Exhibit_11_22_-_Printer_and_MFD_Specifications_Addendum_3.xlsx

File	Type	Posted
Exhibit_11.28(2)-_Cost_Worksheet_Group_2_Addendum__1.xlsx	XLSX spreadsheet	Mar 8, 2016
Exhibit_11.5_-_Customer_Reference_Form.docx	DOCX document	Mar 8, 2016
Q_A_Set_2.pdf	PDF	Mar 8, 2016
Section_11_-_Exhibits.pdf	PDF	Mar 8, 2016
Addendum_1.pdf	PDF	Mar 8, 2016
Addendum_3.pdf	PDF	Mar 8, 2016
Approved_OEM_URLs.pdf	PDF	Mar 8, 2016
Section_2_-_Rules_Governing_Competition.pdf	PDF	Mar 8, 2016
Section_3_-_Current_System.pdf	PDF	Mar 8, 2016
Section_5_-_Administrative_Requirements.pdf	PDF	Mar 8, 2016
Table_of_Contents,_Addendum__1.pdf	PDF	Mar 8, 2016
Addendum_2.pdf	PDF	Mar 8, 2016
Addendum_4.pdf	PDF	Mar 8, 2016
Exhibit_11.24_Standard_Agreement_(STD_213).pdf	PDF	Mar 8, 2016
Exhibit_11.25_-_Administrative_Requirements_Response.doc	DOC document	Mar 8, 2016
Exhibit_11.28(3)-_Cost_Worksheet_Group_3_Addednum__1.xlsx	XLSX spreadsheet	Mar 8, 2016
Q_A_Set_1.pdf	PDF	Mar 8, 2016
Q_A_Set_3.pdf	PDF	Mar 8, 2016
Section_10_-_Demonstration.pdf	PDF	Mar 8, 2016
Section_6_-_Technical_Requirements_Addendum__1.pdf	PDF	Mar 8, 2016
Section_7_-_Cost,_Addendum__1.pdf	PDF	Mar 8, 2016
Section_8_-_Bid_Format_Addendum__1.pdf	PDF	Mar 8, 2016
Title_Page.pdf	PDF	Mar 8, 2016
Exhibit_11.26_-_Statement_of_Work.pdf	PDF	Mar 8, 2016
Exhibit_11.28(1)_-_Cost_Worksheet_Group_1_Addendum__1.xlsx	XLSX spreadsheet	Mar 8, 2016
Exhibit_11.28_-_VAS_Definitions.pdf	PDF	Mar 8, 2016
Exhibit_11_22A_-_Configuration_Specification_Questoinaire.xlsx	XLSX spreadsheet	Mar 8, 2016
Glossary.pdf	PDF	Mar 8, 2016
Section_1_-_Introduction_and_Overview_of_Requirements.pdf	PDF	Mar 8, 2016
Section_4_-_Proposed_System.pdf	PDF	Mar 8, 2016
Section_9_-_Evaluation.pdf	PDF	Mar 8, 2016

Group

1A

1B

1C

1D

2A

2B

2C

2D

3A

3B

3C

3D

4A

4B

Core Items

Color Desktop

Personal Monochrome

Color All-in-One

Mobile (Portable)

Work Group Monochrome

Work Group Color

High Volume Monochrome

High Volume Color

MFD Mono Low Volume

MFD Mono High Volume

MFD Mono High Volume Ledger

MFD Color High Volume

Wide Format (Plotter)

MFD Wide Format (Plotter)

Functionality

Print

Print, Copy, Scan, Fax

Print

Print, Copy, Scan to email

Print

Print, Copy, Scan

Technology

inkjet or laser

laser

inkjet or laser

inkjet

laser

Ink jet

Print Speed (ipm) Std mode unless otherwise specified

≥ 25 (laser)

≥ 19 (inkjet)

≥ 35

≥ 30 (laser)

≥ 19 (inkjet)

≥ 5 (ESAT)

≥ 40

≥ 33

≥ 50

≥ 37

≥ 30

≥ 45

≥ 40

≥ 35

≤ 30 sec/page (ANSI D/22"x34"- draft);

≥ 100 sq ft/hr

≤ 30 sec/page (ANSI D/22"x34"- draft);

Print Resolution (dpi)

600x600 (laser)

1200x1200 (inkjet)

1200x1200

600x600 (laser)

1200x1200 (inkjet)

600x600

1200x1200

600x600

1200x1200

600x600

1200x600

up to 2400x1200

Line Quality

*********

Accuracy ±0.1%,

Width ≤ 0.8mil (0.02 mm)

Accuracy ±0.1%,

Scan Quality (dpi)

*********

600 laser

1200 inkjet

*********

600

*********

600

First Print or First Copy Page Out Time (second)

*********

≤ 9.0

≤ 17

*********

≤ 10

≤ 14

≤ 9.0

≤ 10

≤16

*********

Duplex

Yes

Yes in print

*********

Yes

*********

Paper Size (inch)

5.5x8.5 - 8.5x14

4x6 - 8.5x14

5.5x8.5 - 8.5x14

4x6 - 8.5x14

5.5x8.5 - 8.5x14

5.5x8.5 - 11x17

5.5x8.5 - 8.5x14

At least 36" wide

Paper Weight

Must accept paper between 18lbs and 24lbs at a minimum

*********

Input Paper Handling

(minimum in number of sheets)

125 plain,

20 photo

250 plain, 50 tray

30

500 in multi-purpose drawer; second 500 sheet drawer 8.5"x14" capable

2 x 500 sheet drawers; third 500 drawer 8.5"x14" capable

500 sheet drawer; second drawer 8.5"x14" capable

2x 500 sheet drawers or 1000 sheet drawer;

at least one drawer 8.5"x14" capable

2x 500 sheet drawers or 1000 sheet drawer;

at least one drawer 11"x17" and 8.5"x 14" capable

2x 500 sheet drawers or 1000 sheet drawer;

at least one drawer 8.5"x14" capable

Capable of auto roll feeding and sheet feeding

Output Paper Handling (number of sheets)

*********

≥ 500

*********

≥ 500

*********

Feeder Capacity (sheet)

*********

≥ 30

*********

≥ 30

≥ 50

*********

File Format

*********

Scan & Email in PDF, TIFF, & JPG

*********

Scan & Email in PDF, TIFF, & JPG

*********

Scan & Copy in PDF & JPG

Print Driver

*********

Postscript or compatible, HP-GL/2, HPRTL, compatible with MAC driver

Memory - minimum

128MB RAM

128 MB RAM

*********

128 MB RAM

256 MB RAM

128 MB RAM

256 MB RAM

256MB (RAM), 4 GB (Disk)

Connections

USB 2.0 or 3.0, Ethernet 10/100

USB, Bluetooth

USB 2.0 or 3.0, Ethernet 10/100

Duty Cycle (impression/ month)

Std Mode & Letter Size pages

25,000

30,000

10,000

500

100,000

200,000

100,000

75,000

150,000

100,000

*********

Group

1A

1B

1C

1D

2A

2B

2C

2D

3A

3B

3C

3D

4A

4B

Core Items

Color Desktop

Personal Monochrome

Color All-in-One

Mobile (Portable)

Work Group Monochrome

Work Group Color

High Volume Monochrome

High Volume Color

MFD Mono Low Volume

MFD Mono High Volume

MFD Mono High Volume Ledger

MFD Color High Volume

Wide Format (Plotter)

MFD Wide Format (Plotter)

Weight (lb)

*********

≤ 7.0 with battery

*********

Dimensions DWH (inch)

*********

≤ 8x14x4.0

*********

Accessibility

*********

ADA 508/VPAT Compliance

*********

ADA 508/VPAT Compliance

EPEAT level

*********

Bronze

*********

Bronze

*********

Energy Star

Yes

Energy Saving Mode (minutes)

≤ 30

Minimum Warranty

3 yr Ship Exchange within 3 Business Days

3 yr NBD Onsite

Secure Print

*********

Yes

*********

Yes

Business Security

*********

Capable of settings for business security

*********

Capable of settings for business security

Non-core Options

Optional Warranty

1 additional yr Ship Exchange within 3 Business Days

1 additional yr NBD onsite warranty (CA statewide)

Accessories

*********

Add additional 500 sheet input drawer/feeder

*********

Upgradable to 2000 sheet total input capacity

*********

Upgradable to 2000 sheet total input capacity

*********

stapler

*********

Fax Option

*********

Fax

*********

Memory Upgrade

*********

Upgrade to ≥ 256MB

Upgrade to ≥ 512MB

*********

Value added Services

Asset tagging - Bidder administration of State provided tag (with number)

Installation

DoD 5220.22-M compliant data wipe

Take Back/Disposition & Disposal Services

Deployment & Logistics Services

		Proposed device must meet or exceed the specifications to be considered responsive
	Type	The general device type recogonized in the market
	*******	Requirement not specified or not applicable for the device
	Functionality	Minimum capability of the proposed device
	Technology	Technology employed for its main function
	Print Speed (ipm) Std mode unless otherwise specified	Nominal number of pages or images produced per minute in standard (default, out-of-box) mode on 8.5"x11" single-sided plain paper unless otherwise specified. ESAT is defined as Estimated SAturated Throughput in ISO 24734 standard.
	Print Resolution	The nominal dpi rating the device is capable of producing when printing in dots per inch (dpi)
	Line Quality	Print line quality in terms of line accuracy and minimum line width
	Scan Quality	The nominal dpi rating the device is capable of producing when scanning
	First Print or First Copy Page out Time	Maximum allowable time in seconds for the device to print first page on printer or to copy first page on MFD from ready mode on a 8.5"x11" single-sided plain paper unless otherwise specified
	Duplex	Able to program the default settings to automatically print on both sides of the paper
	Paper Size	Minimum and maximum size of paper the device is capable of printing or scanning
	Paper Weight	Weight of paper the machine is capable of printing on. Weights less than minimum value or more than maximum value are acceptable.
	Input Paper Handling	Minimum size/capacity of paper drawer(s) or tray(s) or bin(s), roll(s) and sheets for plotter
	Output Paper Handling	Minimum total storage capacity to accomodate paper output of the device
	File Format	File formats in Scan and Email
	Print Driver	Program converts data to be printed to a form specific to the printer. Postscript compatible: capable of printing from Postscript applications.
	Memory - min.	Minimum internal memory
	Connections	Connection types for communication to external devices
	Minimum Warranty	Level of warranty coverage (NBD means 'next business day' )
	Duty Cycle (impression / month)
Std mode & Letter sized pages	Maximum number of letter-sized pages or impressions the device can print in one month in standard mode without failing (peak usage, not on a continual basis)
	Accessibility	Compliance to ADA 508/VPAT standards (including 1194.25 a - j)
	EPEAT level	Electronic Product Environmental Assessment Tool levels: gold, silver or bronze
	Energy Star	Meets or exceeds the Energy Star criteria effective 7/1/2009
	Energy Saving Mode	Setting to be able to enter "sleep mode" within 30 minutes of inactivity, per California ITPL 10-09
	Secure Print	Capable of accepting a PIN or access card to retrieve print jobs in addition of non-secured print in non-secured print mode
	Business Security	Able to accept settings enabling the device to perform as specified below, Procurements Requirements for Business Security
	NON-CORE OPTIONS
	Optional Warranty	Available warranty upgrade to the duration specified
	Accessories	Accessories available for specific use per individual purchase contract
	Add additional 500 sheet input drawer/feeder	Able to add drawer or feeder with capacity of at least 500 sheets
	Upgradable to 2000 sheet total capacity	Able to add drawer(s) to a total capacity of at least 2000 sheets
	Fax option	Able to send and receive faxes
	Stapler	Able to add a stapler function
	Memory Upgrade	Able to upgrade to the listed internal memory
	Value added Services	Services to be offered on the proposed device
	Asset tagging - Bidder administration of State provided tag (with number)	Able to:

Installation	Install equipment per IFB Section 6.12.3, Installation
Take Back/Disposition & Disposal Services	Disposition & Disposal must be in compliance with the State Administrative Manual, Section 5900, Information Technology Disposal of IT Equipment

Deployment & Logistics Services	Charge per order in special handling and coordination of multiple delivery: scheduling, set up. Warehousing staff in un-palletizing, unpacking/repacking, disposal of dunnage. Warehousing charge in en route storage of equipment. Advanced Training will also be covered in this section.
DoD 5220.22-M compliant data wipe	Delete data from all device hardware capable of storing data per Department of Defense Directive 5220.22 M, National Industrial Security Program, September 27, 2004

Requirements for Business Security

A. Ensure the MFD is able to:

1) Have patches applied to comply with the original equipment manufacturer's and software vendor's maintenance.

2) Prohibit large group distribution via outbound e-mail.

3) Delete or disable any software applications that are not required or approved for the operation of the MFD.

4) Disable all unneeded management protocols and services (such as DHCP, SMTP, and BOOTP).

5) Replace any default passwords with complex passwords.

6) Disable dial-in diagnostic capabilities.

7) Be remotely managed by only an authorized IT administrator personnel from specific (non-publicized) Internet Protocol (IP) addresses.

8) Be configured to prevent unauthorized IT administrator personnel from altering the global configuration of the MFD.

9) Disable the re-print feature at the discretion of the purchaser.

10) Maintain its configuration state (passwords, service settings, etc.) after a power down or reboot occurs.

11) Lock and prevent unauthorized access to the hard drive.

12) Be isolated on a local area network, utilizing Virtual Local Area Network (VLAN) switches or router controls.

13) Have a static IP address so that if Domain Name System cache is poisoned (corrupted), print files containing sensitive data cannot be redirected, leading to the further compromise of sensitive data.

14) Have a firewall or route rule established in the internal network to block all ingress and egress traffic from the enclave perimeter to the MFD.

1) Verify the MFD is configured to restrict jobs to only print spoolers and cannot directly accept one or more large print jobs from unauthorized users (to prevent denial of service).

2) Verify the MFD is able to implement IP address restrictions or may be installed behind a firewall, switch or router with an appropriate discretionary access control (DAC) list.

3) Verify the MFD is able to restrict access to unauthorized users and restrict users to managing their own individual jobs.

4) Ensure the MFD is able to have auditing fully enabled. Auditing includes but not limited to find and log the malicious activities such as password change, failed logons, failed accesses to MFD, administrative privilege usage, etc.

5) Ensure the state agency may retain physical custody of the hard drive when repair is required or at end of life.

6) Ensure the MFD is flash upgradeable and is configured to use the most current firmware available.

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