1.0 Request for Proposal_ISD_373244_DA.pdf

REQUEST FOR PROPOSAL (RFP) ISD_373244_DA

MAGIS-100 Infrastructure Modifications

March 26, 2026

Table of Contents

1. INVITATION TO SUBMIT PROPOSAL

2. SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION

SYSTEM (NAICS) CODE

3. PRE-PROPOSAL MEETING/SITE VISIT

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

5. AMENDMENT OF SOLICITATION

6. DESCRIPTION OF WORK AND CONSTRUCTION SCHEDULE

7. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

8. PROPOSAL DUE DATE

9. EXCEPTIONS AND DEVIATIONS

10. LATE SUBMISSION

11. OFFEROR'S MODIFICATION AND WITHDRAWAL OF PROPOSALS

12. BID GUARANTEE/BOND

13. DAVIS-BACON ACT, CONSTRUCTION WAGES, AND CERTIFIED PAYROLL

14. ILLINOIS OCCUPATION AND USE TAXES

15. NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

16. PAYMENT BOND

17. PERFORMANCE BOND

18. INSURANCE

19. SUBCONTRACT AWARD

20. SUBCONTRACTING

21. EXHIBITS

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed firm fixed price subcontract entered into as a result of this solicitation.

All questions concerning this RFP should be submitted in writing and directed to the Procurement Specialist listed below.

Procurement Specialist: Danielle Amico Phone: 630-840-3207 Email: damico@fnal.gov

Fermi Forward Discovery Group, LLC Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

2. SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

CODE

This is a small business set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 238220, Plumbing, Heating, and Air Conditioning Contractors. The small business size standard for this NAICS code is $19.0 Million.

3. PRE-PROPOSAL MEETING/SITE VISIT

A Pre-Proposal Meeting and Site Visit is scheduled for Wednesday, April 8, 2026 at 10:30am CT at the Fermilab Badging Office for badging (See Fermilab Site Map). The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.

Except for those already having a Fermilab Access badge, anyone attending the Pre-Proposal Meeting and Site Visit must fill out an Access Request form (see link below) no later than Wednesday, April 1, 2026 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited. In addition, please review the Business Visitor Registration Instructions and Directions provided as part of the RFP.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f 961975.

Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate. Otherwise, access to Fermilab will be denied.

When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s mailto:damico@fnal.gov https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975

License (Real ID) and the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.

Please note that when entering Fermilab:

• No weapons, firearms, or ammunition (regardless of concealed and carry permit) are allowed on-site.

• No explosives or any other apparatus or material hazardous to the public or property are allowed on-site.

• Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

The prospective offeror should examine and review the solicitation with care. Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by 3:00 P.M. CT, Friday, April 17, 2026. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective offerors.

5. AMENDMENT OF SOLICITATION

FFDG may, by amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An Offeror shall acknowledge receipt of any amendments to this RFP. Failure to acknowledge may result in the disqualification of an Offeror’s proposal. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via email to the FFDG Procurement Specialist;

• Return the Amendment with a signature on the acknowledgment signature line; or

• In the Offeror’s Proposal Letter that accompanies an Offeror’s proposal.

6. DESCRIPTION OF WORK AND CONSTRUCTION SCHEDULE

The Subcontractor shall furnish all labor, materials, transportation, overhead, insurance, bonding costs, safety oversight, quality control oversight, supervision, and equipment necessary to complete the MAGIS-100 Infrastructure Modifications.

This project includes the following milestones:

Milestone 0 – 0 Calendar Days - NTP, This milestone marks the point where construction work may begin;

Milestone 1 – 49 Calendar Days – All material submittals.

Milestone 2 – 139 Calendar Days – Complete with punch-list items remaining.

Milestone 3 – 169 Calendar Days – Construction complete.

Milestone 4 – 199 Calendar Days - Project Complete https://www.tsa.gov/travel/security-screening/identification

7. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This solicitation is a competitive Best Value with Tradeoffs procurement, which involves the selection of the offeror with the highest technically acceptable proposal with the lowest evaluated proposed cost. The technical criteria are of greater importance than the price proposal. While the price proposal may not be the controlling factor for the award, it will be a significant part of FFDG’s selection decision.

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal and Part II – Business/Management Proposal. In no instance shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than the information required in the project experience section.

A. Part I - Technical Proposal (70 points)

TECHNICAL EVALUATION FACTORS AND CRITERIA

The evaluation criteria are listed in descending order of importance: Criterion 1, Criterion 2, and Criterion 3.

1) Criterion 1 – Corporate Capabilities (31 points)

Offeror shall provide information that clearly demonstrates how each requirement (sub-criterion below) will be met and/or has the following experience:

A. At least ten (10) years of construction industry experience in the installation of plumbing piping systems, hydronic piping systems, compressed air piping systems, and air duct systems.

B. NFPA 70E compliant and has experience of electrical installation of similar voltages.

C. Experience installing piping and/or other mechanical components at elevations greater than 30 feet. Preference shall be given to companies demonstrating experience safely utilizing rigging equipment in similar situations to this project.

D. The subcontractor installing the mechanical piping must have ten (10) or more years of experience installing mechanical piping.

E. The subcontractor installing the plumbing piping must have ten (10) or more years of experience installing plumbing piping.

F. The subcontractor installing the electrical conduit must have five (5) or more years of experience working with voltages in the scope of the project.

Evaluation Criteria for Criterion 1 – Corporate Capabilities

Rating Description

Outstanding (26-31 Points)

• The Offeror exceeds the 10-year construction industry experience requirements for piping and plumbing.

• NFPA 70E compliance is integrated into a comprehensive, high-reliability safety culture.

• The Offeror provides exhaustive documentation of complex rigging operations at heights.

• Subcontractors demonstrate expertise in mechanical piping, plumbing piping, and working with voltages in the scope of the project, and they exceed the required years of experience.

Above Average (20-25 Points)

• The Offeror exceeds the 10-year construction industry experience requirements for piping and plumbing.

• The Offeror is NFPA 70E compliant and electrical installation experience is highly relevant to the voltages/scope of this project.

• The Offeror clearly demonstrates safe rigging practices at 30’+ elevations with specific past project examples.

• Subcontractors demonstrate experience in mechanical piping, plumbing piping, and working with voltages in the scope of the project, and they meet or exceed the required years of experience.

Average (14-19 Points)

• The Offeror meets the 10-year construction industry experience requirements for piping and plumbing.

• The Offeror is NFPA 70E compliant and has documented experience of electrical installation of similar voltages.

• The Offeror has experience installing piping and/or other mechanical components at elevations greater than 30 feet.

• Subcontractors demonstrate experience in mechanical piping, plumbing piping, and working with voltages in the scope of the project, and they meet the required years of experience.

Below Average (8-13 Points)

• The Offeror does not meet the 10-year construction industry experience requirements for piping and plumbing.

• The Offeror is NFPA 70E compliant but does not have experience with electrical installations of similar voltages.

• The Offeror has experience installing piping and/or other mechanical components at elevations greater than 30 feet, but the narrative lacks detail on rigging.

• Subcontractors demonstrate experience in mechanical piping and plumbing piping, but they may not have experience working with the voltages in the scope of the project, or they do not meet the required years of experience.

Poor (0-7 Points)

• The Offeror does not meet the 10-year construction industry experience requirements for piping and plumbing.

• The Offeror is not NFPA 70E compliant and does not have experience with electrical installations of similar voltages.

• The Offeror does not have experience installing piping and/or other mechanical components at heights.

• Subcontractors demonstrate experience in mechanical piping and plumbing piping, but they do not have experience working with the voltages in the scope of the project. The Subcontractors do not meet the required years of experience.

2) Criterion 2 - Current/Past National Laboratory Experience and Safety Performance (25 points)

Offeror shall provide descriptions of its experience performing projects of similar size, scope and complexity to demonstrate its capability to successfully perform the requirements of this project. Offeror must provide a narrative description for a minimum of four (4) projects completed in the past five (5) years. Each description must at a minimum include the project name, general information (customer name and location), project value, start and completion dates, and a description of the work performed by the offeror. FFDG is most interested in examples of real work with actual results of the offeror in performing requirements similar to those of this solicitation in terms of type, size, scope, and complexity.

As part of this experience, Offerors must provide supplemental information detailing the safety protocols and construction methods implemented for projects involving elevations greater than 100 feet. This must include a description of the specialized support systems and procedural methods (e.g., fall protection, rigging, or access solutions) put in place to ensure workers could safely and effectively complete the work at these heights.

Evaluation Criteria for Criterion 2 – Current/Past National Laboratory Experience and Safety Performance

(21-25 Points)

• The Offeror has completed four (4) or more construction projects similar in type, scope, size, and complexity to the FFDG project within the past five (5) years.

• Offeror has a consistent, verified track record of exceptional performance on relevant government construction projects.

• Projects were completed on time, within budget, and with minimal or no modifications or disputes.

• Demonstrates proactive communication, excellent quality control, and strong safety compliance on prior federal, state, or local contracts.

• History shows a clear understanding of government processes, documentation requirements, and regulatory compliance.

• Offeror provided four (4) or more examples of safely working at elevations above 100’ and clearly defined safety protocols and construction methods implemented.

Above Average (16-20 Points)

• The Offeror has completed four (4) or more construction projects similar in type, scope, size, and complexity to the FFDG project within the past five (5) years.

• Offeror has a strong history of successful performance on government construction projects.

• Most projects were completed on schedule and within budget, with few minor issues that were quickly resolved.

• Demonstrates good familiarity with government contracting protocols and reporting requirements.

• May have occasional minor delays or cost adjustments, but no major performance issues.

• Offeror provided three (3) examples of safely working at elevations above 100’ and clearly defined safety protocols and construction methods implemented.

Average (11-15 Points)

• The Offeror has completed three (3) or more construction projects similar in type, scope, size, and complexity to the FFDG project within the past five (5) years.

• Offeror has a generally satisfactory record of past performance on government contracts.

• Performance met minimum contract requirements, with some delays or challenges, but projects were ultimately completed.

• Some evidence of experience with government procedures, though not consistently strong.

• No serious defaults or terminations, but history may lack complexity, scale, or repeat business with government clients.

• Offeror provided two (2) examples of safely working at elevations above 100’ and defined safety protocols and construction methods implemented.

Below Average (6-10 Points)

• The Offeror has not completed (from cost, scope, schedule, safety, and quality standpoints) construction projects similar in type, scope, size, and complexity to the FFDG project within the past five (5) years.

• Offeror has limited or inconsistent past performance on government projects.

• May have completed a few contracts with frequent delays, cost overruns, quality issues, or safety concerns.

• Evidence of difficulty adhering to government reporting, safety, or quality standards.

• Potential risk to successful project execution without increased oversight.

• Offeror provided examples of safely working at elevations greater than 20’, but less than 100’. The Offeror fails to provide specific or detailed safety protocols and construction methods.

Poor (0-5 Points)

• The Offeror has not completed construction projects similar in type, scope, size, and complexity to the FFDG project within the past five (5) years.

• Offeror has a documented history of poor performance on government contracts.

• Records may show contract terminations, major delays, cost escalations, safety violations, or default notices.

• Demonstrates lack of understanding of government procedures, poor coordination with agencies, or unresolved claims/disputes.

• Represents a significant performance risk on future government work.

• No specific information provided demonstrating experience working at elevations greater than 100’. The Offeror fails to provide safety protocols and construction methods.

3) Criterion 3 - Key Personnel Experience (14 points)

The offeror shall submit resumes for the Project Manager, Project Superintendent and Safety Coordinator (or company safety officer) that the offeror plans to employ on this project. The resumes must address experience in the industry and relevant training and certification.

Experience of key personnel will be evaluated to determine the degree of relevance to the requirements identified in this solicitation. Evaluation of experience will include both the length and degree to which the experience includes the relevant technical areas.

Please note that, as a condition of contract award and performance, should the contractor wish to substitute someone other than the key personnel identified in its proposal (or during performance, if after award), the replacement staff must possess education and experience equivalent to or exceeding that of the individual(s) being replaced, subject to the approval of FFDG, prior to performance.

Key Personnel must have, as a minimum, the following experience:

A) Project Manager: Ten (10) years of construction industry experience, completed three

(3) projects of similar size/scope, and completed the 30-hour OSHA Training Course.

B) Project Superintendent: Ten (10) years of construction industry experience, completed five (5) projects of similar size/scope, and completed the 30-hour OSHA Training Course.

C) Safety Coordinator (or company safety officer): Fifteen (15) years of construction industry experience, a Certified Safety Professional of comparable professional registration, completed ten (10) projects with Project Safety Program.

Evaluation Criteria for Criterion 3 – Key Personnel Experience

(12-14 Points)

• The offeror presents a well-structured, clearly defined organizational hierarchy specifically tailored for construction project delivery.

• Roles such as Project Manager, Superintendent, and Safety Coordinator are clearly identified with defined responsibilities, qualifications, and reporting lines.

• There is clear evidence of efficient communication channels between field and office personnel, subcontractors, and clients.

• The structure supports strong site-level supervision, proactive problem solving, and scalable resource allocation.

• Organizational charts and staffing plans are detailed, and aligned with the scope, size, and complexity of construction projects that are anticipated under this subcontract.

Above Average (9-11 Points)

• The offeror has a solid and mostly complete organizational structure relevant to general construction.

• Key construction roles are included with mostly clear responsibilities and oversight mechanisms.

• Communication and coordination between office and field operations are well described, with some minor gaps.

• The structure appears appropriate for the anticipated workload and adaptable for changes.

• Supporting documents like staffing charts or management plans are well prepared and tailored, though not exceptionally detailed.

Average (6-8 Points)

• The organizational structure is generally sufficient for construction operations but lacks some clarity or depth.

• Some essential roles (e.g., safety coordinator) may be missing or not clearly described.

• Oversight and reporting relationships are present but may not fully demonstrate how issues are escalated or resolved.

• There is limited detail on how resources will be managed between concurrent projects or across multiple trades.

• Supporting documentation is basic and generic, with limited customization for the specific contract.

Below Average (3-5 Points)

• The structure is loosely defined or incomplete, with unclear or overlapping roles in construction supervision and management.

• Key positions such as project lead or quality control personnel may be missing or inadequately described.

• Lines of authority and communication are vague, especially between subcontractors, site supervisors, and upper management.

• The structure does not appear to scale or adapt well to construction-specific challenges (e.g., phasing, coordination).

• Documentation is lacking in detail, outdated, or not tailored to the specific construction project.

Poor (0-2 Points)

• The offeror fails to present a credible organizational structure for construction operations.

• Critical roles are missing or undefined, with no clear reporting relationships.

• There is no indication of how construction activities will be coordinated, supervised, or managed.

• The structure poses serious risks to safety, quality, schedule adherence, and subcontractor oversight.

• No meaningful or relevant supporting documentation is provided, or what is presented is incoherent or irrelevant.

B. Part II - Business Management & Price Proposal

The Business Management proposal shall contain the following documents/items:

1) Amendments

All Amendments to the solicitation must be acknowledged.

2) Price Proposal Form

The proposed pricing shall be a firm fixed price for the work. The Price Proposal Form is required to be completed and signed.

3) Bid Guarantee/Bond

The offeror shall provide a bid guarantee in the amount of not less than 20 percent (not to exceed $3 million) of the proposal price. Failure to furnish a bid guarantee in the proper form and amount, by the time set for the due date of the offers, may be cause for rejection of the offer. The bid guarantee shall be in the form of a firm commitment, such as a bond, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds, or notes of the United States.

4) Subcontractor Annual Representations & Certifications (SARC), Form SARC

The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

5) Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

6) Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• Construction Environmental, Safety & Health Certification (CESHC), which can be found in Exhibit C – 013100 on pg. 66-68 of the pdf (completed, map on pg. 68 highlighted, and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health Plan (if your company’s plan has not already been accepted by FFDG).

• Corporate Quality Assurance Plan. Refer to Section 014100 – Quality Requirements for guidance. If your company does not have a corporate quality assurance plan, please review and sign the last two pages of this Section 014100 (Appendix C) and submit with your proposal.

• Sample Certificate of Insurance.

7) Statement of Acceptance of Subcontract Terms and Conditions

The Offeror shall include a statement in its Business Management Proposal confirming that the offer is submitted in strict accordance with the RFP, including all terms and conditions of the sample Subcontract and its Exhibits.

If the Offeror proposes any exceptions or deviations to the Subcontract terms, such exceptions must be clearly identified in this section of the proposal. For each exception, the Offeror must provide:

• The specific clause/section number.

• The proposed alternative language.

• A detailed justification for the exception.

8. PROPOSAL DUE DATE

The offeror’s proposal is to be emailed to the Procurement Specialist no later than 5:00 PM CT on Wednesday, May 6, 2026. Partial or incomplete proposals will not be considered.

FFDG requires a minimum acceptance of ninety (90) calendar days for acceptance of proposals. An offeror allowing less than Fermilab’s minimum acceptance period may be rejected.

FFDG reserves the right to cancel this Solicitation at any time without incurring any liability or damages associated with such cancellation.

9. EXCEPTIONS AND DEVIATIONS

Offerors taking exceptions, deviations, or conditional assumptions must identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FFDG. However, a large number of exceptions or one or more significant exceptions not providing benefit to FFDG may result in the rejection of the offeror’s proposal as unacceptable.

By submitting a proposal without specifically identified exceptions, the Offeror stipulates its full acceptance of all Terms and Conditions and contract language as written. Any failure to identify an exception, deviation, or conditional assumption in the proposal shall be deemed a waiver of the Offeror's right to negotiate such terms. FFDG will not consider, and specifically rejects, any additional or modified terms and conditions proposed by the Offeror after the proposal due date.

10. LATE SUBMISSION

Proposals received by FFDG after the deadline specified in the solicitation may be deemed non-responsive and excluded from consideration.

11. OFFEROR'S MODIFICATION AND WITHDRAWAL OF PROPOSALS

The offeror may submit modifications to its proposals at any time before the solicitation closing date and time and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

12. BID GUARANTEE/BOND

If the successful Offeror, upon acceptance of its offer by FFDG within the period specified for acceptance, fails to execute all contractual documents, or give a bond as required by the solicitation within the time specified, FFDG may execute upon the bid guarantee, or terminate for default the subcontract, if the subcontract has been executed.

In the event, that the bid guarantee is exercised, or the subcontract is terminated for default, the Offeror is liable for any cost of acquiring the work that exceeds the amount of its offer and the guarantee may be used to offset the difference.

13. DAVIS-BACON ACT, CONSTRUCTION WAGES, AND CERTIFIED PAYROLL

The awarded Subcontract is subject to the wage and labor standards under the Davis-Bacon Act and the related labor standards FAR provisions that are incorporated by reference into FFDG’s General Terms and Conditions for Construction.

The wage rates set forth are the minimum rates that may be paid to the classification of laborers and mechanics designated therein according to the Davis-Bacon Act, as amended (40 U.S.C. 276 et seq.).

FFDG does not represent that said minimum rates do now, nor that they will at any time in the future, prevail in the locality of the work for such laborers or mechanics; nor that such laborers or mechanics are or will be obtainable at said rates for work under this subcontract; nor those said rates represent the most recent wage determination by the Secretary of Labor concerning such classifications of laborers or mechanics in the locality of work.

The Subcontractor and its Subcontractors are required to submit certified payrolls and labor compliance documentation weekly as required by Federal law.

FFDG currently holds a licensing agreement with LCPTracker for weekly electronic payroll submittals by the Subcontractor and its Subcontractors. LCPTracker is a web-based system, accessed using a web browser. The Subcontractor will be given a Log-on identification (i.e., User ID) and password to access the LCPTracker system. This requirement shall flow down to every lower-tier Subcontractor. The use of this system is free.

14. ILLINOIS OCCUPATION AND USE TAXES

Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

15. NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS

Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American—Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Procurement Specialist in time to allow a determination before the submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

Evaluation of offers.

FFDG will evaluate an offer requesting an exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, FFDG will award to the offeror that did not request an exception based on unreasonable cost.

Alternate offers.

When an offer includes foreign construction material not listed by FFDG in this solicitation in paragraph

(b) (2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on the use of equivalent domestic construction material.

If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which FFDG has not yet determined an exception applies.

If FFDG determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, FFDG will evaluate only those offers based on the use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on the use of the foreign construction material for which an exception was requested—

• Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

• May be accepted if revised during negotiations.

16. PAYMENT BOND

If the subcontract exceeds $35,000.00, the successful offeror is required to furnish FFDG with a Payment Bond in the amount of 100 percent of the original subcontract price within (10) calendar days after the effective date of the subcontract using Exhibit I, Payment Bond, FL-42 (Rev. 1/7/2025).

17. PERFORMANCE BOND

If the subcontract exceeds $150,000.00, the successful offeror is required to furnish FFDG with a Performance Bond in the amount of 100 percent of the original subcontract price using Exhibit J, Performance Bond, FL-40 (Rev. 1/7/2025).

18. INSURANCE

Certificates of insurance of the types and the amounts in accordance with Clause 15 in FFDG General Terms and Conditions and Insurance Requirements for Construction Subcontracts will be required of the successful offeror before physical work at the site commences. All policies, except for Worker’s Compensation and Professional Liability, shall provide by appropriate language that Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the United States Government are additional insureds. The certificates shall state that waiver of subrogation is granted in favor of the Certificate Holder as required by written contract, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Fermi Forward Discovery Group, LLC, University of Chicago, Universities Research Association, and the United States Government are waived.

19. SUBCONTRACT AWARD

Issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject all proposals if that is determined to be in its best interest. A decision may be made without discussion; hence, an offeror’s proposal should be submitted initially on the most favorable terms.

The proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Laboratory. Any subsequent award issued by FFDG shall be constituted in writing by authorized representatives of the Procurement Department.

No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding. The authorized Procurement Department official is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement.

20. SUBCONTRACTING

Unless otherwise specified, the successful Offeror shall be responsible for the performance of any Subcontractors that perform work under this subcontract.

The use of Subcontractors in the performance of the contract is subject to FFDG consent. The awarded offeror shall ensure that any Subcontractors abide by all terms and conditions of the subcontract.

21. EXHIBITS

A. Statement of Work entitled “Statement of Work (SOW) – Construction Services for MAGIS-100 Infrastructure Modifications”

B. Section 010010 – General Requirements (March 2025) C. Section 013100 – Environment, Safety, and Health Requirements (April 2025) D. Section 013300 – Submittals (January 2025) E. Section 014100 – Quality Requirements (October 2025) F. Fermi Forward Discovery Group, LLC General Terms and Conditions for Construction, (08/2025).

G. Insurance Requirements for Construction Subcontracts (01/2025).

H. Bid Bond, FL-41 (Rev. 1/7/2025).

I. Payment Bond, FL-42 (Rev. 1/7/2025).

J. Performance Bond, FL-40 (Rev. 1/7/2025).

K. Fermilab Subcontractor Injury & Illness Data Questionnaire (7010-F1-1, Rev 07/2018).

L. Statement and Acknowledgment (Standard Form 1413) (Rev 10/2023).

M. Proposal Certifications, Form PUR-466 Rev. 5 (10/14/2025).

N. Subcontractor Annual Representations & Certifications (SARC), Form SARC (Rev. 8).

O. Davis Bacon Wage Rates, General Decision, IL20260008, Building and Residential, Modification

No. 1, Last Revised Date 01/09/2026.

P. Sample Firm-Fixed-Price Subcontract.

Q. Director Safety Letter R. Fermilab Site Map – Fire House S. Summary of required solicitation documents T. MAGIS-100 Drawings U. Zip File - MAGIS-100 Technical Specifications

• Section 220523 – General-Duty valves for plumbing piping

• Section 220529 – Hangers and supports for plumbing piping and equipment

• Section 220553 – Identification for plumbing and piping equipment

• Section 221316.1 – Tritiated water waste and vent piping

• Section 221513 – General-Service compressed-air piping

• Section 221519 – General-Service packaged air compressors and receivers

• Section 230529 – Hangers and supports for HVAC piping and equipment

• Section 230553 – Identification for HVAC piping and equipment

• Section 230719 – HVAC piping insulation

• Section 232113 – Hydronic piping

• Section 233113 – Metal ducts

V. FESHM 4230 Confined Spaces W. FESHM 7060 Fall Protection Program