumstances, the contractor shall provide and maintain equipment and tools such as a generator, gasoline-powered pump with hoses, laser level, flatbed trailer, and storage container. The cost of maintaining, operating, mobilizing, demobilizing, and transporting the contractor’s equipment shall be included in the coefficient.

10.7.3.3. Costs for producing CADD (.dwg) drawings for construction drawings and as-built drawings are included in the coefficient.

10.8. Additional Considerations

10.8.1. Minimum Wage Changes. Any change in applicable minimum hourly rates of wages during the contract period shall not affect unit prices to be paid by the Government for work performed under the contract.

10.8.2. Unit Price Book (UPB). The UPB prices (i.e., line items as identified in RSMeans and e4Clicks) includes material, labor, equipment, storage, shipping, staging, handling, expendable supplies, lubricants, and tool wear and tear.

10.8.3. Design and Engineering. Any specific requirement for design and engineering services exceeding the minimum design requirements defined in Section 21 of this document will either be negotiated for individual TOs or priced with pre-priced line items. These services shall not be included in the contractor’s coefficient.

10.8.4. Equipment Rental. Equipment rental(s) shall not be allowed as a direct cost to any TO, except under special circumstances as described below.

10.8.4.1. The contractor’s basic price coefficient includes a factor to compensate for equipment cost(s) that the contractor feels is/are not adequately covered by the UPB line item price for installed materials. The only independent rental compensation allowed as a direct cost shall be for equipment required for a unique or special site condition, such as a scissors lift or boom truck when electrical conduit will be installed to a high bay hangar ceiling above the height stated in the UPB line item description.

10.8.4.2. In any circumstance where there is confusion about possible equipment rental or interpretation of UPB line item(s), the CO has the final authority to decide what is fair and reasonable to the contractor and the Government.

10.8.5. Demolition. The demolition tasks found in the UPB include everything necessary to remove material from a facility being renovated/repaired/constructed. Other than items described in the contractor’s coefficient, the cost of demolition during the course of construction work shall be priced per the applicable RSMeans demolition line item(s) or, if an applicable demolition line item does not exist in RSMeans, the equivalent RSMeans (or correction factor) bare installation cost of the item minus material cost(s) and 50% of labor cost [Cost = Bare Installation Cost – (Material Cost + Labor Cost/2)].

This can be done using a line item modifier in e4Clicks.

10.8.6. Removal/Replacement Procedures. The cost of removing and reinstalling existing items, other than items described in the contractor’s coefficient, during the course of construction work shall be priced utilizing RSMeans Section 01 93 09.50 or, if not indicated in RSMeans Section 01 93 09.50, the equivalent RSMeans (or correction factor) bare demolition cost of the item plus the RSMeans bare installation cost for the item minus the cost for materials [Cost = (Bare Demolition Cost +Bare Installation Cost) – Material Cost]. This can be done using a line item modifier in e4Clicks. Removed items to be reinstalled shall be stored by the contractor, free from damage, until the items are reinstalled;

this storage shall be at no additional cost to the Government.

10.9. Cost Estimate Organization. Cost estimates will be generated within e4Clicks estimating software and comprised of the following three sections:

10.9.1. Section 1, Division Summary. This section shall include the e4Clicks pre-priced divisions.

These items shall make up the bare total. No markups shall be applied at this level.

10.9.2. Section 2, Totaling Components. This section includes totaling component setup for all applicable markups, including the Cost Area Factor and the contractor’s coefficient.

10.9.3. Section 3, Line Item Estimate. This section shall include all of the estimate line items. The report shall include a sequential line item number, full e4Clicks item number, unit of measure, quantity, bare unit cost, and line item total cost (quantity multiplied by bare unit cost). The report shall be saved (“printed”) as an electronic PDF and shall be organized/formatted by e4Clicks pre-priced line items divisions found in the UPB (i.e., 01 General Requirements, 02 Existing Conditions, etc.) and include division breaks and division subtotals for both pre-priced and non-prepriced items. All non-prepriced line items shall be submitted with three (3) independent quotes that include line item numbers;

descriptions; and material, labor, and equipment breakdowns. The three independent quotes shall be submitted with the proposal. For each non-prepriced item, the quotes shall also include supplier names and telephone numbers. The report shall not apply any type of markup to non-prepriced line item quotes.

11. CONSTRUCTION STARTUP PERIOD AND CONTRACTOR FACILITIES

The first thirty (30) calendar days following contract award shall be designated as a startup period to mobilize and execute the administrative submittal requirements for the base contract (reference the AF 66 for the base contract, Attachment 12). At the conclusion of the thirty (30) day startup period, the contractor shall have the minimum required personnel and required capability (equipment, etc.) necessary to accept a volume of Government work.

11.1. Estimating software. Reference paragraph 9.

11.2. Communication Equipment. The contractor shall have mobile phones and computers that will allow the Government to relay messages to and/or obtain answers/responses from the contractor in…