26Q4034 Questions and Answers JBA HH-60W Aircrew Training 2 Sep 2026 Final.pdf

Question # Question Reference Answers

Please confirm the exact proposal submission deadline, including the time and time zone.

Combined Synopsis/Solicitation - Proposal Submission Requirements

See updated Combined Synopsis/Solicitation.

Will the Government extend the proposal deadline to provide offerors sufficient time to incorporate the Government's responses to clarification questions?

Combined Synopsis/Solicitation - Proposal Submission Requirements

See updated Combined Synopsis/Solicitation and posting for extension of proposal due date to 9 September 2026 no later than 2:00 PM EDT.

The solicitation states that the Government may value a faster delivery timeline at a reasonable price. Please explain how the proposed delivery and readiness timeline will be evaluated, including any target or maximum number of calendar days from award to Day-One training and the documentation required to substantiate an offeror's proposed timeline.

Combined Synopsis/Solicitation - Evaluation / Faster Delivery Timeline

See updated Combined Synopsis/Solicitation.

Please confirm that all referenced solicitation attachments, CDRLs, the DD Form 254, and required technical documents have been provided. If any referenced documents remain outstanding, please provide them and extend the proposal deadline to allow offerors adequate time to review and incorporate them.

Combined Synopsis/Solicitation - Attachments and Referenced Documents

See updated Combined Synopsis/Solicitation and posting to include the DD254 to be completed by offerors. See updated PWS to include a Deliverable Table.

Which positions are considered Key Personnel? Please clarify whether resumes, signed letters of commitment, or conditional offers are required with the proposal for Key Personnel or other proposed staff.

Combined Synopsis/Solicitation - Key Personnel and Staffing Submissions

See updated Combined Synopsis/Solicitation and Section 2.12 of the PWS for Key Personnel positions to include Program Manager (PM) and Site Lead / Lead Instructor(s).

Please identify the required personnel clearances, security accesses, CACs, network and system accounts, medical qualifications, and flight-line access for each position, including which party is responsible for sponsorship and the anticipated processing timelines.

DD Form 254 / PWS Security and Access Requirements

Added Attachment 5 – 26Q4034_DD254 to the solicitation.

Security Clearance: IAW PWS Section 7, all contractor personnel must possess and maintain a SECRET security clearance.

Sponsorship: The 316th Operations Group (316 OG) will be the sponsoring agency for all required security and access credentials.

Credentials: IAW PWS 5.3, the contractor is responsible for obtaining all required credentials for their personnel, including but not limited to, Common Access Cards (CAC) for network access and Restricted Area Badges (RAB) for unescorted access to the flight line and other controlled areas.

Timelines: Processing timelines are dependent on standard Government security vetting procedures.

Syllabus Responsibility: The Combined Synopsis/Solicitation states that the contractor will execute a “Government-provided syllabus,” while PWS Section 1.2 includes “syllabus development” within the contractor’s turn-key solution. Please clarify whether the Government will provide the HH-60W syllabus or whether the contractor is responsible for its development.

Combined Synopsis/Solicitation, p. 1

– Description PWS Section 1.2, p. 4 – Scope, Background, and Objective PWS Section 4.1, p. 23 – Syllabus Development and Adaptation PWS Section 4.2, pp. 23–24 – Contractor Courseware Responsibilities

See updated PWS, added "The Government will provide a baseline HH- 60W syllabus and Master Training Task List (MTTL) as Government Furnished Information (GFI). The contractor shall use this GFI as a foundational reference but is required to adapt and augment it to create a tailored program that meets all local requirements for operating in the National Capital Region (NCR). If the contractor already has a Type 1 training syllabus, they may adapt it for use here." to Section 1.2.

Transition-In Period / FOC: The Combined Synopsis/Solicitation references a post-award “contract transition-in period,” while PWS Section 1.6 requires FOC prior to the POP and Section

2.8.1 states that the POP does not include a transition-in phase.

Please clarify when the transition-in period will occur relative to the POP start date, its anticipated duration, and the estimated number of calendar days between contract award and Day-One training.

Combined Synopsis/Solicitation, p. 1

– Physical Characteristics PWS Section 1.6, p. 9 – Period of Performance PWS Section 2.8.1, p. 14 – Readiness and Phase-Out Plan Deliverable

See updated Combined Synopsis/Solicitation and PWS.

Syllabus Approval / Day-One FOC: PWS Section 1.6 requires FOC prior to the POP and commencement of training on Day One, while Section 4.3 requires Government approval of the completed syllabus and primary courseware before student training begins. Please clarify the anticipated timeframe between contract award and POP start for contractor development and Government review and approval of the required syllabus and courseware.

PWS Section 1.6, p. 9 – Period of Performance PWS Section 2.8.1, p. 14 – Readiness and Phase-Out Plan Deliverable PWS Section 4.3, p. 24 – Government Review and Approval

See updated Combined Synopsis/Solicitation and PWS.

Is it mandatory for the offeror to provide a secondary training site? PWS 2.7.2, Page 13

No.

Questions/Clarifications

PWS 2.7.3 indicates that the HH-60W simulator is planned for installation at JBA. That said, is the contractor to assume sim training will be at Moody AFB, GA or Kirtland AFB, NM for budgeting and training schedule purposes? PWS 2.7.3, Page 13

See updated PWS 2.7.3 to add "Simulator Training: Simulator training will happen offsite at another unit that currently has a simulator (i.e., Moody AFB, Nellis AFB, or Patrick SFB)."

Is the offeror required to own, independently secure, or demonstrate committed access to an HH-60W simulator at proposal submission or contract award, or will the Government schedule and furnish the required simulator time? If contractor-secured access is required, what evidence of availability must be submitted with the proposal?

PWS Section 2.7.3 - Simulator Ownership and Access

See updated PWS. The offeror is not required to own or independently secure access to an HH-60W simulator. The Government will provide access to a Government Furnished (GFE) simulator.

If simulator or other training must occur at Moody AFB, Kirtland AFB, or another location, will the associated contractor and student travel be Government-directed and reimbursable? Please identify the applicable travel CLIN or ceiling and clarify responsibility for simulator usage fees.

PWS Section 2.7.3 - Training Location, Travel, and Simulator Costs

See PWS 2.7.3, "Any travel or performance at alternate locations outside the primary place of performance (JBA) will be funded and reimbursed as a separate reimbursable travel CLIN in accordance with the Joint Travel Regulations (JTR)."

The Government will be responsible for any simulator usage fees at the alternate DoD location.

13 What are the start and end dates for PoP? PWS 2.8.1, Pages 14-15 Start dates are contingent on Contract award date.

What specific HH-60W courseware will the Government furnish contractor instructors prior to day one? Will this include all crew positions? PWS 2.8.1, Page 14

See updated COMBO and PWS.

The Government will furnish baseline HH-60W courseware, a syllabus, and Master Training Task List (MTTL) for all crew positions (Pilot and SMA) as GFI. The contractor is responsible for adapting this baseline material into a deliverable, NCR-specific syllabus. If the contractor already has a Type 1 training syllabus, they may adapt it for use here.

Please provide the projected number of classes per year, anticipated class start dates, students per class, students by crew position, and required academic, simulator, and flighttraining hours per student.

PWS Section 2.8 - Projected Training Workload and Schedule

See PWS section 3.1.1 and Appendix 1. Specific start dates will be coordinated post-award.

Please identify the aircraft, aircraft hours, simulator hours, training devices, classrooms, office space, IT systems, LMS access, technical data, fuel, maintenance support, and other resources the Government will furnish, including the planned date each resource will be available.

PWS Section 2.8 - Government- Furnished Resources

Appendix 2 of the PWS lists all categories of Government Furnished Property, Equipment, and Information. Specific simulator hours, aircraft hours, and classroom availability will be determined during the scheduling process managed by the contractor.

If training is delayed because Government-furnished aircraft, simulators, students, courseware, facilities, technical data, or approvals are unavailable, how will the training schedule, throughput requirements, FOC requirements, and contractor performance standards be adjusted?

PWS Section 2.8 / Performance Standards - Government-Controlled Delays

In such events, the contractor is responsible for adjusting the training schedule to maximize the use of available assets. See RFO 52.212-4(b) Excusable delays.

Are there qualifications for the scheduler that the Govt seeks? PWS 3.3.1, Page 19

See updated Section 3.3 of PWS.

Are there qualifications for the registrar that the Govt seeks? PWS 3.3.2, Page 20

See updated Section 3.3 of PWS.

Please provide the minimum qualifications, certifications, currency requirements, security requirements, and Government checkout or approval requirements for each instructor and evaluator position.

PWS Section 3 - Instructor and Evaluator Qualifications

See Sections 3.4.1 and 3.4.2 of the PWS.

May one qualified individual perform more than one instructional or administrative role?

PWS Section 3 - Instructor and Evaluator Qualifications

Yes, a single individual may be proposed to fill multiple roles (e.g., an instructor also serving as an administrative assistant), provided they meet all qualifications for each proposed role and the offeror can demonstrate that this approach will meet all PWS performance and throughput requirements without causing scheduling conflicts or degradation in quality.

Is there a sufficient number of HH-60W training devices available for classroom instruction and are they located at JBA? PWS 3.5.2, Page 21

See Section 2.7.1 in the updated PWS.

Is a Contractor Flight and Ground Operations Plan per DCMA Instruction 8210.1D required to be submitted with the proposal or after award? Is there a CDRL for this plan? PWS 3.5.3, Page 22

Yes, a Contractor Flight and Ground Operations Plan compliant with DCMA Instruction 8210.1 is required. This will be a formal post-award contract deliverable (CDRL).

Is the contractor expected to produce the following courseware?

a. Aircrew Training Conversion Course

b. Military Instructor Cadre Knowledge Transfer and Transition Training

PWS 3.6, Page 22 and PWS 3.7, Page

Yes. See Sections 1.1 and 3.6 of the PWS.

Please define the completion and Government-acceptance criteria for the military instructor cadre knowledge-transfer and transition requirement, including the number and qualifications of military cadre members, required contractor support following transition, and whether contractor staffing may be reduced after Government acceptance.

PWS Sections 3.6 and 3.7 - Military Instructor Cadre Transition

The completion criteria for the military instructor transition will be the successful assumption of 100% of primary instructional functions by military personnel, as validated by the Government Flight Representative (GFR), no later than 15 days prior to the end of the POP (Transition Milestone 4 in PWS Section 2.8.1). The number of military instructors will match 1-for-1 the number of contractors teaching each class. Each military instructor will be an instructor or flight evaluator in their respective crew positions. Contractor staffing may be reduced following this acceptance, as detailed in the offeror's approved Phase-Out Plan.

Should there be a CLIN for courseware development/maintenance? PWS 4

See updated Attachment 2 CLIN Details.

Will the Baseline HH-60W syllabus and MTTL be available prior to proposal submission? Knowing the baseline training requirements will help in determining courseware development costs, time, number of training modules to be developed, module/lesson teaching time, simulator/device training and scheduling, etc., required to support this training initiative and time required for government review/approval. PWS 4.1-4.8, Pages 23-25

Upon receipt, the Government will provide the baseline HH-60W courseware syllabus and MTTL to the successful offeror upon contract award.

27 Is there a Govt-provided Style Guide for courseware? PWS 4.2, Page 23-24

The Government will provide the courseware currently used at Kirtland AFB. The contractor will not be required to match a specific style.

Courseware should adhere to standard USAF and professional instructional design principles for clarity and effectiveness.

Will the Government furnish the current courseware in editable native-source format, including associated technical orders, media, change history, and source files?

Please identify the required authoring format, LMS standards, and Government data-rights requirements for contractor-developed or modified courseware.

PWS Section 4 - Courseware Source Files and Data Rights

Format of courseware is unknown at this time. Contractor-developed courseware must be delivered in its editable, native-source format (e.g., Microsoft Word, PowerPoint). The authoring format must be SCORM-conformant for compatibility with the Government-provided LMS.

Is the contractor responsible for out-of-cycle changes (T.O.

update, equipment modification, AFI/AFMAN changes);

urgent action directive (issued by HQ Air Combat Command); and major block, baseline, or system changes—all affecting courseware? PWS 4.4, Page 24

Yes, the contractor is responsible for maintaining the currency of the courseware and incorporating all out-of-cycle changes resulting from T.O.

updates, AFI/AFMAN changes, or major system modifications. This is a core function of courseware management under this PWS, as stated in Section 4.4.

What is the exact nature of engineering and technical expertise required for the PPP? PWS 5.1, Page 25

See DD254. The contractor is expected to provide subject matter expertise to support the Government's PPP by identifying how the training curriculum and any contractor-provided materials could potentially expose Critical Program Information (CPI), and recommend mitigations accordingly.

Why is the contractor required to implement a robust cybersecurity program capable of securing an Authorization to Operate (ATO) under the Risk Management Framework (RMF), as required by DoD Instruction DoDI 8510.01? What equipment is the contractor providing? PWS 5.1, Page 26

Removed from PWS.

The CLIN-based staffing model does not identify a courseware designer or ISD FTE positions, will these positions be added? Attachment 2

See updated Attachment 2.

Is the staffing model in Attachment 2 a mandatory minimum staffing structure, a Government estimate, or an illustrative model? Attachment 2 - Staffing Model

See updated Attachment 2. The staffing model in Attachment 2 is based on Government estimates. However, the Government encourages offerors to propose a staffing model/labor mix to meet all requirements

IAW PWS.

May offerors propose a different staffing level or labor mix if they demonstrate that the proposed approach will satisfy all performance and throughput requirements? + Attachment 2 - Staffing Model

Yes.

It is understood that the HH-60W is the aircraft variant to be utilized for simulation and in-aricraft training. Can the Government please provide the aircraft equipment configuration in order to better develop and understand training course needs? (Hoist, minigun, etc)

See updated Appendix 2 in the PWS. The HH-60W will be equipped with the hoist and standard cabin configuration as produced from the factory.

The guns and mounts, as well as the chaff and flare buckets will be removed. The Radar Warning Receiver (RWR) and Missile Warning System will still be installed.

CLIN 0008 - We would like to utilize this line for our simulator courses. Can we change the units and qty to more accurately reflect the terms of our offering?

Yes, see updated Attachment 2.

26Q4034 Q and A