Appendix_7_19_Jul_13.pdf
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- Air Combat Training Systems (ACTS) Services Federal contract opportunity
- Solicitation number
- FA300213R0026
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PWS Appendix 7 (revised)
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AIR COMBAT TRAINING SYSTEM
APPENDIX 7 TO ATTACHMENT 1 - REPORTS, PLANS, AND APPOINTMENTS
i
TABLE OF CONTENTS
REPORT 1: TRAVEL REIMBURSEMENT REQUEST
REPORT 2: TRIP REPORT
REPORT 3: MEETING MINUTES
REPORT 4: MONTHLY PERFORMANCE REPORT
REPORT 5: QC CROSSTELL REPORT
REPORT 6: CRYPTOGRAPHIC ACCESS CERTIFICATE
REPORT 7: BMGR EVENTS LOG...……………………
REPORT 8: OPEN PURCHASE REQUEST
REPORT 9: PRODUCT QUALITY DEFICIENCY REPORT...........………
REPORT 10: GFP LISTING.......…………………
REPORT 11: ANNUAL REPORT OF GOVERNMENT PROPERTY
REPORT 12: FINANCIAL REPORT..........................……………
REPORT 13: COMSEC INSECURITY REPORT......................................................…
REPORT 14: ACTS HARDWARE AND SOFTWARE CONFIGURATION REPORT…………………………………………….. 4
REPORT 15: ACTS PHYSICAL CONFIGURATION REPORT………………………………………………………………………. 4
REPORT 16: OVERTIME REQUEST…………………………………………………………………………………………………….. 4
REPORT 17: SYSTEM OVERHAUL FORECAST
PLAN 1: QUALITY CONTROL PLAN…………………………………………………………………………………………………..5
PLAN 2: PHASE-IN PLAN……………………………………………………………………………………………………………….. 5
PLAN 3: PHASE-OUT PLAN……………………………………………………………………………………………………………..5
PLAN 4: LOCAL WORKCARDS………………………………………………………………………………………………………… 6
PLAN 5: TRANSPORTATION PLAN……………………………………………………………………………………………………. 6
PLAN 6: PROJECT PLANS………………………………………………………………………………………………………………. 6
PLAN 7: SECURITY PROGRAM PLAN………………………………………………………………………………………………... 7
PLAN 8: ENVIRONMENTAL MANAGEMENT PLAN………………………………………………………………………………... 7
PLAN 9: CONFIGURATION MANAGEMENT PLAN……………………………………………………………………………….. 7
PLAN 10: STRIKE PLAN………………………………………………………………………………………………………………… 7
PLAN 11: PROJECT PLANS……………………………………………………………………………………………………………. 7
APPOINTMENT 1: SITE MANAGERS AND ALTERNATES………………………………………………………………………… 7
APPOINTMENT 2: COMSEC MANAGER AND ALTERNATE……………………………………………………………………. 8
APPOINTMENT 3: MATERIAL CONTROL MANAGERS…………………………………………………………………………… 8
APPOINTMENT 4: ASSET ACCOUNT CUSTODIANS……………………………………………………………………………….. 8
APPOINTMENT 5: ADPE CUSTODIAN………………………………………………………………………………………………. 8
APPOINTMENT 6: COMPUTER SYSTEMS SECURITY OFFICER…………………………………………………………………. 9
APPOINTMENT 7: FACILITY MANAGER…………………………………………………………………………………………….. 9
APPOINTMENT 8: LIBRARY
APPENDIX 7
REPORTS, PLANS AND APPOINTMENTS
Unless otherwise noted reports, plans and appointment formats shall be determined by the contractor, submitted to Government QA personnel (COR) at Luke AFB, and submitted in an electronic format (e.g.
Microsoft Office Application) preferably as an e-mail attachment.
REPORT 1: TRAVEL REIMBURSEMENT REQUEST
Description: Reason for travel, itinerary, travelers, associated costs (e.g., airfare, rental car, lodging and per diem rates) to include any G&A and handling costs.
PWS Ref: 1.2.1.4.
Format: TBD by the contractor
Submit to: Site-specific COR.
Delivery: Electronic format /E-mail with attachment
Due by: NLT 5 duty days prior to travel date
Frequency: As required.
REPORT 2: TRIP REPORT
Description: Purpose of trip, itinerary, travelers, points of contact, synopsis of meetings or events attended, training received, and/or tasks accomplished. Attach copies of briefings or other documentation received.
PWS Ref: 1.2.1.4.1.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Within 3 duty days of return from travel.
REPORT 3: MEETING MINUTES
Description: Date, time and purpose of meeting, agenda, attendees, and brief description of all proceedings including relevant discussion, action items, POCs, and time of adjournment. Attach copies of briefings or other documentation received.
PWS Ref: 1.2.1.6.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: By COB next business day following subject meeting.
Frequency: As required for each Government/contractor meeting.
REPORT 4: MONTHLY PERFORMANCE REPORT
Description: Substantiating data relevant to accurately calculate the monthly Operational
Performance Rate, Equipment Availability Rate, and Quality Control Standard
(e.g., daily sorties flown/sorties ineffective, daily equipment mission capability rates, daily quality control inspections scheduled/completed). Note any special conditions or considerations such as authorized down time, Government caused deviations/delays, etc.
PWS Ref: 1.2.2.2.1.1. and 3.5.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: COB of the tenth duty day of the following month (e.g., 10 June for month of May).
Frequency: Monthly.
REPORT 5: QC CROSSTELL REPORT
Description: QC and Government COR documented discrepancies, corrective actions and other improvements in all areas of operations, maintenance, and mission support.
PWS Ref: 1.2.2.2.1.
Format: TBD by the contractor.
Submit to: COR and site managers at all ACTS ‘primary’ locations.
Delivery: Electronic format/E-mail with attachment.
Due by: By COB of the tenth duty day of the following month (e.g., 10 June for month of May).
REPORT 6: CRYPTOGRAPHIC ACCESS CERTIFICATE
Description: The contract COMSEC Manager shall complete an AFCOMSEC Form 9, Cryptographic Access Certificate, prior to assumption of COMSEC duties.
PWS Ref: 1.2.3.2.2.
Format: IAW AFI 33-210.
Submit to: Applicable Host Base Government COMSEC Responsible Officer.
Delivery: Electronic media copy of AFCOMSEC Form 9.
Due by: Initial copy due 15 days prior to contract start date.
Frequency: As required by AFI 33-210.
REPORT 7: BMGR EVENTS LOG
Description: Daily events log for Range Control.
PWS Ref: 2.2.2.1.2.
Format: AF Form 3616.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: End of flying day.
Frequency: Daily.
REPORT 8: OPEN PURCHASE REQUEST
Description: Justification for open purchase, CLIN balances (to include G&A and any applicable handling charges), competitive pricing information, and recommended source.
PWS Ref: 4.3.3.7.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: COB the duty day following the day the requirement is recognized.
REPORT 9: PRODUCT QUALITY DEFICIENCY REPORT
Description: Identify and report deficiencies on military systems during operational deployment
IAW T.O. 00-35D-54.
PWS Ref: 4.3.3.9.
Format: IAW T.O. 00-35D-54
Submit to: Applicable Air Logistics Centers (ALC).
Delivery: Forward PQDRs IAW TO 00-35D-54 using the Deficiency Report Entry and Mail
System (DREAMS).
Due by: Within 3 duty days of identifying deficiency.
REPORT 10: GFP LISTING
Description: Provide a complete and accurate listing of Government Furnished Property to include, as a minimum, item name, owning system, manufacturer stock number, part number, serial number, physical location, quantity, inventory date, disposition date, remarks.
PWS Ref: 4.3.5.1.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial due 30 days after contract start, subsequent annual reports due by COB 1 October of each contract option year; updates within 1 duty day of new acquisition.
Frequency: Annually, with updates as required by acquisition.
REPORT 11: ANNUAL REPORT OF GOVERNMENT PROPERTY
Description: Complete and accurate listing of Government Furnished Property IAW FAR 52-
245-2 and DFAR 245.245-7001.
PWS Ref: 4.3.5.1.2.
Format: IAW DFAR 245.245-7001
Submit to: Government Property Administrator.
Delivery: IAW DFAR 245.245-7001
Due by: NLT 31 October of basic and option year(s).
Frequency: Annual.
REPORT 12: FINANCIAL REPORT
Description: This report allows the government to review and compare actual costs against a scheduled planned rate of expenditures and to report monthly and cumulative expenditures against reimbursable line items.
PWS Ref: 7.2.2.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: COB the 10 th day of every month.
REPORT 13: COMSEC INSECURITY REPORT
Description: Identifies cryptographic, personnel, or physical insecurity of COMSEC materials.
PWS Ref: 7.4.4.
Format: IAW AFI 33-212
Submit to: Government COMSEC Responsible Officer.
Delivery: Electronic format/E-mail with attachment.
Due by: Immediately.
REPORT 14: ACTS HARDWARE AND SOFTWARE CONFIGURATION REPORT
Description: Identifies hardware and software configuration changes as they occur.
PWS Ref: 7.13.1.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial report due 90 days after contract start. Subsequent reports due on 1 October of every option year; updates NLT 3 duty days after configuration change.
Frequency: Annually/As required.
REPORT 15: ACTS PHYSICAL CONFIGURATION REPORT
Description: Illustrates physical location of all ACTS equipment.
PWS Ref: 7.13.2.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial report due 90 days after contract start. Subsequent reports due on 1 October of every option year; updates NLT 3 duty days after configuration change.
Frequency: Annually/As required.
REPORT 16: OVERTIME REQUEST
Description: Date of request, date of requirement, number of personnel and their positions, estimated number of hours required, estimated total cost of extended hours, and missions supported. Include summary of scheduling strategies utilized to minimize the use of overtime.
PWS Ref: 2.1.2.2.
Format: TBD by the contractor.
Submit to: Site-specific COR
Delivery: Electronic format/E-mail with attachment.
Due by: COB of the duty day prior to the date of requirement.
REPORT 18: SYSTEM OVERHAUL FORECAST
Description: Forecast all system overhaul requirements for a minimum of 5 years to include both
Depot and Command Supported equipment overhaul’s. The forecast shall be developed to minimize operations impact. This report shall be accurate within 90 days of changes to original forecast. The schedule shall include the last overhaul date.
PWS Ref: 4.2.8.1.
Format: TBD by the contractor.
Submit to: Site-specific COR personnel.
Delivery: Electronic format/E-mail with attachment.
Due by: First duty day of first month of every quarter (e.g., 1 Oct, 1 Jan, 1 Apr, 1 Jul)
Frequency: Quarterly.
PLAN 1: QUALITY CONTROL PLAN
Description: Description and detail of the quality control initiative and procedures.
PWS Ref: 1.2.2.2.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial plan due NLT 60 days prior to contract start for review and acceptance.
Subsequent plans due upon changes and updates.
Frequency: Initial/As required.
PLAN 2: PHASE-IN PLAN
Description: Detailed description of the contractor’s mobilization/transition procedures.
PWS Ref: 1.2.4.5.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: NLT 60 days prior to contract start.
Frequency: Initial.
PLAN 3: PHASE-OUT PLAN
Description: Detailed description of the contractor’s mobilization/transition procedures.
PWS Ref: 1.2.4.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: NLT 270 days prior to follow-on contract start date.
Frequency: Initial.
PLAN 4: LOCAL WORKCARDS
Description: Detailed procedures outlining PMI requirements for all equipment with excessive failure rates.
PWS Ref: 4.2.10.1.
Format: IAW applicable governing TOs.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: NLT 60 days after requirement is determined.
PLAN 5: TRANSPORTATION PLAN
Description: Detailed procedures outlining compliance with all transportation requirements.
PWS Ref: 4.3.6.2.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial plan due NLT 60 days prior to contract start date. Subsequent plans due upon changes/updates.
Frequency: Initial/As required.
PLAN 6: PROJECT PLANS
Description: Each project plan shall include the project purpose, scope, technical requirements, schedule, deliverable product(s), level of effort, and estimated cost of materials required.
PWS Ref: 4.4.6.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: NLT 10 duty days after project request.
PLAN 7: SECURITY PROGRAM PLAN
Description: Detailed procedures outlining compliance with security requirements.
PWS Ref: 7.3.1.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial plan due NLT 60 days prior to contract start date. Subsequent plans due upon
Frequency: Initial/as required.
PLAN 8: ENVIRONMENTAL MANAGEMENT PLAN
Description: Detailed procedures outlining compliance with environmental requirements.
PWS Ref: 7.6.1.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial plan due NLT 60 days prior to contract start date. Subsequent plans due upon
PLAN 9: CONFIGURATION MANAGEMENT PLAN
Description: Detailed procedures outlining compliance with configuration management requirements.
PWS Ref: 7.13.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial plan due NLT 60 days prior to contract start date. Subsequent plans due upon
PLAN 10: STRIKE PLAN
Description: Detailed procedures outlining the contractor’s contingency in the event of a strike.
PWS Ref: 7.15.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail attachment.
Due by: Initial due NLT 60 days prior to contract start date. Subsequent plans due upon
PLAN 11: PROJECT PLANS
Description: Each project plan shall include the project purpose, scope, technical requirements, schedule, deliverable product(s), level of effort, and estimated cost of materials required.
PWS Ref: 4.4.6.
Format: TBD by the contractor.
Submit to: Site-specific COR personnel.
Delivery: Electronic format/E-mail with attachment.
Due by: NLT 10 duty days after project request.
APPOINTMENT 1: SITE MANAGERS AND ALTERNATES
Description: Identify Site Manager and Alternates at all ACTS primary locations.
PWS Ref: 1.2.1.1.
Format: TBD by the contractor.
Submit to: Contracting Officer and site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial appointment due NLT 30 days prior to contract start date. Subsequent appointments due as changes occur.
APPOINTMENT 2: COMSEC MANAGER AND ALTERNATE
Description: Identify COMSEC Manager and Alternate at all ACTS primary locations.
PWS Ref: 1.2.3.2.2.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial appointment due NLT 30 days prior to contract start date. Subsequent
APPOINTMENT 3: MATERIEL CONTROL MANAGERS
Description: Identify Materiel Control Managers at all ACTS primary locations.
PWS Ref: 4.3.3.1.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial appointment due NLT 15 days prior to contract start date. Subsequent
APPOINTMENT 4: ASSET ACCOUNT CUSTODIANS
Description: Identify Asset Account Custodians at all ACTS primary locations.
PWS Ref: 4.3.3.3.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial appointment due NLT 15 days prior to contract start date. Subsequent
APPOINTMENT 5: ADPE CUSTODIAN
Description: Identify ADPE Custodian at all applicable ACTS primary locations.
PWS Ref: 6.2.11.
Format: TBD by the contractor.
Submit to: Applicable site-specific COR.
Delivery: Electronic format/E-mail with attachments.
Due by: Initial appointment due NLT 15 days prior to contract start date. Subsequent
APPOINTMENT 6: COMPUTER SYSTEMS SECURITY OFFICER
Description: Identify Computer Systems Security Officer at all ACTS primary locations.
PWS Ref: 7.4.2.
Format: TBD by the contractor.
Submit to: Applicable site-specific COR.
Delivery: Electronic format/E-mail with attachments.
Due by: Initial appointment due NLT 15 days prior to contract start date. Subsequent
APPOINTMENT 7: FACILITY MANAGER
Description: Identify Facility Managers at all ACTS primary locations.
PWS Ref: 7.7.2.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachments.
Due by: Initial appointment due NLT 15 days prior to contract start date. Subsequent
APPOINTMENT 8: LIBRARY CUSTODIANS
Description: Identify Library Custodians at all ACTS primary locations.
PWS Ref: 7.8.1.1.
Format: TBD by the contractor.
Submit to: Site-specific COR.
Delivery: Electronic format/E-mail with attachment.
Due by: Initial appointment due NLT 15 days prior to contract start date. Subsequent
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