12_DRAFT_Vance_BOS_PWS_Installation_Engineering.pdf

VANCE AFB

INSTALLATION ENGINEERING

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SECTION 12-1

12.1. INSTALLATION ENGINEERING

12.1.1. DESCRIPTION OF SERVICES: The Civil Engineering (CE) Director is responsible for providing oversight and management of all CE functions and activities at Vance Air Force Base (AFB) to include for example Utility Privatization (UP), Housing Privatization (HP), and Enhanced Use Lease (EUL). The Engineering activity is responsible for managing and providing efficient, effective, and timely engineering services to include Portfolio Optimization and Project Management at Vance AFB and any attached, geographically separated or other related properties under the control of Vance AFB. This includes (1) Engineering Management; (2) Portfolio Optimization; and (3) Project Management.

12.1.2. The Service Provider (SP) shall:

12.1.2.1. ENGINEERING MANAGEMENT: Provide a dedicated CE Director. The CE Director shall also serve as the Base Fire Marshall. Orchestrate and perform all day-to-day activities and functions related to leading, managing, training, and directing people and resources dedicated to performing CE activities. Manage the activities of Portfolio Optimization and Project Management functions. Provide project status briefings to all levels of leadership as required.

Integrate various functional and activity management plans to create a comprehensive asset management plan. Oversee business case analyses for various activities and asset options to include effective consideration and communication of cost, benefits, and risk. Ensure facility and infrastructure systems changes are updated to as-built drawings within 60 days after transfer and acceptance of military real property. Provide advice and assistance to the Government representative regarding asset optimization in order to meet current and long-range program goals and objectives. Comply with all applicable and most current Occupational Safety and Health Act (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), DoD, AF, federal, state, and local codes and requirements as well as higher headquarters standards. Ensure no adverse notifications are received for fire, safety, or health violations from federal, state, or local authorities for service provider maintained systems or equipment Populate, maintain, update, generate, and manage data and reports from current and government designated systems, and other data collection systems, for example Tririga, as required by higher headquarters. Keep programs current with all updates to the applicable guidance and any special interest items. Ensure data is complete and accurately updated.

Provide a full time professional registered Chief Engineer and lead engineers (mechanical, electrical and civil) and architect. Maintain fully trained and qualified professionals, certifications, and licensing. Provide information and support to government designated CE representatives as required. Actively prepare for and participate/support all Unit Compliance, Environmental, Safety, Occupational Health, Compliance Assessment and Management Program and other inspections. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff. Respond to all suspense’s from base agencies, and higher headquarters for plans, programming, studies, briefings, and other tasking. Develop and implement a self-inspection program to address the areas outlined in the current higher headquarters Inspector General (IG) Inspection Guidance. Direct emergency response support to the installation.

DRAFT

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12.1.2.2. PORTFOLIO OPTIMIZATION: Provide and manage investment planning through base comprehensive planning, project planning, and requirements integration. Investment planning is the key business process used to plan and prioritize what investments need to be done, where and when, and quantify the organizational risk when funding levels do not enable all investment needs to be funded. Oversee the final integration of the BCAMP. Ensure requirements are prioritized and presented to government for approval. Direct program development and the preparation of programming documents for base executed projects and assist higher headquarters as needed. Oversee energy and utility management activities. Develop and implement a self-inspection program to address the areas outlined in the current Air Force Inspector General (IG) Inspection Guidance. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff. Populate, maintain, update, generate, and manage data and reports from current and government designated systems, and other data collection systems, for example Tririga, as required by higher headquarters. Provide emergency response support to the installation.

12.1.2.2.1. BASE COMPREHENSIVE ASSET MANAGEMENT PLAN (BCAMP): Develop and maintain the BCAMP. Ensure the BCAMP reflects the base prioritized asset investments to include, for example, capacity, reliability, security, operations, maintenance, and renewal projects in a cost effective, sustainable and defendable program; quantify risk to support mission readiness. Identify and prioritize issues and related action plans within the BCAMP. Maintain and update government legacy systems to include, for example InfoPath, Automated Civil Engineer System (ACES), Interim Work Information Management System (IWIMS), and government designated replacement systems. Conduct at a minimum, quarterly Asset Management Working Group (AMWG) meetings, to include, for example establish an AMWG Charter, membership, setting agendas and ensuring completion of actions. Identify previous, emerging, and unforeseen requirements critical to installation mission.

12.1.2.2.1.1. BASE ACTIVITY MANAGEMENT PLANS (BAMPs) INTEGRATOR (BCAMP Manager): Manage BAMPs and BCAMP activities. Maintain, validate and update plans and data in the BAMP and BCAMP. Coordinate with BAMP Managers to include, for example Facilities, Utilities, Transportation Networks and Airfield Pavements, and Real Estate and Natural Infrastructure to support development of the BCAMP. Ensure the BAMPs are accurate, up-to-date and reflect AF asset management and asset optimization principles. Conduct BCAMP working group meetings, identify issues, and keep the Government advised of aspects with potential mission impacts. Utilize AF guidance and industry processes for plan integration.

Maintain and update government legacy systems to include, for example InfoPath, ACES, IWIMS, and government designated replacement systems.

12.1.2.2.1.2. ACTIVITY MANAGEMENT PLANS: Manage the BAMP to develop a consistent and transparent prioritized list of investment needs (projects) for each of the activities for example, facilities, utilities, transportation networks and airfield pavements, and real estate and natural infrastructure, that will achieve the agreed AF common levels of service and other strategic requirements at the lowest risk. The AMPs identify a 10 year financial forecast;

Program Objective Memorandum (POM). Ensure the BAMPs are accurate, up-to-date and reflect

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AF asset management and asset optimization principles. Conduct BAMP working group meetings, identify issues, and keep the Government advised of aspects with potential mission impacts. Utilize AF guidance and industry processes for BAMP investment strategies. Maintain and update government legacy systems to include, for example InfoPath, ACES, IWIMS, and government designated replacement systems.

12.1.2.2.1.3. FACILITIES AMP: Manage facilities AMP to ensure all recommendations/decisions from the facilities AMP working group are vetted upward through the unit's asset management structure. Implement AF standards for planning, design, construction, operation, maintenance, repair, sustainment, restoration and modernization, and demolition of facility assets, including unaccompanied housing, as well as facility space management, space planning and service contracts (solid waste/grounds/custodial). Validate and refine timing and prioritization of investments, align/de-conflict requirements/projects across all methods of execution for example in-house, indefinite delivery/indefinite quantity (IDIQ), Simplified Acquisition of Base Engineering Requirements (SABER), Military Construction (MILCON), etc. Track and evaluate goals, metrics, and trends ensuring the activity meets or exceeds all Key Performance Indicators (KPIs) to deliver optimal service.

12.1.2.2.1.4. FACILITY SUB-AMP ACTIVITIES: Coordinate with AMP Managers and AMP Integrators to ensure all issues, overarching systems and process problems are well defined and logged in government designated data system for Facilities Structure and Finishes and Land Management Sub-AMP Activities. Ensure all physical features, cost accounting, asset performance and life cycle programming data is accurately associated with those specific Facilities Structure and Finishes Activity for example, substructures, shell, and interiors including roofs, interior/exterior walls, windows and doors, floors and foundations, and stairs;

and specific to the Land Management Sub-AMP Activity for example range sustainment, pest management, compatible land use and encroachment prevention, Bird/Wildlife Aircraft Strike Hazards (BASH), and applicable airfield management activities. Validate and refine timing and prioritization of investments for specific AMP investment planning.

12.1.2.2.1.5. KEY PERFORMANCE INDICATORS: Utilize AF and higher headquarters KPIs, to measure performance of CE activities. Where the installation is not achieving stated indicators, employ gap analysis of the BAMPs and BCAMP to improve life cycle investment strategies.

12.1.2.2.1.6. RETURN ON INVESTMENT (ROI) ANALYSIS: Develop and implement ROI analyses that support asset optimization principles, utilizing AF and Higher Headquarters guidance and tools, as well as incorporating industry “best practices”. Recommend appropriate level of facility investment, for example asset disposal, consolidation, and recapitalization to ensure best ROI and identify the minimum number of facilities at the lowest life-cycle cost to support the installation mission.

12.1.2.2.1.7. AIR FORCE STRATEGIC VISION AND TRANSFORMATION INITIATIVES:

Perform activities that support the strategic vision and evolving requirements to integrate AF Transformation requirements into integrated planning functions with the approval of the Base Civil Engineer (BCE) and higher headquarters. Utilize existing and new tools and processes to

12-1-4 include for example, Mission Dependency Index, Facility Condition Index, Facility Condition Assessments, AMPs, BCAMP, and Integrated Dashboard (I-File). Adapt to and utilize AF facilities management and infrastructure management IT solutions to include for example, AF “NexGen IT” and government designated replacement systems.

12.1.2.2.1.8. LIFE CYCLE COST MANAGEMENT: Perform and document Life Cycle Cost Management, in support of programmed FYDP+2 plans. Coordinate with the CE Operations and Installation Management functions. Provide information and support to government designated CE representatives upon request.

12.1.2.2.2. SPACE OPTIMIZATION AND UTILIZATION: Develop and implement Space Optimization goals and objectives that reflect AF policies and goals. Assess and validate space use and requirements and present recommendations to Space Utilization Board. Maintain and update Space Utilization Tools and government designated replacement systems. Manage, assess, and validate existing real property assets and requirements, to include, for example facility space use surveys, needs assessment, consolidation opportunities, and requirements validation; to include planning and coordinating the use of temporary facility space. Assess existing and new mission allocations and prepare reallocation proposals to ensure efficient and adequate use of real property assets. Maintain the AF Optimization Space Utilization Program as required. Establish and manage the Base Space Optimization Working Group.

12.1.2.2.3. COMMUNITY/MASTER PLANNING: Provide comprehensive planning for the installation including developing, maintaining, and updating base plans for example the Installation Development Plan, Area Development Plans, and Executive Summary.

Continuously review and update the Installation Development Plan. Manage off-base planning coordination activities, the site planning process, and airfield planning. Through the Installation Development Plan, assist base leadership to determine long range plans, construction programs, and land utilization through the facility siting process. Ensure plans are complete, accurate, current, and include composite constraints and opportunities, infrastructure, land use, transportation, Capital Improvements Program and other components, as mandated by regulations and higher headquarters guidance. Review and update plans annually and as changes occur. Prepare and submit all plans for the Facilities Board (FB) approval and annual submission to higher headquarters. Prepare area development plans as required by the Government. Design, manage, plan, review project, and provide technical expertise and information. Maintain and update base maps as required. Maintain current information in government approved computer database applicable to Community Planning. Provide short-notice briefings to command personnel on all selected parts of the Installation Development Plan.

Maintain a database of historical facts and photos, and current photos for computer or hard-copy briefings. Ensure that proposed projects, designs and work underway conforms to the Installation Master Plan.

12.1.2.2.3.1. INTERGOVERNMENTAL INTEGRATION: Coordinate, analyze, and prepare reports to base senior leadership and other organizations on all off-base actions that could affect the wing’s mission, real property, or other related activities. This includes for example attending scheduled Vance Planning Commission and Site Review meetings and any other related meetings where items, which may impact Vance AFB, are discussed or presented.

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12.1.2.2.3.2. FACILITY SITINGS: Investigate site conditions and perform constraints and opportunities analysis of proposed siting action. Assess site development impacts for sustainability for example land use, transportation, and low impact development. Ensure sitings are consistent with land use plans and integrated into the Installation Development Plan.

Develop alternatives for siting action and prepare siting approval documentation. Coordinate proposed siting actions with requestor, real property, environmental, wing safety, airfield management and appropriate personnel to ensure siting has proper justification, and location is feasible for the new function. Present siting recommendation to Facilities Board Working Group (FBWG) and obtain Facilities Board (FB) siting approval.

12.1.2.2.3.3. AIRFIELD PLANNING, OBSTRUCTIONS: Prepare and coordinate waiver packages to airfield criteria for permanent and temporary (not related to construction) obstructions for Wing Commander and higher headquarters approval. Participate in base safety operational risk management assessment for all airfield waiver requests. Participate/coordinate, as appropriate, with operations, safety, local community, and FAA on airfield related activities.

Perform annual airfield waiver review. Brief the FB on airfield waivers and obstacle reduction initiatives as mandated by regulations or higher headquarters guidance. Cooperate with government staff on presentation of airfield conditions and issues to Airfield Operations Board (AOB). Coordinate sitings to avoid encroachment into established airfield clear zones.

12.1.2.2.3.4. EXPLOSIVE SAFETY: Work with the Wing Safety office to manage and update, explosive site plans, and explosive waiver for Vance AFB. Prepare, staff, and submit explosive site plans, and explosive waiver packages to higher headquarter for approval annually.

12.1.2.2.3.5. LANDSCAPING: Develop and maintain base landscaping schemes for facilities, improved grounds, and semi-improved areas. Maximize xeriscaping opportunities after gaining FB approval. Comply with higher headquarters Sustainable Landscape Development Plan guidance. Maintain and update Vance AFB Sustainable Landscape Development Plan.

12.1.2.2.3.6. ENCROACHMENT/AIR INSTALLATION COMPATIBLE USE ZONE

(AICUZ)/INSTALLATION COMPREHENSIVE ENCROACHMENT MANAGEMENT

ACTION PLAN (ICEMAP): Manage base encroachment program, AICUZ, and ICEMAP.

Develop and maintain Installation Development Plan, Air Installation Compatible Use Zone Study, Installation Comprehensive Encroachment Management Action Plan, Installation Development Plan Tabs, Geo Base Program and Annual Airfield Waivers. Coordinate actions to accomplish AICUZ noise study with aircraft operations and maintenance personnel for example HQ Air Force Civil Engineering Center (AFCEC), AICUZ and ICEMAP contractors, to retrieve data necessary to accomplish the reports. Work with contractors and government personnel to develop the AICUZ and ICEMAP studies. Monitor public release of the AICUZ and ICEMAP information to inform and coordinate with surrounding community any changes to AICUZ noise and accident potential zones (APZ). Coordinate AICUZ issues with local community and brief local civic or regional encroachment issue groups as required by the Government. Brief Environmental Safety Occupation Health Council (ESOHC) and the installation’s leadership on noise issues. Perform coordination with local, regional, and state officials and other agencies as required. As required, represent installation on local community planning issues and attend

12-1-6 meetings. Evaluate the AICUZ and ICEMAP studies annually; update and coordinate with appropriate agencies. Conduct formal validation every two years. Provide assistance in collecting updated flight track, frequency, aircraft type, and other operational changes in flying mission. Coordinate formal evaluation with Safety, Bio-Environmental Engineer (BEE), Airfield Operations and flying units. Oversee public notification in coordination with Public Affairs and Installation Commander. Attend the public release meetings as a technical adviser.

12.1.2.2.4. ENVIRONMENTAL PLANNING/NATIONAL ENVIRONMENTAL POLICY ACT

AND ENVIRONMENTAL IMPACT ANALYSIS PROCESS (NEPA/EIAP): Manage the EIAP. Prepare, review, and maintain environmental assessments, environmental baseline surveys, Request for Environmental Impact Analysis and other forms as required by higher headquarters. Execute the environmental impact analysis process. Management also includes for example, coordination of all EIAP actions, determination of EIAP actions for projects, assistance in EIAP document preparation, and preparation/oversight of minor environmental assessments. Provide consultation on statements of work for contracted EIAP projects, obtain approval of analyses EIAP action, and coordinate wetlands/floodplains finding of no practical alternative (FONPA) with higher headquarters. Perform related activities including coordination of wetlands environmental assessments. Perform required intergovernmental coordination on NEPA EIAP action documents, review draft environmental assessment (EA), and environmental impact statements (EIS) for compliance. Review and prepare record of decision, and attend public meetings.

12.1.2.2.5. PROGRAM DEVELOPMENT: Develop and execute specific program plans for facilities, environmental, dorms, infrastructure, traffic, and signage. Develop programming documents for projects and facilitate Facilities Board Working Groups (FBWGs) and FBs.

Develop all required programming documents for a) DLA such as the DLA MILCON and DLA Specified & Unspecified Minor Construction projects requested by AF Petroleum Agency, for b) NAFIs such as the NAF Major Construction projects and NAF Small Projects requested by NAFIs such as AFPC/SV or AAFES, for c) others such as private organizations like banks and credit unions and those who offer gifts of real property to the installation. Comply with all applicable and most current OSHA, EPA, National Fire Protection Association (NFPA), DoD, AF, federal, state, and local codes and requirements as well as higher headquarters standards and instructions. Populate, maintain, update, generate, and manage data and reports from current and government designated systems, and other data collection systems as required by higher headquarters. Ensure the data is complete and accurately updated. Provide information and support to government designated CE representatives as required. Work closely with the BCAMP Manager and AMP Managers to articulate risk exposure for different funding levels and funds allocation based on prioritized mission criticality and dependency. Support Operations Activity Work Request Review Board (WRRB) to assist in reviewing Civil Engineering Work Request. Classify work as defined by the Government, determine requirements, and prepare the necessary documentation to obtain the authority to execute the project. Maintain close contact with all base organizations, associate units, and higher headquarters. Ensure project documentation is completed based on the work classification and total funded cost of the facility project, as required. Document projects on Civil Engineering Work Request or Military Construction Project Data Sheet and government designated replacement forms, tools, and processes. Ensure project documents are signed by an appropriate approving official and follows

12-1-7 guidance provided in the current higher headquarters Delegation of Authority policy letter.

Complete a Military Construction Project Data Sheet for projects requiring higher headquarters, Air Staff, or congressional approval. Data sheets shall include a detailed cost estimate, requirement, justification, and impact if not provided. The sheet shall also include site plans, before and after floor plans, or new proposed floor plans if applicable. For new construction or additions, a space requirements calculation is also required.

12.1.2.2.5.1. PROJECT PROGRAMMING: Acquire the authority, resources, and funding necessary to accomplish the planned work. Program contracted projects in government directed funding programs for example Operations and Maintenance (O&M), Military Construction Program (MCP or MILCON), Unaccompanied Housing (Dormitory), Non-Appropriated Fund (NAF), Defense Health Program (DHP), Defense Logistics Agency (DLA), and Rapid Engineers Deployable Heavy Operational Repair Squadron Engineer (RED HORSE). Develop programming documents (e.g., DD Forms 1391, etc) for all Military Construction (MILCON) projects submitted for current fiscal year plus seven future years. Compile project requirements and appropriate programs. Develop facilities project programs and determine facility requirements in accordance with (IAW) the Base General Plan/Installation Development Plan, Civil Engineering Work Request, AMPs and other means. Classify work correctly, for example facility projects, and obtain project approval from the authorized authority. Submit programs through the FBWG/FB to obtain approval, as requested. Compile, develop, and maintain comprehensive, complete requirements documents and cost estimates that facilitate the planning, programming, design, and construction of facility projects. Obtain all required coordination and approval. Manage and maintain current, accurate data in ACES-PM and all other government-mandated data systems for all facility programs. Complete accurate project programming indicating refined, identified, and validated project scopes and cost estimates. Ensure project scopes identify and validate all project requirements. Develop programming estimates and maintain documentation with each project. Submit wing-approved programs and project data as requested to higher headquarters. Advocate for approved programs. Provide planning, programming, and engineering support to higher headquarters actions for example, site surveys, process action teams, and site activation task forces engaged in facility assessments, the bed-down of new missions, the realignment of existing missions, and similar activities.

12.1.2.2.6. ENERGY AND UTILITIES MANAGEMENT: Manage all activities and functions related to leading, managing and directing the people and resources dedicated to performing utility and energy management activities. Develop and maintain a base energy master plan.

Comply with all applicable OSHA, EPA, federal, state, and local codes and requirements as well as higher headquarters standards, directives and instructions.

12.1.2.2.6.1. ENERGY MANAGEMENT: Serve as Base Energy Manager (BEM). Provide activities dedicated to achieving current federally mandated energy reduction goals without degrading operational readiness or mission accomplishment. Promote the use of renewable energy, new technology and engineering methods to reduce utility input requirements, and maximize the use of high efficient products wherever practical and as warranted by life cycle cost analysis. Ensure base energy consumption and billing is accurately verified, and reimbursable customer usage is accurately determined and reported. Track and verify energy reduction with data from monthly utility bills. Generate, manage, and analyze reports from data gathered from the Air Force Energy Reporting System (AFERS), IWIMS, government

12-1-8 designated replacement system, and other data collection systems as required by higher headquarters. Manage and perform activities associated with the purchase or generation of energy and maintenance of utilities infrastructure. These activities include for example purchasing, peak load shaving, and total costs associated with the energy acquisition. Maintain currency in all aspects of federal energy and utilities management and acquire energy management training or training deemed equivalent by the higher headquarters Energy Manager and Utility Manager. Complete Energy Plan and progress toward meeting plan objectives.

12.1.2.2.6.1.1. ENERGY AWARENESS: Develop and manage an awareness and culture change program to ensure energy awareness materials and strategic conservation information is disseminated to all personnel. Submit candidates for AF and Federal award programs and run the annual energy awareness month activities. Lead installation level Energy Management Steering Group (EMSG) and ensure messages are consistent with AF Energy Strategic Communications Plan. Establish, implement, and update an energy conservation program to ensure higher headquarters and base energy/utility reduction goals are met.

12.1.2.2.6.1.2. ENERGY PROGRAMS AND PROJECTS: Develop energy projects as identified and coordinated by the Resource Efficiency Manager (REM). Ensure project energy information is updated in ACES-PM/GeoBase/NexGen IT, and government designated replacement system(s). Perform life cycle cost calculations using latest version of Building Life Cycle Cost (BLCC) software or government designated replacement system. The BEM responsibilities include for example review of all studies, designs, and capital investment projects to ensure energy savings strategies are applied, analysis of investment opportunities to include third-party investments, investigation of alternative energy sources, and analysis of energy cost savings.

Prepare and deliver information and support data calls as requested by higher headquarters.

Provide information and support to government designated CE representatives.

12.1.2.2.6.2. UTILITY MANAGEMENT: Provide management of all activities associated with the purchase of utilities (electricity, natural gas, water, waste water, reuse-water, etc) serving the installation. Track and verify consumption and cost associated with each utility and ensure service and cost compliance with contractual agreements or memorandums with the Government. . Calculate, verify, and distribute all utility reimbursable rates to customers NLT December 1 each year or 30 days prior to rates taking effect. Perform utility contract reviews and assessments and report any discrepancies or proposed rate increases to BCE and higher headquarters. Develop new or modify existing contract agreements to support utility and energy service requirements to support mission with support from BCE, ACO, legal office, higher headquarters and Air Staff. Validate all metered AF facilities are accurately read and meter data correctly recorded on a monthly basis. Repair base owned defective meters and coordinate with utility providers to ensure defective meters are promptly repaired. Verify that each utility provider calibrates meters according to industry guidelines and maintain a log of all calibrations.

Verify and validate utility bills and reimbursable accounts monthly. Establish a means of estimating energy consumption and address billing errors during periods of meter disruption.

Input validated utility bill data into the higher headquarters Budget Analysis Tool Suite (BATS) and government designated replacement systems as required by higher headquarters. Separate input data by direct and reimbursable costs for all billed installation codes associated with the controlling installation. Generate, manage, and analyze reports from data gathered to aid in

12-1-9 energy management programs and statistical and historical analysis of consumption and cost to provide technical assistance in budgetary analysis and distribution. Provide technical assistance to other sections utility requirements for potential expansion and renovation of installation infrastructure. Provide oversight of energy and utility vulnerability and security assessments.

On installations with privatized utilities, all vulnerability and security assessments and issues shall be worked in conjunction with the privatization contractor 12.1.2.2.6.2.1: UTILITY PRIVATIZATION (UP): Provide management of all activities associated with Utility Privatization activities. Support Utility Privatization (UP) IAW higher headquarters UP document located in the Technical Library.

12.1.2.2.6.2.1.1: UTILITY PRIVATIZATION PRE-AWARD: Develop technical library IAW higher headquarters checklist and guidance, validate utilities inventories, perform environmental and energy security assessments, and support source selection team and technical evaluators.

Provide technical expertise. Brief the BCE and designated representative as requested.

12.1.2.2.6.2.2: UTILITY PRIVATIZATION POST AWARD: Serve as on-site coordinator and assist system owners in developing and maintaining UP five year plan(s). Collect meter readings for energy tracking and billing. Review and validate Utility Privatization (UP) billings.

Track UP costs for billing/payment purposes. Coordinate the update of GIS information for additions and reductions in systems. Assist COR with the development of Quality Assurance Surveillance Plan (QASP) to help ensure proper procedures and safety standards are followed.

Provide technical expertise for example plan development, review of system upgrades, on compliance with standards, regarding laws applying to utilities, and on site government rules and regulations (i.e. clear zones) as needed. Coordinate power outages, new construction and demolition. Address customer complaints and provide public awareness information. Develop budget estimates and advocate for programming for the utilities privatization contract.

Coordinate new connections and disconnections to the utility system. Brief BCE or designated representatives on mission changes that include or impact the utility system. Provide timely coordination of work. Coordinate on UP Contractor’s outage requests. Coordinate construction activities that include or impact the utility system with UP contractor. Coordinate exercises that include or impact the utility system with UP contractor. Provide technical advice to Government CORs regarding UP contractor’s operation, maintenance and revitalization of the utility system.

Provide feedback on UP Contractor’s performance to the COR. Ensure that requests for utility service submitted to the utilities privatization contractor are only for service on the privatized utility system. Coordinate new service requirements with the UP Contractor so that they can be incorporated into the UP Annual Capital Upgrades and Renewals and Replacements Plan.

Provide feedback on Contractor safety practices to the COR as requested.

12.1.2.3. PROJECT MANAGEMENT: Manage and direct projects from design to construction completion using cradle-to-grave concepts. Additional activities include for example, development and management of specialized engineering surveys, studies, and programs used to assess and manage all infrastructure systems, including support of others doing such work for the Government. Ensure facility and infrastructure systems changes are updated to as-built drawings within 60 days after acceptation of, Transfer and Acceptance of DoD Real Property. Comply with all applicable and most current OSHA, EPA, NFPA, DoD, AF, federal, state, and local codes and requirements as well as higher headquarters standards to include Tri-Service Spatial

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Data Standards Facilities, Infrastructure and Environment (SDSFIE) standard for Computer Aided Design & Drafting/Geographical Information System (CADD/GIS). Populate, maintain, update, generate, and manage data and reports from current and government designated replacement database system, and other data collection systems, for example Tririga, as required by higher headquarters. Update ACES and government designated replacement system throughout the lifecycle of the project from planning to completion for activities to include for example, O&M and MILCON projects. Ensure data is complete and correct. Provide information and support to government designated CE representatives as required. Validate that site approval, applicable environmental documentation, and other required documentation have been coordinated and approved. Coordinate and schedule utility outages, road closures, and facility disruptions to minimize impact to customers and other base organizations and report to base populous through all available resources; ensure the BCE is kept abreast of all related activities. Develop and implement a self-inspection program to address the areas outlined in the current higher headquarters Inspector General (IG) Inspection Guidance. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff. Provide an accurate project design program that includes programmed, non-programmed (pop-up), and Emergency programmed mission requirements based on government approved prioritization listing.

12.1.2.3.1. DESIGN: Provide design support as required. Design support can be obtained using on-board Architect/Engineer (A/E) contracts, one-time contracts or through a construction agent for example, Air Force Civil Engineer Center (AFCEC), United States Army Corps of Engineers (USACE) or Naval Facilities Engineering Command (NAVFAC). All construction documents must bear the seal and signature of a registered engineer and/or architect of record and the firm’s seal. Ensure non-programmed mission requirements are designed during the fiscal quarter they are entered in program.

12.1.2.3.1.1. DESIGN REVIEW & PROJECT REQUIREMENTS PROCESS: Coordinate and document complete design process with government CE representative, the customer, and all other applicable base organizations, using agencies, associated groups, and external organizations to further refine and coordinate project requirements and criteria identified during project programming.

12.1.2.3.1.2. DESIGN REVIEWS: Schedule and host design charettes and follow-on design reviews. Forward review drawings/specifications to base agencies for review. The community planner, programmer, engineers and architect shall participate in design charettes/reviews and provide written comments by all involved disciplines. Verify that comments from prior reviews have been incorporated. Control project scope and cost to remain within AF space standards and project programmed amount.

12.1.2.3.1.3. SOURCE SELECTION: Manage A/E and Multiple Award Construction Contract (MACC) selection process. Manage selection board, review technical work and services of contractor. Manage selection board for A/E services, review technical work and service of A/E firm. Prepare report of A/E contract award, and perform performance evaluation report.

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12.1.2.3.2. PROJECT SOLICITATION: After approval from the CE government representative, submit necessary construction documents (drawings and specifications) to Purchasing or other execution agency (e.g., AFCEC, USACE, etc.). Attend project pre-bid conferences and site visits. Provide any required project amendments and clarifications to Purchasing. Evaluate cost proposals and assist in negotiations to obtain the lowest price/best value.

12.1.2.3.2.1. REQUEST FOR PROPOSAL (RFP): Coordinate RFPs with for example AFCEC and USACE. Coordinate project requirements with project team members and base agencies.

Validate minimum requirements and site conditions, and ensure site approval and applicable environmental documentation is coordinated and approved. Provide the design agent access to utility tabs and site plans.

12.1.2.3.3. CONSTRUCTION INSPECTION: Provide construction inspection for all facility projects performed on the installation and associated properties, except those being inspected by other agencies for example MILCON, Defense Commissary Agency (DECA), Army & Air Force Exchange Service (AAFES), Defense Logistics Agency (DLA), and O&M Contracts by the USACE. Provide liaison duties between the construction agency and Vance AFB for the exceptions listed above in conjunction with the Contracting Officer’s (CO) CE representative, similar to USACE projects.

12.1.2.3.3.1. MILCON: Provide support and oversight, of MILCON projects. Oversight includes working as a partner with higher headquarters, base level customer(s), and the construction agents, to include, for example, USACE or NAVFAC.

12.1.2.3.3.2. SABER/IDIQ: RESERVED.

12.1.2.3.3.3. PROJECT CLOSEOUT: Close-out projects in conjunction and coordination with Real Property Officer. All construction that meets the criteria for capitalization must be accepted into the Real Property Inventory with a Transfer and Acceptance of Military Real Property and replacement documentation as required by the Government. Provide and coordinate closeout documentation and acceptance forms (to include, Transfer and Acceptance of Military Real Property) to all appropriate offices, including contracting, real property office, and O&M functions. Ensure that ACES/current IT system is updated with current modifications and increased time and cost prior to transferring close-out documentation.

12.1.2.3.3.4. WARRANTY/GUARANTEE PROGRAM: Manage and maintain the Warranty Guarantee Program in close coordination with the operations activity.

12.1.2.3.4. PROVIDE ENGINEERING TECHNICAL SUPPORT: Provide drafting, surveying, Installation Geospatial Information and Systems (IGI&S) and Engineering Records Management services to support Vance AFB Civil Engineering mission.

12.1.2.3.4.1. DRAFTING SERVICES: Provide engineering, project construction, and as-built drawing drafting support. Convert engineering sketches and preliminary design drawing to final project drawings IAW Tri Services Drafting standards. Ensure final drawing sets to include detail of all sub-component for example Civil Site Plans, Building Floor Plans, Structural Plans, 12-1-12

Electrical Plans, Plumbing Plans, construction details, finish schedules, etc and are ready for Professional Engineer (PE) review and approval. Correct project drawings as required to capture project change orders. Correct installation record drawings IAW the finished construction of a facility.

12.1.2.3.4.2. SURVEYING SERVICES: Provide assessment, emergency management assessment, and engineering surveying support. Assessment surveys include for example utility condition, damage assessment, space utilization, and pavement condition surveys. Conduct Emergency Management Assessment Surveys to include for example natural disaster condition and manmade disaster condition assessments. Utilize survey and resource grade Global Positioning System (GPS), Range Finders, and Total Stations to perform surveys. Provide facility/project design, construction layout, utility location, resource grade Geographic Information System (GIS) mapping, and disaster response surveys (natural & manmade disasters) and associated data IAW current industrial surveying standards.

12.1.2.3.4.3. INSTALLATION GEOSPATIAL INFORMATION AND SYSTEMS

IGI&S/GEOBASE: Manage, collect, maintain, analyze, and display geo-referenced data to support the installation mission. Provide disciplined creation, management and sharing of critical geo-referenced information through modern mapping processes. Provide a geospatial data service that can be simultaneously accessed and exploited on existing AF networks and future platforms by any number of base and higher headquarters organizations. Support IGIS objectives to attain and sustain one standard geospatial infrastructure across all AF installations and provide a Common Installation Picture (CIP). Focus on information resource management rather than IT acquisition. Maintain existing geospatial data so that it stays current and meets the latest SDSFIE and Air Force requirements. Review, evaluate and accept geospatial data obtained by other sources to insure that it meets current AF GeoBase requirements. Ensure the CIP data and authorized mission geospatial data is stored on government approved spatial data server. Ensure installation’s geospatial data can be accessed and delivered in electronic format for example ESRI, Computer Aided Design (CAD), and Web Based. Provide installation geospatial data in AutoCAD and Environmental Systems Research Institute (ESRI) format.

Ensure the installation geospatial data is accessible via the latest Government approved geospatial Web Viewer. Provide paper maps upon Government request. Maintain space utilization tool spatial data IAW the AF space optimization program. Support linear segmentation efforts for pavement and utility systems. Determine if the facility map currently exists for pavement and utility systems. If the map does not exist, create an initial map depicting the geospatial extents of each facility based on existing GIS data that includes any data from old master plan tabs, the current pavement condition index (PCI) survey map, and construction history. Perform continuous updates to linear segmentation maps.

12.1.2.3.4.3.1. UPDATE COMMON INSTALLATION PICTURE (CIP), MISSION

DATASETS (MDS), & MISSION DATA LAYERS (MDL): Update CIP, MDL when changes and additions are made to installation infrastructure to include for example, construction of new facilities, parking lots, roads, utility modifications, and demolition of facilities. Complete CIP, MDS, & MDL updates within 30 working days after receipt of as-built drawings from construction agency to include in-house projects and work orders.

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12.1.2.3.4.3.2. EMERGENCY RESPONSE SUPPORT: Provide emergency response support to the installation leadership through use of Emergency Response and Storm Damage Assessment Tools and government designated replacement systems. Critical CIP layers, as indicated in the tool, shall be updated within 15 working days after notification.

12.1.2.3.4.4. RECORD DRAWINGS: Maintain facility and infrastructure drawings, digitized records, and similar mediums drawings IAW SDSFIE standards in AutoCAD format. Maintain and provide centralized storage of as-built drawings and construction drawings for base projects.

This includes for example, Mylar copies of drawings and electronic storage on centralized server. Create, maintain, protect, and update maps in CADD/GIS for the installation. Complete updates to master facilities plans and infrastructure maps within 30 working days after receipt of as-built drawings from construction agency to include in-house projects and work orders.

12.1.2.3.4.4.1. AS-BUILT DRAWINGS: Provide complete, accurate, and updated as-built drawings of base real property facilities and infrastructure. Ensure changes due to in-house work, self-help work, or contract work is integrated into the as-built database.

12.1.2.3.4.4.2. DRAFTING/VAULT: Provide drafting support for in-house project design efforts and maintain a secure vault for data to include for example multi-media floor plans, maps, required tabs and record drawings.

12.1.2.3.5. SPECIALIZED ENGINEERING SURVEYS, STUDIES AND PROGRAMS:

Develop/maintain plans, conduct engineering surveys, studies, and programs as required. This includes for example base design guides, aircraft mishap/accident investigation support, etc.

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SECTION 12-2

12.2. SERVICE SUMMARY

Performance Objective PWS Reference Performance Threshold

1. Conduct self-inspection to support the areas outlined in the current higher headquarters/IG Inspection Guidance

12.1.2.1 100% compliance with having a program

2. Ensure no adverse notifications are received for fire, safety, or health violations from federal, state, or local authorities for service provider maintained systems or equipment

12.1.2.1 Zero Violations

3. Provide a fulltime dedicated Director of Civil Engineering.

12.1.2.1 Zero discrepancies per quarter

for Director of Civil Engineering position being vacant for over 2 months

4. Provide a full time professional registered Chief Engineer and lead engineers (mechanical, electrical and civil) and architect

12.1.2.1 Zero discrepancies per quarter

for Chief Engineer and for Lead Engineers/Architect, a position not vacant for over 2 months

5. Respond to all suspense’s from base agencies, and higher headquarters for plans, programming, studies, briefings, and other tasking

12.1.2.1 No more than 1 late suspense

per month without prior approval from the COR or designated representative

6. Ensure Government-required databases are kept current, complete and accurate

12.1.2.1 95% accuracy

7. Maintain, validate and update Action Plans and Tabular Data in the BCAMP

12.1.2.2.1.1 No more than 5 discrepancies

per quarter

Maintain, validate and update Action Plans and Tabular Data in the BAMPs

12.1.2.2.1.1 No more than 5 discrepancies

per quarter

8. Maintain Space Utilization Tools 12.1.2.2.2 No more than 5 discrepancies per quarter

9. Assess and validate space use and requirements and present recommendations to Space Utilization Board

12.1.2.2.2 Maintain rating of 4 on a rating

scale of 1 to 5 on customer surveys

10. Continuously review and update the Installation Development Plan

12.1.2.2.3 No more than 3 discrepancies

per quarter

11. Presents the Installation Development Plan for Facilities Board for approval on an annual basis and submits approved plan to higher headquarters

12.1.2.2.3 Zero discrepancies per year

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Performance Objective PWS Reference Performance Threshold

12. Prepares and coordinates facility siting’s for Facilities Board Working Group and Facilities Board action

12.1.2.2.3.2 No more than 2 discrepancies

per year

13. Prepares and coordinates waiver packages to airfield criteria for permanent and temporary (not related to construction) obstructions for wing commander and higher headquarters approval

12.1.2.2.3.3 No more than 2 discrepancies

per year

14. Brief the Facilities Board (FB) annually on airfield waivers and obstacle reduction initiatives as mandated by regulations or higher headquarters guidance

12.1.2.2.3.3 Zero discrepancies per year

15. Cooperate with government staff on presentation of airfield conditions and issues to Airfield Operations Board (AOB)

12.1.2.2.3.3 Zero discrepancies per year

16. Develop and maintain Installation Development Plan, Air Installation Compatible Use Zone (AICUZ) Study, Installation Comprehensive Encroachment Management Action Plan (ICEMAP), Installation Development Plan Tabs, Geo Base Program and Annual Airfield Waivers

12.1.2.2.3.6 No more than 4 discrepancies

per plan

17. Coordinates actions to accomplish AICUZ noise study with aircraft operations and maintenance personnel, higher headquarters, and contractors

12.1.2.2.3.6 Zero discrepancies per year

18. Works with contractors and/or Government personnel to develop the AICUZ study. Monitor public release of the AICUZ information to inform and coordinate with surrounding community any changes to AICUZ noise and accident potential zones (APZ)

12.1.2.2.3.6 No more than 2 discrepancies

per year

19. Coordinates AICUZ issues with local community and brief local civic or regional encroachment issue groups as required by government

12.1.2.2.3.6 No more than 2 discrepancies

per year

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Performance Objective PWS Reference Performance Threshold

20. Develop all required programming documents for a) DLA such as the DLA MILCON and DLA Specified & Unspecified Minor Construction projects requested by AF Petroleum Agency, for b) NAFIs such as the NAF Major Construction projects and NAF Small Projects requested by NAFIs such as AFPC/SV or AAFES, for

c) others such as private organizations like banks and credit unions and those who offer gifts of real property to the installation.

12.1.2.2.5 100% compliance

21. Develop programming documents (e.g., DD Forms 1391, etc) for all Military Construction (MILCON) projects submitted for current fiscal year plus seven future years

12.1.2.2.5.1 100% compliance

22. Complete accurate project programming indicating refined, identified, and validated project scopes and cost estimates

12.1.2.2.5.1 Programmed Amount (PA) is

+/- 20% (per project) of actual award amount

23. For facility…