Master_Question_List_Updated_Oct_8,_2019.pdf

INDUSTRY QUESTIONS GOVERNMENT RESPONSE GOVERNMENT REVISIONS

(TO ORIGINAL RESPONSE)

1 Will the Government be addressing Small Business subcontracting requirements?

21 Dec 18: As for your question relating to "small business subcontracting goals", it's a little premature in this process to specifically address goals but I can say that the current contract's SB Subcontracting goals are set at 25% of total acquisition dollars and we don't expect the goal to be lower.

26 Sep 19: The MQR for SB is set at 35%. Please see Sections L and M for percentage breakdown.

When does the Government anticipate issuing the Final Request for Proposal? How long will industry have to respond?

21 Dec 18: The RFP is anticipated to be released late August 2019 and responses will be due early Oct

26 Sep 19: The RFP is set for an 15 Oct 19 release date.

Proposals will be due 29 Nov 19

Will the Government describe the new, or expanded, requirements behind the anticipated ceiling increase?

21 Dec 18: Additonal Ordering Period years and increase in the number of systems. (i.e. optical, telemetry)

MASTER QUESTION LIST

IRSP III

FA2521-19-R-A007

(REF FA2521-18-R-0024)

Will the Government provide a historical workload summary for the current contract? (for example what portion of the work is service related vs. what is material/warehouse operations)

21 Dec 18: Yes, the historical workload summary will be published as part of the RFP. A separate attachment (L-01) should quantify the historical workload.

This will also be available in the Technical Library.

5 What are the past performance requirements for the prime contractor?

21 Dec 18: Not firm - see RFI #2 at this time for more information.

26 Sep 19: Past Performance requirements are outlined in the

RFP.

6 What are the past performance requirements for subcontractors?

21 Dec 18: Not firm - see RFI #2 at this time for more information.

26 Sep 19: Past Performance requirements are outlined in the

RFP.

7 Is the warehouse expected to remain in place regardless of who wins?

21 Dec 18: No, a move would be required during transition period.

If a company proposed to move the warehouse will the cost be rated as neutral compared to a company that keeps the warehouse in place? (Is there a penalty for proposing a move?)

21 Dec 18: No, will be evaluated as part of transition cost. It has yet to be determined but the Government forsee's using a plugged in number of 750K on Total Evaluated Price (TEP) worksheet.

26 Sep 19: Phase In costs will not be evaluated in the TEP.

But are subject to affordability of $1.3M and reasonableness.

Are you going to publish KPI's or QASP in the RFP?

(for response time, MTTR, Quality of deliverables, RMAD date, etc.)

21 Dec 18: To Be Determined 26 Sep 19: KPI's or QASP will not be provided in the RFP.

Can you explain the type of Data Acquistion Systems included in the scope of work? (none listed in Attachment 7)

21 Dec 18: This will depend on need

11 Does the scope of work include cataloging any items in the Federal Supply System? 21 Dec 18: Not at this time.

12 Is there any inventory/supply that is sourced from the Federal Supply System (i.e. Ogden)? 21 Dec 18: Not at this time.

13 What industry certifications or key personnel requirements might be included in the RFP? 21 Dec 18: To Be Determined

26 Sep 19: See Technical Volume in Section L for requirement.

14 How will the warehouse transition cost be handled in the contract evaluation?

21 Dec 18: No, will be evaluated as part of transition cost. It has yet to be determined but the Government forsee's using a plugged in number of 750K on Total Evaluated Price(TEP) worksheet.

26 Sep 19: Phase In costs will not be evaluated in the TEP.

But are subject to affordability of $1.3M and reasonableness.

15 Is the 300K cubic feet the size of the warehouse, or the volume occupied only by the GFP?

21 Dec 18: Government owned stock consumes approximately 300k cubic feet

Will the gov't publish metrics on inventory pulls (daily/weekly/monthly) - items pulled out of stock for use.

27 Sep 19- This information is not available due to not a required metric on the current contract.

17 Where is fabrication performed? In the warehouse, or at the ranges?

21 Dec 18: Both at plant and at the verious ranges. May also occur at sub contractor's facilities.

18 Roughly how many contractors employees support the current program?

21 Dec 18: This can ramp up and down. Depends on range team members

Does the incumbent, as a range hardward manufacturer, face any OCI issues under the re-completed contract?

21 Dec 18: OCI- None identified at the stage of the acquisition.

26 Sep 19: No OCI issues have been identified at this time.

20 Is the international range component a growing element of the contract? 21 Dec 18: No-small flucuations

21 Will the incumbent-owned depot facility be replaced with a Government provided facility?

21 Dec 18: No, not anticipated at this time

Does the Government have a mandated or recommended inventory management system for this effort?

21 Dec 18: To Be Determined

26 Sep 19: Contractor shall maintain an automated controlled access of inventory of materials. Contractors are required to also use the Defense Property Accountability System for GFP.

23 Is the depot warehouse a Government owned facility?

21 Dec 18: No, the current warehouse is not owed by the Government.

Is the Government considering a cost reimbursement to move the depot warehouse facility?

21 Dec 18: No, CLIN X001 Phase In is listed as a FFP CLIN

Is the facility clearance a pre-award requirement or will the gov't sponsor the awardee for the required clearance?

21 Dec 18: A response will be provided in the future. It should be noted, there is no stored parts/inventoried parts that are classified.

SOW paragraph 3.3.3.2 is referenced but does not exist. Please confirm the attachment and paragraphs referenced in 2.1.2.5 are correct.

26 Sep 19: The referenced Paragraph should be 3.3.2 and not 3.3.3.2.

Section L - There appears to be a discrepancy on page count; para 2.3 (40 pgs) vs para 2.1 (120 pgs).

Please clarify the Government expectations for page count.

26 Sep 19: Paragraph 2.3 listing 40 Pages is Correct.

Section L - What is the reasoning for requiring such a large number (8) PEQs for the prime? Will the Government consider reducing this number?

26 Sep 19: Raised to 12 with a mix from the prime and subcontractor

Please provide usage and failure data for the GFE/GFP in addition to the anticipated GFE/GFP listings.

Oct 1, 2019: The government does not have this data, and the contractor is not required to track this information.

FPS-16 Radar System technical information appears to be missing; can the Government please provide it for use by non-incumbent bidders?

26 Sep 19: Work Specification have been added to L-04 and included in

RFI #5.

The L-05 technical data for the FPS- 16 Radar System is being reviewed.

Would the Government please clarify the attachment (which one?) or verify accuracy of the referenced equipment lists are feasible for re-manufacture and/or fabrication. There appears to be a contradiction in equipment referenced in L-07 as commercially available and potentially with more current equivalent items.

26 Sep 19: Additional documentation has been added to L-07 which should provide the required information. Added to RFI #5 documents.

There are 13 locations on the list that have provided what Range Resources are available. The list is inconsistent across sites and obviously there are sites not listed at all.

26 Sep 19: All 27 Ranges were contacted for potential resources.

Only 13 Ranges provided potential resources available in the area.

These resources are not guaranteed to be available.

Resource listing at the 14 other Ranges are not available at this time, but resources may be available in the area.

Please clarify page count requirements for the Technical Volume and Past Performance Volume, it also needs to be compared to Table 1.3 as there is inconsistency on page count for Tech (40 vs 120) as well as past performance (25 vs 40)

26 Sep 19: Technical Volume Count has been adjusted to 60 pages and Past Performance is 25 pages.

PWS Para 4.3.1. Para refers to ITS listed in Attachment 7; Attch 7 appears to be a list of test and specialized equipment and not sure how it fits with this PWS para. Request the Gov't check these two sources and reconcile.

26 Sep 19: This attachment is a RFP contract attachment, Supported Range Systems List.

This was included in RFI #3.

Section L, Table 1.3 – Page counts Volume 1 (Technical) and Volume 3 (Past Perf). Volume 1 states 40 page limit but the header of Para 2.1 states 120 pages. Volume 3 states 25 page limit, but header of Para 2.3 states 40 pages. Confirm page count for Volume 1 and Volume 3.

26 Sep 19: Technical Volume Count has been adjusted to 60 pages and Past Performance is 25 pages.

In the RFI 4 CLIN Structure, the CLIN for Budgetary/Proposals was removed. Where are offerors to bid this cost?

Oct 1, 2019: Proposals/budgetary estimates should be bid under the Program Management CLIN.

Attachment L-11 Price/Cost Workbook Are offerors required to provide Attachment L-11, Price/Cost Workbook in a printed version in Volume 4 Price/Cost Proposal? If yes, request that the Government change or allow offerors to change the format of Attachment L-11 to an 11x17 paper size to fit securely in the standard 3 ring binder of printed the proposal.

26 Sep 19: Format has been changed to 11X17

The Government states that the transition-in period will be during the last 180 days (ca. 6 months) of the current IRSP contract. CDRL E002 also specifies a total transition-in period of 6 months. Making an assumption based on CDRL E001, we note that the Government might be using 90 days as a transition out period. Is it correct to anticipate that the incoming contractor will have full access to and cooperation from the outgoing contractor to help ensure transition and mission success.

26 Sep 19: Correct, the incoming contractor will work directly with the incumbent based on the incumbants Phase-Out Plan of 90 days. Transition is currently planned to be up to the last 180 days of the current contract.

39 Cost Workbook - Instructions 3 and 4 (Excel rows 6 and 7) appear to be identical.

26 Sep 19: Reviewed both the Indirects Tab and Instructions Tab and did not find identical instructions

Would the Government consider changing the acquisition strategy from Full & Open to Small Business Set Aside using the same NAICS code, 334511 to encourage more small business prime participation?

26 Sep 19: Acquisition Stratagy will remain unchanged.

The last sentence of Section L, para 1.3.1 reads, "Offerors' responses shall consist of four (4) separate volumes.." Recommend the text be updated to "five (5)" volumes to match the volumes listed in Table 1.3, Proposal Organization.

26 Sep 19: Paragraph was amended

The sentence in Section L, para 1.3.2 just prior to Table 1.3 reads, "The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary."

No attachments are identified in the table.

26 Sep 19: The statement was changed to show volumes and not attachments

Table 1.3 Proposal Organization lists updated page counts for Volumes 1 (Technical Capability/Risk Proposal - 40 pages) and 3 (Past Performance - 25 pages). However, Sections 2.1. and 2.3. list the previous (RFI #3) page limitations. Please clarify the page limitations for Volume 1 and Volume 3.

26 Sep 19: The Government is increasing the Tech Volume to 60 pages.

A cross reference matrix is only mentioned in this section and has no instructions or page count exemption. Will the Government exempt this matrix from page limits and provide instruction on the make up of this table?

26 Sep 19: Compliance Matrix was added to RFP

"The Government requests submission of eight (8) PEQs from the prime contractor…" Does the Government REQUIRE a minimum of eight (8) PEQs or is that the upper limit the Government will accept? A requirement for eight or more PEQs (cited contracts) will limit small business prime participation.

26 Sep 19: Past performance will be rated IAW Section L & M; the number 12 is a maximum, not a minimum. Regardless of the number received, IAW Section M:

offerors will receive an integrated performance confidence assessment rating.

The outline list in this section includes as item (2) "Standard Estimating System Description."

Are Prime offerors required to have an approved estimating system in order to be considered for award?

26 Sep 19: An approved Estimating System is not required to be eligible for award. But, If deficiencies have been noted the contractor is required to identify each discrepancy and how deficiencies currently mitigated

Section L-Labor Rates Listing: Does the Government intend to have in the subject table separate columns for Fee and Profit?

26 Sep 19: Both Fee and Profit Columns removed

There are two sets each of Sections 1.3.1 and 1.3.2:

1.3.1. Meet Requirement & 1.3.2 Preparation; and

1.3.1 Page Size and Format & 1.3.2 Electronic

Proposal Submission. Subparagraph numbering is also impacted by this. Recommend that Section L be renumbered.

26 Sep 19: Paragraph numbering corrected

No instructions are provided in this section as to whether double-sided printing can be used for hardcopy documents, but text in Section 1.3.1.5 on page 6 implies that double-sided printing is allowed, "Foldout pages shall fold entirely within the volume and each printed side [emphasis added] shall count as a single page." Please clarify whether or not offerors may print on both sides of all pages.

26 Sep 19: Double sided printing is acceptable and preferred

Section L: Section 2.3.1. specifies that offerors should provide a list of up to ten contracts. Section

2.3.2 indicates that the Offeror is to send out a PEQ for each of the contracts listed in Section 2.3.1. In addition, in Section 2.3.2.5, the Government requests submission of eight PEQs from the Prime and no more than three per major subcontractor.

Please state the total maximum or minimum number of past performance contracts (2 x PEQs for each contract per L.2.3.2.1) required from primes and the number required from major subs.

26 Sep 19: Up to 10 recent/relevant contracts

To promote small businesses participating as Prime Offerors, would the Government increase the past performance Recency requirement from five to ten years?

26 Sep 19: No, the Recency requirement will stay at 5 years.

The Government States: To enable the Government to successfully view the proposals electronically, the offeror’s electronic copy of the proposal shall be submitted in Adobe Portable Document File (PDF) format. PDF files are expected to be exact duplicates of the paper copies.

For files prepared in MS Excel XLS format, the PDF file shall duplicate the paper copy while the XLS files shall have open cells allowing the Government to view/evaluate all formulas.

Question: For files prepared in Excel such as the Cost Model does the Government want both a PDF file and the Original Excel file or will just the Excel file suffice?

26 Sep 19: Yes, we're asking for both the MS EXCEL and PDF copy

L-11-Cost Workbook: If an offeror needs to submit both contrator site and client site rates, should the offeror anticipate being allowed to insert additional rows that will flow through the rest of the worksheet?

26 Sep 19: Yes, addition rows can be added

L-11-Cost Workbook: Field B62 is linked to CLINX001 field A9, "Material Handling," but the corresponding rate is linked to CLINX001 field C8, which is "G&A"

26 Sep 19: Each Offeror is responsible to link all corresponding rates as appropriate to their business practices

An imbedded comment from Kristin Doty states, "INCLUDED IN Primes proposal," but this row appears to be unburdened subcontractor costs (see E70). It is not typical for a subcontractor to share unburdened costs with the prime.

It appears as if an unsanitized version of this tab would need to be provided directly by a sub to the Government, and that would need to be modified as it has prime entries; and another version would need to be submitted by the Prime, but modified to exclude unburdened sub elements. Please confirm/clarify and indicate whether or not the Government will be reissuing the workbook with prime and sub specific tabs, or if the offeror will need to make these modifications.

26 Sep 19: The Prime is responsible to provide the workbook to subcontractor. Each subcontractor will provide the proposal directly to the Government. The subcontractor will only provide their overall price to the prime for inclusion in their overall price.

L-11-Cost Workbook: Are the referenced rows to be used for multiple overhead rates, such as contractor site and client site?

26 Sep 19: Multiple rates can be added throughout the entire workbook as they apply to each offerors corporate policies.

57 What is the frequency the Government expects to receive invoicing for the different CLIN types?

26 Sep 19: IAW 52.216-7 Allowable Cost and Payment, a contractor can invoice not more then once every two weeks.

The cost workbook has plugs for several of the CPFF CLINs. However, section M evaluates manning or manning levels and skill mix. What is the relationship between the Cost Workbook tabs, the technical volume requirements in L-1, and Attachment 6 (Labor Rates)?

26 Sep 19: The cost workbook is evaluated for TEP only. Section M evaluates manning levels and skill mix for technical approach.

It appears the $45K travel cost in support of the meetings is not totaled within the CLIN X010 plug total. Please clarify whether this is to be added to the CLIN plug total.

26 Sep 19: CLIN X010 includes $45K totals in the plug number.

Does the Government intend for offerors to estimate Phase-Out? Where should the estimate for the Prime labor as well as any travel estimates be included for these efforts?

26 Sep 19: Phase-Out is Not Separately Priced (NSP). Will be negotiated after award. And Prime labor and estimates are included in the plug number for Phase-In

This paragraph states that the phase-in costs associated with moving the Government Furnished Property shall be limited to labor, travel, initial warehouse establishment cost, minimum required shelving, shipping costs, indirects and profit necessary to relocate the Government furnished property. Will there be additional CLIN(s) for pricing/capturing costs during phase-in that are not directly associated with moving the GFP?

Specifically, there will be labor and travel costs necessary for phase-in including program management, staffing, IT, and other transition activities not directly associated with moving the

GFP.

1 Oct 19: The $1.3M affordability cap includes ALL costs associated with the Phase-In and not just moving the government property only.

RFP Attach 10a and 10b:There are files showing as embedded in these documents that are not included in the RFP documents. Please provide these documents in the Bidder's Library.

26 Sep 19: Files will be posted in Word Format where links should be enabled. Prior documents were in PDF form.

63 Does the Government have a dedicated liason for foreign range customers?

26 Sep 19: Each foreign customer is managed via a FMS Case. They have dedicated range managers just as the other ranges do, but the Government PMO can/will also assist. Funding for FMS cases flows through 45 SW.

In our experience, the MQRs are based on actual contract amounts each year. This section states the contractor shall meet a 35% MQR based on the $943 million ceiling and provides subcontractor dollar amounts per year accordingly. Please clarify the value the MQRs are based upon.

26 Sep 19: The 35% MQR was established on a $945M Ceiling.

The MQR will be based on total contract value.

Small Business participation requirements are inconsistent between the draft RFP section H and Table 2.2.2 in section M-1. Please confirm which MQR's are required for this solicitation.

26 Sep 19: Documents were updated and MQR percentages are consistent.

In Section L, the assumption for the PMRF sample states to use a 10 day mission to determine the number of hours and that the mission tests are continuous. Please confirm continuous refers to 24x7.

26 Sep 19: The current operations is 10 straight working days, at 10 hours per day.

67 Please confirm Offerors are to add fee to the provided CPFF plug costs.

26 Sep 19: Yes, Fee is to be added by the Offeror

We understand that the technical data and software support packages referenced in this paragraph are currently managed only as CDRLs and are not in the inventory. For IRSP III, does the Government intend for them to become part of the inventory management? If they will only remain tracked as CDRLs, recommend clarifying the verbiage in this paragraph.

26 Sep 19, The language has been updated in the SOW.

Will the Air force provide US Government shipping account numbers (Fed EX and DHL) for shipping equipment and materials to the ranges?

26 Sep 19: The Next Generation Delivery Service contract is in place for contracts to request discounted rates for International and Domestic deliveries. These requests are made through the Contracting Officer on a fiscal year basis.

Application forms can be requested by contacting the NGDS Program Management Office at;

transcom.scott.tcj5j4.mbx.lc@mail.

mil

Will the Air Force be the exporter of record, and responsible for all export authorities to ship ITAR controlled hardware and/or software out of the continental US or to any foreign party?

26 Sep 19: There is an FMS case for all foreign ranges to manage ITAR and each country has a designated freight forwarder.

This paragraph requires a web site accesible by the PMO and range manager personnel which will require hosting of data on a server. Will the contractor be required to manage all aspects of posting technical data/information and granting access to the server by foreign range manager personnel vs the Govt managing/directing access?

26 Sep 19: YES

CLINs X003, X005, X006, X007 are broken out into multiple parts. It appears offerors are to estimate labor, ODCs, and materials for certain parts (i.e., 3a and 3c) and plug numbers for others (i.e. 3b and 3d). Please clarify if offerors are to add their to the plug number given vs including the estimate within the plug number.

26 Sep 19: Offerors are to add indirects, ODC's and Fee to areas containing Plug numbers

Please confirm that column E in the sub-contractor section is intended to be the subcontractor labor rates unburdened by the prime, not the subcontractor's unburdened rates since those are not disclosed to the prime.

26 Sep 19: The prime is to submit the workbook to the subcontractor and they will complete this portion of the Workbook. This section the subs "unburdened Labor". The prime only submits the total Subcontractor Cost

Please confirm that rows may be added to the tables to accommodate additional burdens as needed, provided the integrity of the formulas is maintained.

26 Sep 19: Additional Rows may be added

If the award is significantly delayed, will the PoP for transition remain at a minimum of 180 days and be allowed to go beyond 31 Dec 20? Will there be a minimum period of time between award and Transition start?

26 Sep 19: The PoP could be shortened if the award is slightly delayed.

76 Does the Govt intend to release another draft RFP (or partial) prior to release of the final RFP?

26 Sep 19: The Draft RFP was released to industry

The proposal due date is slated for 11/29/19. Given this is a Friday following the Thanksgivnig holiday, we request the Government consider extending the due date to a day during the following week to allow offerors the opportunity to have time over the holiday weekend with family. If the due date remains the same, offerors will have to travel on the holiday if they choose to deliver the proposal in person on the due date and the Government will have to be on-site as well.

26 Sep 19: The Government does not intend to change this date due to pre-established TDY schedules for Source Selection Evaluation Team Members. Although, the proposal due date would be adjusted if the RFP is not released as scheduled.

Please confirm that the offeror should price the phase-out CLIN 1004b and what period should be included.

26 Sep 19: Phase Out CLIN 1004b is Not Separately Priced (NSP) and will be negotiated after contract award.

79 Please confirm that the offeror should provide Labor estimates in CLIN X010a and CLIN X010b.

1 Oct 19: Labor Plug numbers have been removed from CLIN X0010a and CLIN X0010b. There is no labor associated with this CLIN.

The CLIN X010b travel plug row 72 does not summing up in the total row 104, please provide the updated workbook with corrected formulas.

26 Sep 19: The offeror is required to put in all formulas. Formulas currently in the workbook are added as examples only.

81 Please provide an explanation or basis for the Labor plug in the Material Transportation, CLIN X010c.

1 Oct 19: Labor Plug numbers have been removed from CLIN X0010a and CLIN X0010b. There is no labor associated with this CLIN.

L-01 2.1.3. Please provide anticipated workload for pre-overhauls. The offeror must propose labor for pre-overhauls but workload for this activity is not provided.

8 Oct 19: The CLIN associated with Preoverhauls and Overhauls will contain a plug number inclusive of all associated costs.

Please clarify what the Government is looking for when asking for "manning and skill mix" in these requirements. Is manning referring to number of personnel?

27 Sep 19 - Yes, is it referring to how many people and what type of skills they possess.

The Government indicated in an earlier FBO notice that there will be OCI requirements in the final RFP.

The draft RFP did not include any verbiage concerning OCIs. Please clarify. Also, has the Government identified specific OCI concerns?

26 Sep 19: No OCI's are identified at this time.

Is the Government still on track for the currently published acquisition schedule with a release of the final RFP on 14 Oct 2019?

26 Sep 19: The Government anticipates the final RFP release on 15 Oct 2019.

CLIN X003 – Should cell B385 state “Total Obsolescence” vs. “Total Routine Material Acquisition”?

26 Sep 19: Correct.

Block B387 now reads TOTAL

OBSOLESCENCE

CLIN X007, CLIN X008, and CLIN X009 – Instructions are to price sample tasks but the spreadsheets have plug numbers for both labor and material. Are the sample tasks within the plug numbers? If not, where should offerors show the pricing for the sample tasks?

1 Oct 19: Sample tasks are for technical evaluation only and are not intended for TEP pricing.

Please see the Cost Workbook for instructions per CLIN Tab.

CLIN X001 – Instructions say to use the Historical Info Sample L-01 and the SOW to assist in completing this Workbook page. SOW paragraph

3.1 is very brief in the requirements for program status reports, range manager handbook, and Government records. Please confirm that this tab is where ALL cost associated with Program Management activities be included?

1 Oct 19: All Program Management activities are to be included in CLIN X001, Program Management.

CLIN X008 – Instructions provided in CLIN X008 tab say to use L-01, L-04, and the SOW to assist in completing this section of the workbook.

Attachment L-04 indicates an overhaul for a WSMR FPS-16 should be priced. However, the CLINX008 tab provides places to include pricing for all years.

Are offeror’s to price only the WSMR FPS-16 as a sample task or price all overhauls listed in L-01?

8 Oct 19: The government is providing a plug number for all associated costs. No action required on this CLIN by offerors.

SOW Paragraph 3.2.2 states, “The contractor’s inventory management system shall interface daily with DPAS and accurately track all GFP.” Question:

Does this mean the Government will allow an actual XML interface with DPAS or a flat file transfer?

Oct 1, 2019: All information in response to the interface with DPAS will be provided in the RFP Attachment 10 (a-e).

SOW Paragraph 2.2 Defense Property Accountability System (DPAS) states, “All items shall be loaded within DPAS NLT 12 months from start of full performance. IAW documents in Attachment 10, the contractor will maintain accountable inventory records for Government Furnished Property (GFP), within a Government Accountable Property System of Record (APSR) DPAS, which reflects current quantity, status, location, condition which will establish an audit trail to update and track end-to-end logistics and financial transactions. The contractor’s inventory management system shall interface daily with DPAS and accurately track all GFP. The contractor is the inventory control point (source of supply) and must report all transactions according to AFI 23-101. A notional schedule, GFP data sheet, and Government Furnished Material-Accountability Implementation Guides for Program Management Office and Contractor Inventory Control Point are provided in Attachment 10.” Question: What system is currently being used to manage inventory? The contractor may use the same inventory system and knowing what is currently in use will enhance our planning and expedite the transfer of inventory information between the systems.

27 Sep 19 - Software for inventory/billing: Deltek Cost Point Software License: A2B - support fo

UID

Attachment L-11-TEP Cost Workbook. Question:

With regards to the Government provided plug numbers provided in Attachment L-11-TEP Cost Workbook, is it correct to assume they are inclusive of indirect burdens? This will tend to provide more of an even competition between all competitors.

26 Sep 19: Plug numbers do not include burdens

Section M does not specify the weighting of the non- Cost/Price Factors nor the Technical subfactors.

Question: Are offerors to assume all Factors and Subfactors are equally weighted for evaluation?

26 Sep 19: No weighting utilized.

Reference Section M: All evaluation factors other than cost/price. When combined, are approximately equal to cost/price in arriving at the best value.

Section L, 2.4 Volume 4 – Factor 4 Cost/Price states in the paragraph titled Affordability that the offerors phase-in costs (Section B, CLIN 0004) shall not exceed $1.3M in order to be evaluated as affordable. Section M, Volume 4 – Factor 4 paragraphs 2.4.1.2, subparagraph titled Total Evaluated Price (TEP) states CLIN 0004 is not a part of the TEP; the subparagraph titled Affordability indicates CLIN 0004 will be evaluated for reasonableness and affordability in accordance with FAR 15.404-1. Question: Given this is a fixed price CLIN, is not included in the TEP and no cost build up has been requested will offerors automatically be evaluated as “affordable” and “reasonable” if a price of less than $1.3M is proposed for CLIN 0004?

26 Sep 19: CLIN 0004 Transition-In is not included with the Total Evaluated Price (TEP) summary.

The proposed fixed price for CLIN 0004 will be evaluated for Affordability and Reasonableness regardless of proposed amount.

Section B, Supplies or Services and Prices/Costs. Question: Please confirm the proper number to entered for quantity and unit for CLINs 0001 - 0011 (the base period of five years) is “five” and “one”, respectively; and CLINs 1001 – 1011 (the option period of two years) should be “two” and “one”, respectively.

26 Sep 19: Quantity and Unit for CLINS will be populated in final

RFP.

SOW Paragraph 3.1.2 Range Manager’s Handbook.

Question: Will the Government provide a current copy of the Range Manager’s Handbook?

26 Sep 19: The handbook can be provided. But be aware that it is just an example under the current contract and doesn’t necessarily reflect what it should be under

IRSP III.

When is the planned Transition/Phase-In period and planned contract start date?

Oct 8, 2019: Transition/Phase In will occur after July 2020 and run through 31 Dec 20. Full performance of the 9 months will start in 1 Jan 2021 and run to Sept 2021. This is an effort to get the contract on a fiscal year basis.

What is the largest piece of equipment stored? Oct 8, 2019: The largest piece of equipment currently stored at this time is a MPS-36 Radar with a height of 13' and weighs 8-9 tons.

Additionally, current facilities have special flooring to accommodate ESD requirements.

Is there a preference regarding the location of the warehouse and how will it evaluated?

Oct 8, 2019: The government has no preference regarding the location of the warehouse and the price will not be evaluated in the Total Evaluated Price. But, please be aware that the government has provided an affordability cap.

Does the warehouse require any special security requirements?

Oct 8, 2019: The Government is not specifying special security requirements.

Does the warehouse require ceiling cranes? Oct 8, 2019: Contractors have the flexibility to choose how they orient their facilities. The current depot facility has ceiling cranes that are required for IRSP work but not necessarily in the warehouse.

Will there be a site visit for potential offeror’s to see the warehouse?

Oct 8, 2019: There will not be a site visit. Current location of government property is located at the incumbent’s facility which is considered propriety information. A video of inventory was presented at Industry Day and can be requested from the Contracting Officer.

If the final RFP comes out on 14 Oct 19, when will the proposals be due?

Oct 8, 2019: The current due date for proposal submission is NLT 29 Nov 19

What is the frequency the Government expects to receive invoicing for the different CLIN types?

Oct 8, 2019: IAW FAR Clause 52.216-7, Allowable Cost and Payment, a contractor can invoice for payment not more than once every two weeks

Will the contractor be required to manage all aspects of posting technical data/information and granting access to the server by foreign range manager personnel vs the Govt managing/directing access?

Oct 8, 2019: Yes

Statement of Work paragraph 7.0 requires a web site accessible by the PMO and range manager personnel which requires hosting of data on a server. Will the contractor be required to manage all aspects of posting technical data/information and granting access to the server by foreign range manager personnel vs the Govt managing/directing access?

Oct 8, 2019: Yes

Is double-sided printing allowed? Oct 8, 2019: Double sided printing is acceptable and preferred.

Attachment L-06, the assumption for the PMRF sample states to use a 10 day mission to determine the number of hours and that the mission tests are continuous. What is the estimated labor hours per day?

Oct 8, 2019: 10 straight working days, at 10 hours per day.

Attachment L-03 references a 90 day Phase Out for the incumbent, but the Phase In will be up to 6 months. Is this correct?

Oct 8, 2019: Both are correct. The Phase-In time frame for the new contract is up to 6 months. The incumbent’s Phase Out period is for 90 days IAW L-03.

The government is asking for up to twelve (12) Past Performance submissions. How will providing less than effect my rating?

Oct 8, 2019: Past performance will be rated IAW Section L & M; the number 12 is a maximum, not a minimum. Regardless of the number received, IAW Section M:

offerors will receive an integrated performance confidence assessment rating.

Section M does not specify the weighting of the non- Cost/Price Factors nor the Technical subfactors.

Are offerors to assume all Factors and Subfactors are equally weighted for evaluation?

Oct 8, 2019: No weighting utilized.

Reference Section M: All evaluation factors other than cost/price when combined, are approximately equal to cost/price in arriving at the best value.

Section H, para 3.4.1 states the contractor shall meet a 35% MQR based on the $943M ceiling and provides subcontractor dollar amounts per year accordingly. Please clarify the value the MQRs are based upon?

Oct 8, 2019: The 35% MQR was established on a $943M Ceiling.

The actual MQR during contract performance will be based on total contract value.

For files prepared in Excel such as the Cost Workbook, does the Government want both a PDF file and the Original Excel file?

Oct 8, 2019: Yes, we're asking for both the MS EXCEL and PDF copy

Does the Prime need to provide the workbook to each major subcontractor?

Oct 8, 2019: The Prime is responsible to provide the workbook to subcontractor. Each subcontractor will complete the workbook and provide the proposal directly to the government. The subcontractor will only provide their overall price to the prime for inclusion in their overall price.

Given CLIN 0004 is a fixed price CLIN, is not included in the TEP, and no cost build up has been requested, will offerors automatically be evaluated as “affordable” and “reasonable” if a price of less than $1.3M is proposed for CLIN 0004?

Oct 8, 2019: The proposed fixed price for CLIN 0004 will be evaluated for Affordability and Reasonableness regardless of proposed amount.

Are the plug numbers provided in the draft cost workbook going to change?

Oct 8, 2019: Yes, they were tentative and subject to change in the final RFP.

In the cost workbook, can I add lines if I have additional rates or accounting practices?

Oct 8, 2019: Yes you can add lines as necessary. If a field does not apply to your proposal, mark accordingly and provide backup documentation to discuss why it was not applicable and what was used in its place.

The cost workbook contains some formulas. Can the offeror revise the formulas?

Oct 8, 2019: The formulas contained in the workbook are the government’s examples only. The offeror is responsible for all formulas to conform to their proposal and accounting practices.

See instructions in workbook regarding changes.

If an offeror needs to submit both contractor site and client site rates, should the offeror anticipate being allowed to insert additional rows that will flow through the rest of the worksheet?

Oct 8, 2019: Yes, additional rows can be added.

Are Offerors permitted to add fee to the provided CPFF plug number costs?

Oct 8, 2019: Yes, it’s the government’s expectation for Offerors to add their “Fee” in areas where Fee applies.

With regards to the Government provided plug numbers provided in Attachment L-11-TEP Cost Workbook, is it correct to assume they are inclusive of indirect burdens?

Oct 8, 2019: The plug numbers do not include indirect burdens or fees.

The plug numbers reflect raw wage cost and raw material cost only.

Offerors must identify any markup amounts which apply to these costs.

The Range Resources Listing only identifies 13 locations offering potential resources yet, there are 27 participating Ranges listed. Is this a completed listing of resources?

Oct 8, 2019: All 27 Ranges were contacted for potential resources.

Only 13 Ranges provided potential resources available in the area.

These resources are not guaranteed to be available.

Resource listing at the 14 other Ranges are not available at this time, but resources may be available in the area.

Historical annual averages of expenditures is far less then the total contract value of the current acquisition. Is there a reason why?

Oct 8, 2019: The additional systems have been added with the intent to increase program scope and availability, and respond to the Ranges' needs."

Will the Government provide a current copy of the Range Manager’s Handbook?

Oct 8, 2019: The handbook can be provided upon request. But be aware that it’s just a redacted example under the current contract and doesn’t necessarily reflect what it will be under IRSP III.

Does the Government have a dedicated liaison for foreign range customers?

Oct 8, 2019:Each foreign customer is managed via a FMS Case. They have dedicated range managers just as the other ranges do, but the government PMO can/will also assist.

Will SIPRNET access be provided. Oct 8, 2019:SIPR access and use is not currently needed for the IRSP requirement. While not currently used, it may be needed in the future.

How will the contractor interface with DPAS? Oct 8, 2019: Reference SOW 3.2.2.- "All items shall be loaded within DPAS NLT 12 months from start of full performance."

It will be the responsibility of the successful offeror to identify the process to load this GFP into DPAS. IAW the Notional Schedule, the contractor’s inventory management system shall interface daily with DPAS and accurately track all GFP at the end of the twelve month period. Should an interface not become available, the contractor will revert to manually loading daily DPAS updates.

Is there an estimate for the number of trailers/lowboys will be needed for movement of the government property?

Oct 8, 2019: The government estimates the number of trailers required range from 45-60 and lowboys range from 20-25.

Will government office space be provided? Oct 8, 2019: The government is not providing any office space for this requirement.

Can the government provide any Level of Effort estimates?

Oct 8, 2019: The IRSP requirement is a supply contract with embedded services IDIQ. The level of effort adjusts annually based on the collective range needs (annual data call).

131 Is there are Collective Bargaining Agreement? Oct 8, 2019: No workforce CBAs exist at this time.

Is there a standard process for ranges for provide technical information?

Oct 8, 2019: Each Range provides a separate statement of work for their individual projects and typically provide necessary documentation at that time (or in preparation for the project).

Regarding the AN/FPS-16, what is maintained for

IRSP?

Oct 8, 2019: There is only an FPS- 16 pedestal, not a full system.

Exact dimensions not available at this time. REFERENCE ONLY:

The AN/FPS-16 pedestal is mounted on a 12' by 12' pad making the approximate size of the pedestal 10'H X 8'W by 8'L.

Does the Govt maintain accountability of the inventory during shipment and turnover the inventory via DD Form 1149 to the successor upon receipt at the successor facility?

Oct 8, 2019: The government retains title to and is ultimately responsible for government property. The incumbent is responsible for inventorying GFP for transport, completing the DD1149 and placing the GFP in a van (the carrier). The carrier will be required to accept the shipment and transport it to its destination and turn over the GFP to the recipient (new contractor). The recipient will be responsible for inventorying the GFP received and accepting the GFP inventory for use. Upon acceptance of the inventory, FAR 52.245-1 Government Furnished Property then places accountability on the new contractor and monitored through their Property Management plan

What test bed radar equipment is required to be moved?

The only remaining part of a “test bed radar” is an FPS-16 pedestal.

There is also an aluminum access tower that is Govt-owned as is the electronics at the boresight calibration tower (but not the boresight tower itself). The transmitter that was part of the test bed radar is obsolete and is being disposed.

Is the IRSP inventory in DPAS now? Oct 8, 2019: The IRSP inventory is not in DPAS at this time and will not be at full performance start. The current system does not interface with DPAS. The new IRSP contractor will need to accomplish that task within 12 months of full performance start.

Will the government provide CAC cards for DPAS access?

Oct 8, 2019: The IRSP inventory is not in DPAS at this time and will not be at full performance start. The current system does not interface with DPAS. The new IRSP contractor will need to accomplish that task within 12 months of full performance start.

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