1. M -SASC PWS Final

FA3020-10-R-0041, A0001

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

FOR

MULTIPLE AWARD - SECURITY ALARM AND SURVEILLANCE CONTRACT (MĀ-SASC)

OPERATION, MAINTENANCE, ENHANCEMENT, and INSTALLATION

SHEPPARD AIR FORCE BASE, TEXAS

10 September 201015 September 2010 Version 1.2 Version 1.3

FA3020-10-R-0041, A0002A0001

1. DESCRIPTION OF SERVICES. This is a multiple award, indefinite delivery, indefinite quantity contract for security alarm and surveillance system requirements.

Contractors shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary for maintenance, repair, and installation of security alarms and surveillance systems and other systems (e.g., public address systems or fire alarm systems) that will enhance or repair security at any facility at Sheppard Air Force Base (SAFB), Texas, Wichita County; Sheppard AFB annex, Lake Texoma; Frederick Auxiliary Airfield, Frederick, OK; or any government installation where arrangements are made to issue a decentralized task order under this contract. All work performed under this contract shall be in accordance with this Performance Work Statement (PWS) and the specific task order PWS documents issued with each project in a manner that shall ensure continuous and safe operation. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards. No government facilities shall be provided for office space or equipment storage. The following table provides a notional example of the various types of competitive task orders contemplated under this multiple award contract (note: this list is not all inclusive and is provided as an example only).

Task Order # Name/Scope Facility #

1. Seed Project 1--Install Dorm Surveillance System Bldg 622

2. Seed Project 2--Vindicator Alarm Points Bldg 1040

3. Courthouse Vindicator Duress Alarms Bldg 317

4. Dorm PA System Bldg 882

5. 82 TRW Dorm Security Alarm & Surveillance Inventory/Analysis N/A (19 Dorms)

6. Sheppard Security Alarm and Surveillance System Repair & Maintenance (year 1)

Installation-wide

7. Install Dorm Surveillance, Altus AFB Decentralized Order Altus AFB Bldg X

: Other similar task orders... Various

26. Sheppard Security Alarm and Surveillance System Repair & Maintenance (year 2)

Installation-wide

NOTE: All information presented in this table is notional

1.1. Task Orders and Applicable Security Alarm/Surveillance Standards: All work performed under this contract shall be performed by awarded contractors through individual task orders awarded by 82 CONS or other decentralized orders arranged by 82

CONS.

1.1.1. All security alarm and surveillance services provided under this contract shall conform to Texas Department of Public Safety Private Security Bureau standards. These standards are listed at http://www.txdps.state.tx.us/psb/.

1.1.2. IDS Security Alarm and Surveillance Systems: IDS security alarm and surveillance systems installed at Sheppard AFB shall comply with the Appendix B USAF/A7S policy memo dated 9 Oct 09. All IDS annunciator equipment installed at Sheppard AFB shall be Vindicator annunciator equipment listed in the Appendix B memo.

1.1.3. Non-IDS Security Alarm and Surveillance Systems: Non-IDS security alarm and surveillance systems installed at Sheppard AFB shall be IP-based, private network video surveillance network to include IP cameras, network video recorders, UPS, display and storage, of high quality video images. The Sheppard AFB goal is to have standard systems across the base to include general areas and AiT dorms. It is understood that there may be slight adjustment to the standard to accommodate individual mission requirements. The government’s expectation is that standardized systems will simplify its EITDR approvals of installed systems. Sheppard surveillance systems will not be primarily for monitoring but for after-the-incident evidence purposes (stored images can be viewed at a later date).

1.2. Character of Work and Mechanics: The contractor shall execute the work in the best and most workmanlike manner by qualified, careful, and efficient mechanics skilled in the trade. All contract awardees shall provide appropriately certified technicians to perform all work required under individual task orders that will not void any existing warranties (e.g., Vindicator alarm systems). The contractor’s work must be in strict compliance with the contract documents and industry standards. Only certified journeymen in respective trades, or apprentices under the direct supervision of certified journeymen, may install, supervise installation of, or alter or repair electrical, mechanical, security alarm, surveillance, any other type of monitoring or alarming systems. Electrical and mechanical systems include, but are not limited to: pipe, plumbing, HVAC systems, electrical wiring, fire protection systems, welding, equipment, and devices. The contracting officer will recognize as certification a current state or municipal tested and issued plumbing/gas/air conditioning and electrical license upon approval. The license must be available for government inspection at the task order pre-performance conference and from electricians, security alarm technicians, and mechanics at the jobsite throughout task order operations. For those trades not requiring a license, contractor employees shall have a minimum of three years experience in the trade. The government reserves the right to request work references.

1.2.1. Quality Control & Site Project Superintendent: The contractor is responsible for quality control and shall establish and maintain an effective quality control system to include a designated project superintendent who will be on-site at all times while work is in progress. The quality control system shall consist of plans, procedures and organization necessary to produce an end product which complies with the contract requirements. The system shall cover all project operations, both on-site and off-site.

The site project superintendent will be held responsible for the quality of work on the job, and shall ensure that all work performed by the prime contractor’s employees and by subcontractors is in full compliance with all contract documents. The site project superintendent will be responsible for the overall maintenance services, security alarm installation, and/or construction activities at the site, including scheduling, quality and production. The site project superintendent shall maintain a physical presence at the site and shall be responsible for all maintenance, installation, and/or construction/construction-related activities at the site. Prior to the pre-performance conference, the contractor shall provide the name and cell phone number of the designated on-site project superintendent in writing to the contracting officer. This information shall remain on file with the contracting officer throughout the duration of the contract, and shall be updated in writing by the contractor in the event of, and at least two working days prior to, a personnel change. The designated on-site project superintendent shall be required to attend the pre-performance conference.

1.2.2. Utility Outage: When an extended utility outage is necessary to perform the contract work in an occupied facility, regardless of whether or not the work area itself is occupied, the contractor shall perform the outage during non-duty hours at no additional cost to the government, unless otherwise approved by the contracting officer. The contractor shall give written notice two weeks in advance of any scheduled outage.

1.2.3. Special Conditions: The contractor shall coordinate with any contracted-services supplier when the contracted services supplier's equipment must be removed, installed, reinstalled, or be otherwise affected or the supplier's personnel must be rescheduled to accommodate contractor's work.

1.2.4. Occupied Work Areas: The contractor shall perform all work with buildings occupied. The contractor shall coordinate all work with the occupants, the contracting officer and the contracting officer’s representative, who may be an engineering contract inspector, a design manager or a quality assurance person. Contractor progress is measured and reported in terms of completed, installed work.

1.3. Work Hours and Controlled Areas. Normal duty hours at SAFB are 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays. At the government’s option and with approval of the contracting officer, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. The contractor shall provide written notice to the contracting officer at least 48 hours before starting the scheduled work. Any controlled area will require escort by appropriate personnel before entering the area. Controlled areas will be identified in applicable task orders, and appropriate escort procedures will be outlined in the task order PWS.

The following legal holidays are observed by SAFB:

Holiday Date New Year's Day 01 Jan Martin Luther King's Birthday 3rd Monday in Jan President's Day 3rd Monday in Feb Memorial Day Last Monday in May Independence Day 04 Jul Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veteran's Day 11 Nov

Thanksgiving Day 4th Thursday in Nov Christmas Day 25 Dec NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

1.4. Equipment Installation and Construction Services. The contractor shall meet all equipment installation and construction service requirements and schedule described in individual task orders issued under this contract.

1.5. Maintenance and Repair Services. All maintenance and repair service requirements will be fully described in individual task orders issued under this contract.

These task orders will outline expected response times based on alarm type, and they will define requirements for all periodic inspections/tests, recurring maintenance and services calls (e.g., routine or emergency). Generally, the period of performance for installation security alarm and surveillance system repair services will be one year, however, the government reserves the right to issue task orders with a period of performance that meets its needs and is in accordance with this contract. All security alarms and surveillance systems maintained by individual task orders under this contract shall consistently be in working condition in accordance with the service summary provided with this PWS.

1.6. Compatibility, Scalability, and Non-Proprietary.

1.6.1. Compatibility. All systems installed, expanded, serviced, repaired, and/or maintained under this contract shall be compatible. The intent of this contract is for all Sheppard-related systems to be designed to work with comparable devices or systems without modification; all Sheppard-related security alarms and surveillance systems that are comparable devices or systems shall be designed to operate in the same manner and use the same software as previously installed comparable devices or systems. For purposes of this contract, the definition of “comparable devices or systems” are those devices or systems that work together for a common function (e.g., 1) Vindicator system serving as the Sheppard intrusion detection system (IDS) or 2) using comparable systems to provide compatible surveillance systems throughout each independent dorm). The purpose of compatibility is to:

a) reduce life cycle costs over time (compatible systems for comparable devices or systems are less costly to maintain),

b) facilitate implementing effective concepts of operations (CONOPS) for comparable devices or systems, and

c) facilitate compliance with DoD-mandated standards (e.g., EITDR--Enterprise Information Technology Data Repository)

1.6.2. Scalability. All systems installed, expanded, serviced, repaired, and/or maintained under this contract shall be scalable. The intent of this contract is for all Sheppard-related security alarm and surveillance systems to be designed to be capable of being easily expanded or upgraded on demand.

1.6.3. Non-Proprietary. With the exception of Vindicator systems or where explicitly allowed in writing by the contracting officer, all systems installed, expanded, serviced, repaired, and/or maintained under this contract shall be non-proprietary. A truly non-proprietary, integrated security system is less expensive to install, maintain and repair.

This is because non-proprietary systems are not owned by the manufacturers/integrators that created them, but by the organizations funding task orders issued under this contract.

A non-proprietary security alarm or surveillance system is made up of all non-proprietary components and software. This makes it easy for multiple third parties to install, maintain and service the security systems at a lower cost.

1.6.3.1. To be considered non-proprietary, the products, software and technical training/assistance provided under this contract shall be available through multiple wholesale distributors, dealers and developers. If any element of a system is proprietary in nature, it requires the owner to return to the manufacturer/integrator to make necessary changes and repairs. The intent of this MĀ-SASC contract is to avoid any typically very costly proprietary arrangement and to facilitate competition among the MĀ-SASC multiple awardees and any future MĀ-SASC multiple awardees.

1.6.3.1.1. Characteristics. As defined in this PWS, the following represents the characteristics of a non-proprietary security alarm and surveillance systems:

a) All components and parts are non-proprietary

b) All vendor-written software becomes the property of the government.

c) All facets of the system can be maintained, repaired or replaced by multiple third-party providers

1.6.3.1.2. Benefits. As defined in this PWS, the following represents the benefits of non-proprietary security alarm and surveillance systems:

a) Sheppard AFB and any other task order owners funding requirements under this contract for security alarms and surveillance systems is not tied to the manufacturer for service, repair and installation – driving down costs and facilitating competition

b) Replacement parts are less expensive and readily available

c) System software is easily modified by multiple third parties

d) Security alarm and surveillance systems are open-ended. It is simple to add to the systems in the future

e) Maintenance and repairs of the security alarm and surveillance systems are easily completed by any MĀ-SASC multiple award contractor – saving money and time

1.6.3.1.3. Non-proprietary security alarm and surveillance system software. MĀ- SASC multiple award contractors shall ensure all software that drives security alarms and surveillance systems installed or maintained under this contract is non-proprietary. MĀ- SASC multiple award contractors shall use programming methods developed by the producer of the non-proprietary software. Furthermore, MĀ-SASC multiple award contractors shall not develop its own “logic” and embed its own logic into non-proprietary software. Any government organization issuing task orders under this contract will become the owner or lessee as appropriate of all software provided under this contract. At the conclusion of each task order, the MĀ-SASC multiple award contractor shall provide to the requirement owner all source codes, software licenses, and schedules used for programming.

1.7. EITDR and Sheppard Standards for Installed Equipment. All contractor-installed equipment issued by task orders under this contract shall comply with Sheppard AFB standards for security alarms and surveillance systems. The Sheppard standard for these systems is an IP based, law enforcement grade, private network, video surveillance systems. The government’s expectation is that standardized systems will simplify its EITDR approvals of installed systems. This standard simplifies and reduces contract cost of installation, maintenance and repair of video surveillance systems. The following list is a broad listing of the types of systems which will meet the Sheppard AFB standard for security alarms and surveillance systems (NOTE: individual task orders will specify specific project requirements applicable to that project):

1.7.1. Network Video Recorders. Installed network switches and network video recorders (NVR) shall be installed in a separate comm cabinet with distinctive labeling and maintained in a locked room (comm room).

1.7.2. Cameras. All cameras installed by task orders issued under this contract shall be:

- IP based

- High definition (typically one or two megapixels)

- Power Over Ethernet (POE) if more advantageous than running AC electric

- Motion activated

- Record at 15 – 30 frames per second

- Interior cameras shall be dual mode: color with automatic adjustment to black

& white during hours of darkness or reduced

- Exterior cameras shall be dual mode: color with automatic adjustment to infrared black & white during hours of darkness. Cameras shall provide the same viewing coverage and image clarity during hours of darkness that they do during daylight hours.

- Below 7 lumens switch to gray scale

- Fixed and staring

- Proposals shall include contractor recommendations for each camera to obtain the specific coverage areas and prevalent environmental conditions

1.7.3. Network Switches: All network switches installed by task orders issued under this contract shall be:

- CISCO, IPv6 , manageable, network switch

- Layer 2 & 3

- Fixed IP addresses

- Co locate private network switch with NVR

- Install in a lockable cabinet in a comm room, Hoffman model #NCW2178, and fan, model # A-6AXFNPG o Exceptions must be approved by the 82 CS/SCX in writing.

- Connection between switch and NVRswitches shall be multi mode fiber optic cable

1.7.4. Network Video Recorder: All network video recorders installed by task orders issued under this contract shall be:

- Provide a minimum of 7 to 14 days storage capability with option for 30 days (NOTE: the 30-day option requirement does not apply to the first six “seed” task order projects)

- Motion activated

- Record at 15 - 30frames per second based on time of day (expected activity)

- Have capability to shut down cameras in priority order

- Locate NVR with private network switch

- Install in a lockable cabinet in comm room Hoffman model #NCW2178, and fan, model # A-6AXFNPG

1.7.5. Network Intrusion Detection System: All network intrusion detection systems installed by task orders issued under this contract shall:

- Include a white listed security device to prevent intrusions into system and storage devices

1.7.6. Cabling: All cabling installed by task orders issued under this contract shall be:

- Priced separately as an optional line item in each task order proposal. The government will have option to install CAT 6 and fiber optic cabling prior to issuing the notice to proceed on any task order project. The decision on whether or not this portion of any given project will be made in conjunction with when the task order is issued to the contractor. NOTE: this requirement does not apply to the first six “seed” task order projects.

- CAT 6 cabling between cameras and network switch

- Installed IAW communications cabling industry (EIA/TIA) and local base standards

- Cabling Pathways:

o Contractor shall be responsible for any required pathways necessary to execute any task order project.

o Contractor shall submit proposed design for cable pathways for approval by 82 CES & 82 CS/SCXP o Contractor shall install (floor core drilling, wall penetrations, stub ups, etc.)

o All exposed cabling shall be in EMT, panduit or over covering as approved by 82 CES & 82 CS/SCXP o Contractor shall locate rebar in the concrete with an appropriate rebar "Locator" designed specifically to identify the location and orientation of reinforcement bars and other sub-surface metal objects.

o In addition to using an appropriate "Locator" device, the contractor shall use an appropriate "Covermeter" device designed to indicate the depth of concrete cover at a given point over reinforcement bars, the rebar location, orientation and size (diameter).

o (NOTE: this requirement applies throughout this PWS) Penetrations in floor, wall, ceiling and roof assemblies shall be sealed to prevent moisture and air infiltration with appropriate sealant compatible with the penetrated materials.

o (NOTE: this requirement applies throughout this PWS) Where penetrations are required in Fire rated floor, wall, ceiling and roof assemblies, the openings shall be fire-stopped with a UL Listed fire stopping material approved for the specific use and equal to the fire rating of the penetrated assembly.

1.7.7. Uninterrupted Power Source (UPS):

- Cameras, network switches, NVRs, installed by task orders issued under this contract shall include a minimum of 30 minutes (with an option for 60) of uninterrupted power supply and appropriately sized for electronic equipment supported. NOTE: the 60-minute option requirement does not apply to the first six “seed” task order projects.

1.7.8. Computers: All computers installed by task orders issued under this contract shall include the most current version of Windows.

1.7.9. Monitor/Display: All monitors/displays installed by task orders issued under this contract shall be:

- Minimum 19 inch diagonal LCD, number of monitors dependent on number of cameras

- Include option for monitor in common areas for public viewing (NOTE: the optional monitor requirement does not apply to the first six “seed” task order projects)

1.7.10. Maintenance: All equipment installed by task orders issued under this contract shall include:

- Two preventative maintenance visits and installation of software/firmware updates in first year

- All maintenance after the first year will eventually be integrated into Sheppard installation-wide security alarm and surveillance maintenance task order.

1.7.11. Training

- The contractor shall provide a minimum of four training sessions for all installed equipment to familiarize users with the operation and maintenance of the system.

1.8. Wage Determinations. Service Contract Act or Davis-Bacon Act wage determinations will apply to all task orders issued under this contract. This determination will be made prior to issuing task orders based on the amount of expected construction trades required to perform individual task orders. Service Contract Act wage determinations will apply if expected construction trades required to perform the task order is less than 32 hours. Davis-Bacon Act wage determinations will apply if expected construction trades required to perform the task exceed 32 hours. Contractors shall be required to submit the expected number of construction trade hours it expects to perform with each task order.

1.9. Sheppard AFB Categories of Work: There are typically two types of alarm systems common to Sheppard AFB; those mandated by Air Force Instruction (AFI) and those not mandated by AFI:

Category 1--Intrusion Detection Systems (IDS) mandated by AFI Category 2--Security Alarm or Surveillance System not mandated by AFI

Appendix A provides an inventory of known Sheppard Category 1 and 2 security alarms and surveillance systems.

1.10. Base Fire Regulations and Fire Alarm Systems: The contractor shall comply with Base Fire Regulations in SAFBI 32-2001, 31 Jan 06. The contractor shall use no explosives or fire in performing the work. The contractor shall understand and comply with current Occupational Safety and Health Administration welding and cutting requirements. MĀ-SASC contractors may encounter fire alarm components or systems when performing work under this contract. All such encounters shall be coordinated with the contracting officer and 82 CEF (Fire Department).

1.11. Energy Conservation: The contractor shall use good judgment in the conservation of government utilities. The contractor shall adhere to and enforce prevailing energy conservation practices.

2. SERVICES SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided.

These thresholds are critical to mission success. Failure to meet these Performance Thresholds means that contractor QCP is unacceptable.

SERVICES SUMMARY

Performance Objective PWS Para Performance Threshold SS-1 Equipment Installation and/or Construction Schedule.

Install equipment and/or perform construction task in a timely manner.

1.4 Task order is complete on schedule

95% of the time.

SS-2 Equipment Installation and/or Construction Operations Check.

Installed equipment and/or completed construction tasks pass systems check on initial final inspection.

1.4 Task order meets all user

requirements 100% of the time.

SS-3 Maintenance.

Maintain security alarms & surveillance systems in working condition.

(Note: this objective only applies to awardees issued a maintenance/repair task order)

1.5

No more than 1 security alarm inoperable at any time; no more than 1 surveillance system inoperable at any time.

Performance Objective PWS Para Performance Threshold SS-4 Repair Service Calls.

Repairs are made in a timely manner; Customers are informed of expected repair time. Response and repair is made within time specified in task order.

(Note: this objective only applies to awardees issued a maintenance/repair task order)

1.5

Respond to and repair security alarms or surveillance systems identified by called in service calls 95% of the time.

SS-5 Yearly Tests.

Yearly tests are accomplished within time specified in task order.

(Note: this objective only applies to awardees issued a maintenance/repair task order)

1.5 Inspections are accomplished within

specified timeframe 95% of the time.

SS-6 Submit Maintenance and Repair, Yearly Reports.

Completed reports are delivered within two business days for planned maintenance and unscheduled repair; and within 30 days for yearly tests.

(Note: this objective only applies to awardees issued a maintenance/repair task order)

1.5 95% of all reports are timely and accurate.

3. WARRANTY. Contractors shall provide a minimum of a one-year warrantee on all equipment installation and construction services performed in accordance with paragraph

1.4 of this PWS from the date the government issues final task order acceptance.

Contractors shall provide a minimum of a one-year warrantee on all maintenance and repair services from the date these services are rendered.

4. WORK AREAS AND CLEAN UP. Contractor is responsible for keeping all work areas neat and clear of debris. After successful completion of all work and tests and at the end of each workday, contractor shall clean the work area and dispose of debris and trash outside the limits of government property. Work area and other affected areas shall be returned to a clean and orderly manner acceptable to the government. Any damage caused by contractor to surfaces or structures in performance of the project work shall be repaired to match previously existing situation at no cost to the government. Any damage caused by contractor to trees, shrubs, other vegetation and/or grounds shall be repaired/replaced at no cost to the government.

5. QUALITY CONTROL.

5.1. Quality Assurance. The government will periodically evaluate the contractor’s performance in accordance with the Performance Plan (PP) for those tasks listed in the SS. The QAP will use the customer complaint, periodic surveillance, and scheduled inspection as quality assurance methods. The QAP will initially consider any customer complaint received from a building occupant. The QAP or building occupant shall record the customer complaint on a customer complaint form and the QAP will verbally notify the Contract Manager to pick up the form. Customer complaints received by the contractor before the noon hour shall be corrected/remedied by close of business the same day. Customer complaints received after the noon hour shall be corrected/remedied by noon the following business day. If Contract Manager elects to investigate the customer complaint and after investigation, does not consider the complaint valid, the Contract Manager shall notify the QAP. The Contract Manager shall return the completed and signed Customer Complaint Form to the QAP within four hours of receipt (not to exceed the next duty day if issued Friday afternoon or before a holiday).

5.2 Quality Control. In compliance with the contract FAR clause 52.246.4 entitled “Inspection of Services”, the contractor shall provide a QCP to the CO for acceptance not later than the pre-performance conference. The CO will notify the contractor of acceptance or required revision to the plan. The contractor shall make appropriate revisions and obtain acceptance of the plan by the CO within 30 days after the contract start date. The contractor shall designate, in writing, the name of the individual who will be responsible for management and implementation of the QCP.

5.3. Quality Control Plan (QCP). The contractor’s QCP is a defined, documented, and disciplined set of practices that focus on assuring that the service conforms to the criteria included in the PWS. The basic quality management system shall provide for the appropriate controls of service characteristics and attributes from contract start and include inspection and test criteria/methodology/data that is used to verify/validate conformance to acceptance criteria established for the contract. It should describe specific policies, procedures, and practices and identify quality responsibilities for all operational interfaces. The important consideration is the delivery of services that fall within allowable tolerances. Quality planning procedures define how the requirements for quality will be met. All records and documentation shall be made available for the government to review.

The contractor shall submit a QCP as directed in paragraph 5.2 of PWS. The QCP at a minimum shall include:

Procedures to cover all services listed in PWS Procedures to ensure quality is provided Identify personnel by name, duty title, and job description assigned to SAFB Key control procedures Discrepancy procedures/corrective action plan How documentation will be accomplished on maintenance/inspections and discrepancies Safety Management procedures to obtain objectives Chemical usage, Material Safety Data Sheet (MSDS) request for approval Environmental concerns

6. REQUIRED PUBLICATIONS. Contractor shall procure and follow the most current maintenance practice and codes associated with the performance of this contract.

Contractor is responsible for on-going procurement of any updates to publications.

7. SAFETY. The contractor shall comply with all applicable federal, state and local safety requirements. The contractor is also required to comply with the American General Contractors' Safety Manual and the Occupational Safety and Health Act.

11.2 The contractor shall obtain authorization to bring any nonexempt radioactive material (such as density gauges or moisture meters) onto Sheppard AFB by contacting the Nuclear Regulatory Commission, Region IV Office, using the NRC Form 241.

Before bringing any radioactive material onto Sheppard AFB, The contractor shall forward a copy of the NRC Form 241 to:

Bioenvironmental Engineer 149 Hart St, Bldg 1200 Sheppard AFB TX 76311-3448

7.1. Material Safety Data Sheet (MSDS). The contractor shall submit a copy of the MSDS on each product utilized in the completion of work in accordance with this PWS to the CO within two weeks of the start of contract. Updates to the MSDS shall be provided to the CO when adding or deleting of products from those previously submitted listing. In addition, an MSDS shall be maintained in the contractor’s vehicle for all products located in the vehicle used to perform services on base. At no time shall MSDS type items be stored on SAFB. MSDS requirements are an inspection item during environmental inspections and shall be presented to an authorized government representative when requested.

8. RADIOACTIVE MATERIAL. Contractor must obtain authorization to bring any nonexempt radioactive material, such as density gauges or moisture meters, onto SAFB by contacting the Nuclear Regulatory Commission (NRC), Region IV Office, using the NRC Form 241. Before bringing any radioactive material onto SAFB, a copy of the NRC Form 241 must be forwarded to

XX AMDS/SGPB SHEPPARD AFB, TX 76311-XXXX 940-555-XXXX

9. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

9.1. Contractor Notification Responsibilities. The contractor shall notify the Information Security Program Manager (ISPM) at each operating location 30 days before on-base performance of the contract. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of contract performance and future performance, if known.

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

9.2. Obtaining and Retrieving Identification Media. As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements:

9.2.1. Contractors shall obtain base access passes used to gain access to Sheppard AFB during the performance period. Prior to the issuing of a base access pass, all contractor personnel will go through a background check to ensure there are no disqualifying factors. Upon contract award, the necessary applications for passes can be obtained by contacting the Base Contracting Office at (940) 676-5185. The completed applications are then processed through the Base Security Forces, building 1405, Sheppard AFB.

9.2.2. If an employee is dismissed from employment, resigns, or if there is no longer a contractual requirement for the employee to enter Sheppard AFB, the Contractor Project Superintendent shall ensure that the employee identification cards and any other identification, i.e., vehicle passes, issued to the employee are expeditiously returned to the Contracting Officer prior to final invoicing and payment. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission.

9.2.3 Contractor identification cards may be issued for the performance period of the contract only. Contractor personnel will be made aware of the necessity for safeguarding identification cards issued and the requirement for reporting any identification cards lost.

9.2.4 All contactor personnel will comply with all Antiterrorism/Force Protection measures in the event there is a threat to the installation. Although not required for contractor personnel they shall be afforded the opportunity to complete the Antiterrorism (AT) Level I awareness training. For personnel who do not have access to the Air Force’s Advance Distance Learning System (ADLS) they can receiving this training from the following web site: https://atlevel1.dtic.mil/at/

9.3. Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

a. DD Form 1172, Application for Uniformed Services Identification Card (AFI 36-3026, Identification Cards For Members of The Uniformed Services, Their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

b. AETC Form 58, Civilian Identification Card (AETCI 36-3001).

c. AF Form 2219 (series), Registered Vehicle Expiration Tab (AFI 31-204, Air Force Motor Vehicle Traffic Supervision).

d. DD Form 2220, DoD Registered Vehicle and Installation Tab (AFI 31-204).

e. AF Form 1199, USAF Restricted Area Badge, or locally developed badge.

f. AF Form 75, Visitor/Vehicle Pass (AFI 31-204).

g. DoD Common Access Card (CAC), (AFI 36-3026).

h. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

i. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

j. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

k. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

l. Failure to comply with these requirements may result in withholding of final payment.

9.4. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check Inquiries (NACI), before operating government furnished workstations that have access to Air Force e-mail systems. These investigations shall be submitted by the government at no additional cost to the contractor. The contractor shall comply with the DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use, requirements.

9.5. Unescorted Entry to Restricted Areas. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, as applicable. Contractor personnel shall be the subject of a favorably completed NACI investigation to qualify for unescorted entry to a restricted area. In addition, the Air Force shall submit NACI investigations for contractor employees at no additional cost to the contractor.

9.6. Listing of Employees. The contractor shall maintain a current listing of employees.

The list shall include employee's name, social security number, and date of investigation if contract work involves unescorted entry to Air Force restricted or other sensitive areas designated by the installation commander. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the contracting officer and ISPM prior to the contract start date. Updated listings shall be provided when an employee's status or information changes.

9.7. Freedom Of Information Act Program (FOIA). The contractor shall comply with DoD Regulation 5400.7/Air Force Supplement, DoD Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall remove or destroy official records only in accordance with AF Records Disposition Schedule.

9.8. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

9.9. Personnel Security. Contractor personnel requiring unescorted entry to controlled or restricted areas designated by the installation commander shall comply with base access requirements. These requirements are contained in AFI 31-101, for installation access and AFI 31-501, for suitability determinations.

9.10. Security Manager Appointment. The contractor shall appoint a security manager for on-base contract performance. The security manager may be a full-time position or an additional duty position. The security manager shall provide employees with training required by DoD 5200.1-R, Information Security Program Regulation, and AFI 31-401, Information Security Program Management. The contractor shall provide initial and follow-on training to contractor personnel who work in Air Force controlled/restricted areas. Air Force restricted and controlled areas are explained in AFI 31-101.

9.11. Additional Security Requirements. In accordance with DoD 5200.1-R and AFI 31-401, the contractor shall comply with AFI 33-202, Computer Security; AFI 33-203, Emission Security (EMSEC) Program; AFI 33-204, Information Protection Security Awareness, Training, and Education (SATE) Program; applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); and AFI 10-1101, Operations Security (OPSEC) Instructions.

9.12. Physical Security. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

9.13. Internal Operating Instructions. The contractor shall develop an Operating Instruction (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations. The OI shall be written in accordance with AFI 31-101, the local base Operations Plan usually referred to as an OPLAN, and AFI 31-210, The Air Force Antiterrorism/Force Protection (AT/FP) Program Standards, and coordinated through the ISPM.

9.14. Entry Procedures to Controlled/Restricted Areas. The contractor shall comply and implement local base procedures for entry to Air Force controlled and restricted areas.

9.15. Key Control. The contractor shall establish and implement key control procedures in the Quality Control Plan to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

9.16. Lost Keys. Lost keys shall be reported immediately to the contracting officer. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor.

9.17. Government Authorization. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

9.18. Lock Combinations. The contractor shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

9.19. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

10. ENVIRONMENTAL REQUIREMENTS:

10.1 Conformance with Environmental, Safety and Occupational Health Management System (ESOHMS): The contractor shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard

AFB. The contractor shall perform all work in a manner that conforms to all operational controls as identified within the Sheppard AFB ESOHMS Management Plan. The contractor shall provide any required monitoring and measurement information as necessary for Sheppard AFB to address environmental performance relative to the environmental, safety, occupational health, energy management, green procurement, and transportation management goals. In the event of a nonconformance with the installation ESOH management system, the contractor shall provide the contracting officer a written plan of corrective action to include the estimated completion date of all corrective actions.

10.1.1 Compliance with Environmental Laws: The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein. Copies of local policies and procedures can be reviewed at the base environmental coordinator’s office, Bldg 1402, phone 676 6840.

10.2 Hazardous Materials: For the purposes of this document, hazardous materials are defined as any product, material, chemical or substance listed in 49 CFR 172.101 and 40 CFR 302-304. Specifically, a hazardous material is any substance or material, in any quantity or form that has the potential to harm human health or the environment.

Executive Order 13423, directs to the maximum extent possible, the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead; and integrated pest management can be used in place of naphthalene.

10.2.1 Absolutely no hazardous material shall be brought onto Sheppard AFB until that material is authorized for use, by the Environmental, Safety and Occupational Health (ESOH) Team and properly recorded in the Air Force Environmental Management Information System. Point of contact to initiate this process is the base environmental coordinator’s office, bldg 1402, phone (940) 676 7842. The requirements apply for all hazardous material that the user intends to bring onto government property for a particular process or application. The user will submit to the base environmental coordinator, through the contracting officer, Material Safety Data Sheets (MSDSs) and any other supporting documentation for each hazardous chemical used In compliance with Sheppard AFBI 32-7001. This information will be provided as a submittal - using the AF Form 3000 - to the base environmental coordinator for review and approval, prior to introduction of that material to Sheppard AFB. The base environmental coordinator will be allowed 10 days for review of the contractor’s submittals. Guidance will be provided on the back of the AF Form 3000 as to which materials will require a AF Form 3952 (applicable sections only) to be filled out and submitted for input and tracking by

EMIS.

10.2.2 Contractors will also submit a comprehensive list of the above-mentioned materials to the contracting officer . The list shall include the contract number, performance period, Material Safety Data Sheets, cost data per unit and a contractor representative for hazardous material matters. Prior to disposal of any container that contained hazardous material that was required to be tracked and reported, the contractor representative shall notify the base environmental coordinator for notification and instruction on proper disposal.

10.2.3 Should the contractor’s hazardous material requirements change during the performance period, the contractor’s representative shall immediately notify the base environmental coordinator of such changes, provide as a submittal using the AF Form 3000, any new hazardous material that is being requested for use to the base environmental coordinator for review and approval and guidance. The contractor will report by fax or email through the contracting officer to the base environmental coordinator on a monthly basis, all hazardous/potentially hazardous materials identified during the submittal process for use on Sheppard AFB so that proper capture and reporting of this information can be accomplished.

10.2.4 Hazardous material shall only be stored at Sheppard AFB with approval from the base environmental coordinator, 82d Training Wing safety office and base fire department.