Attachment 16 - 00 00 02 LRAFB SPECIFICATIONS FORMAT STANDARD.pdf

LRAFB SPECIFICATIONS FORMAT

STANDARD

Air Mobility Command

LITTLE ROCK AIR FORCE BASE

ARKANSAS

Prepared By

19TH CIVIL ENGINEER SQUADRON

UPDATED

09 NOVEMBER 2020

TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 00 00 02 – LRAFB SPECIFICATIONS FORMAT STANDARD

SECTION 00 00 03 – SPECIFICATION SECTION EXAMPLE

LRAFB SPECIFICATIONS FORMAT STANDARD 00 00 02 - 3

DIVISION 00 – PROCUREMENT AND CONTRACTING

REQUIREMENTS

SECTION 00 00 02 – LRAFB SPECIFICATIONS FORMAT STANDARD

PART 1 - INTRODUCTION

1.01 PURPOSE AND SCOPE

This specification provides guidance for the preparation of Little Rock Air Force Base (LRAFB) prescriptive specifications.

1.02 APPLICABILITY

This specification applies for the preparation of all prescriptive specifications for design and construction at Little Rock Air Force Base.

1.03 REFERENCES

The following references apply:

MasterFormat 2004 Edition: Numbers & Titles, Construction Specifications Institute.

Unified Facility Guide Specifications Conversion Matrix - In MF04 order (04-01-2006)

1.04 CONTENT AND FORMAT

Prescriptive specifications are for the purpose of translating design criteria into construction requirements that have been coordinated with industry, thereby providing requirements that can be incorporated into construction contracts. This format is based on the Construction Specifications Institute, Masterformat 2004. A sample layout is included in Section 00 00 03 SPECIFICATION SECTION EXAMPLE below.

A. CONTENT GUIDANCE

Since specifications are used as a basis for construction contract documents, specifications must be written in a manner that will facilitate use on the job site and preclude misinterpretations leading to legal complications. Specifications should reference non-government standards to the greatest extent where appropriate and should avoid repeating the requirements of commercially available criteria and standards.

PART 2 - REQUIREMENTS

2.01 ORGANIZATION

Compliance with this standard will make the task of preparing specifications easier and will result in specifications that are compatible and uniform.

A. CONSTRUCTION SPECIFICATIONS INSTITUTE (CSI)

CSI recommends the use of three parts in each section, and further recommends that a consistent sequence of subject matter be maintained within each part. These recommendations are included in Section 00 00 03 SPECIFICATION SECTION EXAMPLE and should be followed to the extent practical in all specifications.

B. TABLE OF CONTENTS

A table of contents for each specification section is not required. A Table of Contents for the overall combined specification is required. Hot linked numbering shall be used.

C. APPENDIXES

LRAFB SPECIFICATIONS FORMAT STANDARD 00 00 02 - 4

Appendices to a specification section can be used, but they are rarely necessary. An appendix shall be created as part of a specification section.

D. FIGURES

Figures may be provided as part of specification sections. When used as part of a project specification, figures shall be generic in nature.

E. HEADERS AND FOOTERS

1. Place a “hidden text” header justified right on each page of a specification indicating the LAST NAME/MONTH YEAR of the individual who reviewed the text and content of the specification prior to placement in the contract documents and the month and year accomplished.

2. Place a footer on each page of the specification similar to this section. Footer shall include a left justified ALL CAPS TITLE section title and a right justified section number and page number.

2.02 FORMAT

A. ELECTRONIC FILE FORMAT

Use of Microsoft Word 2010 or newer software and the specifications format standard are mandatory and will assure that page layout, text paragraphs, tables, fonts, page numbers, headers, footers and other basic elements of a specification are consistent within each specification document.

B. SECTION, PART, AND SUBPART NUMBERING

Each specification section carries an identifying six digit document number in accordance with the CSI MasterFormat 2004. Part and subparts (paragraph and subparagraphs) within the specification section are numbered in accordance with Masterformat 2004. Each part and subpart down to the sixth level is numbered. Numbering from level four to six is discouraged.

C. SUBPART TITLES

Each numbered subpart must have a title; uppercase for the first subpart (level one) and second subpart (level two) and title case for the third level subparts.

D. UNITS OF MEASURE ENGLISH/METRIC

1. Use English units for measurements when the products are readily available in English units. Use of English measurements has proven to reduce construction cost at Little Rock Air Force Base.

2. Use hard metric for measurements when products are available only in metric units.

Use of metric measurements has proven to increase construction cost and material lead times at Little Rock Air Force Base.

E. REFERENCE PUBLICATIONS

All references used in the specifications are listed in the paragraph titled "REFERENCES".

Standards producing organizations cited in the paragraph must be identified with the acronym used by the organization or given an appropriate acronym if none has been assigned by the organization. Where dual acronyms may be used to identify the standards producing organization and an underwriting organization, such as ANSI/IEEE, use the issuing organization only, IEEE in this case. Use the most current reference standard in the specification unless specific reason exists to cite an earlier version of the standard. The

LRAFB SPECIFICATIONS FORMAT STANDARD 00 00 02 - 5

reference title shall consist of the year of publication in parenthesis followed by the title.

When the reference includes revisions (R), editions, errata (e), etc., a semi-colon will separate the original date from the latest subsequent date of change. Use private-sector reference standards to the maximum extent possible. This provides common commercial specifications for products and their installation, and reduces the written text in the body of the specification. Avoid referencing a standard and then quoting or repeating portions of the standard in the text of the specifications unless it is necessary to repeat a small portion of the standard to improve clarity and readability.

F. CROSS REFERENCES

Avoid cross-referencing other specification sections and paragraphs in other sections or paragraphs in the same section. When a section cross-reference is necessary, the format is Section 01 23 40 MISCELLANEOUS. When necessary to reference paragraphs within the same section, reference by paragraph title, not by paragraph number, e.g., paragraph

EQUIPMENT.

1. Highlight all cross references in the specification with yellow so reviewers can check the reference accuracy.

G. GOVERNMENT APPROVAL OF SUBMITTALS

Government approval via Air Force Form 3000, is required for all listed submittals of a specification section.

2.03 WRITING STYLE

Write in a direct, active voice with simple, concise sentences as much as possible. Avoid ambiguous, indefinite terms such as "too short" or "relatively simple." Specifications should supplement the dimensions, sizes, and relationships shown on the drawings with requirements for materials, installation, and other non-graphic requirements. Define what applies in lieu of using "applicable" or other indefinite wording. Avoid using "and/or"; avoid using the virgule (/) to substitute for "and" or "or." Avoid using "etc."; use "e.g.," "for instance," or "such as." Do not use “as shown on the drawings” as this phrase is frequently overlooked by specification writers; if used in the text and the item is not shown on the drawings, then the item is not specified.

A. MOOD, TENSE, AND VOICE

In general, use the imperative mood (e.g., install equipment) except when clarity requires the use of the indicative mood (e.g., equipment shall be). The term “shall” is used to indicate mandatory contract requirements on the part of the contractor. The term “will” is used to indicate contract requirements to be performed by the Government. Use "can" and "may" to permit choice and identify guidance. Do not use the word “should” in the specification text for mandatory requirements as “should” implies a contractor option. Use "Contractor shall provide and install" or "Contractor shall furnish and install." “Must”, “will”, “should”, shall not be used to describe contractual requirements

B. ABBREVIATIONS AND ACRONYMS

Use of abbreviations and acronyms must follow the practices within the discipline involved and should be defined at their first use in a section. At the first use, write out the term completely and follow with the abbreviation or acronym in parentheses. Use abbreviations for units such as PSI, CFM, and KW and be consistent in their use.

C. UNITS

LRAFB SPECIFICATIONS FORMAT STANDARD 00 00 02 - 6

Spell out numbers under 10, except units of time and measurement, and use numerals for numbers 10 and above. Dimensions are always presented as numerals, but "one" and "zero" are always spelled out when used singly. Do not repeat a spelled-out figure with a numeral in parentheses.

D. TERMINOLOGY

Avoid the use of colloquial terms or jargon. For example, do not use "bulkhead" for wall, "deck" for floor, or "head" for toilet, or “latrine” for restroom. Eliminate redundant and superfluous wording such as "conforming to," "all," and "type." Avoid the use of indefinite items such as "etc.," "any," and "and/or." Avoid the use of vague words and phrases or escape clauses such as "as may be required," "as necessary," "an approved type," "as approved/directed/determined by the Contracting Officer," "first class workmanship," "securely," "thoroughly," "suitable," "properly," "good working order," "neatly," "carefully," and "installed in a neat and workmanlike manner.” Avoid the use of long, compound or hyphenated words such as "hereinbefore" and "hereinafter."

E. SYMBOLS

Avoid the use of symbols. Never use an apostrophe (') for foot, a quotation mark (") for inch, a degree symbol (°) for degree, or a numeric symbol (#) for pound in subpart text. Spell out or abbreviate such items. However, symbols may be used when both feet and inches are in a dimension (e.g. 8’-8”) and in tables. Avoid the use of exponents, subscripts, or superscripts. Spell out such items.

F. PRONOUNS

Avoid the use of pronouns "he," "his," "this," "they," "their," "who," "it," and "which."

Pronouns should be used sparingly if at all; it is usually better to repeat the noun.

G. CAPITALIZATION

Capitalize "Contractor," "Contracting Officer," "Government," and “Contract” in specifications.

H. CONTRACT PARTIES

1. Keep the number of parties involved in a contract to a minimum. Use only Contracting Officer (CO), Government, Contractor and Contracting Officer’s Representative (COR) whenever possible to reduce confusion and ambiguity.

2. Use only “Contractor”, “Design-Build Firm” or “Architect-Engineer Firm” to identify the entity that the Government will be entering into contract with for the project being specified.

The Government only has a contract with one party at a time, either “the Contractor”, the “Design-Build Firm” or the Architect-Engineer Firm, but never more than one. Calling out sub contractors is redundant, and not contractual.

2.04 TABLES AND FORMS

Tables and forms may be included with the specification section.

2.05 SPECIFICATION ELECTRONIC FILE NAMING

A. UNIFORMITY

For uniformity and ease of finding specs as needed, all specs must be named in the following syntax: ## ## ## ALL CAPS SPEC TITLE.doc or number, number, space, number, number, space, number, number, space, ALL CAPS SPEC TITLE.doc. Do not use parentheses, dashes, extra spaces, et cetera, that will corrupt sorting. Only use a six-digit

LRAFB SPECIFICATIONS FORMAT STANDARD 00 00 02 - 7

specification number ## ## ##. Digits seven through 10 are not needed and are only used to identify the producing or using entity.

B. CONFORMITY

For coordination purposes within industry and cost guides use a Specification title and number as close to the UFGS specification title as possible.

Web Link: http://www.wbdg.org/ccb/browse_org.php?o=70

PART 3 - EXECUTION (Not Used)

END OF SECTION – LRAFB SPECIFICATIONS FORMAT STANDARD

http://www.wbdg.org/ccb/browse_org.php?o=70

SPECIFICATION SECTION EXAMPLE 00 00 03 - 8

SECTION 00 00 03 – SPECIFICATION SECTION EXAMPLE

PART 1 - THREE PART TITLE

1.01 PARAGRAPH TITLE (level one)

A. SUB-PARAGRAPH TITLE (level two)

1. Subparagraph (level three – levels below this level should be avoided)

a. Item (level four)

i. Item (level five)

1) Item (level six)

B. The above structure is based on the paragraph titles and sequence recommended in the CSI Manual of Practice. Use this arrangement to the extent applicable in the preparation of specifications by eliminating paragraphs which do not apply, and adding additional paragraphs as necessary.

C. It is important that specification writers understand that the paragraphs listed below are not mandatory. Use only those paragraphs that are applicable to the subject being specified, and add any applicable requirements not listed. It is important that the sequence of information provided herein be followed even when the paragraph titles are adjusted to fit the subject matter being specified.

PART 1 - GENERAL (ALL CAPS TITLE)

1.01 REFERENCES (ALL CAPS TITLE)

This paragraph is used to list the publications cited in the text of the specification. The publications are referred to in the text by basic designation only and listed in this paragraph by organization, designation, date, and title.

1.02 UNIT PRICES

Measurement and payment requirements will be specified for work subject to extreme variation in estimated quantity when unit price bidding is required. This paragraph is not used for specifications covering building components or for other construction features when quantities can be reasonably calculated from information included in the contract documents.

1.03 SYSTEM DESCRIPTION

This paragraph will be limited to statements describing performance or design requirements and tolerances of a complete system. Limit descriptions to composite and operational properties to the extent necessary to link multiple components of a system together, and to interface with other systems.

A. DESIGN REQUIREMENTS

Design requirements may include criteria for structural, thermal, acoustical, or other properties. Tolerances should be stated here only as they apply to the performance of the complete system. Include tolerances of fabrication and installation in their respective paragraphs under Part 1.

B. PERFORMANCE REQUIREMENTS

SPECIFICATION SECTION EXAMPLE 00 00 03 - 9

Performance requirements may include criteria for structural, thermal, acoustical, or other properties. Tolerances should be stated here only as they apply to the performance of the complete system. Include tolerances of fabrication and installation in their respective paragraphs under Part 2.

1.04 SUBMITTALS

Limit Submittals to those necessary for adequate quality control. Submittal requirements are organized using the following eleven classifications:

1. Preconstruction Submittals

2. Shop Drawings

3. Product Data

4. Samples

5. Design Data

6. Test Reports

7. Certificates

8. Manufacturer’s Instructions

9. Manufacturer’s Field Reports

10. Operation and Maintenance Data

11. Closeout Submittals

1.05 QUALITY ASSURANCE

A. QUALIFICATIONS

This paragraph includes statements of qualifications for contractor designers, manufacturers, fabricators, welders, installers, and applicators of products and completed work.

1. Regulatory Requirements (Title Case Title) This paragraph includes obligations for compliance with specific code requirements for contractor-designed items such as wood trusses, labeling such as Underwriters Laboratory, Inc., and requirements of public authorities such as state highway departments.

2. Pre-Installation Conference This paragraph can be used to specify conferences to coordinate the work or to sequence related work for sensitive and complex items.

1.06 DELIVERY, STORAGE, AND HANDLING

This paragraph includes the necessary requirements on packing and shipping, acceptance at site, and storage and protection.

1.07 PROJECT/SITE CONDITIONS

A. ENVIRONMENTAL REQUIREMENTS

This paragraph establishes any physical or environmental limitations or criteria. Such conditions might include temperature, weather, humidity, ventilation, and illumination required for proper installation or application.

SPECIFICATION SECTION EXAMPLE 00 00 03 - 10

B. EXISTING CONDITIONS

This paragraph includes statements or references to documents where information may be found pertaining to such items as existing structures or geophysical reports.

1.08 SEQUENCING AND SCHEDULING

This paragraph includes any special sequencing and scheduling required.

1.09 WARRANTY

This paragraph describes special or extended (more than one year) warranty or bond covering the conformance and performance of the work of the section. A thorough understanding of warranties is necessary to develop this paragraph.

1.10 MAINTENANCE

A. EXTRA MATERIALS

This paragraph covers items to be furnished to the Government by the Contractor for future maintenance and repair. Include items that might be difficult to obtain because of color or pattern match, or spare parts needed to ensure continued operation of critical equipment.

Specifications should identify the items, state the quantities required, and indicate to whom, when, and where items are to be delivered.

B. MAINTENANCE SERVICE

This paragraph covers provisions for maintenance service as applicable to critical systems, equipment, and landscaping.

PART 2 - PRODUCTS

2.01 MATERIALS

This paragraph describes the material to be furnished. Materials specified here are generally those that are independently incorporated into the work under PART 3 EXECUTION. The name used for the material must be consistently used throughout the specification. This paragraph is usually omitted when the materials can be included with the description of a particular manufactured unit, equipment, component, or accessory.

2.02 MANUFACTURED UNITS

This paragraph provides statements describing a complete manufactured unit, usually a standard catalog item. Statements may include descriptive requirements for the materials, specific fabrication, finishes, and function. Separate paragraphs for each different item should be used when appropriate. The name used for the manufactured unit must be consistent throughout the specification.

2.03 EQUIPMENT

This paragraph provides statements describing the function, operation, and other specific requirements of equipment to be installed in the work. Use separate paragraphs for each different item when appropriate.

2.04 COMPONENTS

This paragraph provides statements describing the specific components of a system, manufactured unit, or type of equipment to be installed in the work. Use separate paragraphs for each different item when appropriate.

SPECIFICATION SECTION EXAMPLE 00 00 03 - 11

2.05 ACCESSORIES

This paragraph provides requirements for subordinate or secondary items that aid and assist primary products specified above or are necessary for preparation or installation of those items. This paragraph should not include basic options available for manufactured units and equipment.

2.06 MIXES

This paragraph provides proportions and procedures for mixing materials. Mixing is the preparation of materials for use and is considered to be part of the manufacturing process even when this work is done onsite. This paragraph is required for products such as asphaltic concrete, portland cement, concrete, mortar, and plaster.

2.07 FABRICATION

This paragraph describes items that must be shop manufactured, fabricated, or assembled before they are delivered to the site.

A. SHOP ASSEMBLY

Fabrication may include trial or permanent assembly of equipment and components away from the construction site.

B. SHOP AND FACTORY FINISHING

Any shop or factory finishing would normally be specified here.

C. TOLERANCES

Allowable variations from specified requirements would normally be specified here.

2.08 TESTS, INSPECTIONS, AND VERIFICATIONS

If tests, inspections, or verifications of products are required at the source, i.e., plant, mill, factory, or shop, they should be specified here.

PART 3 - EXECUTION

3.01 EXAMINATION

This paragraph specifies the act of physically determining that conditions are acceptable to receive the primary products of the section. Requirements for verifying suitability of conditions for installation can be specified here. Verifying the absence of defects or errors that would cause defective installation or application of products, or cause latent defects in workmanship and function, can be specified here.

3.02 PREPARATION

This paragraph covers actions required to physically prepare the surface, area, or site to incorporate the primary products of the section.

A. PROTECTION

This paragraph specifies requirements for protecting the surrounding areas and surfaces.

B. SURFACE PREPARATION

This paragraph describes preparatory work required prior to installation, application, or erection of primary products.

SPECIFICATION SECTION EXAMPLE 00 00 03 - 12

3.03 ERECTION

This paragraph covers actions required to accomplish a specified unit of work in the section, and may include requirements necessary for installation of products furnished under other sections. If products are to be installed according to manufacturer's instructions, then the manufacturer's instructions should be a required submittal as evidence of those requirements. Separate paragraphs for each different item, as appropriate, may be used.

The names of the products or the type of work may be incorporated into the paragraph titles, in which case the wording should reflect the generic product or terminology used throughout the contract documents.

3.04 INSTALLATION

This paragraph may be used when more appropriate than paragraph ERECTION.

3.05 APPLICATION

This paragraph may be used when more appropriate than paragraph ERECTION.

A. SPECIAL TECHNIQUES

This paragraph describes special procedures for incorporating products. These procedures may include spacings, patterns, or unique treatments. The wording of the paragraph title should reflect the subject matter.

B. INTERFACE WITH OTHER PRODUCTS

This paragraph provides descriptions specific to compatibility and transition to other materials. This may include incorporating accessories, anchorage, and any special separation or bonding.

C. TOLERANCES

This paragraph covers allowable variations in application thickness or from indicated locations.

3.06 FIELD QUALITY CONTROL

A. TESTS

This paragraph defines the tests required for installed or completed work. These tests are different and separate from those required for materials and products prior to installation or application.

B. INSPECTION

This paragraph defines the inspections required for installed or completed work. These inspections are different and separate from those required for materials and products prior to installation or application.

C. MANUFACTURER FIELD SERVICE

This paragraph covers specific requirements when manufacturers are to provide field quality control with onsite personnel for instruction or supervision of the installation or application of their products, or for startup or demonstration.

3.07 ADJUSTING AND CLEANING

This paragraph provides final actions to prepare installed equipment or other completed work to properly function or perform.

SPECIFICATION SECTION EXAMPLE 00 00 03 - 13

3.08 DEMONSTRATION

This paragraph covers requirements of the installer or manufacturer to demonstrate the operation and maintenance of equipment to the owner's personnel.

3.09 PROTECTION

This paragraph includes provisions for protecting installed work prior to acceptance of the project. Protection of surrounding areas and surfaces during application or installation is included in paragraph PREPARATION. Include only statements unique to the particular section.

3.10 SCHEDULES

This paragraph includes schedules that indicate where to put what or provides other coordinating data. Schedules are sometimes placed here in the specification section rather than on the drawings. Only the format for a schedule would normally be included in a specification.

END OF SECTION – SPECIFICATION SECTION EXAMPLE

SPECIFICATION SECTION EXAMPLE 00 00 03 - 14

G. GOVERNMENT APPROVAL OF SUBMITTALS

PART 3 - EXECUTION (Not Used)

2.08 TESTS, INSPECTIONS, AND VERIFICATIONS