Attachment 17_SECTION L - INSTRUCTIONS CONDITIONS AND NOTICES TO OFFERORS.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD.

INTRODUCTION

a. This section provides general guidance, as well as specific instructions on format and content, for preparing proposals in response to this Request for Proposal (RFP). The government intends to award a competitive 8(a), No Price Technically Acceptable (NPTA) Indefinite Delivery, Indefinite Quantity (IDIQ) Contract for companies within the Mid-Atlantic Region. This source selection will be conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at, https://www.acquisition.gov/content/regulations. The Government will select the best overall offer, based upon an integrated assessment of Technical and Past Performance However, the Government reserves the right not to award any contracts at all in accordance with the evaluation criteria or based on the Source Selection Authority's (SSA) determination that it is in the Government's best interest. The Government also may not award based on the quality of the proposals submitted.

b. This acquisition is a regional 8(a) set-aside, and will result in a multiple award Firm-Fixed Price IDIQ contract. The Government contemplates awarding without discussions but reserves the right to hold discussions if in the best interest of the Government.

c. Period of Performance will consist of a one (1) base ordering period, and six (1), one (1) year option periods. The total contract ceiling value including all options is not to exceed (NTE) $700,000,000.00.

d. Minimum Ordering Guarantee is $5,000. The post award conference will be the first Task Order (TO) for this IDIQ and shall serve as the minimum order guarantee.

L.1.0 GENERAL INFORMATION

L.1.1 Participation

a. Proposals may only be submitted by Small Business Administration (SBA) Certified 8(a) firms with an approved bona fide office located in the Mid-Atlantic Region III (Delaware, Maryland, Pennsylvania, Virginia, Washington D.C., and West Virginia) registered in the North American Industrial Classification System Code (NAICS) of 263220 Commercial and Institutional Building Construction. Only 8(a) Business Development Participants are eligible to submit offers. Additionally, in order to submit a proposal for this solicitation, each business concern in a Teaming Agreement must be a small business under the designated NAICS size standard, and must also be a small business when combined in the aggregate of all teaming affiliates.

b. Joint Venture Offerors: Joint Ventures are allowable on competitive 8(a) set-asides. If the Offeror is a joint venture, the Offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of 8(a) firms, the Small Business Administration (SBA) must approve the joint venture agreement prior to award. Either party to the joint venture may submit past performance information on behalf of the joint venture. Joint venture past performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements no less than twenty (20) business days prior to proposal due date and the agreement must be approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible.

Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers. The SBA must receive the joint venture agreement and all supporting documentation no less than twenty (20) business days prior to the scheduled date for contract award. For all joint ventures and teaming arrangements Offerors are reminded of the work performance requirements of 13 CFR 124.513(d) and FAR Clause 52.219-14, Limitations On Subcontracting, as applicable.

c. Teaming/Partnering Offerors: If the proposal is based on a teaming/partnering relationship, the Offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L.1.2 Points of Contact.

The Contracting Officer and Contract Specialist and ORG box listed below are the Government’s sole point of contact for this acquisition. Please submit all items regarding this solicitation to all three of the POCs listed below.

Michael A. Carmody Sara Q. Strange Contracting Officer Contracting Specialist Telephone: 240-612-5622 Telephone: 240-612-5685 michael.carmody.2@us.af.mil Sara.Strange@us.af.mil

MACC Org Box 316CONS.MACC.ORG@us.af.mil

L.1.3. Questions.

a. All questions regarding this solicitation and the MACC requirement must be submitted in writing, in Microsoft Word format, and shall be emailed to the points of contacts listed in paragraph L.1.2. above. Questions or requests for RFP clarification must be received NLT 01 August 2020, 12:00 PM EST. Any questions submitted after this date will not be answered. 316th CONS/PKA assumes no responsibility for non-delivery due to problems with email servers, and no extensions will be granted for these issues. Offerors may submit questions, if required, to clarify the 14 August 2020 Questions & Answers (Q&A) posted on https://beta.sam.gov. The government will clarify Q&A only and will not address any new questions related to the RFP. Offerors must submit any clarifying Q&A questions NLT 12:00 noon (EST) on 21 August 2020. Final clarification answers will be posted on https:// beta.sam.gov on 28 August 2020.

b. To ensure all Offerors have availability to information at the same time, questions received and subsequent answers will be posted to the Contract Opportunities website https://beta.sam.gov. It is the responsibility of potential offerors to continuously monitor the site for updates. Failure of a prospective Offeror to submit any questions or attend the pre-proposal conference(s) and site visit(s) will be construed to mean that the prospective Offeror fully understands all requirements of the solicitation.

L.1.4. Discrepancies.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the claimed omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

L.1.5. Electronic Reference Documents.

This is an all-electronic solicitation release. Hard copies are not available. All referenced documents for this solicitation are available on the Contract Opportunities (betaSAM) website at https://beta.sam.gov. It is the responsibility of each Offeror to review the web page for postings of amendments, updates or changes to current information. Therefore, potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.1.6. Amendment of Solicitation Prior to Closing.

The Government reserves the right to revise or amend the MACC SOW or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendments to the RFP and posted on (betaSAM) website at https://beta.sam.gov. If such amendments require material changes, the proposal closing date may be extended to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal by completing SF1442 Block 19, providing signed copies of the amendments with their proposal (Section III), or by separate letter which includes a reference to the solicitation and amendment numbers. If there are discrepancies between posted Q&A and issued Amendments, the content in the Amendments take precedence.

L.1.7. Debriefings.

The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition; whereupon, they may request and receive a debriefing in accordance with FAR

15.505. Excluded Offerors may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post award debriefing. However, excluded Offerors are entitled to no more than one debriefing for each proposal. The Contracting Officer will notify unsuccessful Offerors of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or FAR 15.506, as applicable.

L.1.8. Communications.

a. Exchanges of source selection information between Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes "Proprietary Proposal Information - See FAR 2.101 & 3.104" in the Subject line.

b. Prospective Offerors are advised that the pre-proposal conference(s) and site visit(s) will be held solely for the purpose of touring Joint Base Anacostia Bowling (JBAB) and Joint Base Andrews (JBA).

L.2.0 GENERAL INSTRUCTIONS

a. The Offeror's proposal must include all data and information requested by the Instructions to Offerors and must be submitted in accordance with these instructions. The proposal shall be compliant with the requirements as stated in the MACC Statement of Work (SOW). Non-conformance with the instructions provided in this Instructions to Offerors (ITO) may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award; alternate proposals will not be accepted.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

c. Elaborate artwork and expensive visual and other presentation aids are neither necessary nor desired. Include only information that is relevant to this source selection.

d. The proposal acceptance period of 180 days is specified in Block 13, SF1442, of this solicitation. By signing block 20B of the SF1442, the Offeror certifies that the proposal is valid from the due date and time listed in block 13A through the entire period specified in block 13D.

e. The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation, even in the event of cancellation of the solicitation.

f. Nongovernment advisors may assist in and provide input regarding the technical evaluations, but they will not determine ratings or rankings of Offerors’ proposals. Non- government advisors are also prohibited from access to Offeror’s past performance information. By submitting a proposal Offerors are consenting to providing possible proprietary information to the nongovernment advisors. Before non-government advisors are given access to technical proposals the Offerors and the nongovernment advisor will enter into their own non-disclosure agreement.

g. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

h. The exclusive responsibility for Source Selection will reside with the Government.

Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423) (hereinafter referred to as "the Act") as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act. The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies. If an Offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the Offeror should mark its submissions in the following manner:

The following notice should be placed on the title page: “Source Selection Information – See FAR 2.101 and 3.104 -- Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or company confidential on such grounds is contained on page(s).”

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act.”

L.2.1 Proposal Preparation Instructions

The purpose of these instructions is to prescribe the format of proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the essential information required for evaluation of proposals is submitted. Offerors are cautioned to follow the detailed instructions fully and carefully.

Offerors are required to meet all RFP requirements, including terms and conditions, representations and certifications, technical and past performance requirements. The Government will incorporate portions of the Offerors proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable, into the resulting contract. The Government shall determine a proposal incomplete due to exceptions taken and/or failure to comply with all specific instructions, including formatting instructions and will eliminate proposal from further consideration for award. Proposals shall include all of the information requested in the specific instructions below for each proposal part.

L.2.1.1. Organization/Number of Copies/Page Limits.

Organization: Proposals shall consist of three (3) volumes: Volume I – Technical (Factor 1), Volume II - Past Performance (Factor 2), and Volume III – Contract Forms/Responsibility.

Each Volume must be labeled as a separate file.

Offerors may submit compressed zip files, if required, for the proposal to be transmitted electronically. The sanitized copy of Volume I shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”). The sanitized copy shall include all subfactors.

All pages of each Volume shall be appropriately numbered and identified with the RFP number.

Each volume and file shall contain a more detailed table of contents to delineate the subparagraphs within that file. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Each volume shall also contain a glossary of all abbreviations and acronyms used with an explanation for each. Indexing and glossaries are not included in the page limitations noted in Table 1 below.

Page Limitations: For specific guidance regarding the number of copies required, refer to Table 1 below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits specified. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) as well. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Each page shall be counted except pages titled as "Left Intentionally Blank" or cover sheets. The contents of each proposal volume are described in greater detail in Sections L.3 through L.6 of the ITO.

Table 1 Page Limits

Volume Title Copies Page Limit I Factor 1: Technical*

Subfactor 1: Management Plan Subfactor 2: Staffing Plan Subfactor 3: Performance Execution Plan

1 Original 1 Sanitized Provided as separate files Sanitized is defined in paragraph L.2.1.6.

Management Plan- 30 Staffing Plan - 30 Performance Execution Plan - 15

II Factor 2: Past Performance** 1 Original See paragraph L.4.2.

III Contract Forms/Responsibility 1 Original Unlimited

*Note: The key personnel skills matrix is excluded from the page count and should only contain the information identified in Section L.3.2.2, paragraph 2e.

**Note: Completed Present and Past Performance Questionnaires (PPPQs) are not considered in the page limit count.

L.2.1.2. Page Size and Format.

An electronic page is defined as each face of an 8 ½” X 11” electronic sheet of paper containing information. The proposal text shall be printed single-sided versus duplex. Pages shall be typed with 1 line spacing. Except for any reproduced sections of the solicitation document, the text size shall not be less than 12 point font with margins of at least 1" on all sides. Foldouts such as drawings, diagrams, or pictures are an exception and may not exceed 11"x17". Pages shall be numbered sequentially by volume. The stated page and format restrictions shall apply to responses to Exchange Notices (ENs). Pages titled as "Left Intentionally Blank" and cover sheets will not be considered towards total page count.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11"x17" in size. Text for charts, tables, graphs, and figures shall be no smaller than 10 point, and used only when absolutely necessary. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Page limits for EN responses will be contained within the EN.

L.2.1.3. Cost or Pricing Related Data.

Price/Cost will not be evaluated for this solicitation, Offerors shall omit all pricing data from their proposals. The Government intends to make an award to all qualifying Offerors.

L.2.1.4. Cross-Referencing.

Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled electronically in an orderly manner. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L.2.1.5. Labeling

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.2.1.6. Electronic Offers.

The Offeror shall submit one (1) original for Volumes II-III and (1) original and (1) sanitized copy of Volume I (Technical) to 316CONS.MACC.ORG@us.af.mil. The sanitized copy includes the CAGE code but does not have any company name or markings. All three (3) volumes shall be submitted electronically via email, to the email address specified above, with each Volume included as a separate file. No hard copies will be required or accepted. The sanitized copy shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”). The sanitized copy shall include all subfactors. Use separate files for each Volume to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Offerors may submit compressed zip files, if required, for the proposal to be transmitted electronically. Electronic copies of the proposal shall be submitted in the following formats: Microsoft (MS) Word 2010 (or 2016), MS Excel 2010 (or 2016), MS Power Point 2010 (or 2016), or Searchable Portable Document Format (PDF), as applicable.

a. Proposal Guarantee (Bid Bond): Bid Bond will not be required for Task Orders under the MACC. This requirement has been waived.

Note: Performance Bonds and Payment Bonds will be required at the Task Order level.

L.2.1.7. Distribution

a. Offerors are responsible for submitting electronic proposals via email so as to reach the Government office designated in this solicitation no later than 10 September 2020 at 12:00 PM (EST), as specified in the solicitation. Financial Resource information is due in advance of Technical and Past Performance on 17 August 2020 at 12:00.

b. Note: In accordance with FAR 15.208(b)(1), any proposal, modification, or revision that is received at the designated Government office after the exact time specified for receipt of proposals is "late" and will not be considered (unless it meets an exception in FAR subsections 15.208(b)(1)(i), (ii), or (iii)).

L.3.0. Volume I – Factor 1: Technical.

L.3.1. General.

a. The Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of requirements. Legibility, clarity, and coherence are very important. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Statements that Offerors understand, can, or will comply with the specifications (including referenced AF publications, etc.); statements paraphrasing the specifications or parts thereof (including referenced AF publications, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government's evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

b. Using the instructions provided below, Offerors shall provide as specifically as possible the actual methodology they intend to use to meet the Government's performance or capability requirements for each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

L.3.2 Technical Subfactors – Format and Specific Content.

a. The following technical subfactors will be rated on an acceptable/ unacceptable basis by subfactors. Further information can be found in Section M (M.5.1, Table 1.

Technical Assessment).

b. By submitting a proposal, the Offeror is representing its Firm is capable of satisfying all requirements in the specifications and its proposal. Proposals shall demonstrate an understanding of requirements to comply with and plan to ensure compliance with the multiple sources of codes (UFC, NEC, NFPA, AFIs, ETLs, regulations, etc.) that shall be applicable to the program. Demonstrating a reasonable approach to managing multiple projects simultaneously between individual projects. A reasonable approach is defined as an approach which a prudent person would take to ensure it maintains a management capability to include being able to meet the required warranty response time. Describe the approach to managing the program and individual projects between different site locations.

c. The Offeror’s proposal shall contain a Management Plan, a Staffing Plan and a Performance Execution plan. The apparent successful Offeror’s Management Plan (except for the personnel skills matrix) and Performance Execution Plan will be incorporated into the resulting contract.

L.3.2.1. Technical Subfactor 1: Management Plan (Page Limit: 30.

1. Offerors shall provide a management plan detailing how they will manage their personnel and potential subcontractors/teaming partners that minimizes technical, cost, and schedule risks to execute projects within the minimum requirements of the MACC SOW for the locations specified in SOW Section 1.0.

a. To demonstrate ability to simultaneously manage multiple geographically separated locations, Offerors should take into account the following historical workload.

Annual historical workload for JBA is an average of 35 task orders per fiscal year:

- 65% <$349K,

- 35% between $350-$700K and

- 6% equaling non-standard hours/secure location.

Annual historical workload for JBAB is an average of 47 per fiscal year:

- 76% <$349K,

- 24% between $350-$700K and

- 5% equaling non-standard hours/secure location.

b. Historically, 80% of JBA’s and 50-60% of JBAB’s orders have been executed in the 3rd quarter of the fiscal year (April – June). It should be noted that JBAB is in process of transitioning from the Navy as the lead agency to the Air Force serving as the lead agency, scheduled to begin summer 2020. It is anticipated that the initial JBAB workload will be minimal until year two of the resulting contract and in the out years is anticipated to be at or well above the historical workload. However, the Government’s estimates regarding workload are only general projections and should not be relied upon by Offerors in creating its proposals.

2. Offerors Management Approach as a minimum shall include the following:

a. Organizational depiction (ex: organizational chart) of how the Offeror will manage design and engineering/construction partnership.

b. Narrative description of how the proposed organization structure enables the Offeror to meet contractual requirements.

L.3.2.2 Technical Subfactor II: Staffing Plan (Page Limit – 30)

1. The Offeror shall provide a staffing plan that describes the Offeror's process for executing and managing a large number of multi-discipline task orders and how the Offeror will obtain additional subcontractor support (if needed) rapidly (within 10 business days). In writing the plan, between FY21 through the end of the contract, anticipate a surge of 20-30% over and above the historical workload noted in paragraph L.3.2.1(1)(a) during the 3rd quarter of the fiscal year (April – June).

2. Key personnel skills matrix shall include the information identified in Paragraph 5 below. Key personnel, for purposes of this proposal include at a minimum: one (1) Program Manager at JBA and one (1) Quality Control Manager.

3. The Offeror shall also use the key personnel skills matrix to detail and identify the qualifications of design engineering and architecture personnel in the following key disciplines:

a. Architect, Civil Engineer, Electrical Engineer, Structural Engineer, Mechanical Engineer, Estimator, Construction Management, Geotechnical Engineer and Environmental Engineer.

4. Education, training, certification, overall and relevant experience and longevity with the proposed team for all proposed key personnel.

a. All design engineers and architects and the Quality Assurance engineers shall have a minimum of four (4)-year Bachelor of Science degree in engineering or architecture. All design engineers and architects shall have a minimum of four (4) years of experience working with US standards and codes.

b. Provide all required information concerning key personnel for both in-house engineers and Architect & Engineering firm designs in accordance with Section L 3.2.2 Paragraph 5.

5. The Offeror shall use the key personnel skills matrix below:

Personnel Skills Matrix

Qualifications Offeror Response

I Full Time or Part Time Choose one.

II Position Title What’s their formal title?

III Technical/Managerial Background

Provide overall career experience that could include but not limited to: years of experience, dollar magnitude of projects commercial or government managed, positions held, notable achievements, etc.

IV Educational Background List degree(s) types, level of education completed, etc.

V Descriptions of positions held which are relevant to the position which shall be held under this contract.

Provide sufficient detail.

VI English language proficiency Ex: Read, Write, And Speak.

VII Professional Licenses or Certificates held List those currently held.

VIII

For in-house engineers and Architect & Engineering design firms personnel are required to have a four-year bachelor’s degrees, or higher and at least four years’ design experience in architecture, civil engineering, electrical engineering, and mechanical engineering

Identify degree(s) held if applicable.

L.3.2.3 Technical Subfactor III: Performance Execution Plan (Page Limit – 15)

1. Offeror shall also provide a detailed Performance Execution Plan that clearly addresses the Offeror’s capacity to effectively bid on, accept, and execute multiple task orders (3 or more) simultaneously at JBA and JBAB locations with ability to meet short time critical deadlines.

L.4.0. Volume II – Factor 2: Past Performance.

L.4.1. General.

Offeror's past performance will be rated according to Section M.5.2.

L.4.2. Past Performance Volume Contents

Table 2, Volume Content and Page Limits

File No.

Title Page Limits

1 Table of Contents Not to exceed two (2) pages 2 Summary Not to exceed two (2) pages. See

L4.2.1.

3 Past Performance Information Sheets Maximum of Four (4) PPI and each one shall not exceed five (5) pages 4 Present and Past Performance Questionnaires Unlimited 5 Subcontractor/Teaming Partner Consent Letter One page 6 Organization Structure Change History Not to exceed two (2) pages (bullet format, narrative not required)

L.4.2.1. Summary and Past Performance Information Sheets.

a. Summary. Describe roles of Offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L.1.1. If the Offeror intends to fulfill the requirements of this RFP in a teaming arrangement or joint venture, the

Offeror must provide complete information as to the arrangement, including a list of any relevant and recent past/present performance information on previous teaming arrangements or joint ventures with the same teaming or joint venture partner. If this is a first time joint effort, each party to the teaming agreement must provide information on all relevant contracts as specified in Section M of the solicitation. The maximum number of references combined shall not exceed 4 total. It is the responsibility of the offeror to clearly link the past performance information to the relevancy criteria specified in the Past Performance area of Section M.

b. Present Past Performance Information Sheets (PPIs). The Offeror shall provide past performance information to be evaluated. Each reference shall be submitted on a PPI Sheet (Section J, Attachment 16) and shall cover actual work performed and not overarching contracts, such as Indefinite-Delivery Indefinite Quantity (IDIQ), Blanket Purchase Agreements (BPA), etc. (i.e., each PPPI shall only address one performance effort such as a TO for an ID/IQ contract, a call order off of a BPA, or delivery order). In accordance with FAR Part 15.305(a)(2)(iii), the Government will allow consideration of Contractor-defined key personnel who have relevant experience, including current employees and new hires proposed to support management of this contract to be evaluated as part of Past Performance.

(1) The Offeror shall provide a maximum of four (4) references. Of the four (4) references a minimum of two (2) are required for the prime contractor and, if a major subcontractor is utilized, two (2) references are required for the major subcontractor.

Major subcontractors are defined as entities performing key or critical portions of the effort and/or comprise greater than or equal to 30% of the proposed staff. The following information shall be included for each identified contract and/or subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(a) Contract Number

(b) Contract Level (prime or subcontract) and Cage Code

(c) Contractor name, address, and point of contact

(d) Type of contract (CPFF, FPIF, FFP, etc.), was it competitively awarded and total contract dollar value

(e) Date of award, period of performance and completion date

(f) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

(1) Procurement Contracting Officer

(2) Administrative Contracting Officer

(3) Program Manager

(g) Contractor Performance: Describe effort as prime or key subcontractor/team /partner/participant. Provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk even if other team members performed this area on the provided citation. Description shall include a discussion of problems encountered and corrective actions taken.

(2) In addition, the Government may utilize references other than those identified by Offerors in evaluation of Offerors' Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror. This information is required on Offerors, subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance.

(3) Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful Offerors.

L.4.2.2. Present and Past Performance Questionnaires (PPPQs).

PPPQ’s are excluded from the page count. Offerors will send out PPPQs (Section J, Attachment

15) to each reference identified in the Past Performance Volume. The responsibility to send out PPPQs rests solely with the Offeror. The information contained in completed PPPQ’s will be considered sensitive and will not be released to the Offeror. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror’s past performance. The Offeror should make its best effort to send out a sufficient number of PPPQs to reasonably expect the CO will receive at least one questionnaire on each cited contract/work effort. Offerors shall not complete any information in PPPQs and questionnaires received directly from Offerors will not be evaluated. References will return completed questionnaires via email directly to the Contracting Officer and Contract Specialist, listed in Section L, paragraph 1.2, as soon as possible but no later than proposal due date. Once complete PPQs will be treated as source selection information in accordance with FAR Part 3.104.

L.4.2.3 Subcontractor/Teaming Partner Consent Letter.

Subcontractor past performance information cannot be disclosed to the Prime Offeror without the subcontractor’s consent. Provide a letter in the Past Performance Volume from all Subcontractors consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance Volume. Should the Offeror not submit consent, the Government will only discuss present/past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is an issue with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified but no details may be discussed without the subcontractor’s teaming partner’s permission.

L.4.2.4 Organizational Structure Change History.

Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate the Government's past performance evaluation, Offerors shall include in this proposal volume a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

L.5.0. Volume III – Contract Forms/Responsibility (Pages: Unlimited)

a. Include the following data in this volume in the format indicated.

b. Offeror’s proposal submission shall contain the following:

Name and Address of Offeror, Including Zip Code Telephone Number Remittance Address (if different than address included above)

CAGE CODE

Acknowledgement of all Amendments Name and Title of Person Authorized to Sign proposal and their signature.

c. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety with the Price proposal. For Sections C through I, the Offeror shall submit only those pages that require a fill-in. The Offeror's online Representations and Certifications record must be current, accurate and complete within the System for Award Management (SAM). For additional on Representations and Certifications information, please see https://www.beta.SAM.gov.

d. Financial Resources: Offerors shall submit a financial capability letter from its financial institution and a letter from the bonding company confirming bonding capability. Offerors shall submit income statement and balance sheet for the previous 5 fiscal years. The letter from the bonding company must indicate the Offeror’s bonding capacity. This letter will be used in the Contracting Officer’s determination of responsibility. Financial Resources information is due in advance of Technical and Past Performance on 17 August 2020 at 12:00.

e. Section 8(a) Status: Offerors shall provide a copy of the Small Business Administration (SBA) letter for companies certifying they are an 8(a) business.

f. Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L of the solicitation.

g.Authorized Offeror Personnel: Offerors shall provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, Offerors shall identify those individuals authorized to negotiate with the Government.

h.By submission of its offer, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or discriminators. Failure to meet a requirement may result in an proposal being determined ineligible for award.

L.6.0. Relationship between Instructions and Evaluation.

Each Offeror’s attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in Section M, proposals should address all such areas of evaluation.