Exhibit Q Director Safety Letter.pdf

This is a presolicitation letter from Fermilab's Director's Office to potential bidders dated August 6, 2014, regarding upcoming subcontract opportunities at the Fermilab facility.

The letter establishes Fermilab's commitment to integrating environmental, safety, health, and quality (ESH&Q) requirements into all subcontracting activities. Fermilab, owned by the U.S. Department of Energy and managed by Fermi Research Alliance, LLC, emphasizes that prospective subcontractors must prioritize worker health and safety, environmental stewardship, and quality assurance as core business practices rather than added costs. The letter directs potential bidders to carefully review all solicitation documents, particularly the ESH&Q section, which will contain specific environmental, safety, health, and quality requirements that will be incorporated into resulting subcontracts. ESH&Q requirements will be enforced with high priority and will be a secondary consideration to none.

Fermilab expects intense oversight of contractor performance on ESH&Q matters due to its close interface with DOE and management expectations for outstanding performance. The letter warns that incidents or infractions of ESH&Q programs will receive high scrutiny, with potential consequences including work stoppages, personnel removal, or subcontract termination for repeated or flagrant violations. Even minor incidents indicative of unsafe trends may result in non-compensable work stoppages. Fermilab's goal is zero lost time due to accidents and requires subcontractor commitment to prioritizing employee safety and health as a condition of engagement.