Amend 04 -Attachment 35 - Questions and Answers - 1st-2nd Site Visits.pdf

Attachment 35 Questions and Answers

23-Jun-21

1 Q. Due to the requirement of client submission of Factor 1 information for past performance evaluation and the due date falling on the week of a federal holiday, could contracting extend the due date at least 1 week? This would provide offerors time to ensure clients properly receive and submit required documentation in a timely fashion.

A. See Amendment 4

2 Q. Page 5 of Attachment 30 states that information must be submitted by 3 June 2016 @ 2:00PM LOCAL (CDT). Please confirm whether Past Performance Questionnaire information needs to be submitted by the offeror’s clients to contracting before the submission due date OR if our clients will be contacted by contracting to fill out and submit Past Performance Questionnaires.

A. Amendment 0002 corrected the date issue. The Memorandum is for the Contractor's Reference, then letter is addressing the reference a contractor wants to fill out. Read Paragragh 2 and the answer is there.

3 Q. Please confirm whether Past Performance Questionnaire information needs to be submitted by the offeror’s clients to contracting before the submission due date OR if our clients will be contacted by contracting to fill out and submit Past Performance Questionnaires.

A. Answer provided in Question 2

4 Q. If the latter, how much time are clients typically allotted to respond? Does the offeror get notified when our clients are being contacted so that we can follow-up to ensure they receive and respond to contracting’s requests? (Often clients do not recognize contracting’s email addresses or their servers mark unfamiliar email contacts as spam; allowing the offeror to know the general time contracting reaches out to clients gives us a chance to give clients a reminder).

A. Answer provided in Question 2

5 Q. Is a bid bond required for the seed project amount or just the letter from the surety?

A. The bid gurantee is for the Seed Project

6 Q. Do we need to include a Designer of Record as part of our proposal?

A. Yes, the Designer of Record shall be identified in each proposal.

7 Q. For past performance projects, if we have existing PPQs can we submit them? If a project has a CPARS rating, do we still need a PPQ as well?

A. Attachment 30 is not mandatory to use. This is put in the solicitation for the contractors to use for references. Previously completed PPQ's can be included in the proposal.

8 Q. With most of our DOD clients, after a CPARS evaluation for a project has been completed, we have been told that it is policy to refer any future Past Performance requirements in new solicitations to the CPARS report because completing lengthy PPQs (including multiple times for the same project) has become burdensome. Additionally, with proposals being due near to the 4th of July Independence Day holiday, we have found that it is difficult to engage our clients on PPQs due to vacation time and other workload. For the purposes of M-3.2 Part II – Factor 1 – Past Performance Information will the Government allow CPARS reports and/or previously completed PPQs to be submitted in lieu of Attachment 30?

A. Answer provided in Question 7

9 Q. During the site walk it was noticed that a temp chiller was onsite but was not running. Is the building chiller being repaired or is not repairable?

A. The existing chiller is being repaired.

10 Q. Will the building contents be removed prior to construction or is the contractor responsible for storing or disposing of unused equipment?

A. The Design Build Firm shall be responsible for removing and storing all furniture in B-380.

11 Q. We understand LEED certification is not required for the project. Taking this into consideration, is the Government trying to meet a LEED program/status, knowing that a third party is being requested?

A. The Design Build Firm shall meet the requirements identified in UFC 1-200-02, dated 01 DECEMBER 2020, UNIFIED

FACILITIES CRITERIA (UFC) HIGH PERFORMANCE AND SUSTAINABLE BUILDING REQUIREMENTS

12 Q. Are all new spaces in B.380 required to meet ADA compliance, including leveling the vault floor?

A. All new and renovated areas of the building shall meet current ABA Standards, including new entry vestibule, shower room and public restrooms (in non-secure area).

13 Q. Part II Factor 1 - Past Performance Information; Attachment 30 - Past Performance Package - We respectfully request that the government allow for the submission of CPARS in lieu of PPQs. Completed CPARS offer the government a verified view of the offeror's performance from individuals actively involved in the project. With the provided 5 year timeline for projects, we find that, in some cases, the representatives who were actively involved in the project are no longer able to provide completed PPQs to the government because they have either moved on to other agencies, or have retired. In other cases, the representatives will not complete PPQs if a CPARS evaluation already exists.

A. Answer provided in Question 7

14 Q. Part I Factor 2 - Price Proposal/Contract Documents; Section G - Persons Authorized to Negotiate or Conduct Discussions - As Section G (of the Solicitation) is "Contract Administration Data" (WAWF Payment Instructions), please advise what the offeror should submit to satisfy this requirement. Is it acceptable just to submit contact information for the offeror's authorized negotiators?

A. Information added in Amendment 4

15 Q. Part II Factor 1 - Past Performance Information; Attachment 30 - Past Performance Package - Please advise if the first 3 pages of Attachment 30 (Past Performance Information) are to be completed by the offeror (for each contract) and physically submitted in the Part II Factor 1 - Past Performance Information section of the offeror's proposal. If so, please advise what the page limitations are for each contract being submitted. Note: The first 3 pages of Attachment 30 appear to feature all of the same information that will be submitted in the PPI tool, and as we understand it, the PPI tool will generate this information for us to include in Part II Factor 1, essentially making the first 3 pages of Attachment 30 redundant.

A. Answer provided in Question 7. There is no page limitation.

16 Q. Part II Factor 1 - Past Performance Information; Attachment 27 - EZSource Present/Past Performance Relevancy Table - Please advise if Attachment 27 is to be completed by the offeror (for each contract) and physically submitted in the Part II Factor 1 - Past Performance Information section of the offeror's proposal. If so, please advise what the page limitations are for each contract being submitted.

A. See Amendment 4 Attachment 27 has been deleted and is not required. There is no page limitation.

17 Q. Part II Factor 1 - Past Performance Information; Attachment 33 - Subcontractor Consent Form - If the offeror is a Joint Venture, please advise if each of the firms making up the Joint Venture need to complete and submit an Attachment 33.

A. If you are submitting past performance as a Joint Venture then no, but if submitting past performance from the individual firms then yes.

18 Q. Section L-1.7 & Section L-2.3 - Both sections state to submit the offeror's overall proposal on two (2) CDs. However, step 4 under the "Printing Reports and Submitting PPI Tool" section of the PPI Tool Instructions states "Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume ...". Please confirm there is no requirement for a physical binder hard copy submission, and that the offeror only needs to submit their proposal on two (2) CDs.

A. See Amendment 4 PPI Tool has been updated. All proposals will be submitted on disc only. There is no hard copies to be submitted.

19 Q. SOW 011001, paragraph 2.01.E. Is a GPR required for locating the utilities?

A. On all projects where excavation is required, Ground Penetrating Radar(GPR) shall be accomplished by the Contractor to locate all subsurface structures, utilities, etc. The GPR equipment shall identify all underground structures to a depth of 8 feet.

Coordinates provided shall be within an accuracy of 4 inches. GPR equipment shall include GPR antenna, electromagnet pipe locator, Traceable Rodder and GPS as required to meet depth and accuracy described above.

20 Q. SOW 011001, paragraph 2.03 E. Soil Testing.

a. Does this actually apply to this project?

b. Soil testing is very expensive. Can you please give us a not to exceed number so we can price the correct amount of testing?

c. How many under-slab test are required?

d. How many follow-up tests will be required?

e. Is a testing plan required?

A. Delete paragraph E. This is no longer a valid requirement.

21 Q. SOW 011001, paragraph 2.03 F Stabilize and dispose of lead contaminated soil as well as remediate and dispose of pesticide contaminated soil.

a. Has testing has been performed to detect the presence of contaminated soil?

b. If so, could we please get those test reports?

c. If pesticides or lead is present under the slab will we have to excavate under the existing slab or foundations to remediate?

d. Remediation and stabilization could be anywhere between 1 cubic yard and 5000 cubic yards. Could you please provide and not to exceed quantity or a CLNN for soil remediation?

A. Delete paragraph F. This is no longer a valid requirement.

22 Q.SOW 011001, paragraph 2.05 E. The Planning Charette indicates that the existing chiller, boiler, and pumps are to be reused but the air handler(s) are to be replaced. The Charette indicates that the existing DX computer room unit is be replaced with a new hydronic air handler upsized to condition the existing area (Vault) and the new Mission Planning Room addition.

This new air handler is to be “tied to the campus loop”. Being there is no campus chilled/heating water loop, the assumption is to connect to the existing chiller and boiler that are to remain. Is there capacity in the existing chilled/heating water systems for the additional load?

A. The existing chiller was installed a few years back. B-380 chiller was designed based on existing HVAC load in building

380. The DOR will have to determine if the existing chiller and boiler have enough capacity for the additional load.

23 Q. SOW 011001, paragraph 2.06. Is a fire protection engineer required or may the fire protection contractor provide the FPE certification A. Yes, an FPE is required as well as a full design prior to construction starting.

24 Q. SOW 011001, paragraph 5.06 requires a comprehensive interior design package (FF&E). Is an interior designer required to perform the furnishings services? Will new furnishings be provided under this contract?

A. For the CID an Interior Designer is required. All furnishings shall be purchased by the government, but the CID will include a list of all required furnishings as well as a cost estimate as part of their package. The Design-Build Firm shall package the CID drawings, product specifications and cost estimate so that they can be contracted separately from the building construction project

25 Q. SOW 011001, paragraph 5.07 requires the design of an audio-visual design package. Is the audio-visual design package limited to the Intel Auditorium/Conference room as described in the PCR, under “Sound Attenuation”?

A. No the AV package is not limited to the Intel Auditorium/Conference room. As per the SOW "Audio-Visual Systems Design (AV) Package includes the complete design of A-V systems to be purchased and install separately from the construction contract. The design shall include specifications, drawings, schematic layouts, generic product data cut sheets and detailed unit price cost estimate". The design is part of the requirement, installation and purchase will be by others.

26 Q. PCR, page 12 “Sound Attenuation” requires certain STC ratings in certain areas. Is the areas to be designed utilizing the STC ratings of materials or is an acoustical engineer required?

A. An acoustical Engineer will not be required. The STC ratings of the materials with A/E design will be sufficient.

27 Q. PCR, page 13, Structural Requirements, requires that the existing building structure is to be analyzed to insure that the existing structure will support the new roof system and that a seismic evaluation is required. The issued as-built drawings is not from the original construction and no structural drawings have been included. Are the original structural drawings available for use prior to the receipt of bids?

A. All the "As-Built" drawings that are available have been provided.

28 Q. PCR, page 21 “Window or Glazed Door Replacement” The doors and glazing at the new entry vestibule is required to comply with Minimum AT Standards per UFC 4-010-01. Is a blast engineer required to verify the window/door systems selected and to design the anchorage of the system to the structure?

A. As per UFC 4-010-01 "an engineer experienced in blast-resistant design should analyze the building and apply building hardening as necessary to mitigate the effects of the applicable explosives at the achievable standoff distance to the appropriate level of protection".

29 Q. PCR, page 21 Anti-terrorism/Force Protection states that the renovation cost will exceed 50% of building value and requires “consideration” of anti-terrorism/force protection per UFC 4-010-01 and should comply with all applicable requirements. Does this mean that all windows are to be replaced with blast resistant windows?

A. As per UFC 4-010-01 "Implementation of these standards to bring entire inhabited buildings into compliance is mandatory for all DoD building renovations, modifications, repairs, revitalizations, and restorations where project costs exceed 50% of the replacement cost of the existing building in accordance with UFC 3-701-01 except as otherwise stated in these standards".

30 Q. Primary Power Services: States that the Design Agent is to determine that the existing 400a 277/480v service is of sufficient capacity to handle the renovation. If it is determined to be insufficient, will the service upgrade be performed through a modification to the contract?

A. Provide a separate line item on the Bid Schedule to change existing service to a 600A, 277/480 volt, 3 phase, 4 wire.

Feeder size shall be 3 sets of 4#1/0, 1#1 GND, 2”C, copper.

31 Q. Interior Electrical: States that the data outlets to the workstations inside the secure area should be fiber to the wall outlet.

Will both Red and Black outlets be required throughout the secure area and will they be required to be fiber rather than CAT 6 or both?

A. Both, Red and Black outlets will be required to be fiber.

32 Q. RPIE Generators: States that the authorization for a generator shall be requested during the design phase. If this authorization is approved, will the addition of a generator into this contract be done as a modification to the contract?

A. Provide a separate Line item on the Bid Schedule to install a generator properly sized for the required loads.

33 Q. Is the existing Chiller, boiler & hydronic system including pumps that are to remain, large enough to accommodate the additional load by adding the existing vault areas and the additional square footage to the facility?

A. The existing chiller was installed a few years back. B380 chiller was designed based on existing HVAC load in B380. The DOR will have to determine if the existing chiller and boiler have enough capacity for the additional load.

34 Q. AV Equipment, Design Agent to coordinate with end user. Will the AV equipment be GF/GI or is it to be included in this contract? If so, what are the specific requirements?

A. As per the SOW "Audio-Visual Systems Design (AV) Package includes the complete design of A-V systems to be purchased and install separately from the construction contract . The design shall include specifications, drawings, schematic layouts, generic product data cut sheets and detailed unit price cost estimate.

35 Q. Since we are removing the existing roof and installing a SSMRS. Does The Least Tern shut down apply to this project?

A. As per the charrette report "To meet environmental requirements regarding the Least Tern (Endangered Bird Species) that nest on the roof of B- 787, no construction on the roof of B-380 can be accomplished from 15 April to 31 August. If construction on the roof cannot be completed by 14 April, then construction shall not start until after 31 August".

36 Q. Is the general contractor providing the list of furniture shown in the Charrette as part of this contract?

A. No, the Design-Build Firm shall package the CID drawings, product specifications and cost estimate so that they can be contracted separately from the building construction project.

37 Q. Is the general contractor providing the new intrusion detection system included in the Charrette?

A. Yes.

38 Q. Is the general contractor providing the new video surveillance system as spelled out in the Charrette?

A. No, the Design-Build Firm shall package the video survillance system drawings, product specifications and cost estimate so that they can be contracted separately from the building construction project. They will also be responsible for providing conduits and power where required for the surveillince system.

39 Q. Requesting clarity for Section G within the Released Solicitation pdf. 6/8/21: Per Section L-2.3 Specific Instructions, the text refers to d. Section G- Persons Authorized to Negotiate or Conduct Discussions. However, within the solicitation, Section G is about contract administration data and WAWF. Is there another Section G with authorized negotiator information?

A. Information added in Amendment 4

40 Q. Does Section B- Supplies or Services and Prices/Cost (Pg. 4 of 84 of the Released Solicitation.pdf 6/8/21) AND the Seed Project Part 1-Schedule B need to be included in the file for the price proposal?

A. See Section L-2.3 Part I - Factor 2 - Price Proposal/Contract Documents

41 Q. Little Rock AFB is a known base that is located on/around tribal grounds. Is the contractor responsible for contracting for providing an archeologist or contacting the responsible tribes to determine if B.380 is a known area of artifacts or will the base handle this?

A. No LRAFB does this during the DD1391 process.

42 Q. This Sounds Like An Entire Rebuild Of The base! How Many Buildings Are We Talking about Remodeling And What Are The Dimensions Of The Buildings? Architectural Plans Of The Rebuild Will Allow Us To Give A Good Accurate Bid .

A. For the purpose of this bid, we are just doing B380 and those plans have been provided.

43 Q. Can you tell me if the sign in sheets from the two site visits regarding the MACC from Tuesday will be posted on SAM?

A. Yes

44 Q. Will the existing built-up roofing be required to be removed in areas where new entry vestibule metal roof in base bid intersects?

A. Extent of demolition would be dependent on the design. Design shall meet all local codes, UFC's, etc.

45 Q. Will the existing built-up roofing be required to be removed if new metal roof structure in Bid Option 1 is accepted?

A. As per the Charrette report "The existing built-up roofing on the west end of the building should be demolished before installation of the new overbuild system".

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