Exhibit E - Evaluation Tool.pdf
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- Solicitation number
- HHS0016552
- Issued by
- Texas
About this file
This is an Evaluation Tool document from the Texas Health and Human Services Commission (HHSC) on behalf of the Texas Department of Family and Protective Services (DFPS) for the Child Protective Services (CPS) Home Study and Report Services RFP (HHS0016552). The evaluation tool establishes a weighted scoring methodology for assessing respondent proposals across three primary categories: Narrative Proposal (60% weight), Qualifications, Experience, and Key Staffing (20% weight), and Cost (20% weight). The Narrative Proposal section evaluates respondents' proposed Service Work Plan processes and procedures for delivering the required services. Proposals are due March 30, 2026, at 10:30 a.m. Central Time, with a pre-proposal teleconference scheduled for February 25, 2026, and questions due by March 2, 2026. The anticipated contract start date is September 2026, with an initial three-year term and options for extension of up to two additional one-year terms, plus one additional option period for immediate operational needs.
The evaluation tool employs a 10-point scoring scale ranging from "Unacceptable" (scores 1-3) to "Exceptional" (score 10), with detailed descriptors for each level to standardize evaluation consistency. Respondents must demonstrate qualifications to provide services, relevant experience, and key staffing capability, with cost evaluation addressing both reasonableness of pricing and total proposed cost. Based on FY 2024 spending totaling $2,851,121.80 across all regions, annual compensation is estimated at approximately $3,500,000, though no guarantee of volume, usage, or compensation is provided. All costs are firm for the contract term. The solicitation seeks to award one or more contracts per DFPS region with a minimum of two providers per region to enhance capacity, quality, and timeliness. Awards are contingent upon approval by the DFPS executive commissioner.
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Text version
Evaluator Respondent
# Criteria Weight Score
1.1 Evaluate the Respondent's proposed Service Work Plan processes and procedures for providing the Services outlined in this RFP. 60%
60%
2.1 Evaluate the Respondent's qualifications to provide the Services outlined in the this RFP. 5%
2.2 Evaluate the Respondent's experience to provide the Services outlined in this RFP. 10%
2.3 Evaluate the Respondent's Key Staffing to provide the Services outlined in this RFP. 5%
20%
3.1 Evaluate the reasonableness of Respondent's proposed pricing. 10%
3.2 Evaluate the Respondent's proposed total cost. 10%
20%
100%TOTAL (%)
Subtotal
Subtotal
Subtotal
RFP No. HHS0016552 Criteria, Subcriteria Sheet
Exhibit E, Evaluation Tool
Cost (20%)
Narrative Proposal (60%)
Qualifications, Experience, and Key Staffing (20%)
Version 1.6 September 2023 1 of 3
Score Level
Unacceptable 1
Unacceptable 2
Unacceptable 3
Marginal. Fails to meet evaluation standards but failures are correctable. 4
Marginal. Fails to meet evaluation standards but failures are correctable. 5
Marginal. Fails to meet evaluation standards but failures are correctable. 6
Acceptable 7
Acceptable 8
Acceptable 9
Exceptional 10
For the purposes of this exhibit, “the agency” means the contracting state agency as specified in the solicitation.
Response satisfies requirements and has some benefits above requirement.
Response far exceeds all aspects of requirement.
Response addresses requirement, but response described does not allow the agency to fulfill mission.
Response meets fundamental requirements, however could not be implemented as described (would require both the agency and Respondent to make significant changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require both the agency and Respondent to make minor changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require changes to be made by Respondent only).
Response clearly satisfies requirement but has some minor weaknesses.
Response clearly satisfies requirement.
Response mentions requirement, but is not responsive to the elements of the requirement.
Exhibit E, Evaluation Tool RFP No. HHS0016552
Evaluation Scoring Guide
Description
Response does not address requirement. Response is completely unacceptable.
Version 1.6 September 2023 2 of 3
No. Best Value Criteria Weight 1 Narrative Proposal 60% 2 Qualifications, Experience, and Key Staffing 20% 3 Cost 20%
GRAND TOTAL 100%
Exhibit E, Evaluation Tool RFP No. HHS0016552
Version 1.6 September 2023 3 of 3
| Master Score Sheet Template |
| Scoring Guide |
| Evaluation Criteria |
File details come from the government source that posted it. Updated .