22. Government Response to Contractor Submitted Questions.pdf

QUESTION AND ANSWER TEMPLATE

Solicitation: FA252125B0009 Project Number: YXTK 13-1806, ‘Repair Electrical Distribution System

Feeder 5, AAAF’

Contractor Name: Cape Fox Mountain Point

POC: Jason Brown

RFP Section L Paragraph Section 4; (L-5.4.e and L-5.6.d)

SOW/Technical Specification/Drawings paragraph/page: ______N/A_____

Other (Specify) N/A

Question: The Government requires submission of Attachment 5: Cost Estimate Breakdown (Section J, Attachment 6) (CECC Form 3052) to be submitted in excel format but in L-5.6.d states that files must be readable using Microsoft Office Word 2016 or Adobe PDF. Would the Government please confirm that Offerors should use the provide excel format for CECC submission?

Government Response: Confirmed MS Excel for for CECC submission is acceptable.

RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) ___________________________

Question:

RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) ___________________________

Question:

Project Number: YXTK 13-1806, ‘Repair Electrical Distribution System

Feeder 5, AAAF’

Contractor Name: ___Togiak Logistics Services_____________

POC: ____David Roels________________________________

1. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __C-502_________

Other (Specify) __Electrical Drawings_________________________

Question: ___

There is no designation shown for the sizing of the communications handholes for this project. Please provide the schedule for the communications handholes including sizing and desired orientation.

Government Response: Based on quantities of splices and bend-radius tolerances, handholes are estimated to be 48" × 48" × 36". Orientation may vary, but locations must match the electrical drawings.

The Contractor may adjust handhole dimensions to suit means and methods and provide adequate space for splices and bending radius.

2. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __C-501_________

Other (Specify) ___________________________

Question: ___

Are all communications conduit pathways for copper communications cable and fiber optic cable to be - 5” PVC in a 2-way configuration

Government Response: In accordance with Communication General Note 1 on E-001 and Communication Cable Trench Detail on sheet C-501, provide 4-inch conduit for new underground telecommunication cables conveyances. Refer to electrical plan for routing and configuration.

3. RFP Section ____4______ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ____5_______

Other (Specify) ___ Solicitation / Transportation of Materials__

Question: __ ___

The seaborne transportation guidelines have specific guidelines for palletized freight, 20 ft cargo containers and self-propelled equipment.

A) What are the dimensional and weight restrictions for that equipment and cargo that cannot be contained in a 20 ft shipping container?

Government Response: Flat Rack Container Specifications:

• Internal Dimensions (Nominal): A standard 20-foot ocean flat rack provides approximately 19.5 feet (L) x 7.7 feet (W) x 7.7 feet (H) of internal cargo space.

• Weight Limits: Maximum payload weight is 68,000 pounds, with a maximum gross weight of 74,957 pounds. Gross weight includes the container's tare weight and the cargo weight.

• Carrier Verification Required: Prior to cargo arrival, confirm specific weight and dimensional limitations with the designated carrier. Limits may vary depending on the carrier and the specific flat rack type.

• Flat Rack Type: Note that flat racks are available with or without end walls. This impacts usable internal dimensions and cargo securement options.

• Delivery Protocol: No cargo delivery is permitted until Transportation Management Office (TMO) provides the customer with the Transportation Control and Movement Document (TCMD).

• TMO Notification: TMO must receive notification at least 15 days prior to cargo drop-off at the port.

B) This project requires a total of 150, 50' power poles, what is the sea transportation and material handling plan for loading and unloading these items at port? ___________________________

Government Response: Breakbulk Cargo Requirements:

• Maximum Dimensions (Typical): Breakbulk cargo must not exceed the following dimensions:

• Length: 130 feet

• Width: 39 feet

• Height: 20 feet

• Handling and Securing: Breakbulk cargo is loaded individually and requires specialized lashing and securing appropriate for crane operations. This is a critical safety requirement.

• Port Coordination (Cape Canaveral): Prior to delivery, coordinate directly with stevedores at Cape Canaveral to arrange drop-off times that align with vessel loading schedules. Failure to coordinate may result in the assessment of yard storage fees.

• Delivery Protocol: No cargo delivery is permitted until the Transportation Management Office (TMO) provides the customer with the Transportation Control and Movement Document (TCMD).

• TMO Notification: TMO must receive notification at least 15 days prior to cargo drop-off at the port.

4. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___C-501 & C-502________

Other (Specify) ___________________________

Question: __

Gravel Pit: There is a fair amount of concrete on the project for road crossings and around each concrete utility pole that require gravel including the #57 stone base (Sheet C-502, Detail Pole setting and sheet C-501 Road Crossings). There appears to be a concrete plant near the airport. Do we have access to concrete, cement and gravel to utilize for this project including building ecology blocks? Is there a vendor on island that mixes concrete, can we visit the gravel pit and concrete batching plant?

Cement. Do we need to bring in cement for concrete or replace cement quantities utilized for this project?

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 1

5. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __C-502_________

Other (Specify) ___________________________

Question:

Are all duct banks, communications & electrical to be encased in concrete for the entire length of trench line or just for road crossings.

Government Response: Entire length of trench

6. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___C-417________

Other (Specify) ___________________________

Question: _Drawing page C-417 near Cross Hill Rd. shows a moderate change in elvation on overhead poles line. Will this area or any other areas require track vehicles to access pole locations.

Are all pole locations truck accessible?

Government Response: Accessible by truck after improvement is made to the access road

7. RFP Section _____4_____ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ____5_______

Other (Specify) ___________________________

Question: _

Contractor Staging Ground and port/harbor off-loading. Can we see the contractor staging ground, access, port/barge off-load and space for setting up an office trailer, small maintenance shop or a central staging area for concrete pole and wooden demolition waste? Does the contractor staging area have internet, phone or electricity available, for a site trailer? Who is responsible for off-loading the concrete poles, wire rolls, and conex with small materials from the docks to the contractor staging? Is there a harbor fee, off load fee or other harbor fees.

Can we see the contractor staging ground, access, port/barge off-load and space for setting up an office trailer, small maintenance shop or a central staging area for concrete pole and wooden demolition waste?

Government Response: N/A. Only one site will be conducted for this requirement.

Does the contractor staging area have internet, phone or electricity available, for a site trailer?

Government Response: Depending on location temporary utilities may be installed

Who is responsible for off-loading the concrete poles, wire rolls, and conex with small materials from the docks to the contractor staging?

Government Response: Offloading and transport to the staging area will be provided at no cost by the AIBOS contractor.

Is there a harbor fee, off load fee or other harbor fees.

Government Response: No fees.

8. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) ___________________________

Question: _

Hotel, or sleeping quarters for employees, where located, how many bed(s) are available, shower facilities, bathroom facilities, what do our employees need to provide/bring etc. Also, where do employees eat, available kitchen facilities, etc. do we need to bring food in by barge._

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 3

9. RFP Section _01.17.3____ Paragraph _Working Hours________

SOW/Technical Specification/Drawings paragraph/page _Page 12 of 264___

Other (Specify) ___________________________

Question: _

Working hours are defined as 7:30 AM to 4 PM, with no work on Sundays. Can the contractor work a longer day, starting at 7:00 AM and stopping at 5:00 PM. Once our team is on-island, and in the interest of time, schedule, we would like to work a 10 hour day – six days a week to rapidly complete this project. We would give advance notice as outlined in Section 01 00 00.

Government Response: Proposed schedule is acceptable. Authorization must still be accomplished as referenced in Specification Section 01 00 00

10. RFP Section _12 13 23 00 40___ Paragraph __3.1.9.h_______

SOW/Technical Specification/Drawings paragraph/page __212_________

Other (Specify) ___________________________

Question: _

Please clarify the material specifications for the lashing wire to be used. Is this to be Type 316, .045 stainless steel wire?

Government Response: SS 316

11. RFP Section _33 71 01 00 40____ Paragraph _________

SOW/Technical Specification/Drawings p aragraph/page __231______

Other (Specify) ___________________________

Question: _

Please provide the wind load and other specific design criteria for the concrete poles and aerial transmission lines / equipment that is not included in the current specifications or drawings.

Government Response: Reference Section 5.4 of the Design Analysis (Section J, Attachment 23).

12. RFP Section __C________ Paragraph ___8.3______

SOW/Technical Specification/Drawings paragraph/page ___6________

Other (Specify) ___________________________

Question: _

There is a specific statement regarding diesel fuel being made available to the contractor for equipment used for the completion of the construction project. Is Gasoline available in the same manner for small engine equipment needed for the project that is not available in diesel?

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 17

13. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __E-101_________

Other (Specify) ___________________________

Question: _

E-101 Flag note 1 states all direct buried comm lines need to be removed in their entirety. Can you confirm that means digging up and disposing of the full length of all buried comm lines, throughout their full length?

Government Response: Yes

14. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __5 of 54_________

Other (Specify) ___________________________

Question: __

Section C of the solicitation reads that the period of performance for the project is 660 days after the receipt of the NTP. Section 01 00 00, 1.17.1 states that the time from NTP to completion is not to exceed 357 days with an onsite construction not to exceed 297 days. Please confirm that 660 days is the total period of performance from receipt of NTP to project completion.

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 11, Page 42-43

15. RFP Section __________ Paragraph_

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) __Engineering / Geo tech_________________________

Question: __

A) What is the general composition of the subgrade soil and bedrock in the designated construction area?

B) What is the general soil depth above bedrock, around the construction area?

Government Response: A site specific geotechnical investigation was not performed during the design phase due to schedule and cost constraints. Field verification is required. For reference purposes, a 1997 Study/Investigation is attached and provides an overview of the typical geology on Ascension. Site conditions may very across the project area, including borings and laboratory analysis. This is incorporated as Section J, Attachment 24.

16. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) ____General_______________________

Question: __

Please provide local contacts for the following building materials on Ascension Island.

A) Ready mix concrete

B) Aggregate / 57 stone

C) Utility Bedding Sand

D) Clean fill dirt.

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 18

17. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __C-001_________

Other (Specify) ___General Civil Note 14__________

Question: _

Civil General Note 14 Requires a Florida Registered Surveyor be employed for surveying and resetting of disturbed benchmarks. Since this is an OCONUS project is it acceptable to utilize employed team members for this task should they be properly trained, equipped, and competent to perform the work?_

Government Response: Obtain a licensed surveyor to sign and seal new benchmarks. Field data and installation can be performed by properly trained contractor personnel; however, signing and sealing is required.

18. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __C-501____

Other (Specify) ___________________________

Question: _

Can we utilize engineered precast switch and equipment pads set in bedding sand, on 57 stone base, on compacted soil; for the transformer, splice cabinets and MV Switch cabinets as opposed to cast in place?

Government Response: Yes, if it’s designed for the weight and size of the transformer or the cabinets.

19. RFP Section __________ Paragraph _________

Other (Specify) __Concrete Mix Plant_________________________

Question: _

Please provide guidance on the operation and availability of the concrete mix plant and the concrete trucks provided by the government.

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 5

20. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) ___Retrograde Shipment of Equipment________________________

Question: _

Please explain the timelines and process for retrograde shipments of equipment and tools from Ascension Island to Port Canaveral.

Government Response: Retrograde assets and materials are managed by the ABOS contractor on Ascension Island. The ABOS contractor initiates the return process by requesting bookings through SDDC to secure northbound vessel transportation upon receipt of retrograde cargo.

21. RFP Section ___C_______ Paragraph ___4.3______

Other (Specify) ___________________________

Question: ___

Within Section C of the IFB, paragraph 4.3 (Retrograde Shipments) states “Return sea transportation from Ascension Island to Port Canaveral is limited but available.” Please advise how often these shipments are available, are they direct from Ascension to Port Canaveral, and how long do they take? _

Government Response: Shipment availability depends on when the AIBOS contractor receives the retrograde cargo. Once shipped, northbound vessel transit times typically range from 4 to 5 weeks.

22. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page __C-103_________

Other (Specify) ___________________________

Question: __

Are there any known hazardous materials located in the ground in the POL/Catherine’s Point area? Who is the RAF point of contact for work in this area? What, if any, are the restrictions of access to this site?

Government Response: We are not aware of any known haz-mats that would be located in the ground at Catherine Point, since we not familiar with this area refer to Mitie/RAF for further information, Mitie POC: Duncan Swinton - email: duncan.swinton@mod.secmitie.co.uk, local phone contact 66339 Ext 126.

23. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page ___________

Other (Specify) __General Site Conditions_________________________

Question: _

What are the permitting requirements from the Ascension Island Government for excavation and/or special conditions for environmental/wildlife concerns? Is there a specific point of contact for this? Are there any specific site surveys required prior to construction?

Government Response: Any Environmental approval needed for this project will not be the responsibility of the contractor.

24. RFP Section __________ Paragraph _________

SOW/Technical Specification/Drawings paragraph/page _E-001, Grounding Note__________

Other (Specify) ___________________________

Question: __

It has been our experience on Ascension and as seen during the 11/08/23 site visit, the sea ground is typically routed atop the ground. As such, can the new sea ground be routed atop the ground and routed U/G at the road crossings? Also, please confirm the size of the existing sea ground conductor.

Government Response: Above the ground, size is 4/0

Project Number: YXTK 13-1806, ‘Repair Electrical Distribution

System Feeder 5, AAAF’

Contractor Name: Arctic Peak, LLC

POC: Hersel Myer, Contract Manager | (O) 703-766-6813 | (C) 571-643-5534 | hersel.myer@akima.com

RFI No.: 001

RFP Section / Spec / Drawing: 01 00 00 §1.5

Question: Confirm if preconstruction survey must include GPS geo-referenced coordinates for poles, manholes, and duct banks or visual verification only.

Baseline Justification / Field Note: Needed to finalize site survey and pole layout submittal.

Government Response: Yes, preconstruction survey must include GPS geo-referenced coordinates for poles, manholes, and duct banks

System Feeder 5, AAAF’

RFI No.: 002

RFP Section / Spec / Drawing: 01 00 00 §1.6.2.1

Question: Clarify if any controlled or restricted areas along Feeder 5 route will require escort or advance coordination beyond 30 days.

Baseline Justification / Field Note: Impacts mobilization and construction sequencing.

Government Response: There are no controlled or restricted areas along Feeder 5 route will require escort or advance coordination beyond 30 days.

System Feeder 5, AAAF’

RFI No.: 003

RFP Section / Spec / Drawing: 01 00 00 §1.17.3

Question: Can work occur on Saturdays to recover weather delays without advance approval each time?

Baseline Justification / Field Note: Ascension’s limited logistics and flights restrict schedule flexibility.

Government Response: Yes. Notification and approval must still be obtained through the Contracting Officer. Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 7

System Feeder 5, AAAF’

RFI No.: 004

RFP Section / Spec / Drawing: 01 00 00 §1.18

Question: For each facility, please confirm the maximum duration of allowable electrical outage and whether temporary power must be provided by the Contractor to maintain mission continuity during pole replacement or feeder transitions. Additionally, identify any critical facilities that require advance coordination, restricted outage windows, or Government-provided standby power.

Baseline Justification / Field Note: Clarification is required to safely plan pole replacement sequencing, outage coordination, and potential temporary-power installations without disrupting mission-critical operations.

Government Response: All the critical facilities have backup generators. Need to provide backup generators for the housing of the other contractors who will be impacted by this project.

Currently, the critical facilities (Cross Hill, Radar, and Transmitter) are redundant when it comes to power, but if they rely solely on their backup generators and something happens to those generators, it could leave any of these facilities without power, which would impact the mission.

System Feeder 5, AAAF’

RFI No.: 005

RFP Section / Spec / Drawing: 01 00 00 §1.22

Question: Can materials be stored in seavan containers near the laydown area, or must a covered structure be constructed?

Baseline Justification / Field Note: Clarifies logistics plan for long-term storage.

Government Response: Materials can be stored in seavan containers near the laydown area.

System Feeder 5, AAAF’

RFI No.: 006

RFP Section / Spec / Drawing: C-105 General Notes

Question: Drawings require 200 LF max spacing and 14 ft clearance. Confirm if terrain variations require any 55-ft poles instead of 50-ft.

Baseline Justification / Field Note: Required before ordering poles.

Government Response: Use 50-foot poles as designed.

System Feeder 5, AAAF’

RFI No.: 007

RFP Section / Spec / Drawing: C-502

Question: Confirm embedment depth and footing size for 50-ft poles under site soil conditions;

no geotech report provided.

Baseline Justification / Field Note: Needed for structural pole design and material procurement.

Government Response: Embedment depth and footing size to match that shown in the “POLE

SETTING DETAIL”

System Feeder 5, AAAF’

RFI No.: 008

RFP Section / Spec / Drawing: 33 71 01 §3.3

Question: Please confirm required anchor type (screw vs. driven) and coating requirements for marine environment.

Baseline Justification / Field Note: Ensures compliance with corrosion protection requirements.

Government Response: The existing poles using buried concrete block with screw anchor type.

Coating requirements: All metallic components must be hot dip galvanized per ASTM A123/A153. In marine (C5-M) environments, UFC 3-190-06 and UFC 3-570-01 require a duplex coating system consisting of HDG plus an epoxy or polyurethane topcoat at and above grade, with additional epoxy or corrosion-wrap protection at the soil/air interface. Hardware (nuts, bolts, clamps) shall be 316 stainless steel, and all field-cut or abraded areas shall be repaired using zinc-rich coating per ASTM A780.

System Feeder 5, AAAF’

RFI No.: 009

RFP Section / Spec / Drawing: 33 71 01 §2.4

Question: Confirm whether hot-dip galvanized hardware must include ASTM A153 certification or equivalent.

Baseline Justification / Field Note: Needed for procurement and QA documentation.

Government Response: Yes

System Feeder 5, AAAF’

RFI No.: 010

RFP Section / Spec / Drawing: C-421 / C-425

Question: Confirm conduit material (PVC vs. HDPE) and schedule (40 or 80) for duct crossings at Hogans Bypass.

Baseline Justification / Field Note: Drawing lacks conduit schedule; required before procurement.

Government Response: HDPE schedule 80

System Feeder 5, AAAF’

RFI No.: 011

RFP Section / Spec / Drawing: 26 05 13.00 40

Question: Specify insulation type (EPR or XLPE) and shield requirement for 15kV feeder.

Baseline Justification / Field Note: Both types referenced in Division 26; clarification needed.

Government Response: EPR (Copper type shielding)

System Feeder 5, AAAF’

RFI No.: 012

RFP Section / Spec / Drawing: 26 05 00.00 40

Question: Confirm labeling requirements for MV cable and communication lines (heat-shrink vs.

stainless tags).

Baseline Justification / Field Note: Needed for QA/QC and commissioning.

Government Response: Etched stainless tags

System Feeder 5, AAAF’

RFI No.: 013

RFP Section / Spec / Drawing: 33 77 19

Question: Confirm manufacturer basis of design and enclosure rating (NEMA 3R vs. 4X) for outdoor coastal conditions.

Baseline Justification / Field Note: Coastal corrosion resistance critical.

Government Response: NEMA4X – Full washdown and corrosion protection.

System Feeder 5, AAAF’

RFI No.: 014

RFP Section / Spec / Drawing: C-500 / Electrical One-Line

Question: Clarify if new feeder uses multi-grounded neutral (MGN) or separate ground wire.

Baseline Justification / Field Note: Required for system grounding design.

Government Response: Separate ground wire.

System Feeder 5, AAAF’

RFI No.: 015

RFP Section / Spec / Drawing: 33 71 01 §3.4

Question: Confirm method to mount comm lines to poles (messenger wire vs. bolt-on brackets).

Baseline Justification / Field Note: Coordination between comms and power lines required.

Government Response: Messenger (stainless steel lashing)

System Feeder 5, AAAF’

RFI No.: 016

RFP Section / Spec / Drawing: 27 13 23

Question: Clarify if existing fiber along Feeder 5 is to be reused or replaced.

Baseline Justification / Field Note: Impacts material quantities and testing scope.

Government Response: In accordance with project requirements, replace existing Feeder 5 telecommunication cable as noted in the electrical drawings.

System Feeder 5, AAAF’

RFI No.: 017

RFP Section / Spec / Drawing: 01 35 26

Question: Clarify if Ascension safety orientation replaces USACE EM 385-1-1 training or if both are required.

Baseline Justification / Field Note: Ensures compliance prior to mobilization.

Government Response: Both are required

System Feeder 5, AAAF’

RFI No.: 018

RFP Section / Spec / Drawing: 01 74 19

Question: Identify landfill location for pole and concrete waste disposal; confirm if construction debris can be compacted on-site.

Baseline Justification / Field Note: Required for environmental plan approval.

Government Response: There are approximately 105–120 poles that will be replaced. We would like to retain a few of the best poles as backups. For the remaining poles, is it possible to have them shipped off-island for disposal. The last resort would be to place them in the landfill, which would require a significant amount of landfill space. Concrete waste will be disposed of in the C&D landfill.

System Feeder 5, AAAF’

RFI No.: 019

RFP Section / Spec / Drawing: 01 27.2

Question: Confirm procedure for oil-filled transformer disposal and container labeling prior to shipment.

Baseline Justification / Field Note: Needed for HAZMAT shipping plan.

Government Response: We are expecting only a couple of pole-mounted, oil-filled transformers to require disposal. If there are any larger oil-filled transformers, then depending on the quantity and the amount of waste oil to be drained, 55-gallon steel drums will need to be considered and ordered under the project. Environmental Department will handle the disposal of the waste oil. If the project includes shipping metal waste off-island, the transformers can be included in that shipment. If not, they can be processed through the base transformer disposal procedure (drained, purged, and shipped off-island)

System Feeder 5, AAAF’

RFI No.: 020

RFP Section / Spec / Drawing: 03 30 00

Question: Confirm acceptable aggregate source on island or if imported mix design submittal required.

Baseline Justification / Field Note: Logistics constraints impact schedule.

Government Response: Local aggregate acceptable. Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 18-19

System Feeder 5, AAAF’

RFI No.: 021

RFP Section / Spec / Drawing: 26 08 00

Question: Clarify if third-party certified testing is required for MV cable and transformer after installation.

Baseline Justification / Field Note: Impacts commissioning cost and duration.

Government Response: Yes, a third-party certified testing is required for MV cable and transformer after installation.

System Feeder 5, AAAF’

RFI No.: 022

RFP Section / Spec / Drawing: 33 82 00

Question: Confirm if testing for continuity and OTDR is required for each segment or end-to-end.

Baseline Justification / Field Note: Defines final acceptance testing plan.

Government Response: End-to-end.

System Feeder 5, AAAF’

RFI No.: 023

RFP Section / Spec / Drawing: C-105 / Note 7

Question: Confirm requirement to pothole or expose existing underground utilities prior to pole installation.

Baseline Justification / Field Note: Avoid conflicts during construction.

Government Response: In accordance with Civil General Notes 1 and 2 on Sheet C-001 and Specification 01 00 00, Section 1.23 obtain dig permit and perform utility locates within areas of excavation/disturbance.

System Feeder 5, AAAF’

RFI No.: 024

RFP Section / Spec / Drawing: C-500

Question: Confirm if copper-clad or stainless rods are acceptable given high salinity soils.

Baseline Justification / Field Note: Affects grounding system performance.

Government Response: Copper-clad (All the existing poles are connected to the sea ground)

System Feeder 5, AAAF’

RFI No.: 025

RFP Section / Spec / Drawing: 01 78 00

Question: Confirm format for As-Builts (AutoCAD 2020 or PDF) and submission via electronic transfer.

Baseline Justification / Field Note: Needed for turnover deliverables.

Government Response: Both (AutoCAD 2020 and PDF)

System Feeder 5, AAAF’

RFI No.: 026

RFP Section / Spec / Drawing: 01 78 23

Question: Verify if O&M manuals must include manufacturer training certificates for major equipment.

Baseline Justification / Field Note: For closeout compliance.

Government Response: No, there is no major equipment involved with the project.

System Feeder 5, AAAF’

RFI No.: 027

RFP Section / Spec / Drawing: 01 45 00

Question: Clarify if government witness is required for pole testing or grounding inspection.

Baseline Justification / Field Note: Impacts schedule coordination.

System Feeder 5, AAAF’

RFI No.: 028

RFP Section / Spec / Drawing: 31 00 00

Question: Confirm if trench safety plan must be PE stamped prior to submittal.

Baseline Justification / Field Note: Compliance with OSHA/USAF safety rules.

Government Response: PE stamp is not required.

System Feeder 5, AAAF’

RFI No.: 029

RFP Section / Spec / Drawing: 33 71 01

Question: Confirm if any pole requires surge arresters or lightning protection devices.

Baseline Justification / Field Note: Coordination with electrical design.

Government Response: No

System Feeder 5, AAAF’

RFI No.: 030

RFP Section / Spec / Drawing: C-105 Key Notes

Question: Confirm vertical datum basis (NAVD88 vs. local benchmark).

Baseline Justification / Field Note: Needed for layout accuracy.

Government Response: Note that the design drawing elevations were based on 2007 survey

System Feeder 5, AAAF’

RFI No.: 031

RFP Section / Spec / Drawing: General

Question: Confirm maximum dimensions and weight per pallet for sea shipment to Ascension.

Baseline Justification / Field Note: Needed for packaging and logistics plan.

Government Response: All wooden skids (pallets), crates, and containers must adhere to the following specifications:

• Material: Lumber used in construction must be heat-treated (HT) and bear valid Wood Packaging Material (WPM) certification markings.

• Forklift Access: All skids and crates must provide four-way access for forklift operation.

• Dimensions:

• Standard: 48 inches (L) x 40 inches (W) x 89 inches (H)

• Specialized (Maximum): 90 inches (W) x 231 inches (L) x 88 inches (H)

• Weight Limit: The maximum weight per individual skid, crate, or container is 8,500 pounds.

• Ocean Container (SEAVAN) Restrictions: A standard 20-foot ocean container has a maximum payload weight of 48,000 pounds and a maximum gross weight of 52,000 pounds (including tare weight).

• Oversized Items: Any item exceeding these dimensional limits will be classified and shipped as breakbulk or flat rack cargo.

System Feeder 5, AAAF’

RFI No.: 032

RFP Section / Spec / Drawing: 01 17.2

Question: Clarify if 660 calendar days POP includes submittal and shipping time or only on-site work.

Baseline Justification / Field Note: Impacts baseline schedule development.

Government Response: Reference SF1442, Section J, Attachment 13, ‘YXTK 13-1806 (FY23 Historical Contractor Question-Govt Responses), Page 11-12

System Feeder 5, AAAF’

RFI No.: 033

RFP Section / Spec / Drawing: 01 26.3

Question: Confirm if energized line work is permitted or all work must be performed de-energized.

Baseline Justification / Field Note: Defines construction sequencing.

Government Response: All work must be performed de-energized.

System Feeder 5, AAAF’

RFI No.: 034

RFP Section / Spec / Drawing: 01 20

Question: Confirm if temporary road closures require local coordination or government escort.

Baseline Justification / Field Note: Affects traffic management plan.

Government Response: For any outages, the contractor must notify Operations Engineering to obtain a Work Clearance (AF Form 103). This requirement applies to road closures, trenching, utility outages, and any access to mission sites. We request a minimum of three business days’ notice; however, if the work affects RAF, a 30-day notification is required.

System Feeder 5, AAAF’

RFI No.: 035

RFP Section / Spec / Drawing: Topographic Survey Methods

Question: Unmanned Aerial Vehicle (UAV). We own one of these. Please confirm that we can use this device this close to the airport. Our FAA website has classified this airport as private. I know that the Royal Air Force has jurisdiction here, so I wanted to confirm their requirements and restrictions.

Baseline Justification / Field Note: UAV use could significantly expedite the topographic survey and reduce time on site; however, clarification on RAF airspace and security restrictions is required before mobilization.

Government Response: The UAV may be approved for official use, but only during dates and times mutually agreed upon by MSgt Brett ‘AP’ Ringie and the RAF Airfield Manager. As long as flights are scheduled during daylight hours and outside of flying hours, approval is likely.

Contractor must submit their requested flight times at least three business days in advance so we can verify the flight schedule and issue any applicable NOTAMs. Contractor should also be aware that the flying schedule frequently changes, and previously approved UAV operations may be canceled at any time. Coordination with the ECC is required both prior to starting and upon completing any UAV flights. The contractor must provide a contact number or maintain radio communication so the ECC can reach them immediately if an emergency requires flight termination. Additionally, Contractor must provide a specific location for their UAV operations, with latitude and longitude preferred. These restrictions apply to essentially the entire island.

There is a small area in the northeast corner outside the FAA-required zone, and once their flight profile is provided, we can address whether that area is applicable.

System Feeder 5, AAAF’

RFI No.: 036

RFP Section / Spec / Drawing: Topographic Survey Methods

Question: Please confirm whether the use of Mobile LiDAR for the topographic survey is an acceptable method under the contract requirements. If acceptable, identify any restrictions or additional submittal requirements (such as calibration data, accuracy certification, or QA/QC documentation) that the Government will require for approval.

Baseline Justification / Field Note: Mobile LiDAR provides high-resolution data comparable to UAV photogrammetry and could reduce survey duration and on-island exposure. Confirmation of Government acceptance is needed to finalize survey equipment selection and scheduling.

Government Response: Submittal requirements for approval include documentation for calibration data, accuracy certification, QA/QC documentation. Accuracy +/- 1/2 inch.

System Feeder 5, AAAF’

RFI No.: 037

RFP Section / Spec / Drawing: 01 45 00 – Quality Control

Question: Please confirm the required qualifications and certifications for the Quality Control (QC) Manager. Additionally, clarify if the project Superintendent may serve in a triple-hatted role (Superintendent / Quality Control / Safety) under this contract.

Baseline Justification / Field Note: The contract references multiple key positions (QC Manager, SSHO, Superintendent) without specifying whether personnel may perform combined duties.

Clarification is required to finalize staffing, ensure compliance with USAF and contract oversight requirements, and confirm personnel resumes prior to submittal.

Government Response: Yes. Qualified personnel serving in multiple positions is an accepted practice. Designated personnel must meet the qualifications for the positions they are fulfilling.

System Feeder 5, AAAF’

RFI No.: 038

RFP Section / Spec / Drawing: 01 00 00 §§1.17 & 1.17.2 – Period of Performance

Question: The RFP mentions the period of performance as 660 calendar days, but Section 1.17 appears to reduce this to 357 days. Please confirm the correct contract duration to be used for scheduling and baseline development.

Baseline Justification / Field Note: Conflicting durations affect procurement lead times, shipment planning to Ascension, and overall baseline logic. Confirmation required to finalize the master schedule and submittal durations.

System Feeder 5, AAAF’

RFI No.: 039

RFP Section / Spec / Drawing: 01 00 00 §1.17 – On-Site Work Window

Question: The specification limits on-site work to 297 calendar days. Does this imply the remaining days within the POP are intended for off-site submittals, fabrication, shipping, and closeout activities? Please confirm the intended division of on-site vs. off-site time.

Baseline Justification / Field Note: Clarification needed to structure phasing, mobilizations, and inspection hold-points while aligning with weather windows and flight logistics.

System Feeder 5, AAAF’

RFI No.: 040

RFP Section / Spec / Drawing: 31 00 00 – Earthwork / Testing; USACE – MCT Requirement

Question: Specification requires compression/compaction testing performed by a laboratory validated by USACE – MCT. There is no validated lab on Ascension Island. Please provide guidance on how to meet this requirement (e.g., approved third-party mobilization, remote oversight, or alternative acceptance criteria).

Baseline Justification / Field Note: Ensures compliance with testing standards while addressing island constraints for materials testing logistics and cost.

Government Response: Compaction testing/verification is required. For pole, guy wire, manhole and equipment pad (i.e. critical) foundations, obtain site specific soil samples for laboratory analysis and determining the degree of compaction and optimal moisture content. Contractor to submit for approval the field verification testing methods to provide reasonable assurance to SLD 45 that the specified compaction levels and moisture content are achieved and recorded.

System Feeder 5, AAAF’

RFI No.: 041

RFP Section / Spec / Drawing: Electrical – Utility Standard Clarification (Florida Power & Light)

Question: In the Government email dated October 7, 2025, Florida Power & Light (FPL) specifications were cited for compliance. Please confirm whether this FPL standard is formally incorporated into the RFP/contract documents, identify where it is referenced, and clarify whether it applies to the entire project or only specific components (e.g., poles, hardware, construction methods).

Baseline Justification / Field Note: Formal confirmation is needed to establish the governing standard for design, procurement, and QA/QC submittals.

Government Response: We were unable to locate any correspondence from the 45th Contracting Squadron (45 CONS) regarding FPL dated October 7, 2025. It is highly improbable that any communication was sent during this period, as the Contract Specialist and Contracting Officer were furloughed due to the government shutdown. For the governing standards on this requirement, please refer to the project documents included in the Request for Proposal (RFP).

System Feeder 5, AAAF’

RFI No.: 042

RFP Section / Spec / Drawing: Station Support – Equipment Use

Question: Can we confirm the dozer on site is in working order, and that we can use it for our scope as well? Are there any signing requirements to use the dozer on site?

Baseline Justification / Field Note: Clarification required to determine if government-provided equipment is available for contractor use and to plan logistics for material backfill and grading operations.

Government Response: The dozer on site is in working order and can be used for your scope of work. However, mission support takes priority, so if the dozer is needed for another mission-related task, it may not be available. Yes, Form AF IMT 1297 will need to be completed and returned to the Vehicle Management Superintendent prior to the use of the equipment.

System Feeder 5, AAAF’

RFI No.: 043

RFP Section / Spec / Drawing: C-401 – Manhole Adjacent to Facility 12125

Question: Is it known if there is a spare conduit at the manhole located at the corner of Facility 12125?

Baseline Justification / Field Note: Needed to determine if existing spare conduit can be used for new feeder routing, minimizing excavation and disruption.

Government Response: Yes—we do have spare conduits available.

System Feeder 5, AAAF’

RFI No.: 044

RFP Section / Spec / Drawing: Overhead Distribution Hardware

Question: Would it be possible to install cross-arms on the poles?

Baseline Justification / Field Note: Clarification required to confirm whether cross-arms are permitted within the project design intent or if any structural/electrical constraints apply.

System Feeder 5, AAAF’

RFI No.: 045

RFP Section / Spec / Drawing: C-501

Question: Please confirm if local red earthwork is sufficient for backfill in lieu of the “sand backfill” called for in construction documents.

Baseline Justification / Field Note: Needed for material procurement and construction methodology.

Government Response: Sand backfill

System Feeder 5, AAAF’

RFI No.: 046

RFP Section / Spec / Drawing: C-424

Question: Flag note #3 calls out for 5” schedule 40 conduit, however the detail callout shown on C-501 calls out for (2) 4” conduit. Please confirm actual intended size.

Baseline Justification / Field Note: Needed for material procurement.

Government Response: Use 5”.

System Feeder 5, AAAF’

RFI No.: 047

RFP Section / Spec / Drawing: C-407

Question: On sheet C-407, are we able to run telecom to structure F5/30 and run as overhead line as opposed to underground? Termination can still be made at SF5/37.

Baseline Justification / Field Note: Clarification for scope of work.

System Feeder 5, AAAF’

RFI No.: 048

RFP Section / Spec / Drawing: C-408

Question: Has the underground communications scope leading to the Sure building remained the same, considering the closure of the Sure building?

Baseline Justification / Field Note: Potential scope reduction.

Government Response: Yes, Sure building remained the same

System Feeder 5, AAAF’

RFI No.: 049

RFP Section / Spec / Drawing: C-502

Question: Please confirm whether the use of corrugated metal pipe (CMP) sleeves is acceptable for pole shaft installations to improve lateral stability and distribute vertical and bending loads to the surrounding soils. The proposed CMP sleeves would have an approximate diameter of 30 inches and a depth of 8 to 10 feet, depending on pole height and soil conditions.

If allowed, please identify any required material specifications (e.g., ASTM A760, coating type, minimum wall thickness, and corrosion protection measures) and whether grout, concrete, or controlled low-strength material (CLSM) backfill will be required inside or around the sleeve.

Baseline Justification / Field Note: This clarification is required to finalize pole foundation design and material procurement. The CMP sleeve approach is intended to enhance load distribution and facilitate pole replacement in sandy or weak soils, but specific Government approval is needed to ensure compliance with structural and corrosion requirements.

Government Response: The alternative design approach proposed by this RFI must be designed and submitted by the contractor. Contractors would be responsible for providing any engineering calculation and analysis required to show the proposed approach meets the project requirements shown in the drawings and specs. The Government reserves the right to approve or disapprove.

Any deviation from the contract requirements is at contractor risk of not being approved during the Government review process.

System Feeder 5, AAAF’

RFI No.: 050

RFP Section / Spec / Drawing: C-502

Question: If CMP is allowed, would we have to ground the CMP?

Baseline Justification / Field Note: Needed for electrical grounding requirements and material procurement.

System Feeder 5, AAAF’

RFI No.: 051

RFP Section / Spec / Drawing: C-502

Question: Will we have to connect to the existing sea ground?

Baseline Justification / Field Note: Needed for electrical grounding and material procurement.

System Feeder 5, AAAF’

RFI No.: 052

RFP Section / Spec / Drawing: C-401

Question: Do we need to replace the vault next to the library (Facility 12125), or replace only the lid?

Baseline Justification / Field Note: Needed for scope clarification.

Government Response: Replace only the lid and the concrete slab.

System Feeder 5, AAAF’

RFI No.: 053

RFP Section / Spec / Drawing: General – Outage Procedure

Question: Are there any outage constraints? What is the proper outage request procedure?

Baseline Justification / Field Note: Needed for scheduling and coordination with base operations.

Government Response: For any outages, the contractor must notify Operations Engineering to obtain a Work Clearance (AF Form 103). This requirement applies to road closures, trenching, utility outages, and any access to mission sites. We request a minimum of three business days’ notice; however, if the work affects RAF, a 30-day notification is required.

System Feeder 5, AAAF’

RFI No.: 054

RFP Section / Spec / Drawing: C-502

Question: Can the concrete poles be drilled into if something needs to be hung off them?

Baseline Justification / Field Note: Needed for structural pole design and material procurement.

Government Response: Precast concrete poles should not be drilled and if drilling is absolutely required than the original manufacturer’s structural engineer need to approve it and they must specify the only safe drilling zones (if any exist)

System Feeder 5, AAAF’

RFI No.: 055

RFP Section / Spec / Drawing: General – Equipment Support

Question: Will we have access to the motor pool shop or any way of making hydraulic hoses and fittings on island?

Baseline Justification / Field Note: Needed for material procurement and maintenance coordination.

Government Response: Contractor will not have access to the Motor Pool shop. If hoses or fittings are required to repair Air Force–owned equipment, the team on the Island will fabricate and provide them as needed. For any contractor-owned equipment or vehicles, the contractor must verify whether such support is included in their contract.

System Feeder 5, AAAF’

RFI No.: 056

RFP Section ___ L-5 Bid Submission vs CECC Form 3052 _______ Paragraph ____4e_____

SOW/Technical Specification/Drawings paragraph/_________

Other (Specify) ___________________________

Question: RFP Section L-5 states to provide the CECC Form 3052 (or similar cost estimate breakdown) as one of the five required submissions. The RFP does not request any additional pricing data; however, the CECC Form does include instructions requesting additional information. Please confirm that the form is a standard template and that the following information is not required with our proposal at this time: any additional data, supporting schedules, substantiation, judgmental factors applied in projecting from known data to the estimate, contingencies, or estimating process.

Government Response: Reference SF1442, Section L, Para 4e. Aggregate value.