MACC QnA_11Apr25_F.xlsx
XLSX spreadsheet 58 KB Posted
- Solicitation number
- FA4600-25-R-0002
About this file
This document is a comprehensive Questions and Answers (Q&A) file for the Offutt Air Force Base Multiple Award Construction Contract (MACC) solicitation FA4600-25-R-0002. The solicitation is a small business and socio-economic set-aside for an Indefinite Delivery/Indefinite Quantity (IDIQ) construction contract, with the Air Force intending to award at least eight contractors. The contract includes two seed projects: a Water Main Repair (valued between $250,000-$500,000) and an HVAC Repair at Building 1226 (valued between $500,000-$1,000,000), both located at Offutt Air Force Base in Nebraska.
The Q&A document covers a wide range of technical, administrative, and procedural inquiries from potential contractors, addressing topics such as proposal submission requirements, page limitations, past performance evaluations, project-specific technical details, site conditions, and clarifications on specifications. Key modifications include extending the technical volume page limit from 25 to 50 pages, deleting the Experience Modification Rate (EMR) requirement, and providing guidance on submitting past performance information. The proposal is due on 28 March 2025, and contractors are required to email their submissions to specified Air Force email addresses. The contract will fall under NAICS Code 236220 with a size standard of $45,000,000, and the overall contract period is five years or until the dollar ceiling is reached.
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Sheet1
| OFFUTT AFB MACC Questions and Answers | |||
| Solicitation: FA4600-25-R-0002 | |||
| Current as of: 11 April 2025 | |||
| Number | Section | Question | Answer |
| 1 | How do we submit our proposal? I see that it's due on 28 March 2025, but cannot find anywhere how we are going to submit, by email to you, upload to a government website, etc? | Please email them to the following email addresses: |
michael.madison.2@us.af.mil cassandra.janousek@us.af.mil
55CONS.PKA.Requests@us.af.mil
| 2 | Bid bonds. On the first page of the SF1442, it states that an offer guarantee is not required. However, on page 49 of the solitation in the section Bid Guarantee, it states that Bid Bonds are required at 20% of the bid price, or $3 million, whichever is less. If we are to provide a bid bond, do we submit one for each of the two seed projects? | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. |
| 3 | For B1226, in the spec section 230700, there usually exists a table 2 for the pipe insulation thicknesses. That table is missing from the spec. Can you please provide the information? | 23 07 00 will be provided |
| 4 | Clarification on page limitations. Specifically, do covers, tabs, and the table of contents count towards the total page limit? Additionally, are resumes and project pages included in this count? | Yes to both. Refer to section L & M. |
| 5 | Subfactor 2 - Quality Control: The RFP requests a submission of a quality control plan. |
Could you kindly clarify whether you required the full plan we curently use, or if you're seeking an overview of how we manage Quality Control processes?
| If the full plan is required, would you prefer it to be submitted as a separate PDF or as an appendix to the proposal? | This is not a quality control plan for a specific project, but one for the overall MACC. Please see section M.9.2.2. of the solicitation. | |
| 6 | Factor 1 Subfactor 3 - Experience. Demolition Requirement: Is demolition limited to foundations, capping utilities, abatement, and site restoration, or is this requirement met when the minimum scope of demolition is met if any one project that includes any demolition not limited to foundations, capping utilities, abatement, and site restoration has a minimum scope of $30,000? |
| For example, if we have a project valued at $500,000.00 and the demolition portion exceeds $30,000.00, would this be considered a project that meets the criteria? | Yes | ||
| 7 | If this same project, valued at $500,000, includes facility repair with a minimum scope of $80,0000 and demolition of $30,000, can it be used for both demolition and facility repair experience? | Yes | |
| 8 | Can non-federal projects be used for subfactor 3 – Experience? | Yes | |
| 9 | For Subfactor 3 Experience, does the Government want contact information for each project submitted to determine the offeror's experience and past performance ratings if it elects to contact the POC? | Yes please. | |
| 10 | Is experience limited to projects only from the offeror, or can the offeror use key personnel's experience/past performance? |
| For example, if a major stakeholder of the offeror (Owner/Officer, Project Managers, Consultants, etc.) of a previous contractor is part of the offeror’s current construction team, can we utilize their previous experience for past performance? | You can provide experience but must clearly identify who's past performance it is and how it ties into the contract. | ||
| 11 | Is experience limited to projects only from the offeror, or can the offeror use major subcontractors' past performance? | Major subcontractors can be used. | |
| 12 | Factor 2 Past Performance. Since CPAR’s ratings are for construction projects over $750,000, how will the government utilize past performance for entities that do not have CPAR ratings due to projects being under $750,000 but meeting the minimum scopes of $30,000 for demolition and $80,000 for Facility Repair? |
| From the solicitation: “NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a) (2)(iv)). Therefore, the offeror shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.” | You can submit past performance if you would like. We'll rate them for recency, relavency, and quality in accordance with the solicitation M.9.3.2. | |
| 13 | Relevancy Assessment: The Government will pull offeror’s CPARS records that will be relevant to construction projects valued at least $500,000.00. |
| Relevancy is defined as construction projects valued at $500,000.00, but Subfactor 3 Experience requires projects with a minimum scope of $80,000 for facility repair. Please clarify the relevant requirements. | You can submit past performance if you would like. We'll rate them for recency, relavency, and quality in accordance with the solicitation M.9.3.2. | ||
| 14 | Safety Performance and Record: | ||
| What if the offeror doesn't have a five-year Experience Modification Rates (EMR) record? | *deleted from section M | ||
| 15 | L.1.2.2 Page Size and Format | Are 11x17 foldouts permitted? |
Is there a limit to the number of foldouts we can include?
Do foldouts count as 1 or 2 pages?
Is there a font requirement for graphics/tables/exhibits?
Is there a margin requirement? 11x17 pages are allowed for GANTT charts; 2 pages max (1 for each project).
There is not a margin requirement as long as information is readable.
For font, please use either Times New Roman or Calibri.
16 L.1.2 Organization/Number of Copies/Page Limits Currently, the page limit for the Technical Volume is 25 pages.
This page count seems very unrealistic, considering the requirements listed in the technical.
Both Subfactor 1: Site Management/Key Personnel and Subfactor 2: Quality Control call for Plans that will be incorporated by reference in the resulting contract. These plans typically take 20-40 pages each. This does not include the requirements in Subfactor 4: Seed Projects.
Both of these Seed Projects require a Comprehensive Management Plan, with an org chart, and a Schedule in Gantt chart format. The org charts for all three, as well as the Gantt chart for the Seed projects, could typically require 11x17 pages (multiple pages in the case of the schedule in Gantt chart format).
Can the government please advise if it would be possible to adjust this page count to exclude the Quality Plan and Seed Projects from the page count and add them as Attachments not included in the page count? Technical Volume is updated to 50 pages.
The IDIQ itself will require a management plan and org chart that resulting Task Orders will be in compliant with.
The quality control plan will be a part of the page count.
Additionally, 11x17 pages are allowed for the GANTT chart (2 pages max, 1 for each project).
17 L.2.1.1 Model Contract / Representation and Certification Do we include the completed Model Contract in Volume I? (all sections of the RFP except for Sections K, L, and M).
If the Model Contract is included in our submittal, does it count towards page count? Presently, the Model Contract (as defined in the RFP) is 37 pages.
OR does Volume I only include the completed SF1442, Section B, the fill-ins from Sections I and K, and our Exceptions (if any)?
Regarding fill-ins from Sections I and K, do we include the entire Sections I and K or only pages that contain fill-ins? Please include the areas under L.2.1.1.1. and L.2.1.1.2.
Only need to fill out section K clauses if not completed in sam.gov
For clauses you do fill out, please include the full clause.
18 L.2.1.1.2 Section B - Supplies or Services and Prices Do we include the completed tabs/sheets from the excel file AF3502_Cost_Estimate_Breakdown in Section B of Volume I? There are almost 50 tabs, does the price information count towards the page limit?
Do we submit the completed excel file AF3502_Cost_Estimate_Breakdown when emailing our submittal?
Is the Summary tab/sheet the only information we need to include in Section B, along with the completed CLINs table? Please provide the AF3052 for the Prime and Subs with filled out multible tabs as deemed applicable on each division. This can be uploaded as an excel document outside the page count. Additionally, please make sure the document's naming convention shows project name, and whether it's the prime or sub.
The excel document will be submitted through email. Section B, of the solicitation will show a combined total for both projects.
| 19 | L.3.2.4 Subfactor 4: Seed Projects. | Due to tight page limit constraints can we present our experience modification rates for last 5 years in a table rather than providing copies of our EMR letters? | EMR is being deleted. |
| 20 | In regards to the Seed Projects, I believe there is conflicting information on whether a pricing proposal is required with these projects. Can you confirm if a proposal is expected for the Seed Projects, or not, at the time of submission. | A proposal is expected from the seed projects at the time of submission. | |
| 21 | Sec. L.2.1.1 | Sec. L.2.1.1 – Has several documents to be included in Volume 1 – Pricing: Section K is about 6 pages, Sec. A is two pages and Sec. B (AF3052 is 19 pages) – this is more than the 20 pages allocated in the table under Sec. L.1.2 – Organization/Number of Copies/Page Limits. Please clarify what specific Sections/paragraphs are included in the 20 page limitation. | Section K only needs to be filled out if not already done so on Sam.gov. |
Section B will only be one page (where the CLIN is) due to excel documents being able to be sent as an excel document and not counted towards the page count.
| 22 | Sec. L.3.0 Volume II – Technical Volume | Sec. L.3.0 Volume II – Technical Volume: Volume II has a 25 page limit per Sec. L.1.2. The amount of information being requested in subfactors L.3.2.1 to L.3.2.4 (corresponding paragraphs in Sec. M), will be well beyond 20 pages. Please consider expanding the page limits. | Technical Volume is updated to 50 pages. |
| 23 | Sec. L.4 Past Performance | Sec. L.4 Past Performance - Just to be clear we do not submit any details for this Volume? From the description given, can we assume that all “satisfactory” and above ratings will receive an “acceptable” rating, since a firm with no data is considered “acceptable”? | You can submit past performance if you would like. We'll rate them for recency, relavency, and quality in accordance with the solicitation M.9.3.2. |
| 24 | Sec. L, 52.215-20 | Sec. L, 52.215-20 – There is no media format listed – appears the paragraph was inserted without any modification. Please clarify. | Completed through Excel and sent via email. |
| 25 | Sec. L, 52.216-27 | Sec. L, 52.216-27 – Should this reference eight vs two, since Form 1442 has eight awards? | The provision mentions "two or more" and is applicable to task orders. |
| 26 | Sec. L, 52.222-23 | Sec. L, 52.222-23 Affirmative Action – We understand an Executive Order changed this. Can you clarify if this remains in the contract? If not, then will this be deleted? Or will you issue an amendment clarifying the new requirements, if any? | An amendement has been issued (0001) to take this out. |
| 27 | Sec. M.9.2.1 Subfactor 1: Subparagraph a | Sec. M.9.2.1 Subfactor 1: Subparagraph a – Since many people use different terms for different positions, we wanted to be clear what positions you want to see on the organization chart. We understand you want the Program Manager. Then you ask for lines to “…subcontracting Management, including site investigation, design, site supertendence, and quality control.” Are you asking for a subcontracting manager? How much of the design team/disciplines do you want to see (i.e. mechanical, electrical, structural, etc.). If you request all offerors for the same disciplines, then we are not guessing and the offeror that guesses right might have a better chance vs an offeror that does not guess correctly. We understand you want the site superintendent and quality control person. | Please put what would apply for your company. If your superintendent manages the subcontractors, then state that. |
| 28 | Sec. M.9.2.1 Subfactor 1: Subparagraph b | Sec. M.9.2.1 Subfactor 1: Subparagraph b – For all offerors to be on the same page and due to the page limits, can you list the specific “support staff” you want to see. For example, one offeror may submit 5 disciplines and another may submit 3. Also, limit the resumes to half a page so we are submitting the same limited information. If you want more, then please expand the page count. | Support staff would be something like payroll manager, secretary, contract manager, administrative person, etc. |
| 29 | Sec. M.9.2.1 Subfactor 1: Subparagraph b | Sec. M.9.2.1 Subfactor 1: Subparagraph b – This paragraph uses the term “project management” vs program manager. Are you expecting to have a Program Manager for overall management, and then each task order will have a project manager? If not, then please clarify what are “…key project management…staff”? | This would be the program manager for the overall management. To include Site superintendent, quality control, and anyone else your company deems necessary for successful project execution in accordance with the MACC requirements. |
| 30 | Sec. M.9.2.1 Subfactor 1: Subparagraph d | Sec. M.9.2.1 Subfactor 1: Subparagraph d – There are two ways to read this requirement. First, is to assume you are asking for policies and procedures for subcontractor management that include the subcontractor’ surveillance, recruitment and termination, QC and scheduling. |
Second, would be to assume you are asking for separate policies and procedures for each of the following:
| • | Subcontractor management | |||
| • | Subcontractor surveillance | |||
| • | Recruitment and termination of subcontractors | |||
| • | QC plans of subcontractors | |||
| • | Scheduling policies and procedures. | |||
| Please clarify if either of these interpretations are correct, or if you have a different expectation/intention? | This would be your policy and procedures on managing the subcontractors you use (if any), to include recruitment/termination, surveilling the work they're completing, QC plans, and scheduling them to work. | |||
| 31 | Sec. M.9.2.2 Subfactor 2 – Quality Control | Sec. M.9.2.2 Subfactor 2 – Quality Control: A quality control plan can be much more than 20 pages, which is the page limit for Volume 1. Please consider excluding the quality control plan from the 20 page limitation for Volume 1. | Technical Volume is updated to 50 pages. | |
| 32 | Sec. M.9.2.2 Subfactor 2 – Quality Control, Measures of Merit | Sec. M.9.2.2 Subfactor 2 – Quality Control, Measures of Merit; subparagraphs a, b and c: In subparagraph a, we normally show the QC discipline in the overall org chart. Are you looking for a repeat of that organization structure in this section? Or can we reference back to the org chart and then address the processes in this paragraph? | You can reference back to the org chart and address the process in this paragraph. | |
| 33 | Sec. M.9.2.2 Subfactor 2 – Quality Control, Measures of Merit | Subparagraph c – Are you requesting just the QC portion for this particular topic? Or are you looking at the full project organization and the capacity to complete projects? If full project organization, then we suggest moving this paragraph to M.9.2.1. | It would be both. Overall it is a part of the technical and to be included. | |
| 34 | Sec. M.9.2.3 Subfactor 3 – Experience | Sec. M.9.2.3 Subfactor 3 – Experience: We interpret the requirement for a total of eight (8) project descriptions; three for demolition and five for facility repair. The Statement of Work(SOW) lists six (6) categories of work (Paragraph 2.a). For the projects to be submitted for subfactor 3 and be compliant, are we to follow M.9.2.3? Or include the elements in the SOW? | Include elements in M.9.2.3. (demo and facility repair). You can submit past performance if you would like. We'll rate them for recency, relavency, and quality in accordance with the solicitation M.9.3.2. | |
| 35 | Sec. M.9.2.4 Subfactor 4 – Seed Projects | Sec. M.9.2.4 Subfactor 4 – Seed Projects: There are two seed projects, which you are requiring a management plan and a schedule. If we assume a page for each topic and for each seed project, that is four pages total (that is without the safety data, which will be another 2 to 3 pages) . While we have not gone back and totaled the expected page count, we know it is much more than the 20 pages allocated. We would give you our guess on the pages, but it depends upon how you answer some of our other questions. Please consider clarifying the sections within the 20 pages and clarifying what sections are not in the page count. Or revising the page count | Technical Volume is updated to 50 pages. The management plan will be for the overall IDIQ. A GANTT schedule will be required for each seed project. | |
| 36 | Sec. M.9.3 Past Performance Factor | Sec. M.9.3 Past Performance Factor: We understand you do not want any project details included here. However, projects listed for Sec. M.9.2.3 Subfactor 3, requests project going back five years, while your recency assessment is for CPARS in the last three years, which may miss one (or several) of the projects listed in Subfactor 3. |
| Likewise, the instructions indicate projects at least $500,000, while the Subfactor 3 projects are listed as minimum of $30,000 and $80,000 each. This seems like a disconnect between the two subfactors. Please confirm the relative sizes and recency of each. | This is being updated to three (3) years. | ||
| 37 | Sec. M.9.3 Past Performance Factor | Sec. M.9.3 Past Performance Factor: As we read this section it appears you are not allowing any other past performance documents. There are two important and relevant items that should be included: |
1st – Many projects have PPQs and are waiting on the agency to finalize a CPARS rating or some other situation. Please include or allow PPQs for projects in this section.
| 2nd – The SBA adopted a rule, which was effective August 22, 2022, that allows first tier subcontractors to receive past performance ratings from the prime. This was part of the NDAA 2021, Public Law 116-283. This rule changes 13 CFR Part 125. We understand it is required to include this in solicitations. Please reference Federal Register, Vol. 87, No. 140, Page 43731, and include this in an amendment to the solicitation. | You can submit past performance if you would like. We'll rate them for recency, relavency, and quality in accordance with the solicitation M.9.3.2. | |||
| 38 | Sec. M.9.3 Past Performance Factor | Sec. M.9.3 Past Performance Factor: If you allow additional past performance documents, please exclude them from the page count | Included | |
| 39 | B1126 In spec section 230700, there usually exists a table 2 for the pipe insulation thicknesses. That table is missing from the spec. Can you please provide the information? | 23 07 00 will be provided | ||
| 40 | B1226 The bid requirements state disposing of all waste material offsite. Has anyone taken a sample of the current fluid? We will need to know the type of chemical in the fluid and percentage to determine where it will be disposed of and pricing. | Contractor will need to test, confirm disposal methods with City of Omaha. CE can provide data on chemicals and approximate concentration. |
Will not need to purge and refill whole system, only dispose of a small amount, likely high BOD
| 41 | B1226 Is there an interior well field manifold, or is there an exterior vault? Where is it located? | There is an exterior vault, SW of building accessible through manhole |
| 42 | In Attachment 11 - page 2 under requirements #2, it states facilitate finding leaks. Are there any known leaks in the well field? Do we need to figure any costs for repairing leaks? How many do we figure? Do we figure an allowance? Or will this be handled as a MOD? | Currently no known leaks in the system. Do not include any repair costs in proposed price |
| 43 | SECTION 01 33 00 |
General Conditions - Shop Drawings/Submittals
1.4 Electronic Submittal
Shop drawing and product data submittals shall be transmitted to the Government in electronic (PDF) format using Submittal Exchange (www.submittalexchange.com) or equal pre-approved website service designed specifically for transmitting submittals between all construction team members.
Is Procore an acceptable approved equal for transmitting submittals?
Does the Government or Contractor pay for the cost of Submittal Exchange for each awarded task order?
Will the site visit sign sheet be provided? PROCORE is an acceptable approved equal program.
The Contractor should include the costs into their proposal for these systems.
The site visit attendence sheet has been uploaded into sam.gov for the solicitation.
| 44 | L.1.1.5. | Teaming Arrangements/Joint Ventures. Will the JV operating agreement that is submitted count toward Volume II Technical page limit or is it an attachment? | This will be counted towards Volume II |
| 45 | L.1.2.3. | Pricing Related Data. Is the intent to use AF3052_Cost_Estimate_Breakdown included in the attachments for pricing related data and if so, does this count against the page count or does each AF3052 for the two seed projects count as a single attachment? | Please provide the AF3052 for the Prime and Subs with filled out multible tabs as deemed applicable on each division. This can be uploaded as an excel document outside the page count. Additionally, please make sure the document's naming convention shows project name, and whether it's the prime or sub. |
It wil be submitted through email. Section B, of the solicitation will show a combined total for both projects.
The excel document does not count towards the page count.
| 46 | FAR 52.228-1 | 52.228-1 Bid Guarantee. Is the Bid guarantee for the amount of the two seed projects? | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. |
| 47 | L.4. Past Performance | “The offeror will not submit a past performance volume. The Government will pull offeror's CPARS data to determine if an offers past performance is acceptable or unacceptable. If no data is found, it will be considered an "acceptable" rating.” M.9.2.3. Subfactor3 – Experience “Measure of Merit: This subfactor will be considered acceptable if the offeror's proposal clearly and logically addresses and meets the minimum requirements specified below and within the applicable contract specification. The Offeror's past performance will be required through the Contractor Performance Assessment Reporting System(CPARS).” Do we need to submit CPARS or will the government pull them? | Please see other questions on more details; but the Government will pull CPARS. |
| 48 | Is submittal exchange required? | Submittal exchange, or an equivalent (such as PROCORE) will be required. | |
| 49 | Page 1 | Item 11 began performance within 30 days and complete within 180 days. Which Scope, water main or HVAC replacement? | This is for neither project. Each will start within 30 days and complete within their respective POP days. |
| 50 | Page 1 | Item 13 Proposal Date 28 MAR 2025. We request a two-week proposal deadline extension to better coordinate with subcontractors. | Proposal due date extended |
| 51 | Can the government provide a date for the RFI submission deadline? | A deadline was posted for 20 March. | |
| 52 | Can the government provide all RFI questions submitted and government answers to all GC prime contractors? | Yes. Will be uploaded to sam.gov | |
| 53 | Can the government provide as-built drawings for the existing underground geothermal system at the Chapel B1226? | As-built drawings may be provided upon award if requested | |
| 54 | Page 55 | Can the government clarify the expected review times for submittals? (30 calendar days as a buffer where applicable) | Submittals should be given ten (10) business days from date of submittal to be approved. |
| 55 | Can the government provide a copy of the attendee site visit sign-in sheet to all contractors? | Available on sam.gov under the solicitation's attachments | |
| 56 | Page 12, 52.211-12 | Can the governmnet verify if liquidated damages will be assessed for the current task orders we are bidding? | Liquidated damages will not be assessed for the two seed projects. |
| 57 | Can the governmnet provide as-built drawings for the Chapel? | As-built drawings may be provided upon award if requested | |
| 58 | Please verify if there are any special events planned that would impact our schedule. Please provide dates. | None planned at this time. Notice will be provided per specifications | |
| 59 | L.1.2. Page 43 | Can the government verify if the two Tasks are to be on the same Excel Breakdown (AF 3052 Cost Estimate Breakdown) or separate (AF 3052 Cost Breakdown) sheets. (separate cost breakdowns will exceed 20 page limit). Please identify the supporting documentation required to be submitted. | Please provide the AF3052 for the Prime and Subs with filled out multible tabs as deemed applicable on each division. This can be uploaded as an excel document outside the page count. Additionally, please make sure the document's naming convention shows project name, and whether it's the prime or sub. |
The excel document will be submitted through email. Section B, of the solicitation will show a combined total for both projects.
Supporting documents would be anything to support your cost if applicable
| 60 | Page 20 | Request confirmation of the applicable Buy American Act. | ||
| Our interpretation is that the only applicable Buy American provision is FAR 52-225-9-Buy American-Construction Materials (Oct 2022), and that FAR 52.225-11 Buy American-Construction Materials under Trade Agreements (Nov 2023) would not be applicable, even though it is also included in the solicitation. Per FAR Part 25.401(a)(1), acquisitions set aside for small business are an exception to the applicability of FAR Part 25.4 Trade Agreements, therefore 52.225-11 Buy American-Construction Materials under Trade Agreements (Nov 2023) would not be applicable even though it is incorporated into the solicitation. | This clauses is incorporated due to the prescription of 25.1102©; and is at the IDIQ level due to the unknown dollar of future task orders. | |||
| 61 | Attachment 1, 1.4, page 1 | Does the Government intend to occupy the Chapel facilities during construction? – reference section 1.47 Temporary Heating/Cooling | Yes, B1226 will be in use for scheduled services, no temporary services will need to be provided. Work should be planned and phased to minimize any outage impacts to the fullest extent | |
| 62 | Attachment 5 (MACC SOW), section 22, page 10 | Please identify the type and duration of delays we can anticipate in entering and leaving work area. | This is an unknown day to day. Expect delays entering base due to weather, lunch crowd, or FPCON changes | |
| 63 | Attachment 6, SOW Repair Water Line, page 1 | Please verify if the waterline repair POP of 90 days, includes design, review, permitting and commisioning? | Design is complete and has been provided. 90 Day PoP includes all other aspects of scope | |
| 64 | Attachment 11, SOW B1226 HVAC, Page 2 | Please provide detailed drawing of the geothermal well field location of the piping, valves and wells to be tested. | Field verify, no detailed drawings exist | |
| 65 | Attachment 11, SOW B1226 HVAC, Page 2 | Please verify the HVAC POP of 365 days, includes design, review, permitting (if required), demolition and commissioning? | Design is complete and has been provided. 365 Day PoP includes all other aspects of scope | |
| 66 | Attachment 11, SOW B1226 HVAC, Page 2 | Please provide a CLIN Bid Schedule for the HVAC repairs. | The bid schedule is you filling out the 3052 to complete the work for the HVAC repairs. It would be to provide all material, management, transportation, and labor to complete the work in accordance with the statement of work and specs. | |
| 67 | Attachment 11, SOW B1226 HVAC, Page 2 | Has the government contacted the gas company regarding the engineering and installation of the gas meter? If so, what is the anticipated installation date? | Contractor will only be connecting the existing line in the building to the meter provided by Black Hills | |
| 68 | Attachment 13, HVAC B1226 Specifications | During the Site Visit it was observed that ACT ceilings will need to be demoed and replaced. Can the government provide specifications and drawings for the new ACT ceilings? | Only demo areas required for work on project scope. Replace with like for like, refer to general notes 5 and 7 on page 4. | |
| 69 | During the Site Visit it was observed that some drywall will need to be demoed and replaced. Can the government provide specifications and drawings for the new drywall replacement? | Only demo areas required for work on project scope. Replace with like for like, refer to general notes 5 and 7 on page 4. | ||
| 70 | During the Site Visit it was observed that painting would be required to restore the existing and new drywall. Can the government provide specifications and drawings for the new drywall replacement? | Only paint areas required for work on project scope. Replace with like for like, refer to general notes 5 and 7 on page 4. | ||
| 71 | Does the government anticipate that Lead Based Paint is present? | No evidence of lead based paint within the project scope. If suspected hazardous material is encountered, follow standard specifications. | ||
| 72 | Has an environmental study been performed on the Chapel to identify possible hazardous materials? If so please provide. | No environmental study has been recorded, If suspected hazardous material is encountered, follow standard specifications. | ||
| 73 | During the Site Visit it was observed that the electrical and mechanical equipment may not be up to code. Please provide guidance on the building standards to follow and the level of code compliance. | Any new equipment needs to be up to code, anything not touched is outside of project scope. | ||
| 74 | During the Site Visit it was observed that the actual area for the mechanical equipment may not be sufficient to meet current code requirements. Please advise. | No code required clearance issues are currently being tracked. Existing installation is tight | ||
| 75 | During the Site Visit it was observed that the exterior stairway and railing did not appear to meet code. Please advise as to who is responsible to bring up to code if required. | Not in project scope | ||
| 76 | During the Site Visit it was observed that the existing Chapel parking lot shows excessive wear with alligator cracking throughout. Please clarify who is responsible for the parking lot repairs and to what extent. | Not in project scope | ||
| 77 | Please verify if the existing Chapel fence is permanent or temporary. Is the fence included in the SOW? | Existing chapel fence is permanent, fence is not included in project scope | ||
| 78 | Can the government provide the exterior wall thickness to be cored for the new underground chiller lines? | Field verify, estimated wall thickness is 12 inches | ||
| 79 | Who is responsible for the removal of the existing propane tank and capping off the existing gas lines to the building? | CE will assume this responsibility. No capping is required, removal of propane tank will be performed by CE Shops and will need to be coordinated likewise | ||
| 80 | Please provide the concrete specification for the chiller pad and interior concrete floor repairs for the installation of the floor drains. | Concrete mix shall reach 4,000 psi compressive strength at 28 days. Mix shall include 47B aggregate as per Nebraska Department of Transportation Standard Specifications Section 1002 and shall include a 0.45 max W/C ratio. One test shall indicate air entrainment at 5 to 7 percent and slump at 4 to 6 inches. A total of 4 cylinders are required, 2 shall be broken at 7 days and the remaining 2 at 28 days, per industry standard. | ||
| 80 | Please verify if the new NTI unit is to be used or replaced. If unit is to be reused, who will convert from propane to natural gas? | Existing Boiler will be salvaged by Gov't, new unit to be replaced with a unit as specified in plans | ||
| 81 | Will the new floor drains require trap primers? | No | ||
| 82 | General Conditions 00 10 00 | Will the Government allow dual hatting positions? | Not for the seed projects, but it will be considered for possible follow-on Task Orders | |
| 83 | Bid Schedules 01 33 00 | Please verify if the two task orders will run concurrent or at separate times. | Plan for the projects to run concurrent | |
| 84 | Electrical | Do the new designated mechanical equipment items for various mechanical spaces (including closets 111, 131, and the basement mechanical room) provide adequate clearance – minimum 36” – to use existing electrical panels? | Equipment as shown provides the necessary 36" clear space. Rooms are tight as the existing installation is tight. | |
| 85 | Electrical | Are all replacement components compatible with the electrical that is in place? | Propose according to provided plans and specs | |
| 86 | Electrical | There is an ask for new wire to be pulled to all units, are there as-builts that show existing conduit runs, so we can determine what items will need to be removed if wiring was routed together? | Propose according to provided plans and specs | |
| 87 | Attachment 9 | Attachment 9, Repair Water Line Drawings page C1.2 Water Main Profile - refers to installing the waterline a minimum of 18 inches above the existing Storm sewer, but the detail on page C2.1 Water Main Details – shows the 10-inch waterline over or under a minimum of 18 inches from the Storm sewer. Additionally, attachment 7 states the 10-inch water line will need to go under the Storm sewer. Please confirm if waterline is to go over or under existing Storm sewer. | 10-in waterline is to be routed over storm sewer line. Follow plans on sheet 6. | |
| 88 | Attachment 9 | Attachment 9, Repair Water Line Drawings page C0.2 Topographic Survey – annotates 3”-4” gas pipe, HDPE conduit, 3 “ UG power conduit at varying short runs. Is this the extent of these or do they continue and if they continue is the direction known? | Propose based on assumption that plans show all interfing utilities | |
| 89 | How does non-government construction past performance get incorporated into the CPARs requirement? | If you don't have any larger projects of demo work of similar scope in CPARS, please provide up three (3) past performance (demo) and five (5) past performance (facility repair) of similar scope/nature with Points of Contact information. | ||
| 90 | Amendment to previous RFI regarding 52.228-1 Bid Guarantee. Is a bid Bond required and if so, Is the Bid guarantee for the amount of the two seed projects? | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. | ||
| 91 | L.2.2.1.2 Price Data | If additional price data is essential to document or support your price will the additional price data count against the page limit of in Volume I? | If additional information is needed, it will be asked for through an Evaluation Notice, and will not count towards the page limit. | |
| 92 | The design drawings provided for the 2 projects are both signed and sealed by the engineer. Are these final construction drawings or does the construction contractor need to retain an architect / engineer to further develop the drawings and sign / seal them as the architect / engineer of record? | Plans provided are issued for construction. No further design needed within project scope | ||
| 93 | Are there any requirements for the construction contractor to submit any information on an Architect / Engineer they plan to use for future Design-Build task orders? | This will be determined at task order level, not applicable for this project scope. | ||
| 94 | Does either seed project require additional engineering? Or are these drawings to be considered Issued for Construction (IFC)? | Plans provided are issued for construction. No further design needed within project scope | ||
| 95 | Clarification on how past performance is evaluated when it pertains to sister entities. |
| Specifically, do you consider the experience and performance of a sister company when assessing a proposal, and if so, what documentation or justification is required to demonstrate the relationship and relevance? | No | |
| 96 | The way it is worded, it looks like volume I, Technical Performance Factor 2: Past Performance, is the Government researching and pulling all the applicable “system available” records and history. |
o Are we to provide anything for this section?
o Can you provide clarification on how the government will verify and access the CPARs?
o Will the Government pull the data based on a CAGE code(s)?
o Should we provide specific CPARs for their review in the system?
o Will we provide all the UEI and Cage code(s) applicable for the Governments CPARs evaluation, and will that include all our applicable active small businesses?
| o Will SBA approved JV entity small business past performance be considered for CPARS too, or will it be evaluated differently? | Include elements in M.9.2.3. (demo and facility repair). If you don't have any larger projects of demo work of similar scope in CPARS, please provide up three (3) past performance (demo) and five (5) past performance (facility repair) of similar scope/nature with Points of Contact information. | |||
| 97 | The technical experience section of the RFP required 8 total past project profiles, 3 for one category and 5 for another. Is there specific past project profile template you want contractors to use which outlines the project information for example: contract number, contract name, points of contact, description, start and end, and cost? Or can we simply provide our own past project profile template with descriptive information? | You can provide your own template. | ||
| 98 | We are assuming that since future projects under this MACC may require design-build capacity, you will want our technical to include our A-E personnel and processes. Can you please confirm we are to demonstrate design-build capacity? | This will be determined at task order level, not applicable for this project scope. | ||
| 99 | Do you require a bid guarantee for each seed project, or any bonds for each seed project, in the proposal submission? | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. | ||
| 100 | In our technical response, under each seed project, a subcategory we are to provide is “Safety Performance and Record”. What exact safety and performance records would you like us to submit for each seed project for your evaluation? | This area is deleted. | ||
| 101 | Water Line | Are the areas in which excavation in anticipated in a marked zone for contaminated soils by the base? | ||
| o If no, while dewatering is it acceptable to pump water into nearby storm drains? | There is currently no knowledge of soil contamination in the project area, dewatering processes will need to be coordinated with base environmental to ensure full cooperation with environmental regulations | |||
| 102 | Water Line | While flushing the new water line does this need to be a “controlled flush” and sent to a storm drain? | Any flushing or fluid disposal in sanitary sewer will need to be coordinated with base environmental to ensure full cooperation with environmental regulations | |
| 103 | Water Line | On the section of directional boring does it need to be in an encasement? | Lines should encased, Refer to project plans and specs | |
| 104 | HVAC | Can the USG provide as-built drawings for the existing well field? | As-built drawings may be provided upon award if requested | |
| 105 | HVAC | Will drywall and paint repairs need to made around new unit heaters? | Return the property to its previously existing condition | |
| 106 | HVAC | Is there currently glycol in the system? | ||
| o If yes, what is the concentration? | Yes, there is glycol in the system. Concentration will need to verified through contractor testing | |||
| 107 | HVAC | Is there an anticipated date for Black Hills Energy to install the new gas service? | Contractor will only be connecting the existing line in the building to the meter provided by Black Hills | |
| 108 | Per statement of work in in section #1 and again at 365 days in section #2 requirements the hvac contractor is to provide leak test, cleaning, and flushing of geothermal well field. Do we know the number of wells and the volume of the well field? | Estimated volume of the geothermal loop is 2240 gallons | ||
| 109 | Where is bid bond submitted? In one of the volumes or as a separate attachment? | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. | ||
| 110 | What is meant by 'other socio-economic set-aside'? Does this mean specific task orders can be set-aside for programs such as 8(a), WOSB, EDWOSB, or Hubzone etc.? | yes | ||
| 111 | What is the process for getting a dig permit on base? | Dig permits must be obtained from 55CES Operations. Refer to provided project specs | ||
| 112 | HVAC Bldg 1226 | Page 3 of the drawings has a note that Black Hills Energy is going to be installing a natural gas line to the building. When is this expected to occur? Mechanical is running a new underground line through that area and will need to be coordinated | Contractor will only be connecting the existing line in the building to the meter provided by Black Hills | |
| 113 | M.9.2.4. Subfactor 4 - Seed Projects, Management Plan | For the organizational chart, are specific individuals (i.e. Names of Individuals) required or just the position name? And how do we define highly qualified on the organizational chart (e.g. years of experience)? | Names and position. This would be specific to subfactor 3's experience in M.9.2.3 | |
| 114 | Attachment 11, SOW B1226 HVAC | It states in Section #1 Objectives and in Section #2 Requirements, it states “the Contractor shall provide a full leak test and cleaning and flushing of the geothermal well field piping system.” Is the number of wells and the volume of the well fields known and if so, what is the total volume? | Estimated volume of the geothermal loop is 2240 gallons | |
| 115 | 52.215-1 Instructions to Offerors-Competitive Acquisition page 46, (c) Submission, modification, revision, and withdrawal of proposals | Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.” Is this proposal to be submitted via paper media? If yes, what is the address for submission? If not, will it be via email or other electronic means? | Please email them to the following email addresses: |
michael.madison.2@us.af.mil cassandra.janousek@us.af.mil
55CONS.PKA.Requests@us.af.mil
| 116 | Attachment 2,_Divison 1 – 1.33.00 Section 1B page 2, D. Products | Requesting ProCore be approved as a substitution for submittal exchange. Please advise if this is an acceptable substitution. | ProCore is an acceptable alternative. |
| 117 | Affiliated Company Experience (Section L.3.2.3 – Experience) | Will the government accept experience from an affiliated company (i.e., a sister company with a common parent)? | No |
| 118 | Affiliated Company Experience (Section L.3.2.3 – Experience) | If so, what documentation is required to demonstrate this relationship? | N/A |
| 119 | Affiliated Company Experience (Section L.3.2.3 – Experience) | Can the offeror include projects performed by subsidiaries under the same corporate umbrella? | No |
| 120 | Bonding Requirements (Section I – FAR 52.228-15 & Section H – Special Contract Requirements) | Is the offeror required to provide bonding for the seed projects at the time of proposal submission? | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. |
| 121 | Bonding Requirements (Section I – FAR 52.228-15 & Section H – Special Contract Requirements) | Since this is a MACC with task orders awarded under it, can the offeror provide bonding at the task order level instead? | Bonding will need to be provided at the task order level. Depending on dollar value and scope of an individual task order, a bid bond might be required for it. |
| 122 | Bonding Requirements (Section I – FAR 52.228-15 & Section H – Special Contract Requirements) | Please clarify the bonding requirements for proposal submission versus individual task orders. | Two (2) separate bid bonds, one for each project, will be required. This provision/clause was in there to use on future seed projects if it were determined the Government would like them. |
| 123 | Water Line | Project Drawing #C1.1 calls for the both existing 8” water main (west side) and the 10” PVC water main (east side) to “remain in service”. Does the Government anticipate the contractor to perform hot tap (aka wet tap) connections? Or will these water mains be isolated and valved off during connection? | Hot tapping should not be included in project scope. Contractor will need to follow standard procedures to request isolation of water mains to facilitate connection |
| 124 | Water Line | When connecting to existing asbestos Transite piping, contractor(s)/subcontractor(s) must be asbestos certified and provide plans for handling asbestos. Does the Government know if the existing 8” main water line (adjacent to B462) is Transite material? Or other? | Existing main is transite material |
| 125 | Water Line | Is there a geotechnical exploration report available for this project; this will be helpful in establishing costs associated with dewatering? | No geotechnical exploration reports are available at this time. |
| 126 | HVAC | Mechanical: What is the composition (glycol or other) and expected volume of existing geothermal fluid in the well field and overall B1226 HVAC system? Proper containment, handling, and disposal are essential to minimize cost and potential hazards. | Yes, there is glycol in the system. Contractor will need to verify concentration through testing |
| 127 | HVAC | Mechanical: Are as-built drawings available for the existing the geothermal well field? Needed to accurately estimate the amount of replacement glycol needed to fill geothermal system. | As-built drawings may be provided if requested. Volume of geothermal well field is estimated to be 2240 gallons |
| 128 | HVAC | Mechanical: Are as-built mechanical drawings available for B1226? Needed to accurately estimate the amount of replacement glycol needed to fill geothermal system. | As-built drawings may be provided if requested. Volume of geothermal well field is estimated to be 2240 gallons |
| 129 | HVAC | Mechanical: Will the contractor be required to deliver temporary heating and/or cooling to the chapel to accommodate uninterrupted services during the course of performance? Or, will the contractor coordinate with the designated Government representative(s) to facilitate temporary cooling or heating? | No temp heating or cooling is required. Work should be planned and phased to minimize any outage impacts to the fullest extent. |
| 130 | HVAC | Mechanical: Given the existing geothermal architecture, does the B1226 HVAC system need to deliver “free” cooling and heating during October and April while maintaining a steady temperature between 60 and 70 degrees without powered heating or A/C? In other words, does the Government expect heating and cooling to remain ‘off’ during the months of October and April? | No |
| 131 | HVAC | Mechanical: When does Black Hill Energy deliver Natural Gas into the building; this affects the timing of mechanical work? | Contractor will only be connecting the existing line in the building to the meter provided by Black Hills |
| 132 | HVAC | Mechanical: Who is responsible for removing the Propane Tank (this will be in way of underground chilled water piping)? | CE will assume this responsibility. Removal of propane tank will be performed by CE Shops and will need to be coordinated likewise |
| 133 | HVAC | Electrical: Do the new designated mechanical equipment items for various mechanical spaces (including closets 111, 131, and the basement mechanical room) provide adequate clearance – minimum 36” – to use existing electrical panels? | Equipment as shown provides the necessary 36" clear space. Rooms are tight as the existing installation is tight. |
| 134 | HVAC | Electrical: Are all replacement components compatible with the electrical that is in place? | Modifications to breakers are indicated on the provided drawings to meet the needs of the new equipment |
| 135 | HVAC | Electrical: There is an ask for new wire to be pulled to all units, are there as-builts that show existing conduit runs, so we can determine what items will need to be removed if wiring was routed together? | Propose according to provided plans and specs |
| 136 | HVAC | Architectural: The epoxy coating on the mechanical room floor is poor condition. Does the Government anticipate the floor mechanical room floor to be recoated with epoxy, paint, or other? | No, recoating the floor of the mechanical rooms is outside of project scope |
| 137 | HVAC | Administrative: The current calendar of the 55th Wing Chapel displays a range of chapel services scheduled almost daily. To what extent can services be temporarily relocated to the on-base Chapel (Bldg. 53)? Is it possible for the Chapel to be closed for up to 30 days while major renovations are made in the basement mechanical space? | Yes, B1226 will be in use for scheduled services, construction will be accommodated for with proper coordination |
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