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Questions & Responses
Received As Of May 26, 2010
IDIQ for SABER at Joint Base Lewis-McChord, Washington Solicitation No. FA4479-10-R-0002 The responses in blue text will be incorporated by an amendment.
Duplicate questions were received. Read all the questions and responses that follow. Your question may not appear precisely as you wrote it but is contained by similar content from another potential contractor and addressed by the Government.
| 1 |
| Reference |
| Seed project design. |
| Issue |
| Design Clarification. |
| Questions/ Discussion |
| In the new mixing and curing areas does the customer want the back side facing the lift station to be enclosed? |
| Government Response |
| The backside (west side) can be open or closed. The contractor is responsible for the design. |
| 2 |
| Reference |
| Seed project design. |
| Issue |
| Design Clarification. |
| Questions/ Discussion |
| Does the customer want ecology blocks in the new mixing and curing areas for material retention and wall protection? |
| Government Response |
| As stated in the scope of work for project DEQ000878J Paragraph 2.4 the ecology blocks will be removed by the customers. The Government will reinstall the ecology blocks upon project acceptance. |
| 3 |
| Reference |
| Seed project design. |
| Issue |
| Design Clarification. Installation of spray on insulation. |
| Questions/ Discussion |
| The as-built drawings provided do not indicate the specification for the fire coating applied to the underside of the metal roof deck of the existing awning. Please provide the specification of the fire coating. |
| Government Response |
| Contractor is responsible responsibilities to read, understanding, and utilize specifications to include UFCs, UFGS, and other applicable specifications such as the US Army Corp Of Engineers Specifications. All available online. The purpose of spray on insulation at these awnings is moisture control, to keep moisture from dripping on the compost. Other methods of moisture control will be considered as designed by the Contractor. |
| 4 |
| Reference |
| Seed project design. |
| Issue |
| Design Clarification. |
| Questions/ Discussion |
| Are there any additional/more complete as-builts showing the site utilities (water lines, sanitary sewer, etc.). The as-builts provided in Amendment 1 are not up to date for what was seen on the site visit. |
| Government Response |
| An addendum to the Scope of Work indicating the location of the sewer line is being posted in Amendment 0004 to the solicitation. |
| 5 |
| Reference |
| Seed project design. |
| Issue |
| Design Clarification. |
| Questions/ Discussion |
| Is there structural testing data available for the government supplied fill material so structural design requirements are supported? |
| Government Response |
| Concerning the fill data: According to JBLM Josh Matheson QA- the Crushed Concrete to be provided is approximately the same compaction and density as crushed aggregate. The proctor samples of the provided fill has tested to an Average of 95% Compaction or greater. |
| 6 |
| Reference |
| Seed project design. |
| Issue |
| Design Clarification. |
| Questions/ Discussion |
| Is the contractor providing the labor and equipment to load the fill material at the government borrow site, or is loading provided by the government? |
| Government Response |
| The Government will load the material, however, advanced coordination by the contractor is required. |
| 7 |
| Reference |
| Seed project design. Scope of Work Page 1 |
| Issue |
| Design Clarification. |
| Questions/ Discussion |
| The Scope of work states there is to be 50' entrance to the mixing area, and 4 25' openings to the curing area. We want to confirm that the entire front of the building will have drive in access. |
| Government Response |
| Yes, drive in access is required. |
| 8 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning, Page 1 of 8, Paragraph 1.1 directs to extend the existing structure approximately 150’. The first 50’ section is to be the “Mixing Area”. The remaining 100’ section will be the “Curing Area”. Paragraph 1.3 states that an 8” concrete slab shall be installed in the “Mixing Area” only. |
| Issue |
| Curing Area Surface |
| Questions/ Discussion |
| A. Please confirm that asphalt, similar to the existing can be used in the “Curing area”. |
B. If another surface is required, please state all details including grades and if drains will be required.
C. If drains are required, can the existing pump station support these added floor drains?
If
| Government Response |
| A. Similar asphalt may be used. Preferably the contractor removes as little asphalt as possible. It is acceptable to use existing and adjust the awning height with footer and footer height. |
B. See A above.
C. No drains required in the “curing area.” Drains are only required for the "Mixing Area" as stated in project DEQ000878J Scope of Work Paragraph 1.4.
| 9 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning, Page 1 of 8, Paragraph 1.1 states in the second sentence “header height no lower than existing awning, for loader vehicle clearance. The east end of the building shall be considered the Front of Awning. Design shall match existing.” |
| Issue |
| Building Access and Existing Building Modifications |
| Questions/ Discussion |
| A. It appears that cross bracing has been removed from the existing structure on the east side. Parts of it remain high up in the third bay counting from the south. This cross bracing is shown on the “As Built” drawings sheet S-3, East Elevation, furnished in Amendment 002. Please confirm that this lack of existing building bracing will be addressed outside of this contract. |
B. The existing open area that we attach to have existing frames that brace to the roof purlins with “knee” braces. Numerous existing braces have been damaged and / or are missing. Please confirm that this will be addressed separately from this proposal.
C. Will cross bracing between the columns be allowed in the new structure on the east side?
D. If cross bracing will not be allowed, what is the minimum size opening that will be allowed in the east side for a brace or “Portal Frame”? Please provide both height and width. Please note that some type of bracing will be required in one or more of the bays. Please also be aware that the final size of any opening will affect the final building height and spacing of the bays.
E. A steel beam may be required at the eave on the east side to allow for the 50 ‘-0” spacing of the uprights. If the clearance height under the beam is required to match the existing in this bay, the new structure will need to be taller than the existing. If the new building is required to be taller, this will effect where the two buildings meet at the roof line. Will this area of change in height be required to have a vertical “skirt” wall and be weather tight?
F. Please confirm that if required, cross bracing and or intermediate structural members are allowed on the west and north sides.
| Government Response |
| A. This contract only concerns the new awning. |
B. See A.
C. No.
D. 50’ open at the “mixing area”. We will not argue a few inches either way at the mixing area. Column space should be 25’ center to center at “curing area”. Opening will be dictated by column width in the “curing area”. If bracing is required at one side or the other, please install at west side of awning. The north side can be braced, sheeted or both at the option of the contractor.
E. Height of new awning does not have to match height of old awning. Likewise the floor elevation of mixing and curing area does not have to match old awning elevation. New awning may step up or down if required. Design is on the contractor.
F. See D.
| 10 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning, Page 1 of 8, Paragraph 1.1 states in the last sentence “Design shall match existing.” |
| Issue |
| Enclose any part of the new structure |
| Questions/ Discussion |
| A. The existing “Awning” contains partial and full height wall framing on the west and south sides. Are there any requirements for enclosing any wall section of the awning extension? |
B. If walls are required, please confirm locations and heights.
| Government Response |
| A. No. |
B. None are required.
| 11 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning, Page 2 of 8, Paragraph 1.4 states- Drains shall be tied into the existing lift station |
| Issue |
| Existing Drain Tie – in location |
| Questions/ Discussion |
| The picture / drawing provided with the RFQ shows the tie in at an existing catch basin (CB). Please confirm that the connection is to be made at the CB and not at the lift station. |
| Government Response |
| The design is up to the contractor, the contractor is to determine where they will tie into utilities. See Question 4 above. |
| 12 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning, Page 2 of 8, Paragraph 1.6 states-Contractor shall provide and install Overhead Lighting in the Mixing Area Only to match existing. |
| Issue |
| Lighting in new addition |
| Questions/ Discussion |
| A. Light fixtures have been removed from the existing building since the “As Builts” were drafted that were included in Amendment 002. The existing open space which is approx. 90 feet by approx. 120 feet now has 5 metal halide fixtures and one long florescent fixture. This is 6 fixtures in approx. 10,800 s.f. Will four fixtures be adequate for the new 50 foot by approx. 90 foot section? |
B. Please confirm wattage of existing fixtures so the this can be matched as requested.
C. Please confirm that lighting is not required in the remaining new space of 100 feet by approx. 90 feet, “Curing Area”.
| Government Response |
| A. Yes. |
B. Design wattage and lumens for this type of facility and layout required to meet current UFC, UFGS, and US Army Corp of Engineers Specifications. Match existing does refer to style of fixture, but does not eliminate the requirements for specifications. It has been confirmed with JBLM Main Electric shop the standard for a covered shelter where lighting is not required is 5 ft candle.
C. Confirmed.
| 13 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning, Page 2 of 8, Paragraph 2.4 states Work Area shall be clear of all composting materials. |
| Issue |
| Existing composting materials |
| Questions/ Discussion |
| D. Please confirm that the existing composting material will be removed by the government and not included in this contract. |
B. If the material is to be removed by the contractor, please confirm the amount that will be there when the project starts and where the materials will be exported to.
| Government Response |
| A. (D.) Confirmed. |
B. (B.) The Scope of Work states the materials will be removed by the Government (Customer) See Project SOW 2.4.
| 14 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning |
| Issue |
| Existing Civil Documents |
| Questions/ Discussion |
| Are there any existing topography documents that can be provided? |
| Government Response |
| Not at this time. Field measurements are authorized. Please remember to check in and out at the front office (scale house) and bring appropriate safety equipment, such as hard hat and vest. Some contractors have failed to comply with the request to check in and out of the facility and if this trend persists the site will be closed to further unescorted visits. If the Government must resort to escorted visits the dates and times permitted will be extremely limited due to the manning of the organizations involved. |
| 15 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning |
| Issue |
| Existing Civil Documents |
| Questions/ Discussion |
| Is there a soils report available for this area that can be provided? |
| Government Response |
| Not for the area where construction will take place. |
| 16 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442, SCOPE, Project DEQ000878J Extend Compost Awning |
| Issue |
| Existing Soils Conditions |
| Questions/ Discussion |
| This portion of the landfill may have been a former dump site. Is there a possibility of encountering buried…trash, vehicles, telephone poles, concrete, tree trunks, appliances, etc? |
How do we proceed with unforeseen discoveries with excavations for sub grade/footings-grade beams, utilities and other contract work?
| Government Response |
| This area is not known to be a former landfill location. |
Contractual modifications by Contracting Officer authority only.
| 17 |
| Reference |
| SABER Statement of Work 01702-3.2.2.1 |
| Questions/ Discussion |
| Is a later or current version of AutoCAD acceptable? |
| Government Response |
| See solicitation amendment FA4479-10-R-0002-0004 and Addendum 1 to Statement of Work 7664. |
| 18 |
| Reference |
| See Project Statement of Work Attachment 8-3-B ENGINEERING REPORTS, PLANS AND SPECIFICATIONS WAC173-350-220(3) Page 44 of 55. |
| Issue |
| Typical catch basin and cleanout |
| Questions/ Discussion |
| The second paragraph mentions “Also in Appendix is a detail of a typical catch basin and cleanout.” The referenced detail could not be located. Please provide. |
| Government Response |
| Use typical catch basin and cleanout design per UFC, UFGS, and USACE specifications. See: http://designstandards.lewis.army.mil/index.htm |
| 19 |
| Reference |
| Solicitation Section L Paragraph 1.3.4.1 Seed Project proposal cost breakdown. |
| Issue |
| Microsoft Excel format of the in R.S. Means© line items |
| Questions/ Discussion |
| Is a Winest or Timberline Detailed Estimate Report and acceptable format to use for submittal of the line item estimate for the Seed Project? |
| Government Response |
| The requirement is for a document converted to Microsoft Excel format to demonstrate that the proposed software is capable of providing the Excel spreadsheet for use during future task order negotiations. This is necessary since at no time will the Contracting Office have the estimating software available on their computers. If the proposed software is not capable of converting the output to Excel spreadsheets it is unacceptable. |
| 20 |
| Reference |
| Spec section 1.3.4.1 Seed Project proposal cost breakdown. |
| Issue |
| Estimate markups location |
| Questions/ Discussion |
| Should the coefficient be shown within the line item or on the mark ups at the end summary along with Tax and CCI? |
| Government Response |
| Reference Solicitation Section H, Paragraph 2.1.3.2, Page 15 of 76. The coefficient is applied after costs are subtotaled. |
| 21 |
| Reference |
| Sheet 11 of 13 on the electrical as-builts |
| Issue |
| Circuit availability for new high bay lights. |
| Questions/ Discussion |
| Panel P2 shows and extensive amount of existing equipment allocated and panel P3 shows circuit s allocated to can crushers. Since much of the equipment has been removed, are those circuits designated as spares? |
| 22 |
| Reference |
| Sheet 13 of 13 on the electrical as-builts |
| Issue |
| New high bay lighting Vs existing lighting and DWG lighting |
| Questions/ Discussion |
| The current lighting of the open bays does not correspond to the as builts for the same area. The directive was to match existing. Our interpretation is that we will match the lighting layout of the existing structure and not the as-builts. Is this interpretation correct? |
| 23 |
| Reference |
| Attachment 8.0 Project DEQ000878J Extend Compost Awning, Sequalitchew Training Area, Landfill No. 5 Building PO7601, 1.7 Contractor shall provide and install Spray on insulation to match existing. |
| Issue |
| Condensation mitigation |
| Questions/ Discussion |
| Does the insulation installation have to meet any defined specifications? Can the sweating be addressed through a different methodology? |
| Government Response |
| Different methodology to address sweating is acceptable to the Government as long as current JBLM specs and UFC and UFGS are satisfied. Also see the response to Question 3 above. |
| 24 |
| Reference |
| The provided scope for Project DEQ000878J Extend Compost Awning states in item 1.1. “That one section of awning shall have an entrance at the east end with a 50’ wide, open entrance and four sections with 25’ center to center openings and header height no lower than existing awning, for loader vehicle clearance. The east end of the building shall be considered the front of awning. Design shall match existing”. |
| Issue |
| Entrance Clearance Height |
| Questions/ Discussion |
| To create the 50’ wide opening you will be required to use a Bar Joist or a Carrier Beam between columns for support. By using one of these methods to create the entrance required by the scope of work your maximum clearance will fall between 17’ and 17’ 6”. The existing site has 8” purlins running between support columns giving it a clearance of 19’ 4”. Will a clearance of 17’ be sufficient for the loader vehicles described in scope section 1.1? |
| Government Response |
| 17’ to 17’6” Clearance is not acceptable. Maintain current clearance height as required. Roof height , Roof lines and ground elevations may be adjusted. Design is up to the contractor, and as long as the needs of the Government are met, it is acceptable. |
| 25 |
| Reference |
| To match the existing grade, the north end of the new awning will be elevated approximately 24" from the existing grade. The existing site looks as though you have access from the front, back and side of the existing awning if required. |
| Questions/ Discussion |
| Is it required to re-profile the entire footprint of the new awning as to allow the potential for vehicle access along the entire east and north walls, or is it only required at the 50’ entrance on the east side of the new awning? |
| Government Response |
| At the North end of the Awning (the Curing area) use of the existing elevation and asphalt is desired. Footers and Footer height may be used to adjust elevation of the Awning. The Curing area awning height can be stepped down as long as height clearance is maintained for equipment access. Open access is desired for the East and West ends of the Curing Area. The Mixing area (the 50’ Opening) requires access at the East side of Awning. The West side of Mixing area may be open but there is no requirement for this area to be open. The North side of the Awning also has no requirement to be open. Likewise, we have no requirements for any sides to be closed. |
| 26 |
| Reference |
| The scope indicates that the design is to match the existing awning. Portions of the side walls of the existing awning have exterior metal sheeting. |
| Questions/ Discussion |
| Is there to be sheeting on the side walls of new awning except at the new 50’ entrance on the east side of the new awning? |
| Government Response |
| There is no requirement for any of the sides to have sheeting. |
| 27 |
| Reference |
| 1.3.4 SUBFACTOR 4 Minimal Design and Completeness of Seed Projects: / 1.3.4.1 |
| Issue |
| Include a list of assumptions used to develop concept(s), design drawings, material submittals, a progress schedule and a walk through of the development of performance period. |
| Questions/ Discussion |
| The above issue seems to state that we are only providing a list of assumptions incorporating the schedule. Based on this we assume that there is no requirement for a sample schedule to be submitted with the Price Proposal. Is this assumption correct? |
| Government Response |
| See Attachment 8, Paragraph 7.4.3 for the seed project proposal documents required. |
