Attachment 12 - MACC Section 01 33 00 Submittal Procedures.pdf

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MACC

Attachment 12

SECTION 01 33 00 CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

AND SUBMITTAL PROCEDURES

PART 1 ‐ GENERAL

SUMMARY: Submittals listed or specified in this contract shall conform to the provisions of this Section, unless explicitly stated otherwise. Utilize web‐based construction management application (hereinafter referred to as the "application) for the transfer, sharing and management of electronic technical submittals and documents. Contractor provided application is subject to Contracting Officer approval and must be compatible with JB Andrews intranet “Pentagon” network. The Government must be able to readily access all hosted project information.

The application to be used is TBD before award of the MACC.

The construction management system is a means of transferring technical documents between the Contractor and the Government.

Once Contractor application is approved by the Contracting Officer. Contractor shall provide access, rights and training as needed to the Government's construction management staff to successfully operate the Contractor provided application.

Paper media or e‐mail submission, including originals or copies, of the documents identified in Table 1 are not permitted. Contractor shall request approval of electronic File Format when the web‐based application is unavailable, non‐functional or specifically requested as an exception.

1.1. REFERENCES: Not used.

1.2. SUBMITTALS: All technical submittals and documents must be transmitted to the Government via the COR. Contractor shall provide access for use of the application to all individuals designated by the Contracting Officer. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

1.3. DEFINITIONS:

1.3.1. Submittal Definition: Shop drawings, product data, samples, administrative and close‐out submittals, and additional data required by contract, presented for review and approval.

Prepare and provide all submittals according to the requirements of this Section.

1.3.2. Types of Submittals:

1.3.2.1. Shop Drawings: As used in this Section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by the contractor or through the contractor by way of a subcontractor, manufacturer, supplier, distributor, 01 33 00-2 or other lower tier contractor, to illustrate a portion of the work. Types are as listed in the paragraph 1.7 entitled "Schedule of Submittal Descriptions (SD)."

1.3.2.2. Product Data: Material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate a portion of the work, but not prepared exclusively for this contract. Manufacturer installation instructions and certificates of compliance shall also be considered part of this type of data. Types are as listed in the paragraph 1.7 entitled "Schedule of Submittal Descriptions (SD)."

1.3.2.3. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship, physically identical to a portion of the work, illustrating a portion of the work or establishing standards for evaluating the appearance of the finished work or both. Types are as listed in the paragraph 1.7 entitled "Schedule of Submittal Descriptions (SD)."

1.3.2.4. Administrative and close‐out submittals: Submittals of data for which reviews and approval will be to ensure that the administrative requirements of the project are adequately met but not to ensure directly that the work is in accordance with the design concept and in compliance with the contract documents. Types are as listed in the paragraph 1.7 entitled "Schedule of Submittal Descriptions (SD)."

1.3.3. Approving Authority: The person who is authorized to approve a submittal.

1.3.4. Work: As used in this Section, the construction required by the contract documents, including labor necessary to produce the construction and materials, products, equipment, and systems incorporated or to be incorporated in such construction and including materials, products, equipment, and systems produced both on and off‐site.

1.4. PROCEDURES FOR SUBMITTALS: Contractor shall provide and maintain computer hardware and software for the chosen application access throughout the duration of the contract for all Contractor‐designated users. Provide connectivity, speed, bandwidth, and access to the Internet to ensure adequate functionality. Neither upgrading of the Contractor's computer system nor delays associated from the usage of the chosen application will be justification or grounds for a time extension or cost adjustment to the Contract.

1.4.1. Contractor Personnel List: Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic technical submittals and documents and will require access to the chosen application. Project personnel roles to be filled in the chosen application include the Contractor's Project Manager, Superintendent, Quality Control (QC) Manager, and Site Safety and Health Officer (SSHO). Personnel must be capable of electronic document management.

Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users. Provide the following information:

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First Name

Last Name

E‐mail Address

Office Address

Project Role (e.g. Project Manager, QC Manager, Superintendent)

1.4.2. Field Administration : Within 30 days of Contract Award, provide a tablet computer with a Common Access Card (CAC) reader at the job site for Government use only.

The tablet computer must have a web‐browser, built‐in camera, and cellular data connectivity. Provide tablet computer with a rugged case suitable for use in a construction environment. The tablet computer must be fully charged and made available at all times for Government use to facilitate the input of construction data at the job site. After completion of the work, reset the tablet computer to factory default settings. The tablet computer remains the property of the Contractor and must be removed from the site. There are restrictions on use of WIFI on military bases. Cellular data connectivity and availability, and use of WIFI requires coordination with and approval by the Contracting Officer.

1.4.3. SECURITY CLASSIFICATION : All military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information. The chosen application and tablet computer must only be used for the transaction of unclassified information associated with construction projects. In conformance with the Freedom of Information Act (FOIA), Department of Defense Manual 5200.01‐V4: DoD Information Security Program: Controlled Unclassified Information (CUI), and DoD requirements, any unclassified project documentation uploaded into the chosen application must be designated either "U ‐ UNCLASSIFIED"

(U) or "FOUO ‐ UNCLASSIFIED‐FOR OFFICIAL USE ONLY" (FOUO).

1.4.4. APPLICATION UTILIZATION : Establish, maintain, and update data and documentation in the chosen application throughout the duration of the contract.

Personally Identifiable Information (PII) transmittal is not permitted in the chosen application.

1,4.5. Information Security Classification/Identification: The chosen application must be used for the transmittal of the following documents listed in Table 1. Unless mentioned otherwise.

Table 1 ‐ Project Documentation Types provides the appropriate U and FOUO designations for various types of project documents. Construction documents requiring FOUO status must be marked accordingly. Apply the appropriate markings before any document is uploaded into the chosen application. Markings are not required on U documents.

As applicable, Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration). If a designated application is not functional within 4 hours of initial attempt, defer to the Submittal application and submit the required data as an

01 33 00-4 uploaded portable document (e.g. PDF), word processor, spreadsheet, drawing, or other appropriate format. Hard copy or e‐mail submission of these items is acceptable only if the contract management system application selected is documented to be not available or not functional. After uploading documents to the Submittal application, transmit the submittals and attachments to the COR via the Transmittal application.

For Submittals, select the following:

Preparation by = Contractor personnel assigned to prepare the submittal Approval by = Contracting Officer Representative (COR) Returned by = Design Lead/Manager Forwarded to = Contractor project manager

Table 1 ‐ Project Documentation Types

SUBJECT/NAME CLASS REMARKS CMS APPLICATION

As‐Built Drawings U Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and Transmittals

Building Information Modeling (BIM)

U 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

1. Design reviews will be performed in existing "Dr Checks"

Submittals and Transmittals

Construction Permits

Construction Schedules (Activities and Milestones)

U

U

Refer to rules of the issuing activity, state or jurisdiction

After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals and Transmittals

Submittals, Transmittals and Scheduling App

Construction Schedules (Cost‐Loaded)

U After the schedule submittal is approved by the COR, import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Submittals, Transmittals and Scheduling App

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Construction Schedules (3‐Week Lookahead)

U Import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Scheduling App

DD 1354 Transfer of Real Property

U Submittals and Transmittals

Daily Production Reports

U Provide weather conditions, crew size, man‐ hours, equipment, and materials information

Daily Report

Daily Quality Control (QC) Reports

U Provide QC Phase, Definable Features of Work Identify visitors

Daily Report

SUBJECT/NAME CLASS REMARKS CMS APPLICATION

Designs and Specifications

FOUO 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and Transmittals

Environmental Notice of Violation (NOV), Corrective Action Plan

U Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

Environmental Protection Plan

(EPP)

Invoice (Supporting Documentation)

U

U

Applies to supporting documentation only. Invoices are submitted in Wide‐ Area Workflow (WAWF)

Submittals and Transmittals

Submittals and Transmittals

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Jobsite Documentation, Bulletin Board, Labor Laws, SDS

U Submittals and Transmittals

Meeting Minutes U Meeting Minutes

Operations & Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet

U 1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals and Transmittals

Photographs U Subject to base/installation restrictions Submittals and Transmittals

QCM Initial Phase Checklists

U Checklists (Site Management)

QCM Preparatory Phase Checklists

U Checklists (Site Management)

SUBJECT/NAME CLASS REMARKS ECMS APPLICATION

Quality Control Plans

U Submittals and Transmittals

QC Certifications U Submittals and Transmittals

QC Punch List

Red‐Zone Checklist

Rework Items List

U

U

U

Punch Lists (Testing Logs)

Checklists (Site Management)

Punch Lists (Testing Logs)

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Request for Information (RFI) Post‐Award

U RFIs

Safety Plan U Daily Report

Safety ‐ Activity Hazard Analyses

(AHA)

U Daily Report

Safety ‐ Mishap Reports

U Daily Report

SCIF/SAPF

Accreditation Support Documents

FOUO Note: Some Construction Security plans may be classified as Secret. Classified information must not be uploaded into eCMS. Refer to the Site Security Manager, as applicable.

Submittals and Transmittals

Shop Drawings U Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals and Transmittals

Storm Water Pollution Prevention (Notice of Intent ‐ Notice of Termination)

Submittals and Submittal Log

U

U

Refer to rules of the issuing activity, state or jurisdiction

Submittals and Transmittals

Submittals and Transmittals

SUBJECT/NAME CLASS REMARKS CMS APPLICATION

Testing Plans, Logs, and Reports

FOUO Submittals and Transmittals

Training/Reference Materials

U Submittals and Transmittals

Training Records (Personnel)

FOUO Submittals and Transmittals

Utility Outage/Tie‐In Request/Approval

FOUO Submittals and Transmittals

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Warranties/BOD Letter

Quality Assurance Reports

FOUO

FOUO

Submittals and Transmittals

Checklists (Government initiated)

Non‐Compliance Notices

FOUO Non‐Compliance Notices (Government initiated)

Other Government‐ prepared documents

FOUO GOV ONLY

All Other Documents

FOUO Refer to FOIA guidelines and contact the FOIA official to determine whether exemptions exist

As applicable

1.4.6. Markings on FOUO documents

a. Only FOUO documents being electronically uploaded into the construction management system application selected (.docx, .xlsx, .pptx and others as appropriate), and associated paper documents described in the paragraph

CONTRACT ADMINISTRATION require FOUO markings as indicated in the subparagraphs below.

b. FOUO documents must be marked "UNCLASSIFIED//FOR OFFICIAL USE ONLY" at the bottom of the outside of the front cover (if there is one), the title page, the first page, and the outside of the back cover (if there is one).

c. FOUO documents must be marked on the internal pages of the document as

"UNCLASSIFIED//FOR OFFICIAL USE ONLY"' at top and bottom.

d. Where Installations require digital photographs to be designated FOUO, place the markings on the face of the photograph.

e. For visual documentation, other than photographs and audio documentation, mark with either visual or audio statements as appropriate at both the beginning and end of the file.

1.4.7. Approving Authority: The approving authority, from whom approval is sought, shall be the

CO.

1.4.8. Limits and Constraints Regarding Submittals:

1.4.8.1. Submittals shall be complete for each portion of the work; components of the work interrelated as a system shall be submitted at the same time.

1.4.8.2. When submittal acceptability is dependent on conditions, items, or materials included in

01 33 00-9 separate subsequent submittals, the submittal will be returned without review.

1.4.8.3. Submittals of information not required as a submittal, or covering work for which the submittals have been returned as "approved" or "approved as noted" or "approved except as noted;

resubmission not required" will be returned without review.

1.4.8.4. Approval of a separate material, product, or component does not imply approval of assembly in which the item functions.

1.4.8.5. Work shall conform to contract specification. If a submittal is inadvertently approved that does not conform to a contract specification, the contract specification will govern.

1.4.9. Scheduling of Submittals:

1.4.9.1. The contractor shall be responsible for all scheduling, preparation and processing of submittals in coordination with the performance of the work so that work will not be delayed by submittal processing. Coordinate and sequence different categories of submittals for the same work, and for interfacing units of work, so that one will not be delayed for lack of coordination with another.

1.4.9.2. All product data submittals shall be provided within 30 calendar days maximum of the contract notice to proceed, unless indicated otherwise. All sample submissions shall be made within 30 calendar days maximum of the contract notice to proceed (NTP) through the electronic contract management system and shall include all entries required on the AF Form 66, Schedule of Material Submittals, unless indicated otherwise. All shop drawing submittals shall be provided, as a minimum, in such time that review and approval shall be accomplished a minimum of two weeks prior to construction on items included in the required drawings.

Required administrative submittals such as work plans, field test results, manifests, administrative items and other submittals, shall be properly submitted in the times as specifically required in the technical sections of the contract. If specific time requirements are not indicated in the contract, the submissions shall be in a timely manner and as necessary during construction performance. As a general requirement, unless stated otherwise, submissions of an administrative or close‐out nature, shall be made two weeks, 14 days, prior to start of construction on the item or items involved. Additionally, unless stated otherwise, submissions on test results and other submissions of that nature shall be made within two weeks, 14 days, after the work or test is performed. All submissions shall be completed in a minimum of five work days prior to any contract final inspections.

1.4.9.3. Except as specified otherwise, allow a review period, excluding the date of receipt by the approval authority and the date of return to the contractor, that includes at least 12 working days for relatively simple submittals or 20 working days for more complex submittals and/or for substitutions or proposed deviations. The period of review is the same for both the submittal and re‐ submittal.

1.4.9.4. Re‐submittals on any item which has previously been disapproved shall be made within 15 calendar days of the disapproval date.

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1.4.10. Variations: Variations from contract requirements require specific government approval and may be considered where advantageous to the government. Where variations are proposed for consideration, submit a detailed written request, with documentation of the nature and features of the variation and full description as to why the variation is desirable and beneficial to the government. The proposed variation shall be identified separately and included along with the required submittal for the item. When a variation is submitted for approval, the contractor warrants the following:

1.4.10.1. Variation Is Compatible: The contract has been reviewed to establish that the variation, when incorporated, will be compatible with other elements of the work.

1.4.10.2. Contractor Is Responsible: The contractor shall take actions and bear the additional costs, including review costs by the government, necessary because of the proposed variation. Additionally, the contractor shall be responsible for the provision of all items and work required to support the variation and produce a complete and usable item.

1.4.11. Submittal and Re‐submittal Deadlines: Failure to submit items with specific contract specified deadlines and within the required submittal time frame after the contract notice to proceed, shall result in the entry in the Schedule of Material Submittals, of a submittal with rejection.

For example, failure to submit specific materials data within 30 days of the notice to proceed shall be considered a submittal with rejection. Any consequent delay in the construction performance shall be the contractor's responsibility.

1.4.12. Contractor's Responsibilities:

1.4.12.1. Determine and verify field measurements, materials, field construction and other important criteria. Carefully check and verify field space constraints at anaccess to the location indicated for the item or equipment. The contractor is responsible for selecting specific manufacturer equipment which is constructed such that it will fit in the space allocated, with all required manufacturer's clearances for operations, access and maintenance. The contractor shall carefully review each submittal and check and coordinate each submittal with requirements of the work and contract documents.

1.4.12.2. Ensure that all material is clearly legible. Materials or forms which are completed as unreadable hand written items or poor quality reprography shall be returned without review. Ensure that all pertinent data is marked, indicated and highlighted. All required item options and accessories shall be selected, indicated and highlighted. Ensure required specialty stamps are affixed and signed.

1.4.12.3. Stamp each sheet of each submittal with the contractor's certification stamp, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only. Word the submittal stamp as follows:

"I hereby certify that the equipment, material or article shown and marked in this submittal is that proposed to be incorporated into contract number, is in compliance with the contract drawings and specification, can be installed in the

01 33 00-11 allocated spaces, and is submitted for government approval.

Certified by Date "

1.4.12.4. Sign the contractor's certification. The person signing the certification shall be one designated in writing by the contractor as having that authority. The signature shall be in original ink. Stamped signatures are not acceptable.

1.4.12.5. Transmit submittals to the approving authority in orderly sequence, in accordance with the Schedule of Material Submittals, and to prevent project delays and delays in work by the government or separate contractors.

1.4.12.6. Advise the approving authority of any and all variations, as required by the paragraph entitled "Variations."

1.4.12.7. Correct and resubmit submittals as directed by the approving authority. Direct specific attention, in writing or on resubmitted submittal, to revisions not requested by the approving authority on previous submissions.

1.4.13. Approving Authority's Responsibilities:

1.4.13.1. Submittals will be reviewed for approval with reasonable promptness and only for conformance with project design concepts and compliance with the contract documents.

1.4.13.2. Submittals will be returned with one of the following notations:

1.4.13.2.1. Submittals marked "not reviewed" will indicate the submittal has been previously reviewed and approved, is not required as a submittal or does not evidence being reviewed and approved by the contractor. Submittals so marked will be returned with an explanation as to the reason it is not reviewed. Returned submittals deemed to lack review by the contractor shall be resubmitted with appropriate action, coordination, or change.

1.4.13.2.2. Submittals marked "approved" or "approved as submitted" authorize the contractor to proceed with the work covered.

1.4.13.2.3. Submittals marked "approved as noted" authorize the contractor to proceed with the work as noted provided the contractor takes no exception to the notations or government qualifications.

1.4.13.2.4. Submittals marked "revise and resubmit" or "disapproved" indicate the submittal does not comply with or demonstrate compliance with, the design concept or the requirements of the contract documents and shall be resubmitted with appropriate changes. Government comments and brief reasons for disapproval will be in writing on the AF 3000. Disapproval reasons may not be all inclusive or exhaustive, the contractor bears responsibility for providing submittals which demonstrate complete contract compliance.

1.4.13.3. The transmittal sheet returning the submittal will be signed by the CO.

1.5. FORMAT AND QUANTITY OF SUBMITTALS:

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1.5.6. Transmittal Form: Transmittal forms will not be used. The approved electronic management system shall be utilized to transmit submittals to the office of the approving authority. The utilized system shall identify the contractor, indicate the date of the submittal, and include information prescribed by the transmitted form and as required in the paragraph entitled "Identifying Submittals." O. Multiple disciplines or data from different technical sections shall not be submitted on the same transmittal.

1.5.7. Identifying Submittals: Identify submittals with the following information permanently adhered to or noted on each separate component of each individual submittal and noted on the transmittal. Submittals or submittal components transmitted without this information shall be returned without review. Mark each submittal with the following:

1.5.7.1. Project title and number.

1.5.7.2. Construction Contract number.

1.5.7.3. The Section number, page and paragraph of the Section or the drawing page and reference, by which the submittal is required.

1.5.7.4. The submittal description (SD) number of each submittal and the submittal/transmittal number from the submittal schedule.

1.5.7.5. If a resubmission, add an alphabetic suffix on the submittal description and on the submittal/transmittal number, for example, SD‐70A and 12A, to indicate the resubmission and SD‐70B and 12B for a subsequent resubmission.

1.5.7.6. The name, address, and telephone number of the subcontractor, supplier, manufacturer and any other second tier contractor associated with the submittal.

1.5.7.7. Product identification, title or subject which is coordinated with and matches the title as found in the submittal requirements of each technical section. This title shall also be the same as that found on the Schedule of Material Submittals.

1.5.8. Format and Quantity for Shop Drawings:

1.5.8.1. Submit <one (1) print and> an electronic version of required shop drawings prepared for this project.

1.5.8.1.1. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to the information required in the paragraph entitled "Identifying Submittals."

1.5.8.1.2. After review, the government will retain the signed electronic file and return an electronic copy to the contractor, with notation resulting from the review.

1.5.8.2. Dimension drawings, except diagrams and schematic drawings; prepare dimensioned drawings to scale. Identify materials and products for work

01 33 00-13 shown.

1.5.9. Format and Quantity for Product Data:

1.5.9.1. Submit electronic version of submittals of product data requiring review and approval by the COR. After review, the government will return notations resulting from the review in accordance with the electronic contract management system.

1.5.9.2. Present all product data submittals for each specific individual technical specifications Section as a complete, concise document. Submit separate documents. for each technical section. Provide only submittal information for that specific technical section in each individual submittal document . Provide all required submittal data for each section at the same time in each volume. Include a table of contents, tab each submittal item as a separate component and integrate all required data. All submittals shall be neatly organized, with all relevant data clearly marked or highlighted. Submittal data which is not marked up will be promptly disapproved. Each submittal item shall have clear contractor generated information indicating what specific system or area the item of equipment or material is intended.

1.5.9.3. Indicate, by prominent notation, each product, which is being submitted;

indicate all specific Section and paragraph numbers to which it pertains.

1.5.9.4. Supplement product data with material prepared for the project to satisfy submittal requirements as found in this Section and for which product data does not exist.

Note that the material is developed specifically for the project.

1.5.10. Format and Quantity of Samples:

1.5.10.1. Furnish samples in the sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

1.5.10.1.1. Sample of equipment or device: Full size.

1.5.10.1.2. Sample of materials less than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

1.5.10.1.3. Sample of materials exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

1.5.10.1.4. Sample of linear devices or materials, such as, conduit and handrails:

10‐inch length or length to be supplied, if less than 10 inches.

1.5.10.1.5. Sample of non‐solid materials, such as, sand and paint: Pint.

1.5.10.1.6. Color selection samples: 2 inches by 4 inches.

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1.5.10.2. Samples showing range of variation: Where variations are unavoidable due to the nature of the materials, submit sets of samples of not less than three units showing the extremes and middle of the range.

1.5.10.3. Quantity, unless otherwise specified:

1.5.10.3.1. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by the approving authority.

1.5.10.3.2. Submit one sample of non‐solid materials.

1.5.10.4. Reusable samples: Incorporate returned samples into the work only if so specified or indicated. Incorporated samples shall be in undamaged condition at the time of use.

1.5.10.5. Recording of sample installation: Note and preserve the notation of the area constituting the sample installation but remove the notation at the final clean‐ up of the project.

1.5.10.6. When a color, texture or pattern is specified in naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.11. Format and Quantity of Administrative and Close‐out Submittals:

1.5.11.1. Unless otherwise specified, submit administrative and close‐out submittals in the format and quantities required for shop drawings.

1.5.11.2. If the submittal includes a document which is to be used in the project or become a part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document, but to a separate sheet accompanying the document.

1.5.11.3. One (1) print and an electronic version of Operation and Maintenance Manual data shall be submitted and shall include components required in the various technical sections.

1.7 DRAWINGS, SURVEY AND SPATIAL DATA

Data Accuracy Standards

1. Global Positioning System (GPS) fieldwork shall be grouped into Resource or Survey grade collections. Survey Grade GPS shall utilize Base and Rover GPS receivers (i.e.,Trimble 5700) to record positional accuracy to within a range of +/‐ 10cm.

Data Format

2. Format. All digital files shall be delivered in a geo referenced format (feature‐based file structures including one‐to‐one cardinality between spatial records and attribute records) directly readable and compatible with the latest version of Autodesk AutoCAD for Windows or ArcMap

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8.3, without conversion. Acceptable formats include:

a. Geo‐referenced AutoCAD (.dwg file extension) of the latest release shall be determined at the initial meeting with the Government.

a. Geo‐referenced ASCII (.dxf file extension) drawing interchange files that is readable by the latest release of AutoCAD.

b. Geo‐referenced ESRI ArcGIS 9.0 or higher Personal GeoDatabase format. For many projects, Joint Base Andrews GeoBase staff shall produce an empty, SDS‐compliant, Personal GeoDatabase to be filled in by the contractor. Contact the Andrews GeoBase office for details.

c. Geo‐referenced ESRI ArcGIS 9.0 or higher shapefile format. For many projects, Joint Base Andrews GeoBase staff can produce empty, SDS‐compliant, shape files to be filled in by the contractor. Contact the Andrews GeoBase office for details.

d. Formats other than those readable by AutoCAD or ArcGIS shall be able to be converted into the latest release of AutoCAD drawing files or ArcGIS shape files, and the software needed to do the conversion must be provided concurrently.

3. Data Standard. All data shall comply with the latest version of Spatial Data Standards for Facilities, Infrastructure, and Environment, version 2.5 (latest available as of March 2006).

Information on the SDSFIE data model can be obtained from the CADD/GIS Technology Center at https://tsc.wes.army.mil/products/TSSDS‐TSFMS/tssds/html/.

As SDSFIE is a standard, there shall be no changes (appending or deleting of fields) within the SDS tables. Any data that does not fit into SDS shall be placed into ancillary tables. The ancillary tables shall be linked to the SDS table by a unique identifier such as the table‐specific ID field, or the OBJECTID (for example, the SHED_ID column is the unique identifier for the shed area SDS‐compliant table).

4. Attributes. Attribute data, as outlined in the specific task order contract shall be based on requirements developed by the departmental needs and business processes.

Most spatial datasets have associated attribute information. Attribute Requirements Lists (ARL) for several datasets are available from the Joint Base Andrews GeoBase office.

5. Metadata. Metadata shall adhere to the Federal Geographic Data Committee (FGDC) Content Standards for Digital Geospatial Metadata (CSDGM), and shall be created for all feature classes (layers) generated for this SOW. Content shall accompany all submissions. Metadata includes:

a. Point of contact information, (i.e. person, organization, voice telephone, address)

b. Relevancy date for data accuracy (i.e., current as of date)

c. Abstract (brief overview of the data)

d. Data source (existing documents, interviews, spatial analysis, etc.)

6. Spatial Projection. All Joint Base Andrews CADD/GIS geospatial data shall be delivered in

01 33 00-16 the North American Datum 1983 (NAD83) projection, State Plane Coordinate System, using English coordinate units (feet). (NAD_1983_StatePlane_Maryland_FIPS_ 1900_Feet)

7. All submitted AutoCAD/GIS data shall be accompanied by a listing of all blocks (parts and symbols), line types, patterns, text styles and all other graphics used to create the drawings.

Documentation of this shall be provided describing the entities and names associated with them.

8. All design sheets shall contain the standard Joint Base Andrews vertical title block placed in the right‐hand margin of the border sheet. The Government will provide a cover/title sheet electronically to the contractor. The contractor shall add project specific information to the cover sheet without modifying the template.

9. Drafting symbols, abbreviations and nomenclature shall follow Tri‐Service CADD/GIS Technology Center standards as outlined in Technical Report contractor CADD Standards.

10. Drafting techniques employed in the preparation of the drawings shall reflect professional training and quality based on experience. Only experienced and qualified personnel shall be employed in the preparation of drawings.

11. The second drawing sheet in the set shall contain a drawing index listing drawing name and corresponding sheet number.

12. The third drawing sheet in the set shall contain all drawing symbols, abbreviations, materials key plan, project general notes, legends and other data.

13. On separate drawing sheet(s) provide code analysis information as follows:

a. Code used

b. Project title

c. Building area by floor Gross Square Feet (GSF).

d. Building height (stories permitted, stories provided, height including weather cab, height not including weather cab)

e. Use group(s)

f. Construction type

g. Area permitted (for building type, with allowed increases, GSF, area provided.

h. Full automatic sprinkler system (Yes or No)

i. Occupancy load

14. Drawings shall also contain an egress plan that clearly indicates the following:

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a. 1‐hour rated fire separation(s)

b. Accessible perimeter

c. Use group(s)

d. Capacity/# of occupants per group

e. Egress route(s) and door(s)

15. The drawings prepared by the contractor shall be detailed and accurately dimensioned, with all areas of interior areas shown and with all work completely noted. Legends shall be provided for all symbols, materials and abbreviations used on the drawings. Details, sections, elevations and plans shall be identified and cross‐referenced.

16. Drawings shall contain a room finish schedule that describes the finishes of all interior in the project work.

17. Drawings shall provide schedules for doors, windows, electrical fixtures and mechanical equipment. The schedules shall describe mechanical equipment. The schedules shall describe pertinent characteristics of each piece of equipment and symbols shall be cross‐referenced on the plans and elevations.

18. Large areas of demolition work shall be shown on a separate sheet(s). If the amount of demolition is relatively small, this work may be indicated on the same drawing sheet as new work.

One plan shall not be used for both demolition and new work.

19. Provide clear differentiation between existing items that shall remain and new work.

20. Drawing file names shall correlate directly with the drawing index listing.

21. Drawing file names shall comply with the following guidelines.

a. Drawing number X – XXXX – XX ‐ XXXXXX

b. The first character of the drawing number denotes the discipline.

c. A – Architectural

d. C – Civil

e. E – Electrical

f. G – General

g. H – Hazardous Materials

h. I – Interiors

i. L ‐ Landscape

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j. M – Mechanical

k. P – Plumbing

l. Q – Equipment

m. R – Resource

n. S – Structural

o. T – Telecommunications

p. X – Other

q. Z – Contractor/Shop Drawings

22. The next four characters of the drawing number denote the building number associated with the project.

23. The middle two characters of the drawing number denote the sequence number of drawings per discipline set (01‐99).

24. The last six characters of the drawing number denote the project number. Delivery Media

25. The preferred media for CADD/GIS data depends both on the hardware/software platforms utilized in creating drawings/data files and the size of the file. For all projects, compact disk‐read only memory (CD‐ROM) shall be utilized and the media shall be closed to prevent any re‐writing or changing of the content. Compact disks still in re‐writable format shall not be accepted. For larger file sizes, digital video disc‐read only memory (DVD‐ROM) shall be accepted.

26. Before a file is placed on the delivery digital media, the following procedures shall be performed:

a. AutoCAD: Remove all extraneous graphics outside the border area and set the active standard settings or those in the seed/prototype file.

b. A digital media copy of the compression utility shall be provided with the deliverable media.

c. Include all files; graphic and non‐graphic, required for the project (i.e. cell/block libraries, color tables, pen tables, font libraries, user command files, plot files, etc.).

d. All support files listed above and all referenced files shall be in the same directory and reference to those files shall not include device or directory specifications.

e. Include standard sheets (i.e., abbreviation sheets, standard symbol sheets, etc.).

f. Document any non‐standard fonts, tables, etc. developed during the course of

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27. When delivering digital media, an external label shall contain the following information:

a. Organization providing the digital media.

b. Format and version of the operating system on which the media was created.

c. Compression utility used for writing files to disc.

d. Sequence number (for multiple disks).

A short description of contents.

28. A transmittal sheet shall accompany the media containing the following information:

a. Information included on the external label of each disk/CD, total number of disks/CDs being delivered and a list of the file names and files descriptions on each disk/CD.

b. Instructions for restoring/transferring the files from the media.

c. Certification that all delivered media is free of known computer viruses, including the name(s) and release date(s) of the virus scanning software, and the last date virus scan was performed.

1.8 SCHEDULE OF SUBMITTAL DESCRIPTIONS (SD): The following listing contains details of specific types of SD packages that may be required by this and other technical sections.

SD‐01, Data

Submittals which provide calculations, descriptions, or other types of documentation regarding the work involved in this contract.

SD‐02, Manufacturer's Catalog Data

Data composed of catalog cuts, brochures, circulars, specifications and product data, and printed information in sufficient detail and scope to verify complete compliance with requirements of the contract documents. A type of product data.

SD‐03, Manufacturer's Standard Color Charts

Preprinted illustrations displaying choices of color and finish for a material or product. A type of product data. Black‐and‐white illustrations shall not be permitted.

SD‐04, Drawings

Submittals which graphically show relationships of various components of the work, schematic diagrams of systems, details of fabrications, layout of particular elements, connections, and other relational aspects of the work. A type of shop drawing.

SD‐05, Design Data

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Design calculations, mix designs, analyses, or other data, written in nature and pertaining to a part of the work. A type of shop drawing.

SD‐06, Instructions

Preprinted material describing installation of a product, system, or material, including special notices and Material Safety Data Sheets, if any, concerning impedance's, hazards, and safety precautions.

Installation procedures shall include diagrams, drawings, instructions, and precautions required to erect or install the manufacturer's product with minimal impedance. A type of product data.

SD‐07, Schedules

A tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work. A type of shop drawing.

SD‐08, Statements

A document, required of the contractor, or through the contractor by way of a supplier, installer, manufacturer, or other lower tier contractor, the purpose of which is to further the quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel, qualifications, or other verification of quality. A type of shop drawing.

SD‐09, Reports

Reports of inspection and laboratory test, including analysis and interpretation of test results. Each report shall be properly identified. Test methods used and compliance with recognized test standards shall be described

SD‐10, Test Reports

A report signed by an authorized official of a testing laboratory that a material, product, or system identical to the material, product or system to be provided has been tested in accordance with requirements specified by naming the test method and material. The test report must state the test was performed in accordance with the test requirements; state the test results; and indicate whether the material, product, or system has passed or failed the test. Testing must have been within three years of the date of award of this contract. A type of product data.

SD‐11, Factory Test Reports

A written report which includes the findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for this project before it is shipped to the job site. The report must be signed by an authorized official of a testing laboratory and must state the test was performed in accordance with the test requirements; state the test results; and indicate whether the material, product, or system has passed or failed the test. A type of shop drawing.

SD‐12, Field Test Reports

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A written report which includes the findings of a test made at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation. The report must be signed by an authorized official of a testing laboratory or agency and must state the test was performed in accordance with the test requirements; state the test results; and indicate whether the material, product, or system has passed or failed the test. A type of shop drawing.

SD‐13, Certificates

Statements signed by responsible officials of a manufacturer of a product, system, or material attesting that the product, system, or material meet specified requirements. The statements must be dated after the award of this contract, name the project, and list the specific requirements which it is intended to address. A type of shop drawing.

SD‐14, Samples

Samples, including both fabricated and un‐fabricated physical examples of materials, products, and units of work as complete units or as portions of units of work. A type of sample.

SD‐15, Color Selection Samples

Samples of the available choice of colors, textures, and finishes of a product or material, presented over substrates identical in texture to that proposed for the work. A type of sample.

SD‐16, Sample Panels

An assembly constructed at the project site in a location acceptable to the Project Manager (PM) and using materials and methods to be employed in the work; completely finished; maintained during construction; and removed at the conclusion of the work or when authorized by the COR.

SD‐17, Sample Installations

A portion of an assembly or material constructed where directed and, if approved, retained as a part of the work. A type of sample.

SD‐18, Records

Documentation to ensure compliance with an administrative requirement or to establish an administrative mechanism. A type of administrative submittal.

SD‐19, Operation and Maintenance Manuals

Data intended to be incorporated in an Operations and Maintenance

Manual. SD‐60, Safety Plan

Detailed procedures defining the contractor's provisions for accident prevention, health protection, and construction activity including the name, location, and responsible representative(s) for the medical facility to be used for treatment of sick or injured contractor personnel. A type of administrative submittal.

SD‐81, Operating Instructions

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Instructions consisting of standard operating procedures including startup, shutdown, and emergency operation. A type of shop drawing.

SD‐87, Posted Instructions

Labels, signs, and templates of operating instructions that are required to be mounted or installed on or near the product for normal, safe operation. A type of shop drawing.

END OF SECTION

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