ESBD_383500_1732791450985_2025_Categorical Budget Form_State Services.xls

XLS spreadsheet 103 KB Posted

Attached to
STDC Far West Texas RFP No 25-01. 02. 03.
Solicitation number
STDC_FARWEST-TEXAS_RFP-NO_25-01.02.03.
Issued by
Comal County, Texas

About this file

This is a categorical budget justification form for State Services funding through the South Texas Development Council (STDC) covering the period April 1, 2025 through August 31, 2025. The Excel spreadsheet template provides detailed budget categories including personnel, fringe benefits, travel, equipment, supplies, contractual services, and other direct costs. The form requires applicants to break down costs between direct service and administrative expenses, with specific formulas and examples provided for calculating personnel costs, travel expenses, and other budget line items.

The budget form enforces a 10% administrative cost cap for State Services funding and requires all amounts to be submitted in whole dollars. The template includes sections for indirect costs (requiring a current negotiated rate) and requires matching dollar amounts across all budget forms. The document appears to be part of a larger HIV services procurement with an estimated State Services funding amount of $1,217,017, though the template itself contains no pre-populated dollar amounts, only formulas and calculation examples.

View the file

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Instructions

CATEGORICAL BUDGET JUSTIFICATION
STATE SERVICES
04/01/2025-08/31/2025
**For instructions on completing this form, please see below and roll over your cursor over any cell that contains a red triangle in the upper right-hand corner. Remove the examples on the final budget.
Direct CostsAdmin CostsTotal Costs
A. PERSONNEL$0$0$0
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
B. FRINGE BENEFITS$0$0$0
Itemize the elements of fringe benefits.
Examples:
FICA: 0.765 X Salaries =$0$0$0
Insurance: $2,160 x # of FTEs =$0$0$0
Worker's Compensation: Rate x Salaries =$0$0$0
Unemployment: Rate x Salaries =$0$0$0
Retirement: Rate x Salaries =$0$0$0
$0$0$0
$0$0$0
C. TRAVEL$0$0$0
Example:
Expenses for 2 staff to attend…
Lodging: $110/night x 2 nights x 2 staff = $440$0$0$0
Airfare: $450 roundtrip airfare x 2 staff = $900$0$0$0
Mileage: 488 miles x 0.67 cents/mile x 2 staff = $654$0$0$0
Car Rental: $35 rate x 3 days x 1 staff = $105$0$0$0
Lodging: $110/night x 2 nights x 2 staff = $440$0$0$0
Meals: (B-$16/L-$19/D-$28 = $63) x 2 days x 2 staff = $252$0$0$0
Other Costs: Fuel for Car Rental $75$0$0$0
Other Costs: Shuttle Fee $25 x 2 Trips x 2 staff = $100$0$0$0
Other Costs: Luggage Fee - $40 x 2 Trips x 2 staff = $160$0$0$0
*Incidental expenses should be excluded on per diem.
D. EQUIPMENT$0$0$0
Example:
Desktop Computer: $1,250 x 1 = $1,250$0$0$0
Laptop: $950 x 1 = $950$0$0$0
E. SUPPLIES$0$0$0
Examples:
General Office Supplies: $200 per month x 5 months = $1000$0$0$0
Medical Supplies: $0$0$0$0
F. CONTRACTUAL$0$0$0
Please indicate description and justification:
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
Description/Justification:$0$0$0
<Justification>
G. OTHER$0$0$0
Please indicate description and justification:
* space rental;$0$0$0
* security services;$0$0$0
* utilities expenses;$0$0$0
* telephone expenses;$0$0$0
* internet and antivirus or ransonware security expenses;$0$0$0
* equipment rental;$0$0$0
* equipment repairs or service maintenance agreements;$0$0$0
* janitorial services;$0$0$0
* exterminating services;$0$0$0
* postage and shipping;$0$0$0
* insurance and bonds;$0$0$0
* printing and reproduction expenses;$0$0$0
* periodicals and memberships;$0$0$0
* training costs and speaker's fees;$0$0$0
* registration fees;$0$0$0
$0$0$0
$0$0$0
$0$0$0
H. TOTAL DIRECT COSTS$0$0$0
[Enter the total of A-G above]
I. INDIRECT COSTS$0$0$0
A copy of the current negotiated indirect cost rate must be attached.
J. TOTAL BUDGET$0$0$0
*** Applicant is responsible for checking any formulas used and ensuring that the numbers in the budget forms are accurate, match the dollar amounts in the other budget forms, as applicable and add up correctly. Submit your budget in whole dollars only, no cents.

Maribel Rodriguez:

In SS, administrative costs cannot exceed 10%.

Budget_State Services

CATEGORICAL BUDGET JUSTIFICATION
STATE SERVICES
04/01/2025-08/31/2025
Direct CostsAdmin CostsTotal Costs
A. PERSONNEL$0$0$0
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
Job Title (Name of Staff)
Direct: $/month x % time charged to funding source x 5 months =$0$0$0
Admin: $/month x % time charged to funding source x 5 months =$0$0$0
<Description>
B. FRINGE BENEFITS$0$0$0
FICA:$0$0$0
Insurance:$0$0$0
Worker's Compensation:$0$0$0
Unemployment:$0$0$0
Retirement:$0$0$0
$0$0$0
$0$0$0
C. TRAVEL$0$0$0
Travel Description:
Lodging:$0$0$0
Airfare:$0$0$0
Mileage:$0$0$0
Car Rental:$0$0$0
Lodging:$0$0$0
Meals:$0$0$0
Other Costs:$0$0$0
Other Costs:$0$0$0
Other Costs:$0$0$0
D. EQUIPMENT$0$0$0
Desktop Computer:$0$0$0
Laptop:$0$0$0
E. SUPPLIES$0$0$0
General Office Supplies:$0$0$0
Medical Supplies:$0$0$0
F. CONTRACTUAL$0$0$0
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
Description$0$0$0
<Justification>
G. OTHER$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
Description/Justification:$0$0$0
H. TOTAL DIRECT COSTS$0$0$0
[Enter the total of A-G above]
I. INDIRECT COSTS$0$0$0
J. TOTAL BUDGET$0$0$0

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