Exhibit D -Sample Vendor Contract.pdf
PDF 169 KB Posted
- Solicitation number
- HHS0016552
- Issued by
- Texas
About this file
This is a sample vendor contract template issued by the Texas Department of Family and Protective Services (DFPS) for Child Protective Services home study and report services. The contract establishes the legal framework for service delivery across DFPS Regions 1-11, with services encompassing Foster/Adopt Home Screening, Kinship Caregiver Home Assessments, Health Social Educational and Genetic History Reports, and Interstate Compact on the Placement of Children screening and assessments. The solicitation anticipates awarding one or more contracts per region with a minimum of two providers per region to enhance service capacity and quality. The proposal submission deadline is March 30, 2026, at 10:30 a.m. Central Time, with a pre-proposal teleconference scheduled for February 25, 2026, and a question submission deadline of March 2, 2026. The anticipated contract start date is September 2026, with an initial three-year term and options for extension of up to two additional one-year terms, plus one additional option period for immediate operational needs.
Contract pricing is firm for the contract term, with historical FY 2024 spending of $2,851,121.80 across all regions and annual compensation estimated at approximately $3,500,000. Contractor qualifications must include at least one year in business, financial solvency, satisfactory Vendor Performance Tracking System scores, and comprehensive financial statements covering 2022-2024. Respondents must submit proof of Texas business authorization, a HUB Subcontracting Plan demonstrating commitment to historically underutilized business participation, required insurance coverage documentation, and references from similar contracts within the last three years. The evaluation criteria are weighted as follows: Narrative Proposal (60%), Qualifications, Experience, and Key Staffing (20%), and Cost (20%). No guarantee of volume, usage, or compensation is provided, and awards are contingent upon approval by the DFPS executive commissioner.
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Text version
CONTRACT NUMBER:
AGENCY ID:
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR CONTRACT PAGE 1
N502
FORM-2282V
September 2025
Exhibit D
RFP HHS0016552
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR CONTRACT
I. PURPOSE.
The Texas Department of Family and Protective Services (DFPS) and ADD LEGAL ENTITY NAME (Contractor) (referred to herein as each a “Party” and collectively as the “Parties”) enter into this Contract for services (Contract).
II. LEGAL AUTHORITY.
This Contract is entered under DFPS’s statutory authority in Texas Human Resources Code Chapter 40.
III. CONTRACT TERM.
This Contract starts on click here to select contract start date and ends on click here to select contract end date, and can be renewed, extended, or terminated as provided for in this Contract.
IV. TOTAL AMOUNT OF THIS CONTRACT.
The total amount of this Contract will not exceed $ . All expenditures under this Contract will be in accordance with the Budget (Attachment B).
V. STATEMENT OF WORK.
The Contractor will perform the work and provide services as provided for in the Statement of Work (Attachment A). All work and services provided under this Contract must be in accordance with all state and federal laws, rules, and regulations.
VI. CONTRACT MANAGER.
These Contract Managers are authorized to administer activities and receive notices and general correspondence for this Contract by sending it to them as provided below.
A. DFPS
Name:
Title:
Address:
Phone:
Email:
B. CONTRACTOR
Name:
Title:
Address:
Phone:
Email:
CONTRACT NUMBER:
AGENCY ID:
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
VENDOR CONTRACT PAGE 2
N502
FORM-2282V
September 2025
Exhibit D
RFP HHS0015662
VII. ATTACHMENTS.
The Parties agree to comply with the following Attachments and that they are attached and incorporated as part of this Contract.
Attachment A – Statement of Work Attachment B – Budget Attachment C – Uniform Terms and Conditions Attachment D – Supplemental and Special Conditions Attachment E – Certifications and Affirmations
VIII. SIGNATURES.
By signing below, the following certify that they have the requisite legal authority to bind their respective Party and that this Contract represents the final agreement of the Parties.
DFPS
X
NAME:
TITLE:
DATE: Click or tap to enter a date.
CONTRACTOR
X
NAME:
TITLE:
DATE: Click or tap to enter a date.
| I. PURPOSE. |
| II. LEGAL AUTHORITY. |
| III. CONTRACT TERM. |
| IV. TOTAL AMOUNT OF THIS CONTRACT. |
| V. STATEMENT OF WORK. |
| VI. CONTRACT MANAGER. |
| A. DFPS |
| B. CONTRACTOR |
| VII. ATTACHMENTS. |
| VIII. SIGNATURES. |
| CONTRACTOR |
| DFPS |
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