Sources_Sought_Vance_BOS_3_Oct_2018.pdf

RFI Sources Sought Vance AFB BOS services

Request for Information (RFI)/Sources Sought

Vance Air Force Base (AFB)

Base Operations Support (BOS)

Disclaimer

This RFI/Sources Sought seeks information regarding availability and capability of all qualified sources, large and small businesses, to perform a potential requirement. Responses received will be used for acquisition strategic decision making purposes only and will not be disclosed outside this agency. This announcement is for informational purposes only. The information obtained may be used for acquisition planning purposes and to determine whether the acquisition may be set aside for small businesses. This announcement does not constitute an Invitation for Bids, Request for Proposals, or a Request for Quotations, and is not to be construed as a commitment by the Government to issue a contract or otherwise pay for the information solicited. The

Government does not intend to award a contract on the basis of this notice. Companies responding to this sources sought notice are advised that participation does not ensure involvement in future solicitations or contract awards. No proposals are being requested or accepted under this notice, and this announcement shall not be construed as a commitment by the

Government to issue a solicitation or to ultimately award a contract, nor does this synopsis restrict the Government to a particular acquisition approach. Contact with Government personnel, other than those specified in this Sources Sought, by potential Offerors or their employees regarding this requirement is not permitted. The Government will not pay for any information submitted in response to this announcement. Any costs associated with providing information to either this notice or any follow-up information requests shall not be reimbursed.

Costs incurred as a result of this announcement shall be borne solely by the respondent and shall not be payable by the Government.

Description of the Requirement

The 338th Specialized Contracting Squadron (SCONS), at Joint Base San Antonio (JBSA) –

Randolph, Texas (TX), is seeking information concerning the availability of technically and financially capable contractors to provide non-personal services for BOS at Vance AFB in Enid, Oklahoma (OK).

This requirement involves providing mission support for the 71st Flying Training Wing (FTW) located at Vance AFB, OK. The 71st FTW supports one wing, with a permanent party population of about 2,150 and roughly 3,100 additional beneficiaries of installation services.

The wing exercises stewardship over an installation comprising $312.7M in assets, 294 facilities and three runways on 2,123 acres. Additionally, the requirement includes Kegelman Auxiliary

Airfield (AAF), near Jet OK, comprising $10.6M in assets, 34 facilities and one runway on 1,066 acres.

For purposes of this RFI Notice, the main North American Industry Classification System

(NAICS) code for the requirement is 561210 - Facilities Support Services, and the applicable small business size standard is $38.5 million average annual gross receipts. Please refer to the

Small Business Administration website at www.SBA.gov for further details on how annual revenue is calculated.

Description of Services

Applicable to All Services. Services shall be performed in accordance with (IAW) the objectives and responsibilities outlined in Public Law, DoD/Air Force (AF) series directives as well as applicable Air Education and Training Command (AETC)/Wing/Base instructions.

Applicable to BOS. Provide operations support to the base populace and assigned units as described below.

a. Civil Engineer: Installation Management activity is responsible for (1) Civil Engineering

(CE) Financial Management (development, preparation, submission, and maintenance of financial plans and budgeting estimates IAW the objectives and responsibilities outlined in Public Law, DoD/Air Force series directives, applicable AF/AETC/Wing/Base instructions, regulations); (2) Real Property (management and accountability); (3)

Housing Management (furnishings management and off base referral services); and (4)

Environmental (environmental compliance program management and monitoring) at

Kegelman AAF and Vance AFB. Operations activity is responsible for providing oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, Industrial Control Systems (ICS), and 24 hours, 7 days a week Service Call. This includes (1) Operations Management; (2)

Operations and Maintenance; (3) Heavy Repair (structures, pavement clearance of snow and ice, pavement sustainment, and signage); (4) Infrastructure Systems [utilities maintenance, plant operations, entomology, HVAC, plumbing, unaccompanied housing

(UH) Maintenance, liquid fuels and EMCS controls]; (5) Facility Systems (fire alarms, power production, aircraft arresting barrier maintenance, airfield lighting systems, and entry gate denial barriers); (6) Requirements and Optimization (customer service, facility manager program, work order planning, operations engineering, ICS, facility condition assessments, and material control); and (7) Transportation and Utilities Activity

Management Plans (AMPs). Engineering activity is responsible for managing and providing efficient, effective, and timely engineering services to include Portfolio

Optimization and Project Management at Vance AFB and any attached, geographically separated or other related properties under the control of Vance AFB. This includes (1)

Engineering Management; (2) Portfolio Optimization (Base Activity Management Plan integration, space optimization and utilization, community/master planning, National

Environmental Policy Act/Environmental Impact Analysis Process (NEPA/EIAP), program development, and energy & utilities management); and (3) Project Management

[design, construction inspection, engineering technical support to include geographical information systems (GIS), and specialized engineering surveys, studies and programs].

Other CE Services activity is responsible for (1) Custodial Services; (2) Grounds

Maintenance (grounds and landscape upkeep); (3) Integrated Solids Waste Management

(refuse and recycling services); and (4) Vertical Transportation Equipment (elevator and escalator maintenance). Fire Emergency Services (FES) activity is responsible for providing oversight and management of all fire protection and fire prevention services at

Vance AFB and any attached or related properties under the control of Vance AFB on a

24 hours, 7 days a week basis and Kegelman AAF during flying operations. This includes (1) FES Management [overall program management, fitness & wellness program, publications management, mutual aid agreements, Emergency Communication

Center (ECC), and health & safety program]; (2) FES Training; (3) Fire Prevention; and

(4) FES Operations [both aircraft rescue & firefighting (ARFF) and structural and other fire incidents].

b. Logistics: Supply [material management (stocking, storing, issuing, receiving, managing, inventorying, inspecting, accounting for supplies/equipment, and contingency deployment support), asset management (administers central storage, hazardous material, individual equipment, and individual protective equipment functions)], [customer support

(materiel management and equipment accountability authority), equipment accountability

(base equipment review authorization activity and manages all equipment items), customer support liaison (respond to customer logistics concerns, document control, demand processing, research and base level records maintenance, stock control, bench stock management)], [computer/systems operations (maintain the integrity of the AF

Supply Chain Management Information Systems and manage the Supply’s Local Area

Network/small computer functions]. Transportation (base vehicle fleet management/maintenance/repair, reliable loaner vehicle fleet for use by the government for official business, government and commercial surface/air cargo/passenger transportation, aircrew/base/airport shuttle and taxi service, and contingency deployment support).

c. Communications/Information Technology: IT planning, telecommunications/infrastructure management, Land Mobile Radio (LMR)/Personal

Wireless communication Systems (PWCS)/frequency management, base communications

(telecommunications, and messaging center management), base distribution point management, Local Area Network (LAN) and network/infrastructure management, computer systems and software management, information assurance, customer support to include one or more designated Work Group Managers, information management (base information transfer system, base locater, special orders, postal service) technical order distribution, publications and forms management, and web services.

d. Services: Community services (linen exchange), library, fitness centers (operate fitness/sports, health and wellness centers), base pools (operate and staff to include life guards), equipment check-out, and outdoor recreation.

e. Local purchase: Procure an estimated $35 million annually of items for base activities using an approved contractor purchasing system. Subcontracts issued to accomplish purchasing actions for government requirements will be reimbursed.

f. Visual Information (graphic/photographic imaging, presentations), and video services.

Small Business Information

The Government reserves the right to determine whether a Small Business (SB) set-aside is appropriate for this acquisition based on responses to this notice. In order to support a

Government SB set-aside determination, interested SB concerns must provide sufficient written information to indicate their capability to successfully perform and manage all the requirements of this magnitude.

Prime contractors or Large Businesses provide for the significant use of small and small disadvantaged business subcontractors known as Small Business Subcontracting. As of this posting, the most current Department of Defense subcontracting SB goals are indicated as follows: Total SB (36%); Small Disadvantaged Businesses (5%); Woman-owned SB (5%);

Service-disabled Veteran-owned SB (3%); and HUBZone (3%). Subcontracting percentages and the basis of recommended percentages are requested if the above percentages are inappropriate.

Acquisition Information

The magnitude of this requirement is between $400M and 900M. The Government is contemplating a multiple year contract with a total life cycle of 5 to 10 years (60-day mobilization period, 1-year base + four 1-year option periods) with up to five 1-year incentive option periods. The tentative solicitation issue date is July 2019, however, this date is subject to change. The Government anticipates issuing a single Request for Proposal RFP and awarding a hybrid contract with both Firm Fixed Price and Cost Reimbursable CLINs. The Government will conduct a source selection IAW Federal Acquisition Regulation (FAR) Part 15 and any applicable supplements. The Government will post information regarding this solicitation [e.g.

the draft Performance Work Statement (PWS) and the draft (RFP)] on the Federal Business

Opportunities website (www.fbo.gov), as soon as it becomes available. Information contained in this RFI is subject to change. It is the responsibility of prospective Offerors to check this site regularly for any changes or updates.

Response Submission

All interested parties who believe they can meet all aspects of the requirements are invited to complete Attachment 1, Contractor Capability Survey, describing their capability and qualifications to provide the aforementioned support services. The purpose of using the survey format, in lieu of a free format, is to obtain pertinent and uniformed information from all interested potential Offerors. Potential Offerors must be registered in the System for Award

Management (SAM) to be eligible for payment from any Department of Defense activity.

Information on registration and annual confirmation requirements may be obtained at www.SAM.gov. Please e-mail the completed survey form to the primary point of contacts, Stephani Preusser at stephani.preusser.1@us.af.mil and Ella Smith at ella.smith.2@us.af.mil as soon as practicable, but no later than 12:00 p.m. CST on 10 October 2018. NOTE: The

Government is under no obligation to consider information received after the due date as part of the formal market research for this acquisition.

Contracting Office Address

Department of the Air Force, Air Education and Training Command, 338th Specialized

Contracting Squadron, 2021 First Street West, JBSA-Randolph, TX, 78150-4302

Place of Performance

Vance AFB, Enid OK, 73705

Attachment:

1. Contractor Capability Survey