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Questions & Responses
Received As Of May 10, 2010
IDIQ for SABER at Joint Base Lewis-McChord, Washington Solicitation No. FA4479-10-R-0002 The responses in blue text will be incorporated by an amendment.
Duplicate questions were received. Read all the questions and responses that follow. Your question may not appear precisely as you wrote it but is contained by similar content from another potential contractor and addressed by the Government.
| 1 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442 Block 13.B.; Section H 14.0 Bonding; Section I 52.228-1 Bid Guarantee; & Section L 1.5.2. Bonds |
| Issue |
| Proposal Guarantee Requirements |
| Questions/ Discussion |
| Referenced RFP provisions indicate conflicting requirements for a Proposal Guarantee. Please clarify if a Bid Bond is required to be submitted for the Seed Project with the Offeror's proposal, or if only a letter from a surety attesting to the Offeror's bonding capability will suffice. |
| Government Response |
| Section H paragraph 14 and FAR Clause 52.228-1 will be changed to reflect that the Bid Guarantee is applicable only to the "seed project" at the time of proposal submission. Section L Instructions to Offerors Paragraph 1.5.2: The letter attesting to bonding capability is for the annual estimated value of the contract. Again a Bid Guarantee is only required for the seed project amount. Clarifying language will be included in FAR 52.228-1 stating that the Bid Guarantee is only required for the seed project. |
| 2 |
| Reference |
| Solicitation FA4479-10-R-0002 1.3.4 Subfactor 4 Minimal Design and Completeness of Seed Project – Page 62 of 76; and 1.2 Contract Forms – Page 60 of 76, under Section 5: Proposal volumes as indicated below: Volume I – Page limit |
| Issue |
| Volume I Page Count is 50 pages. |
| Questions/ Discussion |
| Is all of Subfactor 4 excluded from the Volume I 50 page count? |
| Government Response |
| All documents submitted as the "seed project" proposal are exempt from the 50 page count. Additionally, as stated the "Contract Forms" do not count against the 50 page limit. All other information or documentation related to "Mission Capability Technical/Risk" are included in the Volume I page count. |
| 3 |
| Reference |
| Solicitation FA4479-10-R-0002 Sec. L – Page 60 of 76 The page limits for each of the volumes; and 1.4.1 Contents of Past Performance Volume, Page 62 of 76.. |
| Issue |
| Past Performance – Volume II – total page limit is 15. |
| Questions/ Discussion |
| In 1.4.1 Contents of Past Performance Volume (listed on Page 62 of 76), do the Table of Contents, the Summary Page, the Organization Structure Change History and the PPQs (2 pages each) all count towards the allowed total page limitation of 15? |
| Government Response |
| The Past Performance Questionnaires (PPQs) are to be submitted by third parties and are not part of Volume II and are not included in the page count. All other pages count toward the page limit. |
| 4 |
| Reference |
| Solicitation FA4479-10-R-0002 Amendment 0001 – Block 14 Description of Amendment/Modification; and 1.4.6 Past Performance Questionnaires |
| Issue |
| Clarification needed for submission of Volume II Past Performance |
| Questions/ Discussion |
| If all of Volume II and all past performance questionnaires are required to be submitted to arrive not later than 4:00 PM May 20, 2010, can all of Volume II be submitted to the same email addresses given in 1.4.6 Past Performance Questionnaires, those being of Mr. Seaverns and Mr. Jackson? |
| Government Response |
| Volume II is a separate document and shall be submitted in the original and 4 copies to arrive not later than May 20, 2010. Volume II shall not be submitted via e-mail. |
| 5 |
| Reference |
| Solicitation FA4479-10-R-0002 IDIQ SABER |
| Questions/ Discussion |
| Who/What company is the current SABER Contractor? |
| Government Response |
| Chugach Industries Inc. |
| 6 |
| Reference |
| Solicitation FA4479-10-R-0002 SF1442 states: “Item 13.A: Sealed offers in original and 4 copies…” However in Section L: 1.0.2 it states: “The binders or volumes described in the following will be submitted in an original and 3 (three) copies.” |
| Issue |
| The number of copies of the proposal required. |
| Questions/ Discussion |
| Q: What is the correct number of copies that need to be submitted to the Government? |
| Government Response |
| The original plus 3 copies. The SF 1442 will be corrected. |
| 7 |
| Reference |
| Solicitation FA4479-10-R-0002 Section M, Paragraph 2.0 |
| Issue |
| 2.0 states, “…that the general basis for award will be conducted in accordance with FAR Part 15.3..”. |
| Questions/ Discussion |
| Does this include FAR 15.305 when evaluating past performance? |
| Government Response |
| The reference to FAR 15.3 includes all of FAR 15.3 to include all subparagraphs. |
| 8 |
| Reference |
| Solicitation FA4479-10-R-0002 Amendment 0001 |
| Issue |
| Volume II – Past Performance is now required to be submitted on May 20, 2010. This is the same due date for questions. |
| Questions/ Discussion |
| What happens if questions are submitted that effect the Past Performance Volume requirements? The answers to these questions won’t be released until after the Past Performance Volume is submitted. Please advise. |
| Government Response |
| If questions require a change to the Past Performance information additional time will be provided for potential contractors to submit revisions to the Past Performance information previously submitted. |
| 9 |
| Reference |
| Solicitation FA4479-10-R-0002 |
| Questions/ Discussion |
| Please confirm for the Lewis/McChord Joint Base SABER, that it is a single award. |
| Government Response |
| Reference Section M Paragraph 5.0(e) which reads "The Government intends awarding one (1) SABER contract." |
| 10 |
| Reference |
| Solicitation FA4479-10-R-0002 Section L, 1.2 Contract Forms |
| Issue |
| Section L, 1.2 Contract Forms, states, “Designate on the cover, which proposal package contains the original or an executed copy of the proposal RFP. These documents do not count toward Volume I page limitation.” |
| Questions/ Discussion |
| Is the executed copy of the proposal RFP required to be in Volume I: Mission Capability Technical/Risk? Should cost elements (Section B) be part of this Volume I and III? |
| Government Response |
| The executed proposal including Section B shall be included in Volume I. |
| 11 |
| Reference |
| Solicitation: FA4479-10-R-0002 (Lewis/McChord Joint Base SABER) and Solicitation: W912DW10R0037 (Lewis/McChord Joint Base JOC). |
| Questions/ Discussion |
| There appears to be a SABER and a JOC for the same work to be performed at the Lewis/McChord Joint Base, can you explain why? |
| Government Response |
| The observation is correct. The reason is "To increase the construction capacity and contracting vehicles for the JBLM". |
| 12 |
| Reference |
| Solicitation FA4479-10-R-0002 Section L, 1.4.2 |
| Issue |
| Past Performance Information Sheets, “The offeror shall submit 3 to 5 Past Performance Information Sheets Data presented must include all relevant contracts held within the past five (5) years…” |
| Questions/ Discussion |
| Is the "data presented" just for the 3 to 5 programs or all relevant contracts held within the past five years? |
| Government Response |
| Past Performance Information Sheets should be for 3 to 5 relevant contracts. The term "all" in paragraph 1.4.2 is being changed to read "only". |
| 13 |
| Reference |
| Solicitation FA4479-10-R-0002. Section L, 1.2 Contract Forms: |
| Issue |
| Include the following data (Sections 1-5) in the format indicated. Designate on the cover, which proposal package contains the original or an executed copy of the proposal (RFP). These documents do not count toward the Volume I page limitation. |
| Questions/ Discussion |
| Does the Government require one (1) original response and three (3) copies that encompasses: |
Section 1 Section 2 Section 3 Section 4 Section 5 (Volumes I, II and III) OR Does the Government want one (1) original response and three (3) copies EACH of the following Volumes:
Volume I Volume II Volume III (To contain Sections 1-4) Please clarify.
| Government Response |
| The "Contract Forms" shall be included in all copies of Volume I with the one containing the original marked as such. An original and three (3) copies of Volumes I, II and III are required. |
| 14 |
| Reference |
| Solicitation FA4479-10-R-0002 Section L.1.4.6 (Page 63) |
| Questions/ Discussion |
| Will the Gov’t consider accepting a customer's performance evaluation (such as final CPARs for completed contracts) in lieu of a completed Past Performance Questionnaire? |
| Government Response |
| No. In addition to any documentation submitted by the contractor or by Past Performance Questionnaires received the Government will use relevant past performance evaluations available in the Past Performance Information Retrieval System or other available Government sources. |
| 15 |
| Reference |
| Solicitation FA4479-10-R-0002 |
| Issue |
| Form 1442 states that a bid guarantee is required supported by page 35 of 76, 52.228.1 where it states that a 20% bid bond is required. However, page 20 of 76, 20.1 states: “A proposal/bid bond is not required with the proposal. The offeror shall however, provide a letter or other verifiable evidence from the surety asserting offeror’s ability to obtain adequate bonding at the time of contract award with the contractor’s proposal.” These two statements seem to be in conflict relative to the furnishing of a bid guarantee and if it is the intent to provide only a letter from the bonding company to exhibit one’s availability to bond the project, it seems as though it should be provided with the proposal and not at contract award. |
| Questions/ Discussion |
| 1) Is a bid bond in the amount of 20% required? |
2) If a bonding capabilities letter is required does it need to be provided with the proposal?
| Government Response |
| A bid bond shall be submitted for the seed project only. The bonding capabilities letter shall be included in Volume III. (Refer to question 1) |
| 16 |
| Reference |
| Solicitation FA4479-10-R-0002 Seed Project |
| Questions/ Discussion |
| Are as-built drawings or sketches for the existing building going to be made available? |
| Government Response |
| As-Built drawings will be included in the solicitation as Attachment 8-5 in an amendment to the solicitation. |
| 17 |
| Reference |
| Solicitation FA4479-10-R-0002 |
| Questions/ Discussion |
| What is the current SABER Coefficient Percentage? |
| Government Response |
| Coefficient 01 - TASK ORDER COEFFICIENT FOR ALL WORK EXCEPT FOR TASK ORDERS ISSUED FOR WORK IN A CONTROLLED AREA OR OTHERWISE REQUIRING GOVERNMENT ESCORTS. THIS COEFFICIENT IS REMAINS VALID FOR THE ENTIRE CONTRACT PERIOD INCLUDING ANY OPTIONS EXERCISED. - 1.184 |
Coefficient 03 - TASK ORDER COEFFICIENT FOR ALL WORK TO BE PERFORMED IN CONTROLLED AREAS OR OTHERWISE REQUIRING GOVERNMENT ESCORTS. THIS COEFFICIENT IS REMAINS VALID FOR THE ENTIRE CONTRACT PERIOD INCLUDING ANY OPTIONS EXERCISED. - 1.207
Coefficient 05 - THAT PORTION OF THE ABOVE COEFFICIENTS ATTRIBUTED TO PROJECT ESTIMATING. ESTIMATES PROVIDED AND PAID FOR USING THIS COEFFICIENT WILL REMAIN VALID FOR THE CONTRACT YEAR IN WHICH THE ESTIMATE IS GIVEN WITHOUT CONSIDERATION GIVEN TO THE QUARTERLY PRICING UPDATES OF THE UNIT PRICE GUIDE PROVIDED FOR ELSEWHERE IN THIS CONTRACT. THIS COEFFICIENT IS REMAINS VALID FOR THE ENTIRE CONTRACT PERIOD INCLUDING ANY OPTIONS EXERCISED. - 0.030
| 18 |
| Reference |
| Solicitation FA4479-10-R-0002 |
| Questions/ Discussion |
| Is there a designated SABER contract yard available for use (phone lines, office, staging, etc)? |
| Government Response |
| The fenced area of approximately 180' X 240' currently occupied by the incumbent contractor is the designated area for storage, office and staging. This area should be entirely vacant for the next SABER contractor. Telephone lines, power, sewer, etc. are available in the immediate area. |
| 19 |
| Reference |
| Solicitation FA4479-10-R-0002 |
| Questions/ Discussion |
| Are all of the divisions in the RS Means Facilities Construction Cost Data version 2010 allowed? |
| Government Response |
| Only Division 1 will not be used. Division 1 costs shall be included in the coefficient. |
| 20 |
| Reference |
| Solicitation FA4479-10-R-0002 Page 63 of 76, paragraph 1.4.5, Organizational Structure Change History |
| Questions/ Discussion |
| Would you consider excluding the Organizational Structure Change History from the page count for Volume II? |
| 21 |
| Reference |
| Solicitation FA4479-10-R-0002 Page 60 of 76, paragraph 1.2 - Contract Forms, Section 5 |
| Questions/ Discussion |
| Please clarify what is excluded from the Volume I and Volume II page limits. Will the government consider excluding the cover, transmittal letter, title page, table of contents, list of figures, tabs and separators from the page count for each volume? |
| Government Response |
| The cover page and section separators will not count toward the page limits. |
| 22 |
| Reference |
| Section L, Paragraph 1.4.2. |
| Questions/ Discussion |
| The prime and each teaming partner should submit between 3 and 5 projects relevant to the SOW, and not just the prime. Is this correct. |
| Government Response |
| The stated assumption is correct. The wording of Section L, Paragraph 1.4.2 is being changed. |
| 23 |
| Reference |
| Section L, Paragraphs 1.1 and 1.2. |
Issue
| Questions/ Discussion |
| Section L, Paragraphs 1.1 and 1.2, require we submit an Executive Summary and Contract Forms. Are these two sections only required in Volume I - Mission Capability Technical/Risk or are they required in all three volumes? |
| Government Response |
| The Executive Summary and Contract Forms are only required to be included in Volume I. |
| 24 |
| Reference |
| Section L, Paragraph 1.4.2. |
| Questions/ Discussion |
| Paragraph 1.4.2 states we shall submit “3 to 5 Past Performance Information Sheets identifying active or completed contracts…”. Further, Paragraph 1.4.4 says to “provide data for up to 5 relevant contracts held within the last five years”. Are we to submit 3 to 5 projects in response to Paragraph 1.4.2 AND up to 5 projects for Paragraph 1.4.4, totaling up to 10 projects? |
| Government Response |
| No. The past performance information shall be for the last 3 to 5 relevant contracts within the last five years. Also refer to question 22. |
| 25 |
| Reference |
| Section L, Paragraph 1.4.2. |
| Questions/ Discussion |
| Can you please clarify if the 3 to 5 projects required in response to Section L, Paragraph 1.4.2 should be similar IDIQ contracts or single projects/individual task orders? Page 62 of 76, Section L, Paragraph 1.4.2 states, “Data presented must include all relevant contracts held within the past five (5) years and demonstrate an ability to handle multiple projects with multiple disciplines.” Which sounds like you are looking for IDIQ contracts; however, Paragraph 1.4.3 says, “…project value between $2,000 and $750,000…” leading me to believe that you are looking for single projects and/or individual task orders. |
| Government Response |
| Not all potential contractors hold or have held similar IDIQ contracts. Therefore, multiple relevant contracts, in the range stated, performed simultaneously are deemed the equivalent of a similar IDIQ contract. The intent is for the contractor to demonstrate the capability to successfully perform multiple project at the same time. |
| 26 |
| Reference |
| Section L, Paragraph 1.4.2. |
| Questions/ Discussion |
| Can you please clarify if the 5 projects required in response to Section L, Paragraph 1.4.4 should be similar IDIQ contracts or single projects/individual task orders? It seems that the most relevant type of contracts would be similar IDIQ and/or IDIQ-type contracts rather than individual task orders performed under an IDIQ contract. |
| Government Response |
| See the response to Question 25. |
| Questions/ Discussion |
| What is the proposal delivery address? Is it the address listed in Block 7 on the SF 1442? |
| Government Response |
| Item 7 of the SF 1442 contains both the PO Box for U.S. Mail and the street address (physical location) for delivery services. |
| 28 |
| Reference |
| Section L, Paragraph 1.3.1.1 |
| Questions/ Discussion |
| Section L, Paragraph 1.3.1.1 states, “Offerors shall address their management organization, to include a description of functions, authorities and credentials of key management personnel fulfilling at a minimum the personnel requirements specified with the contract specifications section 01000 paragraph 1.2.3”. I am unable to locate Section 01000. Can you please direct me to where I can find this and/or provide Section 01000? |
| Government Response |
| Section 01000 Paragraph 1.2.3 begins on page 01000-2 and ends on 01000-3 of the SABER Statement of Work 7664 included as Attachment 1 to the solicitation. |
| 29 |
| Reference |
| Section L, Paragraph 1.4.5 |
| Questions/ Discussion |
| Section L, Paragraph 1.4.5 – Specific Content states, “Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk”. Is this section limited to the 3 to 5 projects referenced in Paragraphs 1.4.2 and 1.4.4 or can these be any contracts performed by our company, to date? |
| Government Response |
| The discussion need not be limited to the 3 to 5 projects elsewhere discussed in the proposal. |
