Attachment_L-03_IRSP_Phase_Out_Plan_Final_Redacted.pdf

Prepared For:

45 SW/PMD

1201 Edward H. White II St Patrick AFB FL 32925-3238

Prepared By:

Classification: Unclassified

Contract FA2521-16-D-0010 Instrumentation Radar Support Program

(IRSP)

CDRL E001

Contractor Phase-Out Transition Plan

March, 2016

FA2521-19-R-A007

(REF FA2521-18-R-0024)

Instrumentation Radar Support Program CDRL E001 – Contractor Phase – Out Transition Plan March, 2016 Attachment L-03

Instrumentation Radar Support Program (IRSP) Phase-Out Plan November 2014 ii

Table of Contents

1.0 PURPOSE

1.1 Scope

1.2 Objectives

1.3 Delineation of Responsibilities

1.3.1 Responsibilities of the Incumbent

1.3.2 Responsibilities of the Successor

1.4 Assumptions

1.5 Major Planning Factors

1.6 Major Phase-Out Actions and Milestones

2.0 DEPOT SUPPORT

2.1 Inventory Phase-Out

2.1.1 Inventory Actions

2.1.2 Quality Assurance Inspections Related to Inventory Transfer

2.1.3 Tracking of Depot Assets during Transition

2.2 Logistics Support during PI/PO

2.2.1 Emergency Requisitions

2.2.2 Routine Requisitions

2.2.3 Depot Support of Field Overhaul during PI/PO:

2.2.4 Stock Acquisition during PI/PO

2.3 Phase Over of Depot Support Data

3.0 COMPONENT REPAIR

3.1 Initial Actions Affecting Component Repair

3.2 Component Repair during Phase-In / Phase-Out

3.3 Transfer of Tools, Jigs and Fixtures

3.4 Transfer of the Test Bed Radar Equipment

3.4.1 System Teardown and Shipment

3.5 Close out of Component Repair Activity

4.0 SYSTEM OVERHAUL

4.1 Coordination of Overhaul Actions

4.1.1 Pre-overhaul Surveys and Follow-Up Actions

November 2014 iii

4.1.2 Interface with Successor during Pre-overhaul

4.1.3 Material and Overhaul Van Support of Overhauls during PI/PO

4.1.4 Test Equipment and Documentation

4.1.5 Successor Training during Phase-In / Phase-Out

4.2 Inventory and Transfer of Overhaul Support Vans / Shelters

4.3 Identification and Disposal of Post-Overhaul Actions

4.4 Transfer of Overhaul Documentation

5.0 DOCUMENTATION

5.1 Packaging and Transfer of Hard Copy Drawings

5.2 Packaging and Transfer of Other Documentation

6.0 ENGINEERING AND RADAR MODIFICATION ACTIONS

6.1 Technical Investigations

6.2 Fabrication of Components

6.3 Radar Modifications

6.4 Field Support during Phase-Out

7.0 MANAGEMENT INFORMATION SYSTEM (MIS)

7.1 Transfer of System Documentation

7.2 Transfer of Data Files

7.3 Transfer of Government Owned MIS Hardware

8.0 PERSONNEL AND ADMINISTRATION

8.1 General Facility Support

8.2 Classified Material

9.0 QUALITY ASSURANCE

9.1 Government Furnished Test, Measurement and Diagnostic Equipment (GFE TMDE)

9.2 Investigations in Progress

9.3 Packaging and Shipping Inspections

9.4 Shop Support

10.0 CONTRACT MANAGEMENT DURING PI/PO

10.1 General

10.2 Summary of Phase-Out Management Planning Factors

October 2014

1.0 PURPOSE

The purpose of this plan is to describe the actions to be taken by the incumbent

Instrumentation Radar Support Program (IRSP) contractor, the Government, and a successor contractor, to efficiently and effectively transition the IRSP contract from the incumbent contractor to a successor in the event that is unsuccessful in a future competition for the contract. It serves as the general schedule of events to be carried out by the incumbent contractor during a phase-out period. Offerors should use it as a departure point for developing and pricing Phase-In/Phase-Out (PI/PO) proposals.

For brevity and ease of reference, the two contractors involved are generally referred to hereafter as the "incumbent" and the "successor".

1.1 Scope

This plan addresses only those actions directly related to the phase-out of IRSP contract activities which would transfer from the incumbent to a successor upon award of the IRSP contract to a new contractor. It does not include the activities and tasks the incumbent would continue to perform to complete those contractual obligations which would extend beyond the end of the PI/PO period. Many of the recommended actions for phase-out imply or will require a corresponding phase-in action by the successor.

1.2 Objectives

The primary objective of this plan is to provide for an orderly and efficient termination by the incumbent of those activities within the basic IRSP contract which provide daily support to IRSP participants, while accommodating and making possible the continuity of services required until they can be provided by the successor. The plan is described to meet the requirements of the Continuity of Services clause at FAR 52.237-3, January

1991. Specifically, that the incumbent agrees to " . . . (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of PI/PO services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan and shall be subject to the Contracting Officer's approval. The incumbent shall provide sufficient experienced personnel during the PI/PO period to insure that the services called for by this contract are maintained at a high level of proficiency."

1.3 Delineation of Responsibilities

Subject to approval by the Contracting Officer at the time of PI/PO, there are general responsibilities which will apply to both the incumbent and successors.

1.3.1 Responsibilities of the Incumbent

The incumbent will accomplish the following general tasks during the phase-out period:

Inventory, pack, prepare for shipment, and load in trucks all Government-owned property and equipment pertaining to the terminating contract.

Complete the repair of all components currently being repaired in-house. Case-by-case analysis will be accomplished on any that should be transferred to the successor.

Monitor the repairs of components being accomplished by vendors to assure completion within the PI/PO period or make arrangements for continuation of repair work with later completion and shipment to the successor (analyzed on a case-by-case basis; and prepare a list of repairs in progress with estimated completion dates.

Continue to support material requisitions from IRSP range participants until a mutually-agreed and approved transition date for transfer of responsibility becomes effective.

Perform any radar overhaul and pre-overhaul surveys scheduled during the PI/PO period.

Complete any stock replenishment actions initiated prior to the end of the previous contract.

Continue to provide field engineering support until the end of the PI/PO period.

Continue to provide manning and operation until the end of the PI/PO period unless an earlier transition/termination date is negotiated with the successor and approved by the Contracting Officer.

Order any known long-lead items needed for radar overhaul scheduled within 90 days of the end of the PI/PO period (special items which are known in advance of pre-overhaul surveys based on known system requirements or forecasted range requirements).

Provide a listing of Government-owned jigs and fixtures at vendor locations and arrange for inventory and transfer of accountability at the designated times/places.

Dismantle and prepare for shipment the AN/FPS-16 test bed radar equipment and accompanying boresight tower.

Prepare for shipment the radar systems, antennae, shelters, etc. stored at the IRSP depot – approximately five FPS-16 pedestals and antenna assemblies, four complete

MPS-36 systems, eight Nike Hercules pedestals, and other miscellaneous parts

(pedestal risers, antenna wing sections, MIPIR service ladders, etc).

Provide liaison with the successor for the duration of the PI/PO period.

Provide space and support for a Government representative at the IRSP facility for the duration of the PI/PO period.

Provide documentation of the IRSP logistics data base in hard copy and electronic media for use/implementation by the successor.

Provide a listing of Government-Furnished Property (TMDE, IPE, overhaul vans, etc.) with identification of the items that must be retained until completion of on-going contract tasks. Provide estimated dates for transfer of retained items.

Ensure GFP is functional and complete with all tools and accessories, and that all performance certifications and/or calibrations are current at the time of transfer to the successor or other location as directed by the Government.

Maintain storage of the IRSP depot inventory in a climate-controlled warehouse storage facility until a mutually-agreed and approved transition date for transfer of responsibility

1.3.2 Responsibilities of the Successor

This plan is based on the assumption that the successor will be responsible for supporting the following PI/PO actions:

Establishment of a liaison element and appropriate communications capabilities to coordinate PI/PO activities.

Providing representatives (at designated locations) to inventory and accept responsibility for Government-owned overhaul support vans and shelters.

Providing representatives at designated vendor facilities to transfer accountability of

Government-owned jigs and fixtures.

Providing representatives to accompany the incumbent's teams on the pre-overhaul surveys scheduled during the PI/PO period and coordinate on the preparation of material requirements lists for the subsequent overhaul which will be accomplished after the PI/PO period by the successor.

Establishment of climate-controlled warehouse facilities for storage of the IRSP depot stock after transfer of stock (currently occupying 300,000 cubic feet)

Establishment of electronic tool for ranges to use to access live or near-live inventory information, request parts or support, access CDRL report data, etc.

The successor will have a suitable climate-controlled facility available not later than

30 days after start of PI/PO for beginning receipt, storage and protection of the

IRSP depot supply inventory and other Government property.

1.4 Assumptions

The following assumptions were used in developing this plan:

The PI/PO period would be a 90-day period.

The incumbent will be permitted to retain certain Government-owned equipment and documentation for a period to be determined for the completion of radar modifications or other contract activities in progress.

It is estimated that approximately eighteen radar modification projects will be in various stages of completion at the time of the expiration of the incumbent's contract.

No more than four overhaul and eight pre-overhaul surveys would be scheduled during the phase-out period.

The Government will request that only emergency requisitions be submitted during the PI/PO period and these would be submitted to the incumbent.

Over-contract requisitions received during the PI/PO will be evaluated by the incumbent on a case-by-case basis as to whether it should be transferred to the successor based on completion dates.

1.5 Major Planning Factors

To provide a basis for PI/PO planning, the following major planning factors and milestones should be used:

In-house repair of components that can be completed during PI/PO will be performed by the incumbent.

Components which cannot be repaired in-house during the first 60 days will be packaged and shipped to the successor. They will be marked to indicate the equipment status and failure mode if known.

The AN/FPS-16 test-bed radar equipment and boresight facilities will be maintained in place to support component repair and fabrication testing for the first eight weeks of phase-out. Dismantling and preparation for shipment will begin during the 10th week with shipment scheduled in the 12th week unless required for ongoing modification projects after which transfer will be coordinated with the Program

Office and successor.

All requisitions from the ranges will be made to the successor beginning 45 days after start of the PI/PO period. The successor will coordinate with the incumbent to locate the required material and arrange for its shipment.

The IRSP supply depot warehouse material will be inventoried, packed, shipped and "zeroed out" by bin rows. The first shipments will be scheduled to after complete inventory is completed.

The inventory will be shipped in sealed tri-wall containers to ensure proper protection during transit and placement into the successor's facility.

Responsibility for reparables sent to vendors and scheduled for repair completion within 90 days after the PI/PO period will remain with the incumbent until they are returned by the vendor. At that time, they will be inspected for proper repair and shipped to the successor.

High-cost reparables generated by an overhaul performed during the PI/PO period requiring bid and approval will be shipped to the successor.

1.6 Major Phase-Out Actions and Milestones

Phase-out actions for the major contract functions are provided in subsequent sections which address the following areas:

Depot Support

Component Repair

System Overhaul

Documentation

Engineering and Modification

Automated Data Processing (MIS)

Personnel and Administration

Quality Assurance

Contract Administration

The Phase-Out milestone charts at the end of this Plan depict the time-phasing for the accomplishment of major phase-out events.

2.0 DEPOT SUPPORT

Upon notification of the requirement for IRSP contract phase-out, the incumbent’s

Depot Manager will contact the Fort Walton Beach representative of the Defense

Contract Management Office to determine if there will be any special audit support requirements, reports, or other activity requirements. Achievement of a smooth and orderly close-out and gradual reduction in the incumbent's responsibility for depot support, commensurate with resources and the established phase-out date, is the basic objective. Early in the PI/PO period, a point of contact will be established between the incumbent and successor to provide for timely coordination of actions required to ensure uninterrupted support of range logistics requirements. To assure an orderly transfer within the prescribed time period, the following actions will be taken regarding the transfer of

Government Furnished Property (GFP), materials and logistic support responsibilities during the phase-out period.

2.1 Inventory Phase-Out

Within a week of the beginning of the phase-out period, a complete inventory of all depot stock materials will be implemented. Areas which have been inventoried will be placed under restricted access, and all transactions will be closely monitored to ensure that the integrity of inventory will not be compromised. The objective is to make accurate inventory information available as early as possible.

2.1.1 Inventory Actions

Inventory action will include physical count and inspection of each line item, packaging and labeling as necessary, and the preparation of documentation as items are removed from their bin location. Transfer documents (DD Form 1149) will be prepared for Government sign-off prior to shipment of each container. Transportation will be coordinated with Government agencies or representatives, with the Program Monitor, and with the successor. The incumbent will be responsible for loading materials in vans for transport to the successor's facility.

2.1.2 Quality Assurance Inspections Related to Inventory Transfer Quality Assurance will inspect items for serviceability as they are removed from their storage location, and will certify and stamp transfer documents. QA will ensure that packaging of material for movement is accomplished in a manner which will provide reasonable protection from damage in transit (i.e. in tri-walls, on skids and wooden crates). All static-sensitive items will be identified and properly marked and packed.

2.1.3 Tracking of Depot Assets during Transition

A list of items in location sequence will be used to verify quantities as parts are packed for shipment. If adjustments are needed, they will be made and a listing produced to indicate the previous warehouse locations of the items that were packed. This listing will be an attachment to the DD Form 1149, Requisition and Invoice/Shipping Document, and will use the same headings as those on the DD Form 1149: Item Number, Federal Stock

Number or Part Number, Description, and Coding of Material and/or Services, Unit of

Issue, Quantity Requested, Supply action, Container Number, Unit Price, and Total Cost.

The DD Form 1149 will also include a document number, container number, and a GBL number.

2.2 Logistics Support during PI/PO

Responsibility for logistics support of the ranges will be time-phased during the PI/PO period. Emergency requisitions received after the start of contract PI/PO which require fabrication (reference paragraph 6.2) will be forwarded to the successor for action, unless the incumbent is directed by the Program Office to initiate action to fill the request.

2.2.1 Emergency Requisitions

The incumbent will continue to accept Emergency Requisitions for the first 45 days of the phase-out. If a requested item is still in the warehouse and has not already been transferred or is in transit, it will be processed and shipped to the requesting range by the incumbent. If it is determined that the item has been transferred to the successor, the requisition information will be passed to the successor's liaison element for action as soon as the item(s) is located, and the appropriate range will be notified that the successor will take action to fill the request. After this 45-day period, the successor should be prepared to accept and process all Emergency Requisitions, since sufficient inventory should either be in the successor's facility or in transit to it. If the successor receives an Emergency

Request and the item is still in the incumbent's possession, the successor will request that the incumbent fill the request and provide copies of all shipping documents to the successor.

2.2.2 Routine Requisitions

It is expected that the Government will limit requisitions to those of an emergency nature during the PI/PO period. Any necessary routine requisitions should be forwarded to the incumbent for evaluation of inventory/delivery during the PI/PO period. If the item is a long-lead item or the inventory for that item has already been transferred to the successor, incumbent will forward to the successor. Should an item requested by routine requisition be needed prior to the end of the PI/PO period, the successor would take action to locate it. If it is determined that the item has not yet been shipped from the incumbent's facility, the successor, through the established communications link, should notify the incumbent of the requirement, and the requisition would be filled from on-hand assets, if available.

2.2.3 Depot Support of Field Overhaul during PI/PO:

To provide continued material support of field overhaul requirements during the phase-out period, the parts list for overhaul scheduled during the PI/PO period will be processed in advance by the incumbent and the on-hand items shipped to the overhaul location. Based on the normal lead-time, shipments for the overhauls during the early part of the PI/PO period should have been shipped prior to the start of PI/PO. Any additional parts that may have been shipped to the successor will be identified and the successor requested to ship them to the overhaul site. Special attention will be given to anticipating the required items, based on the type(s) of system to be overhauled and separating these for shipment to the site rather than including them in inventory transferred to the successor. Items identified as shortages from warehouse stock would be ordered by the incumbent and shipped direct to the overhaul site. All reparables generated by the overhaul performed during the PI/PO period that are not high-cost repairs will be shipped to the incumbent for evaluation on lead time and possible transfer to the successor.

2.2.4 Stock Acquisition during PI/PO

Ordering of warehouse stock replenishment items will continue so that contract transition does not create a lack of responsiveness to range material requirements. The incumbent will continue to order commercial items for stock during the PI/PO period, in order to maintain established stock levels, especially for those items which require long lead time to obtain. Arrangements would be made in these instances to have the items shipped directly from the supplier to the successor's IRSP Depot. The incumbent will complete stock replenishment actions initiated through the PI/PO.

2.3 Phase Over of Depot Support Data

The phase-over of IRSP Depot Support (Management Information Systems) data will be limited until after completion of virtually all contract requirements pertaining to depot support actions. The incumbent will, however, provide early inventory data in an electronic format, with hard copy information on the following within 30 days of the notice of contract award to a successor:

(1) IRSP inventory, to include

– Number of line items

– Total number of items

– Dollar value of each item

– Nomenclature

– Source of Supply

– Vendor Sources

– Consumption Data

(2) Status of repairable/returnable items

(3) Stock replenishment data

(4) GFE/GFP listings of

– Test Equipment

– Material Handling Equipment

– Test Bed Radar

– Overhaul Vans and Shelters

– Component Repair Equipment

3.0 COMPONENT REPAIR

Upon notification of implementation of the PI/PO, the incumbent will conduct an analysis of all reparables in the system to determine the proper action for each during or beyond the PI/PO period. The incumbent Component Repair functions will continue in full operation during this period and all possible repair and fabrication actions which can be completed in the PI/PO will be accomplished. All depot parts required for these in-house activities will be identified and pulled from the inventory. Vendor repairs will also be processed as normal during this period after analysis of which should be passed to the successor based on estimated completion.

3.1 Initial Actions Affecting Component Repair

Not later than 30 days after start of PI/PO, the incumbent will provide to the

Government and the successor the following information:

A list of all open repair and fabrication actions, indicating whether the repairs are in-house or vendor repairs, and the estimated repair completion dates.

A list of in-house or vendor repair items which will be completed by the incumbent.

A list of all known high-cost reparables which will be packaged and shipped to the successor to accomplish the repair.

A list of items already shipped or planned for shipment to vendors for repair, including items scheduled for completion within 90 days after the end of the PI/PO period, which will be returned to the incumbent, inspected and tested and then shipped to the successor.

A list of Government-owned jigs and fixtures at vendor locations with a recommended schedule for on-site inventory and transfer of accountability to the successor.

A list of test equipment and tools which must be retained beyond the PI/PO period to complete radar modifications in progress and the estimated release date for each item.

3.2 Component Repair during Phase-In / Phase-Out

The incumbent's component repair organization will continue normal operation for the first 60 days of the PI/PO period. All reparables on hand at the start of the PI/PO period which can be repaired within the first 60 days of the PI/PO period will be repaired. No new items will be accepted for repair after start of the phase-out period unless they were in transit to the incumbent on that date and they are determined to be vendor repair items.

(In-house repair items received after start of phase-out will be forwarded to the successor for repair.) All GFE, including the test bed radar, used for the repair of on-hand reparables, fabrication of components or radar modification assemblies, will be maintained by the incumbent for the 60-day period. GFE items not required for repairs or in-house fabrication will be properly identified, packaged and shipped to the successor.

3.3 Transfer of Tools, Jigs and Fixtures

In coordination with Government representatives and the successor, the incumbent will recommend a schedule for the on-site inspection, inventory and accountability transfer of Government-owned tools, jigs and fixtures, some of which are located at BAE

Systems’ facilities, vendor facilities, or other locations. To ensure proper identification and accountability, these transfers should be accomplished on-site at the equipment location with representatives from the incumbent and successors and the Government present.

At BAE Systems’ facilities, records and inventory forms will be checked and prepared for shipment to the successor. A Quality Assurance inspector will be scheduled to participate in the transfer of equipment at all equipment sites, along with representatives from the Government and the successor.

3.4 Transfer of the Test Bed Radar Equipment

The incumbent will maintain the AN/FPS-16 test bed radar equipment and associated boresight equipment for the PI/PO period to support tests of repaired items, in-house fabrication, and on-going radar modification projects.

3.4.1 System Teardown and Shipment

After completion of operability demonstration and acceptance test, the test bed radar equipment will be dismantled and prepared for shipment. The pedestal, cables, and cabinets will be properly tagged, prepared for shipment and packaged. Shipment should occur by the end of the 11th week of the PI/PO period with arrival at the successor's facility during the 12th week. Dismantling and packaging of the boresight tower, including test equipment, boresight target and waveguide, will occur during the 10th week in preparation for shipment concurrently with or shortly after the radar.

3.5 Close out of Component Repair Activity

Responsibility for any over-contract repair actions and vendor repairs scheduled for completion not later than 90 days after the PI/PO will remain with the incumbent. Upon receipt of the repaired items from the vendor, they will be inspected for satisfactory completion of the repairs, tested (if possible), packaged and shipped to the successor, or to a designated range, as appropriate. Responsibility for reparables due for completion more than 90 days after PI/PO will be transferred to the successor.

4.0 SYSTEM OVERHAUL

Due to the nature of field support activities, especially the performance of on-site overhaul and repairs and the lead time requirements for continuity in planning and performing overhaul, primary responsibility for the majority of overhaul-related actions will continue with the incumbent during the PI/PO period. The phase-out activities associated with System Overhaul are therefore based on the following assumptions or planning factors:

All overhauls scheduled for accomplishment during the PI/PO period will be the responsibility of the incumbent.

During the PI/PO period, the incumbent will accomplish the pre-overhaul if the overhaul will be accomplished by the incumbent during the PI/PO and the successor will accomplish the pre-overhaul if the overhaul will be conducted by the successor after the PI/PO.

It is anticipated that not more than four overhauls and eight pre-overhaul surveys will be scheduled and performed during the PI/PO period.

In accordance with the Continuity of Services clause of the contract, the incumbent will provide limited training in the pre-overhaul and overhaul actions if required.

The Government and successor representatives will participate in the on-site inventory of overhaul support vans and shelters designated locations.

The incumbent will continue to provide engineering field services during the PI/PO period.

4.1 Coordination of Overhaul Actions

The incumbent will provide technical and logistics personnel to perform any pre-overhaul surveys and overhauls during the PI/PO period. It is assumed that the successor will, at some point during the PI/PO period, provide personnel at the on-site locations to observe, train, and participate in the pre-overhaul inspections and overhaul actions.

4.1.1 Pre-overhaul Surveys and Follow-Up Actions

The incumbent will provide the required coordination with the Range Managers for any pre-overhaul surveys scheduled during the PI/PO period. Surveys will be performed using the existing IRSP Work Specification, and the results will be documented and furnished to the affected Range Managers and Program Office IAW CDRL A007. The incumbent will also order any long-lead items required to accomplish the overhaul.

4.1.2 Interface with Successor during Pre-overhaul

The successor will be provided the opportunity to have representatives accompany pre-overhaul survey personnel to the ranges and observe the survey process. It is proposed that the incumbent perform the pre-overhauls with successor personnel observing and receiving training. On subsequent pre-overhauls, the successor personnel would actually perform the inspection functions under the guidance of the incumbent's representatives. The responsibility to document and provide the pre-overhaul survey reports to the Range Manager and Program Office IAW CDRL A007 will be with the contractor that will perform the overhaul.

4.1.3 Material and Overhaul Van Support of Overhauls during PI/PO The incumbent will obtain and ship the necessary material items to the ranges from

IRSP resources and provide support to the overhaul actions during the PI/PO period.

Technical and logistics personnel with proper clearances will be provided to perform the overhaul. The incumbent will arrange for the transport of the overhaul vans from their usual positions to the CONUS range/site scheduled for an overhaul. Should an overseas site be scheduled, either the overhaul support shelter or other suitable container(s) will be shipped to support the overhaul.

4.1.4 Test Equipment and Documentation

Any Test, Measurement, and Diagnostic Equipment (TMDE) belonging to the

Government and required to perform system alignments and verification checks will be identified and retained by the incumbent to satisfy the TMDE schedule during the PI/PO period. Upon completion of the final overhaul, the TMDE not designated as required for completion of radar modifications will be prepared for shipment to the successor and released to the Government or the successor as approved by the Government.

Documentation of the overhaul actions, material expenditures and test results will be accomplished by the incumbent according to IRSP Work Specification procedures. A report of work accomplished, along with performance data, will be provided to the Range

Manager and Program Office IAW CDRL A009 and A010, with an information copy to the successor.

4.1.5 Successor Training during Phase-In / Phase-Out

In accordance with the Continuity of Services clause, the incumbent will provide limited training in overhaul actions to successor personnel by allowing the participation of successor personnel during the overhaul. Successor personnel may participate by observation during the overhaul, with the incumbent retaining prime responsibility. The incumbent will retain documentation responsibility and material support accountability for these overhauls.

4.2 Inventory and Transfer of Overhaul Support Vans / Shelters The incumbent will provide logistics representatives to conduct a transfer inventory of the overhaul vans the IRSP depot and designated other locations. If a van is repositioned in support of an overhaul, the location will be designated. Dates for travel to each location by the incumbent's personnel will be coordinated with the Government and the successor so that the successor can provide a participant in the transfer inventory. The inventory will include current van stock along with GFE items. This inventory of the overhaul vans required to support overhaul actions during the PI/PO period will be scheduled after return of the van(s) to their normal regional location(s) for restocking.

The incumbent will notify the Government of the proposed overhaul van inventory schedule in sufficient time, but not later than the end of the 4th week, to allow the successor to schedule participation. Transfer of responsibility for the overhaul vans and shelter will be made to the Government upon completion of the inventory. Shipment of the overhaul van which is normally home-based at the incumbent's IRSP facility will be as directed by the Government, taking into consideration the overhaul schedule during and soon after the PI/PO period. The incumbent will ensure all vans are properly restocked prior to transfer of accountability.

4.3 Identification and Disposal of Post-Overhaul Actions

At the beginning of the PI/PO period, the incumbent will provide to the Government the current status of all open post-overhaul action items to include material items scheduled for payback to the ranges. The incumbent will be responsible for acquiring and shipping the items to the respective ranges upon receipt from the vendor(s). These responsibilities of the incumbent for holdover actions also apply to the overhaul performed during the PI/PO period. Separately funded high-cost reparables will be shipped to the successor for repair. Any overhaul action items still open pending resolution of obsolescence research will be accomplished by the incumbent based on the findings of the investigation. Post-overhaul action items which will require personnel to travel to the range/site upon receipt of material will be specified and the follow-up travel and necessary actions will be accomplished by the incumbent.

4.4 Transfer of Overhaul Documentation

The IRSP contractor file copy of all reports of overhauls previously accomplished by the incumbent will be transferred to the successor not later than week five of PI/PO, unless required as reference for a subsequent overhaul or radar modification action.

Copies of overhaul documentation generated during the PI/PO period will be provided upon completion and acceptance by the Government and the affected Range Manager.

5.0 DOCUMENTATION

During the current contract, special emphasis was given to developing, accumulating or acquiring Program support documentation. This includes copies of technical manuals, system documentation, and drawings produced for stock acquisition, component repair, fabrication, engineering investigations and radar modifications that were performed or are being performed under the present contract. In addition, documentation has been established describing the general configuration and technical characteristics of many of the radar systems in the Program. During PI/PO, this documentation will be provided to the Government or to a successor as directed.

5.1 Packaging and Transfer of Hard Copy Drawings

The original drawing sheets and official file copy of all drawings produced under the contact will be inventoried, rolled on hard core centers, wrapped and prepared for shipment. The rolls will then be placed as a group into customized shipping crates for shipment. Other drawing and aperture cards previously provided by the Government will also be prepared for shipment. The scheduled shipping date will be not later than 45 days after start of the PI/PO period, to the destination specified by the Government.

5.2 Packaging and Transfer of Other Documentation

The other documentation to be transferred consists primarily of copies of technical manuals and other technical data acquired during performance of the present contract and the official file copies of the technical documentation on each of the radar modifications performed and completed prior to the start of contract phase-over to a successor. The file copies of technical documentation packages for radar modifications already authorized but still in progress will be provided to the Program Office (or to the successor as directed by the Program Office) upon completion of each of the modification projects.

The majority of these other categories of documentation are contained in loose-leaf three-ring binders. During contract PI/PO, they will be packed in boxes, marked as to content, and prepared for shipment. To permit an orderly review, inventory and packing of this documentation, and to preclude shipment of documentation that will be required to complete on-going radar modification projects or other contract tasks, shipment is planned for the 12th week of the PI/PO period.

6.0 ENGINEERING AND RADAR MODIFICATION ACTIONS

A number of engineering investigations by the incumbent may also be in progress at the end of the incumbent's contract. Similarly, it is estimated that approximately eighteen radar modification projects will be in various stages of completion, some of which may take months to complete after contract changeover. In-house fabrication of certain components, assemblies and subassemblies can also be expected to be ongoing based on prior authorization by the Government. In each case, it will be to the Government's advantage for the incumbent to complete these categories of contractual obligations, continuing work in these areas during the PI/PO period and beyond, as required.

6.1 Technical Investigations

Not later than 15 days after start of the PI/PO, the incumbent will provide the Program

Office a report on the current status of all technical investigations in progress. This report will recommend any additional investigations which, for continuity, should be performed by the incumbent. All investigations that have progressed to the point that engineering design of components is under way to replace obsolete components will be continued by the incumbent until design is complete. All Government-owned equipment required to verify the design and application will be retained until all tasks are complete.

6.2 Fabrication of Components

The incumbent will continue and complete the fabrication of all components, assemblies and/or subassemblies authorized prior to the start of PI/PO. These may have resulted from engineering investigations or they may be those which are designed to provide replacement parts to overcome obsolescence or lack of vendor sources of supply for the items. Not later that the end of the 5th week of PI/PO the incumbent will provide the Program Office a report on the current status of all in-house fabrication actions under way. No new fabrication tasks will be started after the start of PI/PO unless specifically included in the Statement of Work for PI/PO by the incumbent.

6.3 Radar Modifications

The incumbent will complete all radar modification projects awarded prior to the start of contract PI/PO. Not later than 45 days into the PI/PO period, the incumbent will provide the Contracting Officer a narrative description of the status of each modification in progress with an estimated time to completion. All equipment (including test equipment, machinery, heavy equipment and facilities) required to perform the in-progress modifications will be identified. Those which are GFE under the incumbent's contract will be retained by the incumbent until completion of the requirement for each piece of equipment for modification projects. A schedule for the release of equipment that coincides with the estimated completion dates of the modifications requiring the equipment will be provided.

6.4 Field Support during Phase-Out

The incumbent will provide field support as requested during the PI/PO period. A report of the support provided will be submitted to the Program Office and the Range

Manager, with a copy to the successor in accordance with CDRL A008.

7.0 MANAGEMENT INFORMATION SYSTEM (MIS)

An automated Management Information System is in use for management of most facets of the IRSP contract. Computer software is used for logistics management, cost collection and tracking, CDRL reporting, billing, payments, payroll, overhead, and related functions. The MIS hardware now in use is the property of the incumbent. All direct MIS support of IRSP by the incumbent will terminate on the last day of the PI/PO period. The incumbent will, however, continue to use existing IRSP cost tracking and logistics transactions programs and methods until close-out of all IRSP contractual activities.

7.1 Transfer of System Documentation

The software used for the logistics management, cost tracking, and other functions is provided to under a license agreement. Transfer or reproduction of the software is prohibited by the terms of this agreement. Supplemental programs have been written by the staff to capture and produce CDRL reporting interface directly with the accounting/inventory software used by . These programs will be of no use to the successor unless they plan to purchase and use identical accounting and inventory software. The source listings of the programs created by the IRSP MIS staff will be provided to the successor in hard copy and in electronic format upon request.

Also, the system documentation for the custom programs will be included with the program listings. This documentation includes samples of reports and descriptions of input fields. The LAN system and software is the property of the incumbent and will not be transferred to a successor.

7.2 Transfer of Data Files

Data files will be transferred in electronic format readable by Microsoft Office suite of software to a successor or to the Government as directed. These will be prepared for shipment by the 9th week.

7.3 Transfer of Government Owned MIS Hardware

There is no Government-owned MIS hardware utilized on the current contract. All

MIS hardware is owned by the incumbent and will not be transferred.

8.0 PERSONNEL AND ADMINISTRATION

The Personnel & Administration staff of the incumbent will be required to support ongoing IRSP contract activity during the PI/PO period. Specific actions required are identified below and are based on the following assumptions:

Field support activity by the incumbent will continue during the PI/PO period which will require support for travel arrangements and security clearances.

The incumbent's level of effort to support field support activities, close-out of the basic IRSP contract, and continuing radar modifications will require the continued employment of most of the present workforce throughout the full 90-day phase-out period.

8.1 General Facility Support

General administrative and facility support actions to be accomplished during the

PI/PO period are as follows:

Receive and badge visitors to the facility

Operate communication equipment for the facility

For those contract activities (outstanding stock acquisitions, vendor repairs, radar modifications, etc.) which will continue after the PI/PO period

Schedule travel and process expense statements for personnel involved in field activity

Assemble and pack travel records for storage as part of the contract historical file

Maintain security clearance records for active personnel

Submit visit requests for personnel involved in field activities and phase-out activities for transfer of Government property

Debrief cleared employees and submit notices of termination to DISCO when clearances are no longer required for contract activity

Cancel visit requests for terminating employees except for those whose access clearances must be maintained to complete contractual obligations; these will be canceled after work completion

Assemble and pack security records for storage in the historical files of the contract

8.2 Classified Material

As of the submission of this plan, no classified material is maintained at the BAE

Systems IRSP facility. At the initiation of PI/PO activities, any classified material held will be processed or disposed of per the direction of the Program Manager.

9.0 QUALITY ASSURANCE

Phase-out actions will receive close scrutiny, review, and inspection by the incumbent's Quality Assurance (QA) function. Primary activities are described in the following paragraphs.

9.1 Government Furnished Test, Measurement and Diagnostic Equipment

(GFE TMDE)

Accountability and calibration records maintained by QAwill be reviewed, an inventory will be taken, and all GFE TMDE and associated cables and manuals will be inspected and documented as to its condition and currency of calibration. TMDE will be in current calibration condition at the time it is shipped to the successor. Packing for shipment will be inspected by the warehouse QA inspector. Shipment of TMDE not required for the completion of fabrication verification, incoming inspection of vendor reparables or for accomplishment of radar modification projects will be scheduled for shipment to the successor during PI/PO. The remaining TMDE will be shipped as it can be released, according to the estimated dates provided by the phase-out actions discussed in Sections 3.1, 4.1.4, 6.1 and 6.3.

9.2 Investigations in Progress

All previously-initiated QA investigations involving discrepancies or deficiencies of

Government-owned material that are still in progress at contract termination (beginning of the PI/PO period) will be completed by the incumbent and the results turned over to the successor. A status report of all open investigations will be prepared and submitted to the Government not later than the end of the 5th week of phase-out.

9.3 Packaging and Shipping Inspections

All shipments directed as a result of the Phase-Out plan will be inspected by a QA

Inspector. As indicated in Section 2.1, incumbent QA will inspect items for serviceability as they are removed from assigned locations, and will certify and stamp transfer documents. Shipments will be inspected for correct contents, proper packing, and required labeling. Where disassembly of equipment is required, incumbent QA will monitor all such actions and ensure compliance with Government requirements.

Successor should supply QA inspector to inspect GFE items received.

9.4 Shop Support

Routine QA activity and support of the repair and fabrication shops will continue during the first 60 days of the PI/PO period. This will include in-process and final inspections. A residual QA capability will be maintained to receive, inspect, and monitor preparations for shipment of those items returned from vendors during (and if necessary, after) the PI/PO period, in accordance with the incumbent's continuing responsibilities for outstanding, in-progress vendor repairs, as discussed in Section 3.5.

10.0 CONTRACT MANAGEMENT DURING PI/PO

A major management requirement of the incumbent for transition of the IRSP contract to a successor will be to ensure that the phase-out is conducted efficiently, and in a manner which will ensure uninterrupted services to the range participants.

10.1 General

Within 30 days of notification of award of the IRSP contract to a successor, but not later than 10 days after the start of the PI/PO period, the incumbent will provide the

Government a presentation on the management and coordination of PI/PO actions, giving special recognition to the scheduling, coordination and execution of the time-phased actions required to ensure uninterrupted services to the ranges at reasonable costs to the Government and the range participants. PI/PO actions will also include providing support to a successor liaison team. Emphasis in phase-out management will therefore be considered in terms of specifically assigned responsibilities of the incumbent for putting the phase-out plan into effect and accomplishing the required actions for transition of the

IRSP contract to a successor. This will include any training required and agreed to as specified by the "Continuity of Services" clause of the contract.

10.2 Summary of Phase-Out Management Planning Factors

The incumbent will manage and accomplish the following phase-out actions upon notification of award of the IRSP contract to a successor and will respond with urgency and flexibility to the requirements of contract phase-out, giving special recognition to the fact that the transition must be accomplished with minimum interruption or degradation of ongoing range operations. The incumbent will be prepared to:

continue specified services during the PI/PO period perform training for the new contractor as required give best efforts and cooperation to effect an orderly and efficient transition to the successor provide phase-out services through completion of ongoing system modifications negotiate in good faith in determining the nature and extent of phase-out services including a mutually acceptable detailed plan for phase-out operations negotiate a plan including a training program and specific dates for shifting responsibility from the incumbent to the successor for each element of work in the plan and the Statement of Work, subject to the approval of the Contracting Officer provide sufficient experienced personnel during PI/PO to ensure services called for by the contract are maintained at a high level of proficiency relocate the Government inventory items and GFP identified for the contract on a scheduled basis as proposed in this plan ensure all inventory items and GFP is in a serviceable or operating condition with the exception of components in the repair process, unserviceable items retained only as a source of parts make available copies of documentation required by CDRLs of the current contract shortly after termination of the present basic IRSP contract make available to the successor the Government-owned documentation possessed by the incumbent for radar systems, subsystems, components, stock acquisitions or radar modifications provide to the Contracting Officer a written, updated price quotation for performing the phase-out services as requested prior to the start of the PI/PO

Estimated timing of the major events during PI/PO are depicted in the milestone charts on the following pages.

Phase-Out Milestones

Depot Support Phase-Out Milestones

Pending Action / Projected Start Date

B eg in

D ay P ha se

-In /P ha se

O ut

Month 1 Month 2 Month 3

I. Depot Support Week 1 2 3 4 5 6 7 8 9 10 11 12

Key Events

1. Determine and Procure Required Packing Material

2. Coordinate Shipping Schedule with Government and Successor

3. Inventory IRSP Depot Stock

4. Pack and Ship Inventory

5. Transfer Accountability

6. DLM Van and Van Stock Transfer

7. Requisitions Support (stop routine & emergency support)

8. Reparables Support

9. Pack and Ship GFE/GFP (as required)

10. Transfer GFE/GFP…