ATT_2-Addendums_52.212-1_Updated_21_July_17.pdf

ATTACHMENT 3

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT

2015) THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED

FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE INTO ANY

RESULTANT CONTRACT.

Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial

Items and FAR 52.212-2 Evaluation – Commercial Items. FAR 52.212-1 provides information for the purpose of organizing and submitting an offer and is not intended to be all-inclusive. FAR 52.212-2 describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors. PROPOSALS THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY

THIS PROVISION RISK ELIMINATION.

I. OFFEROR PREPARATION INSTRUCTIONS

A. General.

1. Adherence to Instructions: The offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including but not limited to the terms and conditions, representations and certifications, pricing, and past performance requirements. Failure to meet a requirement may render an offer being determined non-responsive and result in the offer being ineligible for award.

2. Exceptions to Terms and Conditions: Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the

Government’s intent to incorporate the offeror’s proposal in the resulting award.

3. Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the offer closing time. Such amendments will be issued electronically by email. If such amendments require material changes in quantities or prices, the offer closing date may be postponed by enough days to enable offerors to revise their quotations. In such cases, the amendment will include an announcement of the new closing date and time. The offeror MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the offer.

4. Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

5. Questions/Inquiries: The contracting officer listed below is the Government’s sole point of contact for this acquisition. If necessary, all questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email at the following email addresses no later than, Monday, July 17, 2017 3:00 PM CST. The decision whether to respond to questions and requests for clarification made after Tuesday, July 18, 2017 3:00 PM CST will be at the sole discretion of the Contracting Officer. Questions received timely and subsequent Government responses will be posted to the Government Point of entry system, https://www.fbo.gov/ as an Amendment to this solicitation notice. Offerors are responsible for monitoring FedBizOpps for updates. If no questions are submitted, the

Government will assume that the offerors fully understand all requirements of this notice. Emails must be received by the Contracting Officer: Ms. Carrie Eastburn, carrie.eastburn@us.af.mil and Contract Specialist: Ms. Korena Jones, korena.jones@us.af.mil on the date and time specified above.

6. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications.

7. Offerors are cautioned to submit sufficient information and in the format specified herein. Offeror’s may be asked to clarify certain aspects of their offer.

B. Specific Instructions.

8. Offer Preparation Instructions. This section of the offer preparation instructions prescribes the format of the offer. The offeror shall submit a clear and complete offer, and include only information that is relevant to this acquisition.

9. System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows:

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database not later than 14 days from the date and time established for receipt of offers, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

10. Submission of offers: Electronic Submission of offers are required and shall be received via email. Offers shall be received in writing by the following: Contract Specialist, Ms. Korena Jones at korena.jones@us.af.mil and the

Contracting Officer, Ms. Carrie Eastburn, carrie.eastburn@us.af.mil not later than Wednesday, July 26, 2017, 1:00 PM

CST. Offerors shall submit a clear and complete quotation, and include only information that is relevant to this notice.

Quotation shall be formatted as follows: Subject: FA2823-17-Q-4014/Company Name/Email X of X (insert number mailto:carrie.eastburn@us.af.mil mailto:korena.jones@us.af.mil https://www.acquisition.gov/ file://52ftfa-as-pp/common$/PZ_Common/PZI/PZIO/PZIOC/4%20SERVICES%20Contracts/1.%20ACTIVE%20Contracts/0.%20Q%20or%20R%20Solicitations%20new%20requirements/FA2823-17-Q-4014%20Washer%20Dryer%20Lease%20and%20Maintenance/Combo-Synopsis/korena.jones@us.af.mil%20 file://52ftfa-as-pp/common$/PZ_Common/PZI/PZIO/PZIOC/4%20SERVICES%20Contracts/1.%20ACTIVE%20Contracts/0.%20Q%20or%20R%20Solicitations%20new%20requirements/FA2823-17-Q-4014%20Washer%20Dryer%20Lease%20and%20Maintenance/Combo-Synopsis/carrie.eastburn@us.af.mil%20 of the email and total number of emails).

11. File Size. Individual emails shall not exceed 4MB in size. Offerors shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

12. Offer Requirements. The following information shall be included with each offer:

a) The name, address, telephone number and email address of the offering firm’s point of contact; Discount

Terms (if applicable);

b) CAGE Code and DUNS number;

c) Remittance Address. Remittance Address, if different from the offeror’s address;

d) Representations/Certifications. Completion of the necessary fill-ins, representations and certifications as set forth in the solicitation; and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number.

13. Price. Offerors shall provide a Firm-Fixed-Price (FFP) for all items listed in attachment one (1), Performance Work

Statement. Any offer that fails to cite a price for each item or fails to make an entry that indicates service will be provided at no charge may be rejected as nonconforming/non responsive to this solicitation. The offeror’s price shall include all management, personnel, tools, supplies, equipment, transportation, material, facilities, and other items and services required to meet the Government requirements in the Performance Work Statement (PWS), dated 12-June-

2017. Only FFP offers will be evaluated. An offer including a sliding price scale or subject to escalation based on any contingency will not be accepted.

PRICING TABLE

Period of Performance

CLIN Description Quantity Unit Price

Base Period-

8/6/2017-8/5/2018

0001 IAW the Performance Work Statement (PWS), dated June 12, 2017), Attachment 1, the contractor shall perform and provide leasing, installation, removal and maintenance of 42 washer machines.

12 Months $

Option Year 1-

8/6/2018-8/5/2019

1001 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, installation, removal and maintenance of 42 washer machines.

12 Months $

Option Year 2-

8/6/2019-8/5/2020

2001 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, installation, removal and

Option Year 3-

8/6/2020-8/5/2021

3001 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, Option Year 4-

8/6/2021- 08/5/2022

4001 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, Option to Extend Services (FAR 52.217-8)-

8/6/2022-2/6/2023

5001 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, 6 Months $

Period of Performance

CLIN Description Quantity Unit Price

Base Period-

8/6/2017-8/5/2018

0002 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, installation, removal and maintenance of 50 dryer machines.

12 Months $

Option Year 1-

8/6/2018-8/5/2019

1002 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, installation, removal and maintenance of 50 dryer machines

12 Months $

Option Year 2-

8/6/2019-8/5/2020

2002 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, installation, removal and maintenance of 50 dryer machines

12 Months $

Option Year 3-

8/6/2020-8/5/2021

3002 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, maintenance of 50 dryer machines.

Option Year 4- 4002 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, 8/6/2021- 08/5/2022 installation, removal and maintenance of 50 dryer machines

Option to Extend Services (FAR 52.217-8)-

8/6/2022-2/6/2023

5002 IAW the PWS, dated June 12, 2017, Attachment 1, the contractor shall perform and provide leasing, installation, removal and maintenance of 50 dryer machines

6 Months $

C. Basis for Award.

1. This acquisition is being conducted using Simplified Acquisition Procedures under the authority of FAR

13.5 – Simplified Acquisitions for Certain Commercial Items. The Government will award a Firm Fixed

Price Contract from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price considered. Price will be evaluated for reasonableness in accordance to FAR 13.106-3.

2. Evaluation Process. Initially all offers will be screened to ensure the offer conforms to the solicitation requirements to determine responsiveness. Next, all offeror’s prices will be ranked in order of total evaluated price from lowest to highest price. The responsive, lowest price offeror will be assessed to determine contractor responsibility in accordance with FAR 9.104. Next, the responsive, lowest price offer from an offeror determined responsible will be evaluated to determine price reasonableness. If the offer is determined unreasonable, the next responsive, lowest priced offer from a contractor determined responsible will be evaluated for price reasonableness. This process will continue until the Government has evaluated and determined the lowest priced offer from the responsible offeror providing a reasonable price, which will represent the best value to the Government. A contract will be awarded to this offeror without further consideration of any other offers.