Vance_BOS_Industry_Day_ROEs.pdf

For Official Use Only

For Official Use Only 1

Vance AFB BOS: Industry Day

338 SCONS & A4PM

18 Dec 18

Vance AFB BOS Industry Day

■ 2

■ Program Management Team

■ Ms. Patricia Shelly – Program Manager

■ Mr. Chris Coppala – Flight Chief

■ Mr. Juan Cristan – Section Chief

■ 338th SCONS Team

■ Mr. John McLaurin – Flight Chief

■ Ms. Erin Mehaffie – Contracting Officer

■ Ms. Stephani Preusser – Contract Specialist

■ Ms. Ella Smith – Contract Specialist

■ Ms. Diane Sanchez – Small Business Specialist

Purpose

The Government’s expectations for this Industry Day are:

To ensure perspective offerors leave with a general understanding of the complexity and scope of the Vance BOS requirement To request assistance in the identification of cost and performance risks within the BOS requirement To seek recommendations on improving the demonstration of workload data in the RFP and on an overall better articulation of the requirement To minimize post-RFP questions To generate ideas & develop efficiencies in performing the following services:

Communications & IT Civil Engineering Logistics Purchasing and Contract Services Community Services

Logistics

Fire & Emergency Services

■ Management and Administration

■ Training

■ Fire Prevention

■ Operations (Structural, Wildland, Aircraft)

Vance BOS Contract Requirements

Community Services

■ Fitness and Sports Programs

■ Library Operations

■ Outdoor Recreation/Equipment Check Out

■ APF & NAF Program Management

■ Services, Programs & Personnel Management

■ Logistics Operations and Management

■ Supply Chain System Operations and Management

■ Material Management

■ Asset Management

■ Central Storage Management

■ Hazardous Material Management

■ Flight Service Center Operations

■ IPE/CWDE Sustainment

■ Customer Support/Liaison Program

■ Vehicle Operations and Cargo

■ Air Transportation

Source Selection Information - See FAR 2.101 and 3.104

Vance BOS Programs

■ Operations

■ Installation Engineering

■ Environmental (Air, Water, Pollution Hazardous

Waste, ESOHCAMP and Natural Resources)

■ Fire & Emergency Services

■ Housing/Utilities Privatization

■ Execute Asset Management Plan

■ Furnishing Management Office

■ Dorm Management (Non-privatized)

■ Big 3 – Custodial, Grounds, Waste Management

■ Real Property

Civil Engineering

■ Operations and Maintenance of:

■ Telecommunications/Telephone/Wire Services

■ SIPRNET, NIPRNET MAN, LAN, WAN

Operations

■ Mobile communication devices

■ Functional Specific systems

■ Asset Management

■ Postal Services

■ IA Training Management

■ Visual Info & Multimedia Operations

■ Graphics and Photographic Imaging

■ Video Services

Communications/Information Technology/Visual Information

Publications Management Required in Each Functional Area

■ Develop, Implement and Execute Purchasing System IAW FAR, DFARS, AFFARS

■ Execute Purchasing Actions for:

■ Minor Construction & Repair

■ A&E Requirements

■ Administrative Contracting Support

Purchasing/Contracting

Milestones

Date: Event:

March 2019 Draft Performance Work Statement posted on FBO for comment and questions

July 2019 Draft Request for Proposal posted on

FBO

August 2019 One-on-Ones – Q&A on Draft RFP

October 2019 Final RFP posted to FBO

RFP +10 days Pre-proposal Site Visit

October 2020 Performance Start Date

*All dates are tentative and subject to change

Vance AFB BOS Industry Day Rules of Engagement

■ 7

Questions during the base tour:

■ Questions may be asked and answered verbally but each question must submitted in writing and provided to a Government representative

■ Answers to questions (regardless of who answers) are not the Government’s official answers

■ Questions may be submitted in writing at any time during Industry Day to be answered officially via FBO

■ Government’s official answer to your questions will be posted on FBO NLT 1 Feb 19

Vance AFB BOS Industry Day Rules of Engagement

■ 8

One-on-Ones

■ A sign-up sheet is provided, first come, first served

■ 30 min blocks

■ Building 200

■ Tuesday 1300–1800 & Wednesday 0900–1130/1300-1600

■ Proprietary info will be safe guarded

■ No sales pitches or capability briefings please

■ Provide your local contact #

Note – Additional One-on-Ones may be scheduled via telephone NLT 15 Jan 19

One-on-Ones:

Items for Discussion

The Government is seeking your feedback and specific recommendations on the following:

RFI #3 Scenarios and Questions

AF compliance-base vs. true performance-based requirements Installation requirements defined by ~500 AFIs Risks associated with the AF’s reliance on defining the scope and magnitude through AFIs

Inefficiencies/costs associated with mandatory use of Gov IT Systems

Concept of multiple fx-based awards (1-6) vs. one BOS contract

Small Business Set-aside vs. Full and Open

Ability to perform procurement functions on behalf of the government Contracting/Purchasing IAW Federal Acquisition Regulations

Defining the engineering and design requirement; effective forecasting to facilitate accurate proposals