09_DRAFT_Vance_BOS_PWS_Publishing_Management.pdf

DRAFT

VANCE AFB

PUBLISHING MANAGEMENT

9-1-1

SECTION 9-1

9.1 PUBLISHING MANAGEMENT

9.1.1. DESCRIPTION OF SERVICES: Provide the administration of the Publications and Forms Management Programs. Function as the single point of contact and functional expert for the creation, analysis, production, revision, standardization, dissemination, and maintenance of all VAFB standard publications and forms--directive and nondirective.

Comply with higher HQ downward directed taskings and track suspenses and completion.

Ensure quality work performance in accordance with the applicable standards, guidelines, and directives listed in Appendix 9A.

9.1.2. The Service Provider Shall:

9.1.2.1. PUBLICATIONS MANAGEMENT:

9.1.2.1.1. Initiate publications reviews, monitor suspenses, and take every reasonable action to ensure reviews are completed IAW AFI 33-360, Publications and Forms Management Para 5.4.2.

9.1.2.1.2. Assist and guide office of primary responsibility (OPR) in developing and revising publications. Review proposed directive for consistency with established directives and proper distribution.

9.1.2.1.3. Forward published standard publications to Air Force Departmental Publishing Office (AFDPO) to post on the Air Force e-Publishing website and ensure customers have timely access to publications and forms.

9.1.2.1.4. Publish product indexes as required by Air Force and major command directives.

9.1.2.1.5. Review and process publications per directive.

9.1.2.1.6. Maintain and dispose of record sets.

9.1.2.1.7. Respond to requests for information, status, and availability of publication.

9.1.2.2. FORMS MANAGEMENT:

9.1.2.2.1. Analyze, and control forms according to applicable directives, public laws, and statutes.

9.1.2.2.2. Reserved.

9.1.2.2.3. Evaluate suggestions concerning forms.

9.1.2.2.4. Reserved.

PUBLISHING MANAGEMENT

9-1-2

9.1.2.2.5. Initiate forms reviews, monitor suspenses, and take every reasonable action to ensure reviews are completed on time. Notify OPRs on pubs and forms reviews.

9.1.2.2.6. Publish and maintain numerical and product indexes.

PUBLISHING MANAGEMENT

9-2-1

SECTION 9-2

9.2. SERVICE SUMMARY

Performance Objective PWS Reference Performance Threshold

1. Customers have timely access to publications and forms

9.1.2.1.3. No more than 1 valid

customer complaint per month

2. Notification of OPRs on pubs and forms reviews

9.1.2.1.1.

9.1.2.3.5.

Notification to OPR of pub/form review no less than 1 month prior to expiration of pub/form

3. Compliance with higher HQ/downward directed taskings

9.1. Compliance with

taskings 100% of the time

4. Suspense tracking and completion

9.1. All suspenses will be

met with a 98% or greater rate

PUBLISHING MANAGEMENT

9-3-1

SECTION 9-3

9.3. GENERAL INFORMATION

None

PUBLISHING MANAGEMENT

9A-1

APPENDIX 9A

9A.1. PUBLICATIONS

“M” = Mandatory, “A”= Advisory

Number Date Title M or A Applicable Paragraph

AFI 33-360 1 Dec 15 Publications and Forms Management

M All

AFI 33-360

AETC Sup

26 Jan 17 Air Education and Training Command Supplement

M All

AFMAN 33-361 21 Mar 14 Publishing Processes and Procedures

M All

AFPD 33-3 8 Sep 11 Information Management M All

PUBLISHING MANAGEMENT

9B-1

APPENDIX 9B

9B.1. WORKLOAD DATA

9B.1. PUBLICATIONS MANAGEMENT

Description Est.

Qty

Frequency Time Threshold

Maintain publication record sets 127 As required N/A Research and respond to requests for information, status, and availability of publications

3 Daily 1 Duty Day

Assist OPRs in developing/revising publications 2 Weekly 3 Duty Days Maintain and publish publications index 1 Weekly 3 Duty Days Initiate, track, and complete publications review 6 Monthly N/A Review proposed local directives for consistency with established directives

4 Monthly 3 Duty Days

Provide a forms and publications report updating status of 4 year review, revisions, and cancellations due within the upcoming 3 month period

1 Monthly 5 Duty Days

9B.2. FORMS MANAGEMENT

Description Est.

Qty

Frequency Time Threshold

Research and respond to requests for information, status, and availability of forms

3 Daily 1 Duty Day

Assist OPRs in developing and revising local forms

2 Weekly 3 Duty Days

Maintain and publish the forms index 1 Quarterly 3 Duty Days Initiate, track, and complete local forms review 3 Monthly N/A Coordinate on all local publications that reference a form

4 Monthly 2 Duty Days

Evaluate and control local forms 2 Monthly 10 Duty Days Maintain coordination and original documentation on local forms

6 Monthly N/A

Note: The Time Threshold is the amount of time the service provider has to complete the task. The time begins the duty day after the work is received and ends at the close of business after the specified number of duty days.

PUBLISHING MANAGEMENT

9C-1

APPENDIX 9C

9C.1. MAP AND WORK AREA

PUBLISHING MANAGEMENT

9D-1

APPENDIX 9D

9D.1. REQUIRED REPORTS

PUBLISHING MANAGEMENT

9E-1

APPENDIX 9E

9E.1. COLLATERAL TASKS (DUTIES)

PUBLISHING MANAGEMENT

9F-1

APPENDIX 9F

9F.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES (SUPPLIES)

PUBLISHING MANAGEMENT

9FA-1

APPENDIX 9FA

9FA.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES – FACILITIES

1.2. INFORMATION

MANAGEMENT BLDG #

STREET ADDRESS FUNCTION SQ. FT.

500 246 Brown Parkway, Suite 028 Publications and Forms Manager

PUBLISHING MANAGEMENT

9-FB-1

APPENDIX 9FB

9FB.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES – EAID

See GFE Appendix

PUBLISHING MANAGEMENT

9FC-1

APPENDIX 9FC

9FC.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES – NON-EAID

PUBLISHING MANAGEMENT

9FD-1

APPENDIX 9FD

9FD.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES (TOOLS)

PUBLISHING MANAGEMENT

9FE-1

APPENDIX 9FE

9FE.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES – ITE

PUBLISHING MANAGEMENT

9FF-1

APPENDIX 9FF

9FF.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES – VEHICLES

PUBLISHING MANAGEMENT

9FG-1

APPENDIX 9FG

9FG.1. GOVERNMENT-FURNISHED PROPERTY AND SERVICES – TRAINING

PUBLISHING MANAGEMENT

9G-1

APPENDIX 9G

9G.1. DEFINITIONS AND ACRONYMS

PUBLISHING MANAGEMENT

9H-1

APPENDIX 9H

9H.1. OPERATIONS PLANS AND SUPPORT AGREEMENTS

See Appendix 2H

PUBLISHING MANAGEMENT

9I-1

APPENDIX 9I

9I.1. SPECIAL TRAINING, CERTIFICATION, OR LICENSING REQUIREMENTS