MACC REQUEST FOR INFORMATION 11 August.pdf

MACC: REQUEST FOR INFORMATION (RFI’S)

SOLICITATION NUMBER: FA286020R0045

QUESTIONS ANSWERS

1. In what volume shall we submit the SF1442 and executed amendments?

Volume III

2. Present and Past Performance Questionnaires – May offerors supply CPARS in lieu of PPPQs? We have Federal clients whose policy is to no longer fill in and submit PPPQs since they do all of their performance references in CPARS (see attached recent email below from USACE for example)

Current PPQs are the only accepted form of work/performance references. No substitutes for PPQs will be accepted. See attachments 15 and 16 for specifications.

3. Section L.4.2.2. of the solicitation requires the offeror to send out Present and Past Performance Questionnaires (PPPQs) to our customers and for them to return directly to the government. Due to the overwhelming request of PPQs needed from Government customers we would like to ask if the Government would accept a CPAR report and/or a Past Performance Questionnaire that has previously been completed by the customer for a different proposal for this response?

Answer for #2

4. Can we use previous PPQ due to Covid 19 a lot of contracting officer is telework and are not responding to our request?

Answer for #2

5. Can we use CPARs in lieu of PPQ if yes should we submit it in volume II (Factor 2)?

Answer for #2 Attachment 17 Section L.5.0 Contract Forms/responsibility.

6. As for Financial Resource information that is due on Aug 17. Is there a specific format or can we just email with the attachment?

Email with attachment to the three POCs listed in section L.

7. As for Joint Venture agreement should be submit full agreement under Vol II? Since your instruction under L.4.2. only allow 1 page for subcontractor/teaming partner consent letter please clarify.

FAR- 52.207-6

Submit 1 page for subcontractor/teaming partner consent letter.

8. Would you need confirmation from our SBA BOS to show that we submit our JV documentation?

See attachment 17 L.1.1 participation

9. Will our JV partner’s PPPI allowed? See attachment 17.L.1.1 participation.

10. Please confirm only Section I and Section K are required to be submitted since those two are the only ones with fill-ins?

Only fill in if applicable as stated in each individuals section of the solicitation.

11. Are we required to submit a copy of our online SAM registration?

I. 52.219-18 on page 29 of solicitation.

12. In Section K, if paragraph D applies do we need to submit the entire section or just the first page?

First page –Ref bottom of page 58 of the solicitation.

13. Are we required to submit SF 1442 and SF 30s? Submission of SF 30s (amendments to the solicitation) are not required. Acknowledge the amendments to the solicitation in block 19 of the

SF 1442.

14. Are we required to submit a letter with the authorized offeror personnel information?

Provide what is requested in accordance with Attachment 17 Section L, L.5.0(g).

15. Are we required to submit PPPQs in the proposal? If completed do we insert all the pages or just the first page?

Yes, read attachment 17 Section L.4.2 Past performance Volume contents

16. Attachment 16: All PPI must be TYPED in the form below. Is the government looking for the contractors to type in the PDF or can we recreate Attachment 16 in word?

“All PPI must be TYPED in the form below.”

-Attachment 16 Must be typed in the PDF

17. L.2.11 Organization/Number of Copies/Page Limits: Each page shall be counted except pages titled “Left Intentionally Blank” or cover sheets.

How many pages do we have for the table of contents in Factor 1: Technical?

At your discretion but the table of contents pages are included in page count.

18. L.1.2 Points of Contact: Mr. Carmody, Ms.

Strange, and the MACC Org Box are noted as the points of contact for this acquisition. However, in L.2.1.6 Electronic Offerors we are asked to submit our electronic proposal copies to just the MACC Org Box. Please clarify if Mr. Carmody and Ms.

Strange should be copied.

Attachment 17 L.1.2 points of contact.

Submit to all three.

19. L.3.2.2 Technical Subfactor III: Staffing Plan:

The offeor is being asked to provide qualifications of design engineering and architecture personnel in certain key disciplines. This list includes an estimator and construction management. Can these two key roles come from the prime contractor?

Yes

20. L.4.4.2 Present and Past Performance Questionnaires (PPQs): Offeror’s are being asked to have our clients complete a PPQ and email to the CO and CS. Can CPARS be used in lieu of requesting a PPQ from our clients?

See Answer for #2

21. L.4.4.2 PPQs: Projects considered recent must be completed within the past five years from the RFP date or 50% complete. If a project is complete and the client completed a PPQ after project completion can we forward the PPQ to the CO and CS in lieu of requesting another PPQ?

See Answer for #2

22. L.5.0 Volume III: Contract Forms/Responsibility: Contractors are asked to include Section K with the Price Proposal. Since there is no price please confirm that Section K shall be included in Volume III.

L.5.0(c ) has been updated to remove reference to Price Proposal. Section K fill-ins, if applicable, shall be included in Volume III.

23. Attachment 1_MACC SOW (22. Quality Control): SOW states “The contractor shall designate on-staff personnel as project

The SOW does not specify that it has to be “one” person, but the responsibilities of superintendent superintendents to document and resolve all quality control problems and accomplish daily quality control inspections.” To confirm the government wants one person to cover the role and responsibilities of Site Superintendent/Quality Control Manager.

/quality control managers must be accomplished and set in place by the contractor.

24. L.4.2.1 Summary and Past Performance Information Sheets (1)_ the offeror shall provide a maximum of four (4) references. Of the four (4) a minimum of two (2) are required for the prime contractor and, if a major subcontractor is utilized, two (2) references are required from the major sub.

Major subcontractors are defined as entities performing key or critical portions of the effort and/or comprise than or equal to 30% of the proposed staff. Does the government consider the contractor’s designer of record as a entity performing key or critical portions of the effort?

It depends if the contractor’s designer of record is an entity performing key or critical portion of the effort and/or compromise more than or equal to 30% of the proposed staff.

25. Pre-Proposal Conference and Site Visit on or about 11-Aug-2020 / MACC Solicitation- FA286020R0045 (pdf), Page 1 of 70, Box 10., Item

9. Please provide the actual date and time for the upcoming Pre-Proposal Conference and Site Visit.

Section L, page 67 of the solicitation states date and time of the site visit.

26. Price Schedule - Offer Form / MACC Solicitation-FA286020R0045 (pdf), Pages 4 -6 of 70, Section B. Please provide clarification or further instructions for completing the Price Schedule/Offer Form provided in Section B. of the Solicitation. More specifically, because pricing is clearly described as not required in Contractors’ proposals in Section L.2.1.3 (see Page 8 of 18 in Attachment 17 – SECTION L), please clearly describe what the Contractor is to enter in the boxes marked “”Unit Price” and “Amount” on this form?

Section B of the solicitation is to show CLINS structure of the MACC only. Pricing information is not expected to be provided in the “Unit Price” and “Amount” boxes.

27. Web-Based Submittal Application / MACC Solicitation-FA286020R0045 (pdf), Page 18 of 70, Section H, Part H-6 MATERIAL APPROVAL

SUBMITTAL.

If known at this time, please identify the “web-based submittal application” which the Owner intends to use for the Task Orders in this MACC contract.

Approved application has not been determined, however should be shortly and the solicitation will be amended at that time to reflect the update.

Please check beta.SAM.gov for this update.

28. Page 16 of Section L Attachment 17 states “Offerors will send out PPPQs (Section J, Attachment 15) to each reference identified in the Past Performance Volume.” May we use completed PPQs from previous proposals and / or CPARs in lieu of Attachment 15 PPPQs as some of our clients who managed the projects are no longer

See Answer to # 2 with the Government? In addition, due to COVID- 19 there have been extensive delays in receiving feedback from Government clients.

29. For the four past performance projects (“The Offeror shall provide a maximum of four (4) references” (Page 14, Section L), will design-build past performance be looked upon more favorably than bid-build given that “(i)t is anticipated that approximately 60% of all orders issued under this contract will be design/build” (Page 2, Attachment 2, MACC General Requirements)?

Attachment 18, Section M – all past performance that is relevant to the MACC will be treated the same. Attachment 2 “bid-build or design-build construction of a broad range of maintenance, restoration and modernization (R&M), repair/alteration, demolition, and renovation of real property of high complexity projects…”

30. Page 1, Attachment 2 MACC states “bid-build or design-build construction of a broad range of maintenance, restoration and modernization (R&M), repair/alteration, demolition, and renovation of real property of high complexity projects for JBA and JBAB and customers to multiple awardees. This requirement shall not include MILCON or Unspecified Minor Military Construction (UMMC) projects. This requirement shall not add real property to JBA or JBAB.” Does this mean no new construction is anticipated under this MACC and that we should not include new construction in the past performance projects?

Yes, please provide past performance relevant to the MACC contract. Attachment 18, Section M, paragraph 5.2.2

31. Page 17, Attachment 17, Section L states “Offerors shall submit income statement and balance sheet for the previous 5 fiscal years.” If submitting as a Joint Venture should only the managing member provide 5 years of income statements or should both members?

Both Members

32. Should the Financial Resource Information due 17 August 2020 be sent via email to 316CONS.MACC.ORG@us.af.mil, michael.carmody.2@us.af.mil, and Sara.Strange@us.af.mil?

Send to all 3 POC Attachment 17 Section L.1.2

33. The above referenced RFP is a No Price Technically Acceptable (NPTA) source selection yet Standard Form 1442 and Section B have elements of price that needs to be provided. What is the expectation for price in Standard Form 1442 and Section B matrix in the solicitation?

See Answer to #26

34. 13d. of the SF1442 requires 120 calendar days for proposal acceptance and Section L.2.0(d) requires 180 days for contract acceptance? Which one should we use?

Solicitation block 13d has been updated to reflect 180 days.

35. We will be allowed to submit additional questions after the pre-proposal conference and site visit planned on August 11, 2020?

Yes, additional clarifying questions are due by 21 August 2020.

36. What criteria is used to determine if a past performance is recent or not (Section M.4.2 Evaluation Steps, Step 3)?

Section M, paragraph 5.2.1 “To be recent, the effort must be ongoing or must have been completed within the past five (5) years…”

37. In Section L.3.2.2 No. 2, the key personnel section requires a Program Manager and Quality control manager. Are you requesting that these positions be full-time, on-site at JBA?

Not required to be full time, located at JBA. The designated program manager must be available when required to discuss, coordinate and answer contract questions. Likewise, the quality control manager must be available during project execution to discuss and enforce quality control plan, means and methods.

38. Is there a minimum single and/or aggregate bonding level required for award?

There is no bonding level for the basic award.

Bonding will be completed at the TO level.

39. In Section L.5.0 (c) It states that Section K shall be returned in its entirety with the Price proposal. Since a price proposal is not required please confirm where you would like to see Section K submitted?

See Answer to #22

40. Who are the current incumbents? This MACC is the first for JBA and JBAB. No incumbents.

41. We are given page counts for the three subfactor plans in the technical proposal, there is not an overall Tech Vol page count. How many pages are in that volume?

Attachment 15, Section L, Table 1 – 45 pages on the technical volume.

42. Is an 11x17 page counted as one or two pages? One (1)

43. The above referenced RFP is a No Price Technically Acceptable (NPTA) source selection yet Standard Form 1442 and Section B have elements of price that needs to be provided. What is the expectation for price in Standard Form 1442 and Section B matrix in the solicitation?

See Answer to #26

44. L.1.1 Participation states that proposals may be submitted by SBA 8(a) firms with an approved bona fide office in the Mid-Atlantic Region III. Please confirm that firms qualify to submit proposals if they have an office in at least ONE of six states listed in the region, and are not required to have offices in EACH of the states listed.

That is correct. Companies do not need to be operations in ALL Mid-Atlantic states.

45. L.1.1 Participation states that in order to submit a proposal for this solicitation, each business concern in a Teaming Agreement must be a small business under the designated NAICS size standard, and must also be a small business when combined in the aggregate of all teaming affiliates.

This requirement appears to treat prime/subcontractor teaming agreements between

Teaming Agreements and Joint Ventures must be in accordance with Attachment 17 Section L Paragraph L1.1 the 8(a) Prime offeror and its design and other subcontractors, with the same criteria/restrictions as companies forming a new entity as a Joint Venture. In a Teaming Agreement scenario, the Prime remains its own entity. Please reconsider this requirement by allowing 8(a) prime offerors to team with design firms of all size categories, including large businesses.

46. L.3.2.2 Technical Subfactor II: Staffing Plan, paragraph 3 lists key personnel disciplines required. Please confirm that key personnel can be provided by subcontracted entities and not just from the 8(a) Prime contractor.

Yes

47. Please confirm that in lieu of resumes, the requirement for key personnel qualifications will be satisfied by the submittal of the Personnel Skills Matrix.

Correct

48. Please confirm whether Construction Superintendents can be dual hatted as Site Safety Health Officers, or Quality Control.

Yes

49. Please clarify which full time on site key personnel are required for task orders performed under the contract.

See Answer to #37

50. L.4.2.2 Present and Past Performance Questionnaires. Will the government allow for the submittal of existing CPARS and PPQs obtained from previous proposals to be submitted in lieu of sending out new PPPQs to its clients for projects provided as references in Volume II?

See Answer to #2

51. L.5.0 Volume III – Contract Forms/Responsibility. Please advise whether or not the offeror is to resubmit Financial Resources as part of the Volume III package to be emailed in the final proposal submittal, or that simply stating the information was previously submitted in advance under d. Financial Resources will suffice.

Stating the information was submitted previously and referencing that submittal (time/date) is sufficient.

52. Under Box 10 on the 1442, item 11 says, “Contractors will be required to submit proposals on all Task Orders issued under the IDIQ.” This is contrary to the “Off Ramp” minimum proposal requirements identified in Attachment 4. Please clarify.

The Solicitation will be amended to correct this discrepancy. Directions in the “Off Ramp procedures” are correct.

53. Solicitation Page 7 says, TOs will “range between $500,000 and $15,000,000.” Section M, Past Performance, 5.2.2 Relevancy says, “Projects will be determined relevant if….magnitude of at least $100K and involves two or more trades.”

Would the AF consider larger value past performance projects?

Yes

54. Section 5 – TASK ORDER ISSUANCE PROCEDURES, 1.d., calls for MACC Contractors to include in their DB/TO proposal ; concept design drawings, sketches, outline specifications, design analysis and/or other documentation required in the TO Statement of Work.

This requirement creates unique complications when applied to the conditions of this project.

Most DB Contractors utilize design consultants that will absorb the cost of putting forth the estimating effort such as that required under this contract, however the magnitude of these TO’s constrain such effort.

Historically 65% of the TO’s for JBA is <$349K and 76% of the JBAB TO’s are also <$349K. This relatively low magnitude (for DB projects) applied to the bid to award ratio of most Contractors, limits the effort willing to be put forth by most Architectural and Engineering Consultants. The return on investing such proposal effort in relatively low magnitude DB projects is not apparent under these requirements. This low or no return on proposal preparation effort also applies to contracting firms with in-house design and engineering capability.

We respectfully request that review and consideration be given to these issues and that some relief to the DB TO requirements be granted.

If the request for proposal is a design build contractor must include the design costs in the proposal. Design costs must include the preparation of shop drawings, material and equipment selection, engineering calculations if required.

55. What are the submission requirements for the MACC . We checked under section L&M and other documents but there is no reference to the submission requirements .

Please reference Attachment 17, Section L and Attachment 18 Section M for all submissions and their criteria.

56. What are the various factors for submissions , Page limitations, font and Format , project size and within how many years for past projects submission , number of volumes for price and technical and copies , If electronic copies are needed , How the proposal has to be organized into various factors, evaluation criteria . If the past performance has to be sent directly to the client or can be with the submission. Is there a seed project or phase 1 and 2 selection?

Please reference Attachment 17, Section L and Attachment 18 Section M for all submissions and their criteria.

57. We would like to know if CPARs or Past performance evaluation in in NAVFAC and USACE- form D is acceptable

See Answer to #2

58. Please upload Attachments 17 and 18 (Instructions to Offerers and Evaluation Criteria).

We are not able to proceed with proposal preparation until these documents are provided.

Attachments have been uploaded to beta.SAM.gov in Amendment 1 to the solicitation. Posted 21 July 2020.

From the RFP:

Section L - Instrs., Conds., and Notices to Offerors See Section J, Attachment 17, for complete Section L - Instructions, Conditions, & Notices to Offerors information.

Section M - Evaluation Factors for Award See Section J, Attachment 18, for complete Section M - Evaluation Factors for Award information.

59. Please provide attachments (a) “17 Section L - Instructions Conditions and Notices to Offerors 18 June 2020” and (b) “18 Section M - Evaluation Criteria for Award 8 June 2020” as listed on p. 55 of 70 of the solicitation. These attachments were not posted with the other documents on beta.SAM.gov.

Attachments have been uploaded to beta.SAM.gov in Amendment 1 to the solicitation. Posted 21 July 2020.

60. There is a bonding letter required to be submitted in the financial information package. The request does not identify a requirement for a minimum single task order nor aggregate bonding value for the overall contract. As this is listed as a $700M contract, should there be minimum values for single task order and aggregate bonding capacity required for a contractor to participate? From Section C of the Solicitation, task orders anticipated are from $500,000 to $15,000,000. Should the single task order bonding requirement for each contractor be a minimum of $15,000,000?

Bonding capacity letters need to show the company’s ability to obtain a $15,000,000 bond on a single task order.

61. The Past Performance requirement lists Past Performance Questionnaires (PPQ’s) as the allowable response for this section. Can a completed CPARS be substituted for this requirement? We have a few Government Contractual Entities that have been told that they are no longer allowed to fill out PPQ’s for contracts especially if they have already filled out CPARS for those projects.

See Answer to #2

62. If PPQ’s are the required submission for the Past Performance, can previously filled out PPQ’s by the client be submitted for this section?

See Answer to #2

63. The Past Experience section calls for task orders to be submitted that are greater than $100,000 in value. From Section C of the Solicitation, task orders anticipated are from $500,000 to $15,000,000. Should the minimum

Section M, paragraph 5.2.5.

value of task orders to be submitted for Past Experience be $500,000 or greater?

64. Is there a maximum and/or minimum number of contracts that the Air Force intends to award?

No, There is no target number of contracts intended to be awarded.

64. Can you please confirm that no pricing is required for this proposal? The solicitation include Section B- Supplies and Price/Cost with Unit Prices.

See Answer to #26