R10 SOW for Dispose Replace Electrical Generators REV 1 8_2_2024.docx

U.S. General Services Administration Region 10 Public Buildings Service www.gsa.gov

Statement of Work for Design Build (DB) Contract Revision 1 (08/02/2024) Dispose/Replace Electrical Generators

PROJECT IDENTIFICATION

Project Title: Dispose/Replace Electrical Generators

Building: Dalton Cache Land Port of Entry (LPOE)

Building ID #: AK0521AB

Building Location: Milepost 42 – Haines Highway Dalton Cache, AK

Revision 1 See 2.2.15.1 and 2.2.20.2

TABLE OF CONTENTS

1. Project Information

1.1. Location of Work:

1.1.1. Building Number: AK0521AB

1.1.2. Name: Dalton Cache Land Port of Entry (LPOE)

1.1.3. Address: Milepost 42 – Haines Highway Dalton Cache, AK

1.2. Area: The Generators are in the lower level of the LPOE station (AK0521AB) and accessed from an at grade loading area via a pair of metal doors.

1.3. Background:

The Dalton Cache Land Port of Entry (LPOE), more informally known as the Haines border station, is located at Haines, Alaska. Haines is located at the northern end of Lynn Canal, the longest fjord in the United States, and is between the Chilkoot and Chilkat Rivers, bordered by the Chilkat Mountain Range on the west and the Coast Range on the east. Haines is 85 air miles northwest of the capital city of Juneau and about 600 air miles southeast of Anchorage and Fairbanks. The Haines border station is connected by a road which initially transitions through western Canada but eventually leads to the interior of eastern Alaska. The Haines border station is frequented by tourists who transit the border stations enroute to such attractions as Alaska's Glacier Bay National Park, 25 miles from downtown Haines, and to Canada's nearby Kluane National Park and Tatshenshini Alsek Provincial Park. The Haines border station, built in 1979, was designed to meet the specific mission requirements of a border station and is occupied by Customs and Border Protection (CBP). The facility is composed of 3 buildings: a residence which is out leased to the maintenance and operations contractor (AK0523AB); a storage shed (AK0525AB); and the LPOE station (AK0521AB). None of the Haines border station buildings are LEED certified and none are on the National Register.

1.3.1. Project Purpose:

1.3.1.1. Dalton Cache (Haines) LPOE building was designed and operated to generate its own power, which required three 50kW generators and three controllers before connecting to city utility power.

1.3.1.2. The three generators and controllers are still connected to the electrical service and serve as backup power. One of the three controllers is currently inoperable and therefore, the generator is down as well. The emergency power in the building does not meet today’s code requirements, the entire existing electrical service will need to be evaluated, and the generator(s) will need replacement.

1.3.2. Project Summary:

1.3.2.1. GSA has conducted a study for this generator replacement which covers the following, but not limited to:

1.3.2.1.1. New generator room with fire rated walls and ceiling.

1.3.2.1.2. Demolition of three (3) existing generators, generator controllers, synchronizer and associated conduit and conductors.

1.3.2.1.3. Demolition of existing connection from controllers to automatic transfer switch (ATS-S).

1.3.2.1.4. Relocation of newly installed day tank, (see attachment 7.6) installation of pumps, and secondary containment.

1.3.2.1.5. See Customs and border patrol: Dalton Cache L.P.O.E. Generator Replacement Study (Attachment 7.1)

1.3.2.1.6. See attachment 7.7 of this SOW for installation of new day tank Haines: Replace Boiler Room Day Tank

1.3.2.1.7. See attachment 7.8 for newly upgraded ATS

1.4. Period of Performance:

1.4.1. The period of performance, which includes both design and construction, is four-hundred-eighty-six"(486) calendar days from Award to Substantial Completion and "thirty” (30) calendar days from Substantial Completion to Final Completion, for a total period of performance of five hundred and sixteen (516) calendar days.

1.4.1.1. The design is required to follow the Design Deliverable schedule in Section 3

1.4.1.2. The Contractor’s construction schedule shall follow the Notice to Proceed (NTP) for construction and per the negotiated schedule based upon the design progress.

1.4.1.3. The contractor is required to commence all non-physical construction requirements to include, but not limited to:

1.4.1.3.1. Submission of bonds and/or insurance documents within “ten” (10) calendar days of contract award. The acceptance of the Bonds and Insurance will set the Post Award Meeting date (see Section 6).

1.4.1.3.2. The commencement of background investigation documents within “ten” (10) calendar days of contract award (see Section 6).

1.4.1.3.3. Approved project submittal log is required prior to the issuance of NTP and as described in Section 3, within “ten” (10) calendar days of award.

1.4.1.3.4. Product submittals are required to be submitted within “fifteen” (15) calendar days of contract award unless otherwise noted (see Section 3).

1.4.1.4. The Contracting Officer will issue a NTP for construction upon acceptance by the GSA of all required documents, submittals, and approval of security clearances. Physical construction work is only allowed after the issuance of the NTP for construction by the Contracting Officer.

1.4.1.5. Final Completion is required to occur no later than thirty (30) calendar days after Substantial Completion. Final completion includes all site cleanup, demobilization, completed and accepted punch list and closeout documents (see Section 3.2.9).

1.5. Project Collaboration and Documentation

1.5.1.1. Project Management Information System (PMIS) - GSA uses PMIS throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the Contractor will rely exclusively on PMIS to post, review, access, comment on, collaborate, or otherwise submit all project information.

1.5.1.2. The Contractor is required to use GSA’s web-based electronic Project Management Information System (PMIS). PMIS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects.

1.5.1.3. The current PMIS system in use by GSA is Kahua Project Management Software.

1.5.1.3.1. The Contractor is required to request access to Kahua using the Kahua Account Request Form.

1.6. Work Hours:

1.6.1. The Contractor is required to perform all work specified for this project, per the following requirements: Daytime hours: 7 am to 5 pm Monday through Friday, excluding weekends and Federal holidays.

1.6.2. However, due to several conditions, work that is desired to be performed on the weekend or federal holiday is required to be requested in advance and in writing by the Contractor. The request is required to be reviewed by the Contracting Officer’s Representative (COR) and approved in writing by the CO.

2. Scope of Work

2.1. Task 1 – Design

2.1.1. Develop a full set of engineered, sealed, and signed construction documents, with fully developed specifications in CSI Master format. The design and specifications are required to be based upon and guided by the latest versions of GSA’s PBS P-100 and PBS P-120. Final documents may be electronically signed. The contractor is required to prepare the construction documents and project design per the attached Design Intent Document (DIDs), the Program of Requirements (POR) and applicable standards (see Section 4).

2.1.2. All engineering disciplines will be needed, to include but not limited to, mechanical, electrical engineer, controls engineer, structural engineer, and architect services. Project specific elements integral to the design, to include, but not limited to:

2.1.2.1. Chairing design charrettes, providing meetings agendas and minutes and project planning.

2.1.2.2. Phased architectural and engineered designs, plans, sections, elevations, details, piping/ventilation diagrams, single-line electrical diagrams, schedules, etc.

2.1.2.3. Engineering and Consultant coordination. Coordination and discussions with utility company.

2.1.2.4. Design phase submittals with product options

2.1.2.5. Design phase estimates

2.1.2.6. Specifications

2.1.2.7. Facility Specifications, Divisions 01-27, as applicable

2.1.2.8. GSA Fire and Life Safety Design, Installation and Testing Policy

2.1.2.9. Design deliverables in AutoCAD 2020 (minimum) and PDF documents.

2.1.2.10. GSA has limited historical documentation on the hazardous materials reports for existing structures on site. As the project progresses into formal design, a project specific hazardous materials report will be generated.

2.1.3. The design services are required to be derived from GSA and O&M interviews, prior study evaluations (attachment 7.1) and on-site reviews, to include, but not limited to:

2.1.3.1. Planning charrettes and study reviews with GSA

2.1.3.2. Selective demolition and repair

2.1.3.3. System and assembly deconstruction and repair

2.1.3.4. MEP plans, sections, elevations, diagrams and details, as applicable

2.1.3.5. Engineering calculations and signed and sealed documents

2.1.3.6. AutoCAD 2020, PDF documents

2.1.4. General Guidance

2.1.4.1. The project work is required to comply with all federal, state and local environmental laws, regulations, and standards, as well as guidelines on the Sustainable Facilities Tool.

2.1.4.2. Specifications supporting the construction, to include the areas addressed in the construction drawings in CSI Masterformat or COR approved equal.

2.1.4.3. Proposal is required to be broken down by Tenant Improvements and Hazardous Abatement costs as defined by the GSA Pricing Policy.

2.2. Task 2 - Construction

2.2.1. The contractor is required to construct the accepted design per Section 2.1.

2.2.2. Civil Earthwork requirements will depend on the soils present onsite but at a minimum will require removal of organics and frost susceptible soils to provide a structural section with a minimum of 4” inches of crushed aggregate base course and 20 inches of Non-Frost Susceptible (NFS) soils below the new exterior concrete load bank pad.

2.2.2.1. The new slab and earthwork surrounding it will be graded to drain away from all structures at a minimum slope of 2% for paved/concrete areas and 5% for vegetated/gravel areas. Minimal grading is expected at the site to accommodate the required concrete pads. Disturbed areas will require topsoil and seed to match the surrounding area following completion of the work.

2.2.2.2. No other sitework is needed as remaining modifications are internal to the building.

2.2.3. Existing System: Demolish existing three (3) generators, generator controllers, synchronizer and associated conduit and conductors. Demolish existing connection from controllers to automatic transfer switch (ATS-S). Refer to associated electrical drawings for additional information. (Attachment 7.1)

2.2.4. IFC 1203.1.3 – requires Emergency Power Systems (EPS) to be installed in accordance with IBC, NFPA 70, NFPA 110 and NFPA111. Per NFPA 110, paragraph 7.2.1.1 the EPS room must be separated from the rest of the building by 2 hour rated construction.

2.2.5. Structural: New 4-inch to 8-inch-thick concrete housekeeping pads will be constructed over the existing concrete slab on grade as required to support the new mechanical or electrical equipment. The surface of the existing slab will be intentionally roughed to a ¼” amplitude at the interface where the housekeeping pad will be installed. Hooked rebar dowels will be drilled and epoxied into the existing slab to provide positive attachment between the existing concrete slab and the new concrete housekeeping pads. The housekeeping pads will be reinforced with rebar or welded wire mesh as required by code. The equipment will be positively attached to the housekeeping slabs with post installed anchors to resist sliding and overturning forces due to seismic events as required by the provisions in ASCE 7-16. T

2.2.6. The exterior walls will be modified as required to add or delete louver openings through the wall. The wall infills may be constructed within the existing opening using wood or light gauge steel framing that is of equal depth to the existing walls. Likewise, new wall openings can be framed with wood or light gauge framing.

2.2.7. The new duct work must be positively attached to the walls or ceiling via duct hangers or Unistrut style mounting systems. All new ductwork and equipment to be seismically braced.

2.2.8. The new generator room is to be enclosed within a new room with rated walls and ceiling. The new walls will be light gauge steel framed walls and be fully supported both gravity and laterally from the concrete floor slab. The new ceiling will be constructed with light gauge joist framing and will be fully supported by the new generator room walls.

2.2.9. Architectural: Generator: The existing generator and associated infrastructure will be removed.

2.2.10. Interior Walls: A new 2 HR rated room will be constructed on the inside of the existing generator room. This new room will be fully supported by the existing concrete slab and not rely on the existing roof or walls for support with the exception of the shared exterior wall along Grid 1. The ceiling may utilize either metal light gauge framing or metal shaft wall framing as long as the assemblies are UL listed. One of the mechanical vents exits the primary room near Grid B. This shaft will need to be also wrapped with a 2 HR rated assembly to maintain continuity of the generator room rating.

2.2.11. Exterior Walls: Two of the existing louvers will be reused and one abandoned. At the abandoned louver, blank off the exterior with a metal panel and keep the sill unsealed to allow a path for water intrusion to exit. Blank off the interior of the existing louver with an insulated wall composed of a metal skin, peel and stick water barrier, gyp. sheathing, wall framing with min. R-21 insulation, vapor barrier and interior gypsum board. Ensure continuity of the vapor barrier with the existing adjacent vapor barrier. Interior Trim: Install a metal ‘L’ flashing at the new and modified louver openings.

2.2.12. Equipment Housekeeping Pads: Paint OSHA colored striping along the edges of any housekeeping pad to provide a visual notification of the slab edge.

2.2.13. Miscellaneous Patching: Patch and seal all openings and finishes that are affected by the demolition and new work. Feather new work into adjacent existing finishes and maintain continuity of all adjacent existing building finishes and systems.

2.2.14. Doors: Add one new 90 minute rated 6’-0” x 7’-0” pair hollow metal door with panic hardware and a removable astragal. Tie both doors into any existing security or position sensor systems

2.2.15. Mechanical scope of work generally includes but not limited to:

2.2.15.1. Fuel oil day-tank DT-1E, has been replaced. See attachment 7.7 Haines LPOE: Replace Boiler Room Day Tank

2.2.15.2. Provision of a hydronic unit heater for the new generator room.

2.2.15.3. Replacement of the generator room ventilation system.

2.2.15.4. Modify existing floor drains if needed within the mechanical room.

2.2.15.5. Ductwork/fan for the boiler combustion system will need to be replaced/designed, as it will be in the way of the new construction.

2.2.15.6. Modifications to the wet pipe sprinkler fire suppression system to fully protect the room and equipment arrangement.

2.2.15.7. Upgrades to the building automation system (BAS) to accomplish ventilation system sequence of operations, unit heater control, and day-tank DT-1 alarm monitoring

2.2.15.8. Evaluate and determine best solution for the ductwork/fan for the boiler combustion system.

2.2.16. Contractor will relocate and integrate into the system to include BAS. See 7.8 SOW of work being completed prior to this contract.

2.2.16.1. See attachment 7.8 SOW for install of 200-gallon day tank.

2.2.16.2. Provide isolation valves for day-tank DT-1. Provide above grade fuel oil supply and fuel oil return piping to the generator from the day-tank DT-1.

2.2.16.3. Provide flexible pipe connection and oil safety valve (OSV) at the generator. Connect the BAS to DT-1 control panel alarm contacts for monitoring. The current 200-gallon day-tank DT-1 will allow for approximately 28 hours runtime at full load with basis of design 125 kW generator; a minimum of 4 hours runtime is required. The new 200-gallon day-tank DT-1 also serves the boilers and fire pump day-tank DT-FP.

2.2.16.4. Connect the fuel oil supply and return piping serving the existing boilers and fire pump day-tank DT-FP to the new 200-gallon day-tank DT-1 separately from the piping serving the new generator. Refer to Fuel Oil System Diagram on sketch M3.01

2.2.17. Heating: Provide a new unit heater. Provide strainer and isolation ball valves. Extend and connect supply and return piping. Insulate hydronic heating piping with 1.5” thick fiberglass and all service jackets. Label piping (HWS or HWR) with premanufactured labels and flow arrows at 20 ft intervals or at wall penetrations.

2.2.18. Ventilation: Demolish the ventilation system for the three existing standby generators. The two outboard relief hoods are to remain and be reused. The unused exterior wall opening will be infilled and repaired to match adjacent construction. The outside air intake soffit and main duct are to remain. Cap outside air duct openings airtight. Refer to sketch 1/M1.01

2.2.18.1. Provide a new ventilation system to provide combustion and cooling air for the new generator to include:

2.2.18.1.1. Intake hood and motorized damper, duct connection to the remote generator radiator with flexible duct connection and recirculation motorized damper(s), discharge motorized damper and hood, and controls through the building automation system (BAS). Refer to sketch 1/M2.01; general arrangement and sizing shown for basis of design generator.

2.2.18.1.2. Provide ventilation system design and sizing calculations to verify the maximum total static pressure capacity of the onboard generator radiator fans is not exceeded.

2.2.18.1.3. Ductwork to be constructed per SMACNA standards for +/-2 in WC pressure.

2.2.18.1.4. Sheetmetal to be G90 galvanized. Insulate outside air intake assembly and relief ductwork to 2’ farther than relief damper with 1.5” thick semi rigid duct insulation with vapor tight fiberglass jacket.

2.2.18.1.5. Provide opposed blade, insulated, thermally broken aluminum airfoil dampers at exterior envelope penetrations; Ruskin TED40 or equal. Provide parallel aluminum airfoil recirculation dampers; Ruskin CD40 or equal.

2.2.18.1.6. Provide generator exhaust piping, flexible connection, and silencer. Insulate the interior exhaust piping with high temperature insulation.

2.2.18.1.7. Provide portable generator connection on the exterior of the building by the exterior double doors for maintenance and emergency use.

2.2.19. Fire Suppression: The room is currently protected via a wet system fire suppression system. Add, remove, or relocate sprinklers to protect the new room and equipment arrangement per the latest edition of NFPA 13" OR "per NFPA 13-2022. Building Automation System Sequence of Operations (SOO):

2.2.19.1. Provide room temperature sensor with display. Ventilation system: o Generator off: Outside air intake damper, relief damper fully closed. Recirculation damper(s) fully open. o Generator on: Outside air intake damper opens to 15%, recirculation damper(s) and relief damper modulate to maintain room temperature of 60 deg F. Relief damper lags outside air intake damper.

2.2.19.2. Unit Heater: Provide two-way control valve. Control valve to open and fan to operate to maintain room temperature setpoint, set at 65 deg F, adjustable.

2.2.19.3. Fuel oil day-tank DT-1 alarm monitoring: Connect to the day-tank DT-1 level control panel alarm contacts. Generate an urgent maintenance alarm if the day-tank DT-1 is in alarm status.

2.2.20. Electrical scope of work generally includes but is not limited to:

2.2.20.1. Demolish the existing three (3) standby generators and associated equipment.

2.2.20.2. Integrate newley installed emergency ATS and emergency distribution panel. See attachment 7.8, Haines Dalton Cache LPOE: Replace Automatic Transfer Switch (ATS)

2.2.20.3. Provide new load bank.

2.2.20.4. Provide two (2) new emergency branch circuit panels.

2.2.20.5. Provide generator room lighting and wiring devices.

2.2.20.6. Provide connections to new mechanical equipment.

2.2.21. New System: Provide the following within the new generator room built, inside the existing stand-by generator room: a 100kW/125kVA, 208Y/120V, 3 phase, 4 wire emergency/stand-by generator, new 100A, 208V, 3 pole emergency ATS (ATS-E), and a 200A, 208Y/120V, 3 phase, 4 wire emergency distribution panel (EDP). The new ATS will be compatible with the new generator system. Contractor shall evaluate the new system and shall ensure its compatibly with the new systems.

2.2.21.1. Provide connections from the integral generator breakers to ATS-S and ATS-E alternate source terminals.

2.2.21.2. Provide connection to ATS-E primary source terminals from enclosed circuit breaker tapped off main service feeder and provide connection from ATS-E to the EDP in accordance with the associated power one-line diagram. The generator will be connected to the facility building automation system (BAS) and a remote generator annunciator panel must be provided at the station building adjacent to the existing fire alarm annunciator.

2.2.21.3. Provide exterior 50kW, 208Y/120V, 3 phase, 3 wire load bank on concrete equipment pad and connect to integral generator breaker in accordance with the associated power one-line diagram.

2.2.21.4. Provide two (2) 100A, 208Y/120V, 3 phase, 4 wire emergency branch circuit panels distributed throughout the interconnected buildings and connect to the EDP in accordance with the associated power one-line diagram. Identify existing lighting circuits for recircuiting to emergency branch circuit panels and intercept, extend and recircuit to new emergency panels. Note that separation requirements per NEC Article 700 emergency circuits require new conduit and branch circuit wiring to lighting fixtures designated as emergency since current conduits are shared with non-emergency loads. Recircuit the existing fire alarm control panels and fire alarm booster panels circuits to the associated emergency panel. Refer to associated electrical drawings for additional information.

2.2.21.4.1. The location of the new equipment should not obstruct the existing FLS associated components such as exit signs, fire alarm notification devices, emergency lights, etc.

2.2.21.4.2. Ensure exhaust and/or heating pipe being too close to the fire sprinkler and/or make sure that these pipes are away or protected so their residual heat is not hot enough to trigger a fire sprinkler(s).

3. Deliverables and Submittal Schedule

3.1. Task 1 Design

3.1.1. The contractor and teams are required to attend the Post Award Meeting. GSA will host an administrative Post Award meeting within ten (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor is required to provide evidence that all employees and subs are in the process of being badged (see Section 6.11) and provide for approval of any revisions in the Project Schedule or PMP, per Section 6 below. As a minimum, the following items are required to be discussed.

3.1.2. Key Personnel Required on the AE Team Performance of engineering services may be required for construction and field support services during the construction phases of the project(s). The initial A/E Team selection predicated on one firm providing all services (including construction and field support services) described in the SOW. Performance of identified associated services for future work will be through a series of Tasks.

3.1.2.1. Project Manager. The AE Team shall provide a project manager; with 5 years’ experience is similar projects of scope and complexities, who shall be responsible for the performance of the work. The name of the person and alternate who shall act for the AE Team when the manager is absent shall designate in writing to the contracting officer. The project manager or alternate shall have full authority to act for the AE Team on all contract matters relating to daily operation of the contract. The project manager or alternate shall be available between 8:00AM PST and 4:00PM PST Monday thru Friday except Federal holidays or when the government facility closes for administrative reasons.

3.1.2.2. Engineers: Provide Alaska (AK) licensed professional engineers for the work.

3.1.2.3. The licensed professional engineers for Mechanical, HVAC, Electrical, Controls, Structural, Cooling systems work shall have a minimum of 10 years’ experience with similar type projects.

3.1.2.4. Confirm all preliminary documentation and badging is in process

3.1.2.5. Clarify outstanding questions

3.1.2.6. Review security and safety issues

3.1.2.7. Review the Initial RO List and identify POC 1

3.1.2.8. Schedule, phasing, integration, and coordination

3.1.2.9. Schedule site visits and additional discussions

3.1.2.10. Site conditions and rules

3.1.2.11. Submittals (see Section 3.1.3)

3.1.3. The days in the schedule below are calendar days. The schedule includes the project’s preparation time, security investigations, kick off meeting and charrette, site investigation and full design and government reviews as follows:

Security investigations

A/E Coordination Approx. 30 days

Intent is to provide the A/E time to review the attachments and familiarize themselves with the requirements and studies.

Chaired by A/E. Document review. Location to be determined

(Following completed security investigations)

Review findings from demolition/investigations; review any developed options or alternatives. Location to be determined.

Planning review and comments

35% Concept Design Review

35% document submission is required to include the following:

· Schematic plans and options

· ROM Estimate demonstrating design and options cost @ 35% Location to be determined

65% Design Development Review

65% document submission is required to include the following:

· Development plans

· Outline Specifications

· ROM Estimate demonstrating design to cost @ 65%, including selected options Location to be determined.

Pre-final

95% Design Review

95% document submission is required to include the following:

· Plans

· Specifications

· Construction Estimate demonstrating design to cost. Location to be determined.

100% document submission is required to include the following:

Stamped plans, specifications, calculations, engineered assemblies and final estimate of construction

100% Acceptance

See Section 3.3

3.1.4. The A/E is required to submit the design documents in an electronic format. The final submission is required to include all drawings in .pdf and .dwg format using AutoCAD 2020 and specifications in .pdf with professional seals and signatures of registered architect(s) and engineer(s) of record. Refer to PBS P-100 Appendix A.

Design State

3.1.5. Meetings - The contractor is required to attend meetings per the schedule in Section 6 and additionally as follows:

3.1.5.1. Upon award the A/E is required to attend an onsite design kickoff meeting. The A/E team composition and attendance is at the A/E’s discretion and cost. The GSA Project Manager will ensure:

3.1.5.2. The GSA Property Manager and his maintenance contractor’s foreman are available to share information and answer questions regarding the building’s infrastructure.

3.1.5.3. Other Government representatives the A/E requests and who are approved for travel or attendance by GSA. GSA will plan and schedule the meetings using GSA meeting tools.

3.1.5.4. The A/E is required to provide the agenda 2 calendar days prior to the meeting and provide meeting minutes no later than 3 calendar days after the meeting.

3.1.6. Following the design kickoff meeting the A/E is required to attend and chair the Pre-Design meeting. The A/E team composition and attendance is at the A/E’s discretion and cost.

3.1.7. The A/E is required to attend and chair all Design Review meetings to present and discuss design phase comments and facilitate progress discussions.

3.1.7.1. Prior to each Design Review meeting the A/E is required to review the Government Review Comments, prepare a written response to those comments and be prepared to discuss each one at the Design Review Meeting.

3.1.8. The A/E is required to generate a submittal register that lists the construction specifications by division number and submit to the COR for review as part of the 95% design review package.

3.2. Task 2 – Construction

3.2.1. PMP - The Contractor is required to prepare and submit to the COR for approval, a Project Management Plan within 10 calendar days following award. The Plan is required to communicate the contractor management approach to the work and is required to include, but is not limited to, the following:

3.2.1.1. Work Plans - The work plan is required to communicate the intent such as work breakdown structures, iterative approach.

3.2.1.1.1. Protection of surrounding materials during operations.

3.2.1.1.2. Describe in detail materials, methods, and equipment to be used for each phase of work.

3.2.1.1.3. Provide sequencing of work, and how the contractor will work with GSA to assure continuity of government operations and services during the work.

3.2.1.1.4. Communication Plan - The communication plan is required to include a list of key personnel, with contact information.

3.2.1.1.5. Schedule - Provide an electronic copy to the Contracting Officer and COR with a title block and a calendar day timeline on each page. Upon request, print and detailed bar charts in color, on 11X17 sheets minimum.

3.2.1.1.6. Show the critical path in red clearly and graphically on the chart with solid bars.

3.2.1.1.7. Organize the bar chart by Work Area groupings.

3.2.1.1.8. Show fixed Contract Dates (Contract completion date and current or data date) as bold vertical lines on the printout.

3.2.1.1.9. Submittal of the Baseline Project Schedule, and subsequent Schedule updates, is understood to be the Contractor's certification that the submitted Schedule meets the requirements of the Contract Documents, represents the Contractor's plan on how the Work will be accomplished, and accurately reflects the Work that has been accomplished and how it was sequenced (as-built logic).

3.2.2. Waste Management Plan per the PBS P-100 1.7.2.2

3.2.2.1. The contractor is required to prepare and submit a Waste Management Plan to the COR no later than 14 calendar days prior to starting Construction Demolition.

3.2.2.2. Construction and Demolition (C&D) Waste Management Requirements: GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, (See Attachments, Waste Management Plan).

3.2.2.3. Document their actual waste diversion performance throughout the project. The Waste Management Plan, therefore, should also include progress reporting procedures to record actual diversion and cost corresponding to each diversion and cost estimate.

3.2.2.4. Provide monthly reports with documentation to the COR.

3.2.3. Site Safety Plan - The Contractor is required to prepare and submit to the COR for approval, an Accident Prevention and Site Safety Plan within 10 calendar days following award. The Site Safety Plan is a living document and is required to be updated to address emergent, current or national conditions. The Plan is required to define how the contractor will protect the general public, their employees and the environment, to include, but not limited to:

3.2.3.1. Responsibilities and Lines of Authority

3.2.3.2. Prime Subcontractors and their participation in the Plan

3.2.3.3. Activity Hazard Analysis (AHA).

3.2.3.4. Accident Prevention Plan

3.2.4. Schedule of Values - The Contractor is required to prepare and submit to the COR for approval, a Schedule of Values (SOV) within 10 calendar days following award. The SOV is required to be defined and expressed in CSI MasterSpec divisional order or as otherwise agreed upon.

3.2.5. Construction Quality Control Plan (CQC) - The Contractor is required to prepare a CQC plan like the Army Corps of Engineer's three phase format - preparatory, initial and follow up phases. Detail of the plan to be commensurate with the complexity and level of the project. (See Section 5.2.1)

3.2.6. Daily Reports - The Contractor is required to submit to the COR a daily report for days when site work is being performed. As a minimum, include the following in the daily report form: report number, date, weather (if an impact to the project), work performed, numbers of workers, list of subcontractors on site, photos and test performed and results. Also include any three-phase inspection performed.

3.2.7. Shop Drawings, Material and Product Submittals

3.2.7.1. The Contractor is required to submit shop drawings and product data as stipulated in the Statement of Work. All submissions are required to be made to the Contracting Officer's Representative (COR). Prior to submitting shop drawings to the COR, the Contractor is required to review the shop drawings for completeness and is required to establish that the shop drawings meet the contract requirements.

3.2.7.2. The Contractor is required to provide shop drawings and product data for all systems, equipment and materials (see section 3.2.11 and section 5):

3.2.7.3. All technical drawings are required to have the professional seals and signatures of the preparing Registered Professional Engineers and/or Architects, as applicable.

3.2.7.4. The Contractor is required to utilize early submission to minimize lead time.

3.2.7.5. Each submittal is required to be presented with a letter of transmittal or cover sheet, and provide the following:

3.2.7.5.1. Each submittal is required to be delivered through the Kahua Packaged Submittal App with a letter of transmittal and supporting information included as attachments. Prime Contractor will list themselves as the Vendor and Submittal Coordinator with the GSA PM listed as the Official Reviewer.

3.2.7.5.2. Each submittal is required to be titled, serially numbered and included in an approved submittal log. Rejected submittals are required to be resubmitted with an additional number or character such as .1, .2 or a, b. to identify the submittal history.

3.2.7.5.3. Submittals are required to be logged and outlined using CSI MasterSpec Divisions.

3.2.7.5.4. Provide product sheets defining and demonstrating what and how the product meets the intent of the contract documents and complies with the Buy American Act under the contract.

3.2.7.5.5. Provide SDS as applicable, defining and demonstrating what and how the submittal conforms to PBS Key Sustainable Products Initiative PBS 1096.1.

3.2.7.5.6. The Government requires (14) calendar days for product submittals and (14) calendar days for shop drawings.

3.2.8. Request For Interpretation (RFI)

3.2.8.1. RFIs are required to be provided through the Kahua RFI App with an RFI transmittal form and supporting information included as attachments. Prime Contractor will be listed as Author, and both GSA Project Manager and GSA Contracting Officer will be listed as Primary Responder. Include the following:

3.2.8.1.1. Information Requested - explain in detail your request, including referencing drawings, specification, codes, etc.

3.2.8.1.2. Contractor’s Recommendation - provide a recommendation to the CO to address RFI concerns.

3.2.8.1.3. Time and Cost Impact - indicate if the RFI is for clarification only, no-cost minor field change, or if the RFI may result in a modification for additional time and/or cost.

3.2.8.2. As part of project quality control, the contractor is required to maintain an RFI log to keep track of RFIs. RFI log will be reviewed at QC or progress meetings to discuss RFI status and will be made available to the COR upon request.

3.2.9. Closeout submittals

3.2.9.1. The contractor is required to provide the following closeout documents in electronic format no later than "thirty" (30) calendar days after Substantial Completion, to include, but not limited to:

3.2.9.1.1. Final inspection and test results specified in this Statement of Work, Architectural/Engineer plans and specifications (see Section 5).

3.2.9.1.2. As-built drawing and redline documents.

3.2.9.1.3. Specifications manuals, as applicable, with changes approved during the project.

3.2.9.1.4. Product data and shop drawings:

3.2.9.1.4.1. The contractor is required to combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like pdf.

3.2.9.1.4.2. The data is required to be organized in CSI MasterSpec divisional format and hierarchy.

3.2.9.1.5. Operations and Maintenance Manuals (O&M) in PDF format

3.2.9.1.5.1. The contractor is required to provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturer's recommendations.

3.2.9.1.5.2. The contractor is required to provide maintenance training that addresses cycles of replacement and use of any special tools, etc.. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

3.2.9.1.6. Warranty Letters

3.2.9.1.6.1. The Contractor is required to provide the government with official copies in electronic format of all warranties. The warranty start date is required to begin no earlier than the date of the installation and acceptance. The warranty letters are required to include the point of contact with current contact information and response times.

3.2.9.1.7. Attic Stock

3.2.9.1.7.1. N/A

3.2.9.1.8. Final Requesting Official Contractor Approval List (ROCAL) and Access Credentials

3.2.9.1.8.1. The contractor is required to provide a final ROCAL to the sponsoring GSA Official (COR/PM), indicating the dates that all staff have been removed from the project.

3.2.9.1.8.2. The Contractor is required to return all access credentials to the GSA issuing officials (Property Managers) and provide the COR/PM with written or email confirmation from the issuing official.

4. Applicable Standards

4.1. Conflicts Between Codes or Standards and GSA Requirements - To ensure flexibility, GSA’s policy is to make maximum use of equivalency clauses in all codes and standards. If a conflict exists between GSA requirements and the GSA-adopted codes or standards, the GSA requirements take precedence. All such conflicts must be brought to the attention of the GSA project manager as appropriate for resolution.

4.2. The Contractor is required to be responsible for ensuring compliance with federal, state, and local codes and design standards at the time of award, using the latest editions, including, but not limited to the following:

4.2.1. PBS P-100

4.2.2. PBS P-120

4.2.3. Pricing Desk Guide

4.2.4. 1000.8 PBS Indoor Air Quality Management

4.2.5. PBS Key Sustainable Products Initiative PBS 1096.1

4.2.5.1. In addition to the above listed key sustainable products, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. Contractor shall submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

4.2.6. Occupational Safety and Health Administration (OSHA) https://www.osha.gov/Publications/OSHA3990.pdf

4.2.7. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

4.2.8. International Building Code (IBC)

4.2.9. National Electrical Code (NEC)

4.2.10. National Fire Protection Association (NFPA)

4.2.11. Painting and Decorating Contractors of America (PDCA)

4.2.12. Carpet and Rug Institute (CRI)

4.2.13. Secretary of the Interior's Standards for the Treatment of Historic Properties (Include a copy of the BPP (Building Preservation Plan) as an attachment)

4.2.14. Architectural Barriers Act Accessibility Standard (ABAAS)

4.2.15. Building Specific Design Standards (Include as an attachment)

4.2.16. GSA National Standard for Low Embodied Carbon Concrete

4.2.17. GSA National Standard for Environmentally Preferable Asphalt.

4.2.18. GSA Region 10 - Electrical and Telecommunications Design and Construction Requirements

5. Acceptance Criteria

5.1. Design Review Process

5.1.1. Submittal Reviews

5.1.1.1. Each submittal will have a Government review period of 14 calendar days, during which time the Contractor will not continue development until Government comments are received.

5.1.1.2. Due to the remote nature of this project and longer than normal ship times. A limited NTP may be issued for the contractor to order materials and equipment earlier in the project lifecycle once material and equipment submittals have been approved.

5.1.1.3. Milestone submittal reviews will be electronic reviews, the Contractor will provide PDF versions of the submittal to the COR for distribution to the Government team. The COR will consolidate written comments from the Government team and provide them back to the Contractor.

5.1.1.4. Concluding each Government review period there will be a meeting with the Contractor and the Government team to discuss comments and concerns in a workshop format. These meetings will be held using teleconference and screen-sharing technology, to be coordinated with the COR. See various meetings as stated in Section 6. The Contractor will respond to all comments provided by the Government during each meeting, to be added to the overall written Government comments for that phase of the study.

5.1.1.5. Submittals are not valid until they are accepted in writing by the CO or COR.

5.1.1.6. The Contractor is required to formally respond to all written review comments from GSA within 7 calendar days of receipt. This response, directed to the COR, should indicate agreement/disagreement, how the concern will be addressed within the next submission or resubmission and identify any post meeting follow up that may be required.

5.1.2. Each sheet of the construction documents (100% CDs) are required to bear the seal and signature of the responsible design professional.

5.1.2.1. The specification and calculations are required to be sealed and signed on the cover page only.

5.1.2.2. Each design professional is required to comply with any seal, stamp, and/or signature requirements in accordance with State law. Electronic plans may have digital signatures and seals (reference P-100).

5.2. Construction Submittal Review Process

5.2.1. The Contractor is required to prepare and submit to the Government a Construction Quality Control Plan (CQC) for review, modification and/or acceptance (refer to Section 3.2.7)

5.2.2. The CQC is required to follow the standard format like Army Corps of Engineering and as follows:

5.2.2.1. The Preparatory Phase is required to be performed prior to beginning work on each definable feature of work and after all required documents and submittal materials are approved and/or accepted. Document in the contractor's daily report the results of the preparatory phase action.

5.2.2.2. The Initial Phase is required to be performed at the start of the definable features of work and soon after a reasonable sample of work is completed to establish basic workmanship acceptance standards. Document in the contractor's daily report the results of the initial phase inspection performed.

5.2.2.3. The Follow Up Phase is required to be performed daily or routinely to assure acceptable workmanship standards are maintained and control activities, including testing and safety, are providing continued compliance with contract requirements.

5.3. Visual inspections

5.3.1. Visual inspections are required to be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and are required to be recorded on GSA form 220 by the Contracting Officer's Representative (COR) or Construction Manager (CM).

5.3.1.1. Inspections are required to verify that the assembly or work product meets applicable standards (see Section 4.0) and CQC plans.

5.3.1.2. Inspection Criteria for visual inspections of completed installations are required to be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

· Normal lighting conditions - Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc) and natural lighting.

· Normal viewing position - The normal viewing position is required to be established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.3.1.2.1. Inspection lighting is required to be representative of normal lighting conditions in intensity and location. Consideration is required to be given to window treatment and/or any other decorative finishes that could affect lighting and viewing.

5.3.1.2.2. A normal viewing position is required to be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.3.1.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

5.4. Testing And Balancing Report

6. General Requirements

6.1. Post Award Meeting

6.1.1. The contractor and teams are required to attend the Post Award Meeting. The CO/COR will host an administrative Post Award meeting within ten (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor is required to provide evidence that all employees and subs are in the process of obtaining security clearances (see Section 6.11) and provide for approval any revisions in the Project Schedule or PMP, per Section 6 below. As a minimum, the following items are required to be discussed:

6.1.1.1. Confirm all preliminary documentation and badging is in process

6.1.1.2. Clarify outstanding questions

6.1.1.3. Review security and safety issues

6.1.1.4. Review the Initial RO List and identify POC 1

6.1.1.5. Schedule, phasing, integration, and coordination

6.1.1.6. Schedule site visits and additional discussions

6.1.1.7. Site conditions and rules

6.1.1.8. Submittals (see Section 3)

6.2. Pre-Construction Meeting

6.2.1. The Contractor is required to attend Pre-Construction Meeting conducted on site and coordinated by GSA. Prior to this meeting all Pre-Construction activities (submittals, contractor adjudications, etc.) are required to be complete.

6.2.1.1. Agenda - GSA will provide the agenda NLT 2 days prior to meeting. This meeting will discuss all expectations of each stakeholder associated with this contract.

6.2.1.2. Meeting Minutes - GSA will capture the minutes and distribute to stakeholders NLT…