Exhibit 00 - Read Me First - CUI Document.docx

NOTICE TO PROSPECTIVE BIDDERS/OFFERORS

Please read, sign and return this document

NOTE: All requirements documents, drawings, studies, reports, etc. subject to CUI are Winzip FIPS encrypted in accordance with GSA Order 3940.3. In order to gain access to these documents, please review the subject order and send your request for access along with your completed CUI form to the Contract Specialist at vergel.dancel@gsa.gov and the Contracting Officer at heather.bowden@gsa.gov.

This solicitation includes Controlled Unclassified Information (CUI) building information. CUI documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to CUI building information per the solicitation.

REASONABLE CARE:

1. Limiting dissemination to Authorized Users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is Lawful Government Purpose. Those with a Lawful Government Purpose are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, vendors, and others that the contractor (or offeror/bidder, as applicable) deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors.

NOTE: It shall be the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep records of recipients. It shall also be their responsibility to verify and ensure that any/all recipients have deleted/destroyed such information once it is no longer needed.

Authorized users shall provide identification as set forth below:

2. Valid identification for non-Government users. Authorized non-Government users shall provide valid identification to receive CUI building information. The identification shall be presented and verified for each dissemination. Valid identification shall be as follows::

(a) Verification of a valid Unique Entity Identifier (UEI) against the company name listed on the business license or certification. The UEI, is the official name of the “new, non-proprietary identifier” that has replaced the DUNS number. The UEI is in the System for Award Management (SAM.gov). Additional information regarding update, click here.

3. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the solicitation and/or contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD's, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

4. Term of Effectiveness. The efforts required above shall continue throughout the entire term of solicitation and/or contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention.

5. Written agreement of disposal. For all solicitations and/or contracts using or providing access to CUI building information, the contractor (or offeror/bidder, as applicable) shall provide a written statement that they and their partners (such as architects & engineers, consultants, contractors/subcontractors, suppliers, vendors and any other parties they have shared CUI building information with) have properly disposed of the CUI building documents, with the exception of the contractor's record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software.

The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents and, if not awarded the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all CUI information received during the solicitation.

I agree that I will abide by this agreement and will only disseminate Controlled Unclassified Information (CUI) building information to other authorized users under the conditions set forth above.

Signature:

Title:

Date:

SAM UEI:___________________________

Valid Email Address: _______________________________________

To be completed by CO upon receipt of request:

CO Verification of Lawful Government Purpose: ____Yes _____No

CO/CS Signature: _____________________________________ Exhibit 00