Attachemnt 1 - MACC SOW Mar2020.pdf

06 March 2020 MACC FA2860‐20‐R‐0045 Attachment 1

STATEMENT OF WORK (SOW)

FOR

MULTIPLE AWARD CONSTRUCTION CONTRACT

(MACC)

JOINT BASE ANDREWS, MARYLAND

JOINT BASE ANACOSTIA-BOLLING, WASHINTON DC

AIR FORCE DISTRICT OF WASHINGTON (AFDW)

06 March 2020

1. PURPOSE AND SCOPE: The required work to be performed by the contractor consists of, but is not limited to, bid-build or design-build construction of a broad range of maintenance, restoration and modernization (R&M), repair/alteration, demolition, and renovation of real property of high complexity at Joint Base Andrews (JBA), MD and its tenants (Davidsonville and Brandywine sites in MD and the Air Force Memorial in Arlington VA and Joint Base Anacostia-Bolling (JBAB), Washington DC and its associated tenants. This requirement shall not include MILCON or Unspecified Minor Military Construction (UMCC) projects. This requirement shall not add real property to JBA or

JBAB.

1.1. The primary goal of the MACC is timely and competitive acquisition of government facility repair, alteration and update project requirements for real property, land, and real property installed equipment. In the event of an emergency and emergent requirement, the contractor’s response time for proposal site visit and proposal submission may be severely shortened. Therefore, it is imperative that contractors, and/or their representative, designate an individual who has the authority to bind or otherwise obligate the company and have them readily available.

1.2. All work shall be in conformance with the requirements of the contract including furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support) items and incidentals necessary thereto.

1.3. Physical Location:

1.3.1. Joint Base Andrews

1050 W Perimeter Rd Joint Base Andrews, MD 20762

1.3.2. Joint Base Anacostia-Bolling

20 MacDill Blvd SE Washington, DC 20032

2. DEFINITIONS: All work under this contract shall comply with all definitions and requirements in this paragraph.

2.1. As-Built Drawings: The amended "as-designed" drawings revised to show the project as the contractor built and constructed it. The revisions from Contractor Markups and field inspection notes are transferred to the final as-built set of drawings. The final as-built drawings include modifications during construction, field requested changes, shop drawing modifications, and contractor designs.

2.2. Build: The process by which the contractor provides only construction services for a project based on design documents provided by the government.

2.3. Color Board: A visual presentation consisting of samples of the various finishes, grouped together based on location within the project that may be required as directed by the government. Samples shall be of adequate size to show the full pattern, texture, and color of each item and shall be submitted to the Contracting Officer, or as directed by the Contracting Officer, in the standard submittal format.

2.4. Design-Build (DB): The process by which the same contractor provides both the design and construction services for a project, typically completing the design before construction activity begins. When directed by the government, elements of construction may begin before design is completed. In the Design-Build process, final design solutions are provided by the DB contractor, not the Government. The DB contractor is responsible for their own design, construction quality, and for full compliance with the RFP and his or her accepted proposal. The government reserves the right to choose and change the level of design effort required for individual task orders.

2.5. Design Charrette: An intensely focused face-to-face project design activity led by the contractor to build consensus between government representatives and the contractor’s design and construction team on the project’s functional, aesthetic, technical, environmental, siting and layout, and other requirements. Participants represent all those who have a stake in the project outcome. A charrette report shall be submitted to the government for review and approval prior to finalizing the Design Charrette phase of an individual task order.

2.6. Design Review Comments: Comments provided by the government after receipt and review of the contractor’s design submittal. The percentage of design increases by 5% after government acceptance of the contractors responses to the design review comments. For example the project is at 10% design after the contractor submits the Project Definition Design to the government. The government will then provide written review comments back to the contactor and in turn the contractor will provide written responses to the governments review comments. After the government accepts the contractor’s review comment responses the project will be at 15% design. The government reserves the right to reject submittals and require re-submittal as needed if the submittal doesn’t meet task order requirements.

2.7. Design Review Meeting: After the contractor receives the government design review comments and sends an official response to the comments back to the government, a meeting led by the contractor is held between the contractor’s design team and the government to discuss the response to government comments and determine if the contractor can proceed to the next design phase. Government reserves the right to require contractor to re-submit all or portions of the design submittal if it doesn’t meet task order requirements.

2.8. Facility: Any real property to include, but not be limited to buildings, pavement, fencing, utilities, landscaping and drainage ditches.

2.9. Final Design (100% Design): The final design is the result of the contractor’s design efforts from 95% to 100%. Final Design begins after government approval of the contractor’s responses to the government’s review comments on the Pre-Final Design (90% Design) which sets project at 95% design complete. The final design includes any changes necessary to comply with government comments to the pre-final design, complete plans and specifications, final design analysis, and color boards and finishes.

Upon government approval of the Final Design, construction schedule, and all other plans and associated permits, the contractor can commence construction activities.

2.10. Government Furnished Equipment (GFE) / Government Furnished Material (GFM):

Items of equipment or material which the government may supply to the contractor for use in a project.

2.11. Intermediate Design (60% Design): The intermediate design is the result of the contractor’s design efforts from 35% to 60%. Intermediate Design begins after government approval of the contractor’s responses to the government’s review comments on the Preliminary Design (30% Design) which sets project at 35% design complete. The intermediate design includes any changes necessary to comply with government comments to the preliminary design, complete site and landscaping plans;

complete floor plans, roof plans, structural plans, elevations, building sections, wall sections, mechanical plans, fire protection plans, plumbing plans, communication plans, and electrical plans with details, notes, material, and equipment schedules;

specifications in rough draft; and a design analysis that includes design narrative and analysis. The design analysis shall include all design assumptions and calculations for all disciplines, code analysis by all disciplines, manufacturers’ material and equipment cut sheets for major equipment, fixtures; finishes; completed environmental permit request forms; sustainable development requirements; listing of government furnished materials, equipment and property; construction schedule to include any work phases to accommodate government operations; copies of previous design review comments and responses; previous meeting minutes; and documentation of any other communication between the government and the contractor that influenced the intermediate design. Required deliverables also include an initial construction schedule.

2.12. Kick-Off Meeting; A project kick off meeting will be required for each task order.

Representatives from the contractor, end user, base civil engineer, contracting, and other base support agencies will be invited to this meeting. Purpose of meeting is to discuss overall project scope, introduce key stakeholders, identify roles and responsibilities, and establish way-ahead to get project started. Note that this applies to both bid-build and design-build task orders.

2.13. Mandatory Criteria and Standards: Requirements established by executive orders, public laws, Department of Defense policy and guidance, Air Force policy and guidance, Joint Base Andrews policy and guidance, consensus standards adopted by the Authority Having Jurisdiction (AHJ).

2.14. Period of Performance (PoP): The duration the contractor is allowed to complete design and construction requirements of the Task Order (TO).

2.15. Pre-Final Design (90% Design): The pre-final design is the result of the contractor’s design efforts from 65% to 90%. Pre-Final Design begins after government approval of the contractor’s responses to the government’s review comments on the Intermediate Design (60% Design) which sets project at 65% design complete. The pre-final design includes any changes necessary to comply with government comments to the intermediate design, complete plans and specifications, final design analysis, and color boards and finishes. The design analysis includes design narrative and analysis, all design assumptions and calculations for all disciplines, code analysis by all disciplines, manufacturers’ material and equipment cut sheets for major equipment, fixtures; and finishes; completed environmental permit request forms;

sustainable development requirements; specifications in rough draft; listing of government furnished materials; final construction scheduled to include any work phases to accommodate government operations; copies of previous design review comments and responses; previous meeting minutes; and documentation of any other communication between the government and the contractor that influenced the intermediate design.

2.16. Preliminary Design (30% Design): The preliminary design is the result of the contractor’s design efforts from 15% to 30%. Preliminary Design begins after government approval of the contractor’s responses to the government’s review comments on the Project Definition Design (10% Design) which sets project at 15% design complete. The preliminary design includes any changes necessary to comply with government comments to the Project Definition Design Report; further development of site plans, floor plans, elevations, building sections, and wall sections;

single line schematic drawings for mechanical, electrical, communications, etc.; color boards for interior and exterior finishes and materials; listing of proposed specification sections for the project; and a design analysis that includes design narrative and analysis including code analysis by all disciplines; environmental permitting;

sustainable development requirements, listing of government furnished materials;

copies of previous design review comments and responses; previous meeting minutes;

and documentation of any other communication between the government and the contractor that influenced the preliminary design.

2.17. Professional Certification: Professional Certification consists of affixing a seal or statement to a Memorandum for Record or letter on company letterhead by a Professional Engineer registered in the State of Maryland or another US state with reciprocity to the MD board. This could also consist of a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Maryland.

2.18. All design engineers and architects and the Quality Assurance engineers shall have a minimum of four (4)-year Bachelor of Science degree in engineering or architecture.

All design engineers and architects shall have a minimum of four (4) years of experience working with US standards and codes.

2.19. Project: Any maintenance, repair, demolition, construction, or combination of the three performed on or in a facility necessary to produce a complete and usable facility or improvement to a facility or removal of a selected facility. In the case of demolition, removal of an existing facility and all associated components from the base real property inventory.

2.20. Project Definition Design (10% Design): The Project Definition Design is the result of a Design Charrette. It provides preliminary schematics of floorplans and site layout, preliminary elevations, a narrative describing each aspect of the project. The narrative includes discussion of functional, aesthetic, engineering, environmental, siting and layout and other requirements, meeting minutes, independent site investigation, and documentation of any other communication between the government and the contractor that influenced the project definition design. This level of design effort equates to the final report prepared to document Design Charrette completion and represents approximately 10% of the design effort.

2.21. Proposal: The contractor’s proposal in response to the Government’s Request for Proposal (RFP) for Design-Build or Build of a Task Order (TO) requirement.

2.22. Request for Proposal (RFP): A package of documents issued to the contractor requesting a cost proposal for Design-Build or Build of Task Order (TO) requirement.

2.23. Task Order (TO): A Task Order is a document prepared by the Government and issued to the Contractor against the basic contract. Its purpose is to place an order for labor, materials and other associated items as necessary to complete the Design-Build or Build of a specific project.

2.24. Traffic Control Plan: A traffic control plan provides signage, speeds and routes to route vehicle and pedestrian traffic safely around construction activities. An approved traffic control plan shall be provided anytime vehicle and/or pedestrian traffic is affected by the contractor’s construction activities. Contractor must coordinate with pertinent agencies such as Security Forces, Fire Department .

2.25. Work Clearance Request: The AF Form 103 identifies all base agencies that are required to coordinate on task orders. The contractor is required to coordinate with all base agencies two weeks prior to start of work and obtain final approval signatures on the AF Form 103 before work activities can start. Key base agencies that sign off on the AF 103 include, but limited to, base environmental, airfield management for flight line work, communications, privatized utility contractors, and the base civil engineer.

3. DESCRIPTION OF WORK:

3.1. Activities prior to TO Award:

3.1.1. RFP Issuance: An RFP, that contains the information noted below, will be issued to all contractors for each TO.

3.1.1.1. Statement of Work (SOW): The government will provide the contractor a SOW that may include, but are not be limited to:

3.1.1.1.1. Performance criteria: The government shall provide the required time for design and time for construction for each

TO.

3.1.1.1.2. Prescriptive criteria beyond requirements already stated in this SOW, if any exist, that may include, but are not be limited to: Functional requirements, Technical requirements, Specific design analysis requirements, Specific specification requirements, Specific construction drawings requirements, Perspective drawing requirements, Topographic and/or Cadastral Surveys requirements, Geographic Information System (GIS) requirements, Construction phasing requirements.

3.1.1.2. Design Level requirements or Build only.

3.1.1.3. Submittal requirements: Submittal requirements will be listed on a submittal register. Contractor shall comply with Attachment 7 Joint Base Andrews Section 01 33 00 Submittal Procedures. JBAB Submittal process TBD.

3.1.1.4. Sketches, Design Drawings, Specifications and Design Analysis

3.1.1.5. Existing As-built drawings: The Contractor shall receive one (1) copy of any as-built record drawings applicable to the TO.

3.1.1.6. Sustainment Management System (SMS) Builder; Contractor to provide pertinent SMS Builder data to the government for review and approval as required for the individual task order. The contractor shall provide the SMS Builder data at the 35% or greater design submittals, as well as the post-construction closeout documents.

3.1.1.7. Hazardous Materials: Asbestos Containing Materials (ACM), lead based paint (LBP), mold, mercury, or other hazardous material records applicable to the TO.

3.1.1.8. Work location requirements such as airfield, controlled area, and/or restricted area to include ramp freezes. Known environmental issues and restrictions may also apply.

3.1.1.9. Workhours requirements. For example, certain airfield work may have to be completed after flying operations in the evening or on weekends.

3.1.1.10. Government Furnished Materials (GFM) or Government Furnished Equipment (GFE).Government equipment or materials on the project site that require special protection.

3.1.1.11. Maximum TO Period of Performance.

3.1.1.12. Time and date required for proposal submission.

3.1.2. Proposal Receipt: Contractors will submit a proposal to accomplish the work described in each TO RFP.

3.1.2.1. As-Built Verification: The Government does not guarantee the accuracy or adequacy of the provided as-built record drawings.

Contractor to perform independent investigation regardless of what existing documents are provided by the government for an individual task order. Contractor Design to be based upon a contractor’s understanding of existing conditions after a thorough site investigation, including contractor verification of government-provided information where appropriate. Site investigation is required unless excluded by individual task order requirements.

3.1.2.2. Hazardous Materials to include, but not be limited to, ACM, LBP, mold, mercury, and other known environmental contaminants: The contractor’s proposal shall include removal and dispose of any known hazardous materials in accordance with State and Federal rules and regulations and survey to determine if any additional ACM, LBP, mold, mercury or other hazardous material are contained in the TO work area. If additional hazardous materials requiring remediation are identified during the survey, or during construction, the contractor will address them under a modification to the TO.

3.1.2.3. Contractor's proposal shall include the costs for all Professional certifications for all life safety plans, fire suppression and alarm plans, and pre-engineered structures, regardless of whether the TO is Bid-Build or if the TO design level is a lower level than Final Design (100%).

3.1.2.4. Contractor’s proposal shall give a brief synopsis of the technical approach and narrative of the requirements for each proposal. This narrative shall not use phrases that merely refer to the government’s SOW. The narrative should be of sufficient detail to convey a clear understanding of the requirements.

3.1.2.5. Each proposal will provide timelines and critical path items showing an understanding of the project requirements and capability in achieving the desired period of performance provided in the RFP.

3.1.2.6. A Bid Schedule will be provided with each RFP on which the contractor will provide pricing.

3.1.3 Proposal Evaluation: The task order proposals received in response to an RFP will be evaluated using a low price technically acceptable or low price approach. Evaluation criteria for task orders may consist of cost, period of performance, technical approach for the individual task order, and past performance on similar type of projects identified in the Statement of Work.

Mere recitation of the RFP requirements without sufficient supporting information as to how they will be accomplished is considered not responsive.

Technical approach demonstrates how the contractor will approach a project by outlining the steps and required skill sets needed to perform the work, as well as identification of key stakeholders (Prime Contractor, Subcontractors, vendors/manufacturers, and resumes of key project team personnel).

Past performance demonstrates the contractor’s previous experience on work that is pertinent and similar to the project being proposed in the SOW. Past performance for similar projects completed within 5 years of the proposal date will be evaluated. Older projects beyond the 5 year period identified will not be evaluated.

Period of Performance proposed by the contractor will be evaluated against the desired government timeline for the work identified in the SOW. Selected projects may be considered “mission critical” by the government, and having a period of performance beyond that outlined in the SOW could be considered non-responsive by the government.

Failure to meet or exceed all SOW requirements and the four (4) evaluation criteria factors, including the period of performance or lack of experience on similar types of projects outlined in the SOW, will render the proposal non-responsive.

Note that proposal content shall be limited to information pertinent to the SOW provided for an individual task order. Additional company marketing information that does not pertain to an individual task order will not be allowed, and proposal will be considered non-responsive. In addition, additional resumes for personnel within the company that will not be involved with the individual project will be considered non-responsive.

Upon award, if any, it shall become a firm fixed price contract and there shall not be any changes to price, quantities, negotiated methods of completion or period of performance except those permitted by contract modifications approved in advance of any change(s) by the Government Contracting Officer.

3.2. TO Commencement:

3.2.1. The contractor shall commence work and complete the design and construction in accordance with the PoP established in the TO. Construction shall not begin until government approval of the Final Design submittal, receipt of all required permits and/or construction waivers and issuance of the Notice to Proceed, unless directed/allowed by the Contracting Officer.

3.2.2. If available, the Government will provide the Contractor with a copy of any known reports and/or surveys that lists ACM, LBP, and other hazardous containing materials that have been previously identified on the project site. If a material that is not indicated on any contract documents or drawings is encountered, and determined to be potentially dangerous to human health upon disturbance during construction operations, the contractor shall stop that portion of work and notify the Contracting Officer immediately, who will then notify the Government Program Manager. This would include polychlorinated biphenyls (PCB), lead paint, asbestos, contaminated soils, etc. This information shall be reviewed and a Hazardous Materials Abatement Plan shall be produced to address these hazardous materials, if required and directed by the CO. Contractor shall follow guidelines outlined in Attachment 2-JBA

Environmental Standards 2019 or latest.

3.2.3. Progress of Work: Once awarded a TO, the Contractor shall submit for approval all work schedules to the government within five (5) calendar days after start of work, unless otherwise specified. The reports contemplated by FAR Clause 52.236-15, Schedules for Construction Contracts, shall be accomplished on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. This requirement is applicable to a TO with a minimum period of performance greater than 60 calendar days unless otherwise specified by the Contracting Officer.

3.3. TO Design: When design is required by the TO, the contractor shall comply with the following requirements:

3.3.1. Design Requirements: Design submittals shall be provided as required in the TO. The TO may require no design, a partial design, or a full design. Possible design submittals points are at 10%, 30%, 60%, 90%, and 100% design, see para 4. “SUBMITTALS”. Government reserves right to request a re-submittal of the design package if it is flawed or inadequate before proceeding to the next design deliverable. If government provides minor comments for an existing design submittal, the contractor shall document that these comments have been addressed before proceeding to the next phase of design. Contractor shall not proceed with work on next design phase until Contracting Officer approves previous design submittal. This will consist of written documentation from the Designer of Record.

3.3.2. Design Review Meeting Requirements: Design review meetings shall be held within 15 calendar days after receipt of contractor response to government comments by the Contracting Officer. All comments will be documented by the contractor and each item resolved at the meeting. Any comments that result in a cost change to the awarded TO shall not be implemented unless approved by the Contracting Officer. A list of attendees and minutes of the meeting shall be taken by the Contractor and copies shall be forward to each attendee.

3.3.3. Design Analysis Requirements: The contractor shall prepare and submit for approval per the TO (10%, 25%, 35%, 50%, 65%, 75%, and/or 95%) and a 100% level of Design Analysis (DA) documents. The initial DA submission shall also include a Table of Contents listing, and all associated approved sections, even though those sections shall be further developed as the design proceeds to the 100% level. The initial and subsequent DA documents shall at a minimum include at minimum a detailed description of the project requirements and a discussion of alternative solutions to technical challenges highlighting advantages and disadvantages. Subsequent DA documents shall include calculations for all structural, electrical, heating, cooling loads, specifics of selected systems, other systems calculations and recommended Value Engineering measures to improve the performance of the facility systems and reduce the associated costs to operate and maintain the systems and to reduce the cost of those systems to the government. When major equipment is selected for a project, the DA shall include a minimum of three

(3) manufacturer’s equipment lines which could be used to fulfill the design requirement.

3.3.3.1. Calculations shall be shown in the DA at the 35% and higher levels. All calculations used to select structural systems or equipment such as valves, pumps, motors, fans, transformers, switches, circuit breakers, and/or lighting fixtures shall be shown. Software programs may be used to generate calculations; however, the DA shall address the appropriateness of any selected program(s), as well as provide a listing of software program inputs and software program generated outputs.

3.3.3.2. The DA shall be configured to reveal the designer’s rationale and intent.

The DA shall be configured to allow a professional reviewer unfamiliar with the project to gain an understanding of the project requirements, the design options considered, and the reason that the selected design options that were ultimately chosen. The DA may include sketches, photographs, tables, flow charts, or other graphics and media necessary to communicate the intent of the design.

3.3.3.3. DA shall include calculations, general description, history, assumptions, references, analysis of alternatives, energy conservation analysis/life cycle cost analysis, and code references, as applicable for each discipline.

3.3.4. Specification Requirements: Provide Contractor-originated design specification in accordance with Unified Facilities Guide Specifications (UFGS) that, in conjunction with the drawings, demonstrates compliance with materials, equipment, execution, and field quality control requirements of the

TO.

3.3.5. The specifications shall address at minimum the following divisions unless exempted by the individual Task Order. Division 01-General Requirements, Division 02-Existing Conditions, Division 03-Concrte, Division 07-Thermal and Moisture Protection, Division 23-HVAC, and Division 26-Electrical.

Additional divisions may be required depending on the TO scope of work.

3.4. Specifications shall be adapted from the most current version of the master UFGS specifications at the time of Task Order award as noted below;

3.4.1.1. Modify the guide specification to fit the project.

3.4.1.2. Delete portions of the guide specification that cover work not included in the project.

3.4.1.3. When portions of the work involved are not covered in a guide specification, add requirements to the project specification, as necessary, using language and format similar to that employed in the guide specification.

3.4.1.4. Use guide specifications only as source documents and do not reference them in project specifications.

3.4.1.5. Do not combine work covered by various UFGS into one section unless the work to be incorporated is of a minor nature.

3.4.1.6. The specified products, equipment, fixtures, devices, and systems submitted by the contractor and accepted or approved by the government shall be used to construct the project.

3.4.1.7. Any applicable manufacturer or industry specifications conforming to the applicable codes, standards, laws, and/or other guidance documents as determined by the Authority Having Jurisdiction (AHJ) shall be utilized. At times, the Government may require the contractor to select equipment from a justified sole source in accordance with base standards. If a discrepancy exists between these documents, the contractor shall bring this to the attention of the government and shall utilize the most stringent requirement(s) in the preparation of the project design.

3.4.1.8. The Contractor shall provide three (3) DVD’s/CD’s of the task order specifications to the Contracting Officer at each required design level.

All documents shall be editable by the government.

3.4.1.9. Professional certification: If the TO requires a Final Design (100% Design), the final specification cover sheet shall have professional certification stamped by the Designer of Record.

3.4.2. Design Drawing Requirements:

3.4.2.1. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the TO. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and Uniform Building Code analysis.

3.4.2.2. Each sheet shall have a professional certification seal if a Final Design is required by the TO.

3.4.2.3. The Contractor shall provide one (1) set of Standard D and/or B size drawings in correct scale, one (1) set of Adobe PDF electronic files and one (1) set of Autodesk AutoCad electronic drawing files to the Contracting Officer at each required design level.

3.4.3. Utility Connection: Private companies own the water, sewer, and gas systems on Joint Base Andrews. Terrapin Utility Systems Incorporated (TUSI)) is the system owner of the water distribution and sewer systems at JBA. Washington Gas is the system owner of the natural gas distribution system at both JBA and JBAB. Washington Suburban Sanitary Commission (WSSC) is the system owner of water distribution and sewer systems at (JBAB). All three companies should be the primary means of design and installation. These companies shall be contacted during the design phase for coordination regarding the interconnection into any water, sewer, or gas services. Contractors shall provide the system owners the opportunity to review plans and schedule interconnection. This work shall be requested, negotiated, and contracted by DLA, the administering contracting officer for all connections to the privatized utility systems. All other utilities not mentioned are owned by the Government and any work shall be included in the TO as required.

3.4.4. Environmental Management Control System (EMCS): All designs shall include considerations for interconnection into the existing base EMCS, if applicable.

3.5. TO Construction:

3.5.1. Prior to commencing construction activities, the Contractor shall be required to apply two (2) weeks prior to start of construction for an AF Form 103 Clearance Request “Dig Permit”. The contractor is required to renew this form every thirty (30) days until no longer needed. For work within the secure area of the airfield, an FAA Form 7460-1 along with a Temporary Construction Waiver needs to be obtained prior to start of construction. The Contractor shall submit the FAA Form 7460-1 no less than forty five (45) days prior to start of construction. A copy of the Form 7460-1 submission will need to be provided to the COR so a temporary construction waiver may be initiated by the Government.

3.5.2. Red-Line Construction Drawings: During the progress of the work, the Contractor shall keep a careful record of all changes and corrections from the original design layouts shown on the drawings. These Red-Lined drawings or field change notes per the AHJ will be maintained at the job site, available for inspection by the Government. Upon completion of the project the Red-Line Drawings will be used to develop the As-Built Drawings.

3.5.3. Professional certification: All life safety plans, fire suppression and alarm plans and pre-engineered structure plans shall be submitted with professional certification affixed by the Designer of Record for Build Task Orders and Design-Build Task Orders, regardless of the task design level requirements.

See para 4. “SUBMITTALS”.

3.5.4. Seasonal Heating, Ventilating and Air Conditioning Requirements: The Contractor shall provide temporary heating or cooling to existing occupied facilities if the air conditioning system or heating system is shut down to perform any work. Any proposals to shut down heating or cooling without providing temporary service must be approved through the Contracting Officer at least fifteen (15) workdays prior to interruption of service.

3.5.5. Temporary Facilities: If required by the TO, contractor may be required to provide temporary facility office space for building occupants while facilities are under repair by the contractor. This requirement, if applicable, will be identified in the TO documents.

3.5.6. Interim Inspections;

3.5.6.1. Government project manager and construction inspectors reserve the right to conduct interim inspections of contractor’s work outside of the pre-final/final inspections.

3.5.6.2. Interim inspections of exposed work will be required prior to enclosing or covering up selected portions of the finished work.

This could include, but is not limited to, insulation/electrical/mechanical/plumbing/earthwork density testing/subgrade proof rolling to determine stability of subgrade under traffic/concrete field sampling and testing.

3.5.6.3. Contractor shall not cover up or proceed with the next phase of work until all required interim inspections are conducted and deficiencies corrected in the field.

3.6. TO Closeout:

3.6.1. Pre-Final and Final Inspections:

3.6.1.1. Contractor shall request from the Contracting Officer a final acceptance meeting. The request shall be in writing (email is sufficient) at least ten (10) working days prior to the meeting.

3.6.1.2. Meeting will be chaired by the Contracting Officer and attended by appropriate government and contractor personnel. It is mandatory that the TO superintendent be in attendance.

3.6.1.3. If any contractor personnel are still working on the TO, the Contracting Officer may immediately cancel the final acceptance meeting and direct the contractor to reschedule when the work is complete.

3.6.1.4. If during the final acceptance meeting it becomes obvious to the Contracting Officer that the TO is not ready for final acceptance, the Contracting Officer may immediately cancel the final acceptance meeting and direct the contractor to reschedule when the work is complete.

3.6.1.5. The Government will generate a punch list of deficiencies that the contractor must complete prior to the Government taking beneficial occupancy of the facility. During the final acceptance meeting, the Contracting Officer will ask the contractor how much time he/she requires to correct the deficiencies and both parties will come to an agreement on the number of days to correct the deficiencies. The Government will schedule a meeting to verify the deficiencies are corrected.

3.6.2. Records documenting the contractor’s work:

3.6.2.1. As-Built Drawings: Accurate as-built drawings denoting the details of what was actually constructed or installed shall be created from day-to-day field notes of deviations or changes from the approved design drawings, including those made by subcontractors on the project site. These records may take the form of a master set of manually marked-up redline drawings. The contractor shall provide access to the Contracting Officer, Project Manager, or Construction Inspector upon request, without prior notice. All field notes on design drawings shall be printed or written legibly in red ink, so that they are clearly readable by others. Where the actual construction or installation differs from the design, the as-built drawing set shall accurately record what was built/installed on all applicable drawings.

In the case of any construction modifications awarded during a task order, the contractor shall be responsible for adding pages to the as-built drawing set as needed to fully describe what was physically built or installed.

3.6.2.2. The as-built record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order that the location of the utility lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, the as-built drawings shall be clearly defined to show the end of each run including each change in direction. This may be accomplished, by offset dimensions to two

(2) permanently fixed surface features. Valves, splice boxes, and similar appurtenances shall be located by accurate dimensions along the utility run from a reference point. The Contractor shall record the depth (below the surface of each run), in addition to the size and type of conduit or pipe used for the run.

3.6.2.3. Prior to completion of the project, the contractor shall update the original electronic as-built drawing files or the contractor’s final electronic design drawings as applicable. As-built record drawings and records are a required project closeout submittal. As-built drawings shall be sealed and signed by the State-registered Engineer, Architect, or Designer of Record, and shall be marked “As-Built Drawings” on the cover sheet and on the individual drawing pages.

3.6.2.4. Preliminary as-built record drawings shall be submitted with an AF

Form 3000, for government approval. The submission shall precede or be concurrent with the request for a pre-final inspection.

3.6.2.5. Upon government approval of the draft As-Built Drawings, the contractor shall provide one (1) set of Standard D size drawings in correct scale, one (1) set of Adobe PDF electronic files and one (1) set of Autodesk AutoCAD electronic DWG files on CD or DVD.

See Attachment 7 Joint Base Andrews Section 01 33 00 Submittal Procedures for additional details on format. Specific instructions for

JBAB TBD.

3.6.2.6. GIS Files: The contractor shall provide to the government an electronic copy of the site layout and site utility plan in ESRI’s GIS shapefile format on a CD or DVD. The most current approved version of ESRI used by the base GIS office shall be used. See Attachment 7 Joint Base Andrews Section 01 33 00 Submittal.

Specific instructions for JBAB TBD. Procedures for additional details on format.

3.6.2.7. Delays in delivering accurate as-built record drawings may subject the contractor to liquidated damages. Inaccuracies in the As-built record drawings, or missing portions of the as-built drawings, shall be considered to be a defect and shall be corrected by the contractor at no cost.

3.6.3. Transfer and Acceptance of Military Real Property (DD 1354): The contractor shall prepare an interim and final DD Form 1354 Transfer and Acceptance of DOD Real Property. Contractor shall be responsible for obtaining, filling out, submittal and processing of final DD Form 1354 3o days prior to the scheduled Beneficial Occupancy Date (BOD) and shall coordinate with the COR and the 11CES/CEIA Real Property office, as necessary. Final payment for work performed cannot be made until this form has been processed, approved and acknowledged by 11 CES/CEIA REAL PROPERTY.) The DD 1354 form can be obtained from;

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd1354.pdf

3.6.4. Energy Management Control System (EMCS): Base HVAC and other utility systems are centrally monitored and controlled by EMCS personnel. If required by an individual task order, contractor shall work with the Operations Flight and task order project manager to ensure that pertinent building systems are connected to the base EMCS system.

3.6.5. Security/Vindicator Tie-ins. If a TO requires installation of a vindicator or other security alarm system, contractor shall coordinate with base Security

Forces to ensure that it is compatible with existing base network.

3.6.6. Operations and Maintenance Manuals: Prior to completion of the project, the Contractor shall provide the Government with a draft Operations and Maintenance Manual Set on paper for review. The contractor shall provide both hard copies and electronic copies of O&M manuals at least seven (7) working days prior to conducting training sessions with base personnel. This O&M training is considered a required closeout task for each task order.

3.6.6.1. O&M manuals shall be configured to provide ready access to information needed to operate and maintain the facility for years, likely decades to come. As the important continuity documents, they should describe the project; they also need to describe what was constructed and/or installed;

provide equipment schedules, schematics, diagrams, and pictures; include catalog cut sheets; include manufacturer’s product manuals; list start up procedures, shut downs, user level disassembly/repair, and repair procedures. These manuals should also include any information necessary to obtain warranty service during the standard 12 month warranty and manufacturer warranty beyond the 12 month period.

3.6.6.2. O&M manuals shall also include clear and readable pictures of equipment data plates for all installed equipment, along with printed details taken from equipment data plates for all installed equipment.

3.6.6.3. Hard copies of O&M manuals shall be bound in high quality hard bound covers with binders separating the various sections.

3.6.7. Government Training: On TOs where new equipment has been installed, the contractor will schedule and provide training sessions for government employees.

3.6.7.1. O& M Training of Government Personnel: As a part of required project closeout and in accordance with a submitted and approved training plan, the contractor shall train operations and maintenance personnel in the use and care of the facility systems that they were responsible for repairing or installing. Training shall be conducted at the project site whenever feasible. The contractor shall provide “Manufacturer Authorized” training sufficient for JBA or JBAB users to obtain certification in the operation, care, maintenance, and/or repair of the installed system(s) whenever the manufacturer offers such training and/or certification. If “Manufacturer Authorized” training is not available, the contractor shall ensure that training sessions include a means of effectively evaluating the effectiveness of the training offered. Written and recorded quizzes, test, and training evaluation surveys may be acceptable ways of evaluating training effectiveness, in addition to other methodologies.

3.6.7.2. The contractor shall be responsible for all training support materials and logistics associated with training sessions. Training documents to include agenda, schedules, training outlines, manuals, videos, and the like shall be submitted to the CO for approval in electronic format at least 15 working days in advance of the training event(s). Electronic copies on CD/DVD of all training materials to be provided to government and/or support contractor personnel attending the training, in addition to hard copies.

3.6.7.3. Following completion of training, class rosters of those who attended the training session will be submitted electronically to the CO. The contractor shall also submit training records for those who attended the training sessions. The government reserves right to perform audio-visual recording of training sessions for future use in conducting refresher training of existing personnel or initial training for new personnel at a future date.

4. SUBMITTALS:

4.1. Design Submittals: The contractor shall provide design packages as required by the

TO.

4.2. Professional certification: All life safety plans, environmental permits (i.e.

stormwater, general conditions, NOI, others as needed, etc.) fire suppression, alarm plans, and pre-engineered structure plans shall be submitted with professional certification affixed for Build Task Orders and Design-Build task orders by a licensed engineer or architect from the state of where the work is to be performed, regardless of the tasks design level requirements.

4.3. Submittals: The contractor shall build out the submittal register provided with the TO, and updated as needed throughout the task order. The contractor shall utilize a web based application for all submittals. The specific program is TBD before award.

Paper submittals will not be accepted as part of this MACC, all submittals shall be managed via the chosen web based application. The specification section and paragraph number applicable to each material submittal item shall be added to the submittal register. Consecutively number each page of the Schedule of Submittal, e.g.

“Page 1 of 1”. Use all line number rows on one page before starting another page.

Ensure all items requiring submittals are annotated on the submittal register with the anticipated submission date. The Contracting Officer will review the material register to ensure all required submittals are annotated and track required submittals for each construction project.

4.3.1. Submittals shall be submitted digitally to the Contracting Officer. The contractor shall utilize the TBD web based application. All digital submittals for Department of Defense projects is to be completed in accordance with UFC-1-200-01, the DoD building code. Which includes by reference all of the other standards that apply to individual task orders.

4.3.2. Submittals shall comply with Attachment 7 Joint Base Andrews Section 01 33 00 Submittal Procedures. Specific instructions for JBAB TBD.

5. MANDATORY CRITERIA AND STANDARDS:

5.1. The contractor’s design and construction shall comply with the versions of following references that are current at TO award. The references are available on the internet, except as noted:

5.1.1. Unified Facilities Guide Specifications (UFGS). The UFGS is available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod

5.1.2. Unified Facilities Criteria (UFC) and Facilities Criteria (FC). The UFCs require compliance with many industry standards to include, but not be limited to, International Building Code, International Mechanical Code, National Electric Code, and National Fire Protection Association Codes. The UFCs are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod

5.1.3. Air Force Corporate Facilities Standards (AFCFS). The AFCFS are available from the Whole Building Design Guide website at

5.1.4. Air Force Prototypes and Standard Designs. These documents are available

5.1.5. Air Force Design Guides and Standards. These documents are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod

5.1.6. Air Force Guides, Handbooks, Instructions and Pamphlets. These documents are available from the Air Force e-Pub website at http://www.e-publishing.af.mil/

5.1.7. Air Force Engineering Technical Letters (AFETL). The AFETLs are available http://www.wbdg.org/ffc/dod.

5.1.8. Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health

Requirements Manual,” as amended. The manual can be obtained from the Government Printing Office, Washington DC 20402.

5.1.9. Occupational Safety and Health Administration (OSHA) General Industry

Safety and Health Standards (29 CFR 1910), Publication V2206. 29 CFR 1910 is also included as part of OSHA Publication 2207 which combines of both Parts 1910 and 1926 as they relate to construction safety and health.

They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

5.1.10. OSHA Construction Industry Standards (29 CFR 1926). 29 CFR 1926 is included as part of OSHA Publication 2207 which combines of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

5.1.11. National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61).

5.1.12. Hazardous Materials: Refer to hazardous and toxic materials/substances included in Subparts H and Z of 29 CFR 1910 and to others as additionally defined in Fed. Std. 313.