Attachment 2 - Section L Instructions to Offerors -Revised Amendment 0001-.pdf

Section L – Instructions, Conditions, and Notices to Offerors (Revised 25 June 2024)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

NOTE:

All proposal preparation costs will be the sole responsibility of the offeror. The

GOVERNMENT WILL NOT REIMBURSE ANY FIRM FOR THEIR PROPOSAL

PREPARATION COSTS.

Period of Acceptance of Offers: The offeror agrees to hold the prices in its offer firm until 90 days after the proposal due date.

1.0 Budget/Funding Information

1.1 Magnitude of

Construction:

In accordance with FAR 36.204, Disclosure of the Magnitude of Construction Projects. The following SEED projects will together meet the IDIQ minimum value of $750,000.00. To cover the initial award requirement of each Indefinite Delivery-Indefinite Quantity (IDIQ) contract per DAFFARS 5316.504(a)(2), the Government will award a minimum guarantee of $750,000.00 by executing the following projects:

Replace Water Mains Hornet & Scherz - Between $250,000 and $500,000 Replace Water Mains Lancaster & Canberra - Between $250,000 and $500,000 B705 Renovate Changing Rooms - Between $100,000 and $250,000 Construct Raised Crosswalk - Between $100,000 and $250,000

2.0 General Instructions

(a) The offeror's proposal must include all solicitation requirements, including terms and conditions, representations and certification, and technical requirements and must be submitted in accordance with these instructions. Failure to meet a requirement will result in an offer being ineligible for award. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW), Solicitation, and Drawings/Specifications.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. The response shall consist of three (3) separate parts: Part I – Technical Proposal, Part II – Past Performance, Part III – Price Evaluation will be made in accordance with Section M of this solicitation.

(c) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

2.1 General Information

2.1.1. Point of Contact

The Contracting Officer (CO) is the primary point of contact for this acquisition. Address all questions or concerns you may have to the CO and courtesy copy (CC) the Contract Specialist

(CS).

Electronic (email format) requests for clarification may be sent to the below organizational email, addressed to both the CO and CA as your points of contact.

POC: Title: Email:

Mr. John M. Hebdon CO john.hebdon.1@us.af.mil Mr. K. Shane Dunlap A1C Kyara L. Forte

2.1.2. Debriefings

CS

CS

kendol.dunlap@us.af.mil kyara.forte@us.af.mil

The CO will promptly notify offerors of any decision to exclude them from further competition.

Whereupon they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded are entitled to one debriefing per proposal. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO electronically (email format) with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4. Electronic Reference Documents

All referenced documents for this solicitation are available on www.sam.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

2.1.5 Exchanges with Offerors

Exchange of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “SABER – Source Selection Information – See FAR

2.101 & 3.104” in the subject line.

2.2 Organization/Number of Copies/Page Limits

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table

2.1. The content of each proposal volume is described in the table below:

Table 2.1 - Proposal Organization

VOLUME VOLUME TITLE ELECTRONIC

COPIES

PAGE LIMIT

I Technical 2 (1 Original;

1 Redacted)

Total Contract: 30 Pages covering all aspects of the technical submission

II Past Performance 2 (1 Original;

1 Redacted)

Max 5 pages per project for a total max of 35 Pages

III Price 2 (1 Original) Attachment 9 – Coefficient Pricing Worksheet

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess electronic copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs) if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: 1) Cover Pages, 2) Tables of Content, 3) List of Table or Figures, 4) List of Appendices.

2.2.1.1. Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it will be counted as two pages. Page size shall be 8.5 x 11 inches.

Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

Use at least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to the mandatory electronic copies.

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 14 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. For tables, charts, graphs and figures, the text shall be no smaller than 11. These limitations shall apply to the mandatory electronic proposals.

2.2.2 Pricing Related Data

Complete blocks 14, 15, 16, 17, 19 and 20 of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

Additionally, the Pricing Schedule shall be filled out on the provided Attachment 9 – Coefficient Pricing Worksheet for SABER to reduce administrative burden. Offerors whose price is determined to be unreasonable may not be considered for award.

Priced Coefficients Factor. After determining technical acceptability, the offeror’s coefficient pricing schedule will be evaluated, based upon the total coefficient proposed for base award coefficients and all options. The Government will evaluate the proposed pricing schedule coefficients in order to determine which offerors’ total coefficient represents the best value to the Government. The Contracting Officer will use price competition and other applicable technique deemed appropriate IAW FAR 15.404-1 to determine whether an offeror's overall pricing is fair and reasonable as well as balanced across all option years. Evaluation of options shall not obligate the Government to exercise such options.

The evaluation of the breakdown will document for the offers evaluated, the completeness and reasonableness of the proposed coefficients. The price will also be evaluated to determine the offeror’s understanding of the contract requirements as expressed by the solicitation.

2.2.3 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Labeling

Each volume of the proposal should be separated into its own attachment. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Price or Proposal Information and Source Selection Information.

2.3 Electronic Offers

If an offeror chooses to submit a proposal via email, the offeror must be aware the email size limitation of the email server is 10 megabytes. It is the offeror’s responsibility to ensure email proposals are within this size limitation. An offeror may send multiple emails to submit a proposal if it exceeds 10 megabytes. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 10, MS Office Excel 10, MS Office Project 10, and MS Office Power Point 10, as applicable.

If an offeror chooses to submit their proposal electronically, it is their responsibility to ensure the proposal is received by the date and time of closing.

2.4 Submission

The "original" proposal shall be identified to differentiate from those which are redacted. Proposals shall be emailed or hand carried to:

Electronic

Email Attn: kendol.dunlap@us.af.mil. and kyara.forte@us.af.mil Please ensure that both email addresses provided are placed in the “To” recipients portion of your email correspondence before sending.

Note: Due to large file sizes Offerors may request a DoD Safe drop-off link with which to securely upload proposal packages.

Or

Hand Carry and or Commercial Carrier Attn: John M. Hebdon 17th Contracting Squadron 210 Scherz Blvd.. Bldg. 707 Goodfellow AFB, TX 79608

Be sure to clearly mark the package "For Official Use Only" and "Source Selection Information-- IAW FAR 2.101 and FAR 3.104".

3.0 Volume I - Technical Volume

3.0 General

Limited to no more than 30 pages as defined in table 2.1. Technical Proposals will be rated on an Acceptable/Unacceptable basis by subfactor. The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.1 Format and Specific Content

3.1.1 Technical

In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor.

3.1.2 Volume Organization

The Technical volume shall be organized according to the following outline:

3.1.2.1 Cover Page

3.1.2.2 Table of Contents

3.1.2.3 List of Tables or Figures

3.1.2.4 List of Appendices

3.1.2.5 Courses of Action

3.1.3 Courses of Action and Technical Documentation

The offeror will provide a written narrative describing their technical approach for the SABER contract with specified details for the seed project provided.

Technical Subfactors: The offeror’s proposal shall address each of the following Technical Subfactors Criteria in detail per their understanding of the SABER contract statement of objectives/seed:

Subfactor 1 – Management/Organizational Structure

A. Offeror must provide an organizational chart identifying key personnel with a description of their work experience relating to projects similar in scope to those expected under this SABER IDIQ. Additionally, the offeror must provide a narrative describing the organization’s program management policies, procedures, and processes. The offeror shall provide a comprehensive Project Management Plan (PMP) developed specifically for managing the Goodfellow SABER program. The PMP shall discuss the management approach used for design, site clearing and demolition, construction, completion/turn-over of project, and overall management. The information in the PMP shall make it clear that the offeror has the ability to deliver a quality product and effectively manage the designers, consultants, and subcontractors on the team, as well as the ability to coordinate all work throughout the simplified design and construction phases. The PMP shall include an explanation of the total project team management approach for the construction team as well as a résumé for the Project Manager. Please list any relevant experience or certifications the Project Manager possesses that will help the Government determine their ability to oversee projects under the SABER contract. The offeror must provide design/documentation for the overall SABER IDIQ provided in Attachments 11-14. At a minimum, the proposed approach shall thoroughly substantiate all the following:

(1) A block diagram identifying the individuals (management and supervisors) associated with this requirement to include:

(i) Key personnel: Each individual’s name, title, duty, years of experience and experience level relating to similar contracts in size and scope. At a minimum, the Offeror shall provide information for the following disciplines:

a) Project Manager (minimum of 5 years experience)

b) Site Superintendent (minimum of 3 years experience)

c) Quality Assurance Manager/ Foreman (minimum of 2 years experience)

d) Safety Manager (minimum of 1 year experience)

e) Cost Estimator (with e-4 Clicks software subscription, can be filled by one of the other required on-site disciplines)

f) Draftsman (with AutoCAD software, can be filled by one of the other required on-site disciplines)

(2) A description of the organization’s project management policies and procedures to include project planning approach for the IDIQ, the process for information flow, reporting, and the policies and procedures for coordinating and executing multiple simultaneous construction projects. Additionally, in accordance with Specification Section 01 10 01 Part 1 Para. 1.8(E), denote who will be responsible for the development of AutoCAD drawings (Draftsman). Also denote the PE or architecture firm used and specify whether they will be in house or subcontracted (IAW Specification Section 01 10 01 Part 1 Para.

1.8(D & E)).

(3) A description of the organization’s approach for multiple work sites on separate task orders concurrently without causing undue delay of completion of these multiple task orders. This approach shall also indicate the management that may occur based on end of the year government finances.

Subfactor 2 – Bonding Capacity

A. Offeror must provide evidence it is able to obtain the maximum single award/task order performance and payment bonding capacity of $1M and a minimum multiple project aggregate bonding capacity of $5M per year. At a minimum, the proposed approach shall thoroughly substantiate all the following:

The offeror must submit bonding capacity documents that meet the aggregate and project amounts, backed by a bonding surety with a best company rating of ‘A’. The document must also include the surety company’s name, address, phone number, and points of contact. The surety must be registered with the Department of Treasuries List of Registered Surety Companies (https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html).

Subfactor 3 – Quality Control Plan

A. Offeror shall provide a draft Quality Control Plan (QCP). The plan shall identify personnel, procedures, control, instructions, test, records, and forms to be used. The plan shall describe the offeror’s approach to detection and resolution of problems with the actual work in sufficient detail to evaluate the frequency and quality of Contractor inspections and how progress shall be measured. After contract award is finalized, the formal detailed Quality Control Plan shall be required from the apparent awardee no later than twenty (20) calendar days after the award of the contract for approval IAW the Statement of Objectives. At a minimum, the proposed approach shall thoroughly substantiate all of the following:

(i) A description of the contractor’s quality control processes and procedures, including a chart showing lines of authority. The QCP Manager shall report to the project manager or someone higher in the organization. The project manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production.

Subfactor 4 – Seed Project

A. The seed task orders will be used to determine technical acceptability for awarding the SABER contract. The scope of the seed task orders is intended to be a representative sample of the work to be performed under the basic SABER contract. There are four separate seed task orders included in this request for proposal. Each task you are required to identify the major milestones that make-up the seed project’s critical path providing a detailed approach from requirements documents to construction completion within the period of performance of stated within each project. The milestones will be identified as preliminary dates and defined in terms of the number of calendar days from one milestone to the next. Identify the significant risks that may hinder progression along the critical path. The plan shall provide a detailed approach for cradle to grave completion of the seed project. The narrative shall identify how work will transition from one area to the next, and the customer-oriented approach for ensuring customer expectations and goals are met or exceeded throughout construction phases. The Offeror must provide design/documentation for the seed projects. At a minimum, the proposed approach shall thoroughly substantiate all the following:

(i) Work Performance Plan – Provide a comprehensive Work Performance Plan (to include, but not limited to: material submittals, testing, policies, procedures, records, forms, surge management, and processes to be used).

(ii) The offeror provides an equipment list to accomplish the work, including a thorough explanation of all equipment proposed to perform the work.

(iii) The offeror successfully demonstrates a realistic schedule that demonstrates an approach and understanding of the required activities to execute the project. The schedule successfully defines the project’s critical path, provides a description of all work, and sequencing activities required to complete each project within their respective calendar days. This will be demonstrated by including a Gantt chart showing all activities and the critical path.

(iv) The offeror provides a price proposal that includes the proposed CLINS with pricing (based on proposed coefficients) and quantities applicable for executing the project through the usage of RS Means (Unburdened) Cost Database estimating software (e4Clicks) or approved equivalent. The proposed CLINs will be evaluated for technical acceptability. The proposal will be sent with a digital e4Clicks file, PDF, and conceptual drawings needed to evaluate proposed line items and quantities.

4.0 Volume II - Past Performance

4.0 General

Each offeror shall submit a past performance volume with its proposal, containing a past performance narrative in accordance with the format in Attachment 10 Past Performance Questionnaire (PPQ) (to be filled out and submitted by previous customers). This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. PPQs filled out by previous customers must be delivered by the previous customer directly to the Contract Office. PPQs completed by previous customers but delivered from the Offeror will be discarded. Instruct previous customers to send PPQs to kendol.dunlap@us.af.mil and kyara.forte@us.af.mil.

Along with the information required in this paragraph, the offeror shall submit a consent letter in their format executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

4.0.1 Recent and Relevant Contracts

Submit up to five (5) most recent contracts on Attachment 11 – Relevant Contracts FY24 SABER, that are considered most relevant in demonstrating your ability to perform the proposed effort. Recent past performance is defined as any relevant work completed within the past three (3) years from the date of issuance of this solicitation. Also, include information up to five (5) recent contracts performed by each of your teaming partners, Joint Ventures, and/or significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Past Performance information on recent contracts performed by teaming partners and significant subcontractors may be included however the prime contractor’s past performance will be weighted as significantly more important than that of subcontractors.

Include rationale supporting your assertion of relevance. Offerors must also demonstrate the ability to successfully complete three or more active contracts simultaneously. Examples include, but are not limited to, Simplified Acquisition of Base Engineering Requirements (SABER), Job Order Contracts (JOC), Multiple Award Construction Contracts (MACC), Multiple Award Task Order Contracts (MATOC), or simply evidence of simultaneous work completed on schedule. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M of the solicitation, Performance Confidence Assessment.

4.0.2 Specific Content

Offerors are required to explain what aspects of the contract are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required.

The offeror shall forward a copy of the past performance questionnaire (Attachment 10) to their most recent references, for whom the offeror has contracted similar services with Federal, State, and Local Governments.

If the offeror does not have Government references, the offeror shall provide references from private industry sources that are not prohibited from furnishing information to the Government. The questionnaires must be forwarded to a verified point of contact at each of those agencies or business organizations for completion.

Prior to forwarding the questionnaire to each reference, the offeror shall complete the Section entitled “Contractor Information”. Offerors may include with their proposal information on problems encountered on the identified contracts and the offeror’s corrective actions. The Government will consider this information as well as information obtained from any other sources when evaluating the offeror’s past performance information. The Past Performance Questionnaires completed by the offerors reference sources and sent directly to the 17th Contracting Squadron in response to this RFP are not considered part of the Past Performance Volume 35-page limitation.

A cover letter sent by the offeror with the Past Performance Questionnaire should request the reference to complete the questionnaire and email to Mr. K. Shane Dunlap, kendol.dunlap@us.af.mil. Questionnaires must be received no later than the proposal due date and time. Offerors are responsible for ensuring their reference sources receive the questionnaires in time to complete and return the questionnaire to 17th Contracting and be received no later than the proposal due date.

5.0 Volume III - Price and Administrative Documents

5.0 Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the completed solicitation, completed Attachment 9 - Coefficient Pricing Worksheet, and Section K, Representations, Certifications, and other Statements. Offerors are required to complete all blocks requiring offeror information. Signature by the offeror constitutes an offer, which the Government may accept. The "original" copy should be clearly marked. In lieu of filling out Section B, Supplies or Services Prices, offerors are required to submit pricing on the attached pricing schedule in order to meet the requirements outlined in Section M of the solicitation.

Offerors will round to the nearest hundredth (i.e. 0.91) on the pricing schedule. Offerors should then place that document in at the end of Volume III where Section B would normally be placed. Offerors must complete ALL required representations and certifications in Section K (Note: Be sure to sign and date where required).

5.0.1 Solicitation/Contract Form SF1442

Complete blocks 14, 15, 16, 17, 19 and 20 of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract. Insert proposed coefficients in Section B for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. Additionally, all offerors shall provide additional documentation regarding the rationale used to determine their coefficients. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety. For Sections C through I, the offeror shall submit only those pages that require a fill-in. Note: Sections K, L and M will be removed from resulting award, but will be considered incorporated by reference.

5.0.2 Section B – CLIN Coefficient Prices

Completed Attachment 9 - Coefficient Pricing Worksheet.

In order to be considered for award, the offeror must submit coefficients for all contract line items and sub line items identified in the Schedule B. [The coefficient is the price multiplier that the Contractor offers. The Government uses this multiplier to determine the price of work for each task on individual Task Orders. Bare Cost (material, equipment, and labor without any markups for subcontractor, sales tax, overhead, or profit), multiplied by the coefficient to arrive at the actual price for a unit of work. The coefficient shall be represented as net, decrease from, or an increase to, the prices listed in the Unit Price Book (UPB). An offer of net would be represented as 1.00. An example of a decrease from the prices in the UPB would be 0.98. An example of an increase from the prices in the UPB would be 1.06.] Insert proposed coefficients for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The quantities listed for each CLIN represent the average number of projects based on five years of historical data. CLINs with a quantity of one had no historical data. These quantities are listed only to assist in proposal preparation and do not constitute or guarantee actual quantities under any circumstance. Additionally, all offerors shall provide additional documentation regarding the rationale used to determine their coefficients.

5.0.3 Section K - Representations, Certifications, and other Statements of Offerors

Completed representations, certifications, acknowledgments, and statements of offerors.

5.1 Other Information Required

Provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

5.1.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

5.1.2 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This information shall be included in the original version only and not in the redacted version.