DRFP Questions and Answers.pdf

Gov Assumption DRFP Section DRFP Section Page Number Paragraph number Question or Comment Answer or Response Example: Section B Example: Section B 24 of 24 B.16 (b) XXXXXXXX

1 Attachment J-1 J-1 21 1 Establishment and implementation of SSP plans is new requirement. This could be a cost impact/driver.

This is a requirement of the COSMIC for Software Security Plans; language has been clarified in the PWS.

2 Attachment J-1 J-1 Page 58 & 59 2.7 Please clarify whether material listed in J9 inventory is GFP. Is it the Government's intent that the Contractor will be responsible for flight hardware, program stock?

J9 is Government Furnished Property and Installation Accountable Government Property (IAGP). The Contractor is responsible for the material listed in the J-9. The Contractor may purchase and deliver ground support hardware and program stock for customers engaged in different programs.

3 Attachment J-1 J-1 170 5.1 Is it the Government's intent that PWS 5.1 - 5.1.2 are all SSC only? All of PWS 5.1 is SSC Only

4 Attachment J-1 J-1 170 5.1 Is it the Government's intent to transfer fixed LDE to contractor? Fixed Lifting Devices and Equipment (LDE) will not transfer to the COSMIC per PWS 5.1 B.

5 Attachment J-1 J-1 211-216 5.4 Is it the Government's intent that 5.4 in it's entirety is IDIQ? PWS 5.4 - Occupational Health Services, in its entirety is IDIQ only.

6 Attachment J-1 J-1 211-216 5.4 What is the Government's intent for Occupational Health Services at SSC? In accordance with NASA FAR Sup Appendix A 102.16.

7 Attachment J-1 J-1 224 5.8 What is the Government's intent for Food Services at SSC?

NASA SSC food services will be available through the SSC NASA Exchange; however, 5.8 is an IDIQ Only food service requirement.

8 Attachment J-1 J-1 7 1.0.2 Is it the Government's intent to specify or otherwise delineate where they will mandate on-site presence?

The intent is for the Government to support the Contractor's approach of having a telework or flexible work policy for its employees; however, the contractor shall be responsive and available for on-site presence when requested for specific functions or as necessary to fully perform the requirements.

Section L and M have been updated to provide clarification.

9 Attachment J-1 J-1 7 1.0.5

1.0 B states "Only the CO has the authority to make any

commitments or changes that affect price, quality, quantity, delivery, or in any way direct the Contractor or its subcontractors…" Rescheduling of work can result in changes that affect price, quality, quantity, and/or delivery. Please clarify.

The statement in PWS 1.0 B under the paragraph titled "Authority", is emphasizing roles and responsibilities of the CO and COR. FAR 1.6 - "Contracting Officers" defines the authority and the responsibilities of the CO, including the authority to delegate specific types of task to the COR.

Throughout the PWS the scheduling and planning of day-to-day tasks and the overall execution of the requirements are the responsibility of the Contractor, however, as stated in 1.0.2 bullet 3, the contractor shall meet the requirements of the PWS and be flexible to meet NASA mission requirements. The PWS does not specify when (time and date) each and every requirement needs to be executed that is a daily working schedule to be managed by the Contractor. SSC and MAF are active facilities with 55+ federal, state and commercial tenants there will be interruptions and priorities will fluctuate, as covered by the language in 1.0.3. PWS 1.0.4 has been revised to:

"Reschedule any work the CO/COR deems necessary to avoid unacceptable disruption to Government and/or tenant business operation." Paragraph 1.0.5 states "Maintain documentation of approval of work rescheduling from the customer and provide to CO and/or COR upon request." If a customer ask for a minor maintenance task on Thursday instead of Tuesday there should not be any impact to cost, all 1.0.5 is stating is to keep documentation of the request, and have it available if it is asked for.

10 Section J-1 24 1.1.4.6. What are "ICS" forms or what does the acronym mean? ICS stands for Incident Command System but will be removed from the PWS.

11 Attachment J-1 J-1 40 1.3.3.13

The Davis Bacon work "construction" that could be executed with the contractor's workforce is reduced to $250K form the current $350K. This reduces the contactor's ability to be flexible and innovative which would be more cost effective for the Government.

The requirement will remain as stated.

12 Attachment J-1 J-1 Page 48 2.2.1 Is it the Government's intent for the Contractor to have one qualified and experienced manager for each site or one for the contract?

The offeror's response should be based on their unique approach.

The RFP is not directing labor hours or skill mix. The PWS has been updated.

13 Attachment J-1 J-1 Page 48 2.2.3.2 Is it the Government's intent to have Contractor Logistics be required to use all 6 systems for material inventory?

Each system has specific functions related to work flow in logistics; not all are tied to "material" inventory. The Contractor will need to use all the systems as applicable.

14 Attachment J-1 J-1 Page 48 2.2.4.1 Please clarify, no workload indicators provided. Work load varies depending on Task Order requirements.

15 Attachment J-1 J-1 Page 49 2.2.5 First paragraph

Please clarify the Government's intent including reference NPR

7120.5. This NPR appears to be for Space Flight Programs and

Projects. Is it the Government's intent to use this contract to develop Space Flight Systems?

It is not the intent of the Government to develop Space Flight Systems under COSMIC; however, COSMIC will provide logistics and transportation for Space Flight Systems.

16 Attachment J-1 J-1 Page 53 2.4.18 Is the required one month training for new custodians and managers internal for this contract or all NASA Service Contractors?

The training is required within one (1) month of assignment as a custodian or manager. The training provided by COSMIC applies to all assigned custodians/managers including NASA service contractors.

17 Attachment J-1 J-1 Page 60 2.8.1.10.1 Please clarify if this for SSC only? Are the specialized assets included on the J9?

2.8.1.10.1 applies to MAF and SSC. The specialized assets are included in J-9.

18 Attachment J-1 J-1 Page 60 2.8.1.5.1 Please clarify whether the onsite fuel station is for MAF only? This requirement pertains to MAF and SSC as applicable.

19 Attachment J-1 J-1 Page 62 2.8.2.12 Please clarify if 2.8.2.12 is for all NASA Contractors or NASA direct Support Contractors?

2.8.2.12 applies to NASA, NASA contractors and tenants/customers.

20 Attachment J-1 J-1 Page 77 2.8.2.13 Should the 470 transports between sites be referenced to 2.8.3.2? Please clarify. The PWS has been updated to clarify the requirement.

21 Attachment J-1 J-1 Page 63 2.8.2.17 Does the Government intend to provide workload indicators? This is IDIQ work. The workload depends on mission needs and specific requirements will be delineated in the task order.

22 Attachment J-1 J-1 Page 76 2.8.2.2 Please clarify if the 140 trips is in reference to tours which can be bus or tram.

Yes, the 140 trips is for tours and special events which could be bus or tram at MAF. The PWS has been modified for clarification.

23 Attachment J-1 J-1 Page 63 2.8.3.5 Please clarify the use of "customer" in the context of this requirement.

"Customer" in PWS 2.8.3.5 refers to NASA, NASA contractors and tenants.

24 Attachment J-1 J-1 125 4.1.0.6.

Please clarify the Governments intent of the requirement to maintain 6% design cost. FAR 6% is limited to utility design and site improvement, not technical systems and special test equipment (STE). Additionally, FAR excludes indirect design cost in 6% requirement, such as cost associated with surveying, utility investigation, field verification, drawing or re-creating as-built environment, hazardous coating assessments, etc.

The Government's intent of the statement in PWS 4.1.0.6 "the Contractor shall maintain the design cost at a maximum of 6% of the construction budget, unless otherwise approved by the Government" is to be in compliance with FAR 15.404- 4(c)(4)(i)(B) which states "for architect-engineer services for public works or utilities, the contract price or estimated cost and fee for production and delivery of designs, plans, drawings, and specifications shall not exceed 6 percent of the estimated cost of construction of the public work or utility, excluding fees."

25 Attachment J-1 J-1 170-171 5.1. B, 5.1.1

There appears to be a conflict between PWS 5.1.b "Attachment J- 9, GFP - List 2- SSC "As Is". These will be provided as Government Furnished Property (GFP), as-is, not to be repaired or replaced by NASA." Yet PWS 5.1.1 indicates the Contractor is to provided services necessary for corrective maintenance.

Please clarify.

PWS 5.1 has been updated to clarify. This equipment will be provided "as is".

26 Attachment J-1 J-1 170-171 5.1. B, 5.1.1 What is the Government's intent for SPME at MAF? SPME at MAF is not issued as "As Is" equipment, therefore maintenance shall be covered in accordance with PWS 6.0.

27 Attachment J-1 J-1 173 5.2.1 What is the Government's intent of the requirement? Should the requirement to replace damaged, inoperative, or unusable dispensers be moved to PWS 6?

The requirement will remain under 5.2 and it is the intent of the Government for the COSMIC Contractor to replace dispensers under this FFP section not as a cost reimbursement item.

28 Attachment J-1 J-1 198 5.2.26.2 PWS 5 Grounds Maintenance Frequencies include every two weeks, monthly, and yearly, please clarify statement in 5.2.26.2 "Cut the lawn/areas every week."

Corrected to "bi-weekly".

29 Attachment J-1 J-1 173 5.2.3 What is the Government's intent of the requirement? Should the requirement to repair facilities in PWS 5.2.3 be moved to PWS 6?

The PWS 5.2.3 requirement is to report the damage for corrective action in PWS 6.0. The PWS has been updated to clarify this.

30 Attachment J-1 J-1 219 5.5.13 Is it the Government's intent to have more than one operator on shift or is there plan to upgrade the substation monitoring systems?

The Government is not specifying the number of operators per shift. The requirement states, "5.5.13 (SSC Only) Monitor Main Substation and initiate callout to Mississippi Power for Monitoring System or Substation problems. "

31 Attachment J-1 J-1 219 5.5.13 Please clarify how the Government defines critical and non-critical problems regarding the substation monitoring system. The PRS has been updated to remove critical and noncritical.

32 Attachment J-1 J-1 218 5.5.4

Please clarify Government's intent in PWS 5.5.4. Requirement is written as a LOE cost reimbursable requirement, no workload date provided to base FFP estimate on. Is it the Government's intent to initiate as FFP IDIQ TO.

The requirement is CORE FFP as EMCS shall be staffed at all times.

33 Attachment J-1 J-1 220 5.5.4 No workload data provided. Please provide.

The Contractor shall propose the necessary personnel to support the PWS 5.5 requirements. The E-Library includes 1- 1.5 years worth of historical data of EMCS alerts for MAF and SSC.

34 Attachment J-1 J-1 218 5.5.4 Please clarify if the current systems have adequate capacity continuous monitoring for trending of large amounts of assets. The current EMCS system meets NASA's requirements.

35 Attachment J-1 J-1 219 5.5.8 Please clarify if there are limits or deviation allowances for the number of inquiries that must be responded to within the quality level requirements.

The requirements are as stated. There are no limits or deviation allowances.

36 Attachment J-1 J-1 219 5.5.9

Please clarify Government's intent in PWS 5.5.9. Requirement is written as a LOE cost reimbursable requirement, no workload date provided to base FFP estimate on. Is it the Government's intent to initiate as FFP IDIQ TO.

The requirement is CORE FFP. This effort supports daily operations and as such will require routine minor programming changes to maintain the functionality of the system to a current state.

37 Attachment J-1 J-1 220 5.5.9 No workload data provided. Please provide. Refer to answer 36.

38 Attachment J-1 J-1 222-223 5.6.4 Please confirm if PWS 5.6.4 is for MAF Only? No, this requirement is for SSC and MAF 39 Attachment J-1 J-1 222-223 5.6.5 Please confirm if PWS 5.6.5 is for MAF Only? No, this requirement is for SSC and MAF

40 Attachment J-1 J-1 231-241 6.0.3 Please clarify why Environmental requirements in PWS 6.0.3, and corresponding PRS requirements are not in PWS 3?

The requirements in PWS 6.0.3 support environmental compliance efforts in addition to maintenance and operations.

41 Attachment J-1 J-1 242 6.1.0.12 Please clarify if the Government requires a Boiler Certification plan.

Yes, PWS 6.1.0.12 The Contractor shall develop, maintain, and ensure the following deliverables are accurate and timely as defined in the specific DRDs listed below:

Consumption Records"

42 Attachment J-1 J-1 246 6.1.2.4 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

43 Attachment J-1 J-1 251 6.1.5.6.1 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

44 Attachment J-1 J-1 251 6.1.5.6.2 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

45 Attachment J-1 J-1 251 6.1.5.6.3 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

46 Attachment J-1 J-1 251 6.1.5.7.1 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

47 Attachment J-1 J-1 251 6.1.5.7.1.1 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

48 Attachment J-1 J-1 271, 275 6.3.2 Table 6.3-1 does not include all priorities listed in PWS 6.3.2.18.

Please clarify.

Once approved by the Government, Deferred and Discretionary maintenance timelines will be assigned on a case by case basis.

49 Attachment J-1 J-1 270 6.3.2.6

Is it the Government's intent to fully fund the 100% on-time requirement for non-critical EMCS sensors, or will the Government downgraded based on resource availability? Please clarify.

6.3.2.6 The Contractor shall consider failed sensors/points that do not adversely affect availability, missions and/or occupancy as Work Priority 4.

The contractor will meet the maintenance timelines for work priority 4 100% of the time per the PRS and PWS requirements.

50 Attachment J-1 J-1 276 6.3.3.2 Please clarify if it is the Government's intent to have separate designated O&M System Engineers required for each field?

Qualified personnel can be designated for more than one role;

however, each site requires a designated discipline.

51 Attachment J-1 J-1 299 7.2.1 Please clarify, PRS Staffing requirement does not provide adequate time to identify qualified candidates, interview, screen, select and onboard staff.

This has been updated and clarified in PWS

52 Attachment J-1 J-1 298 7.2.1 Please clarify how many CEMs are required The Contractor shall propose adequate CEMs to meet contract requirements.

53 Attachment J-1 J-1 121 A What is the Government's intent to meet "Testing support is required at SSC?" Draft RFP does not appear to have adequate scope defined to provide Testing Support.

Test support requirements are limited to those defined in PWS 4 (in its entirety).

54 ATTACHMENT J-1

APPENDIX A

ATTACHMENT J-1

APPENDIX A N/A

Large map on page following mowing schedule

Notes and legend contain jumbled letters. Please provide a readable replacement. An updated readable copy will be released with the final RFP.

55 ATTACHMENT J-1

APPENDIX A

ATTACHMENT J-1

APPENDIX A N/A MAF Area Mowing

Schedule Map

As concerns the green and the blue shaded areas, does bi-weekly cut mean every two weeks? Does bi-monthly cut mean twice a month or every other month?

Bi-weekly is defined as one cut in a two week period. Bi-monthly is defined as one cut in a two month period.

56 Attachment J-1 PWS Attachment J-1 PWS Page 45 of 330 1.5.4

The PWS states "innovation projects may also be initiated by NASA staff". Will these projects follow the same process flow for contractor initiated IPPs? Further, is the contractor able to share in cost savings realized from NASA-initiated IPPs if NASA may have built off prior contractor ideas or successes?

Yes, NASA initiated ideas will follow the same process flow.

COSMIC will not share in cost savings built off prior contractor ideas or successes, unless COSMIC adds significate meaningful value. CO will approve the annual IPP and implementation.

57 Attachment -J-1 PWS Att -J-1 PWS 5 1

1.0 B states "Only the CO has the authority to make any

commitments or changes that affect price, quality, quantity, delivery, or in any way direct the Contractor or its subcontractors…" 1.0.5 states the CO or COR can reschedule work, and since rescheduling of work can result in changes that affect price, quality, quantity, and/or delivery. Please confirm if the CO is always involved in rescheduling.

CO is not always involved in rescheduling. Please also refer to the answer in #9.

58 Attachment -J-1 PWS Att -J-1 PWS 10 1.0.10 This is an example of a more reasonable PRS although depending on the issue 24-hours might not be adequate if an investigation is necessary.

Clarified in final RFP.

59 Attachment -J-1 PWS Att -J-1 PWS 9 1.0.2 Please define essential services, and routine services. Clarified in final RFP.

60 Attachment -J-1 PWS Att -J-1 PWS 9 1.0.2 Please explain use of essential service as Requirement Standard, and routine service in Acceptable Quality Level (s) Clarified in final RFP.

61 Attachment -J-1 PWS Att -J-1 PWS 9 1.0.3 Please define and provide details for NASA and Tenant mission essential operations. "Mission essential operations" are not in

PWS 1.0.3

Clarified in final RFP.

62 Attachment -J-1 PWS Att -J-1 PWS 9 1.0.4 Please define and provide details for NASA and Tenant mission essential operations. "Mission essential operations" are not in

PWS 1.0.4

Clarified in final RFP.

63 Attachment -J-1 PWS Att -J-1 PWS 9 1.0.5 Please define and provide details for NASA and Tenant mission essential operations. "Mission essential operations" are not in

PWS 1.0.5

Clarified in final RFP.

64 Attachment -J-1 PWS Att -J-1 PWS 9 1.0.6

Contractor does not control length of time it takes for the Government to provide restricted area badge or access. Does the Government intend to provide temporary access or escort required access for Contractor employees until access is granted?

The Government acknowledges the badging process is not in the contractor's control. The intent is that the contractor diligently works to obtain the access needed. The PWS has been updated to clarify the requirement. The Government may issue temporary badges on a case-by-case basis.

65 Attachment -J-1 PWS Att -J-1 PWS 10 1.0.8 PRS requirement for no more than 1 non-recurring validated complaint or minor non-compliance with contract requirements per quarter is overly restrictive.

The acceptable quality level has been updated in the PRS table.

66 Attachment -J-1 PWS Att -J-1 PWS 11 1.1.0.1 PRS requirement for no more than 1 non-recurring validated complaint or minor non-compliance with contract requirements per quarter is overly restrictive.

The requirement will remain as stated.

67 Attachment -J-1 PWS Att -J-1 PWS 11 1.1.0.2 PRS requirement for no more than 1 non-recurring validated complaint or minor non-compliance with contract requirements per quarter is overly restrictive.

The requirement will remain as stated.

68 Attachment -J-1 PWS Att -J-1 PWS 11 1.1.0.3 PRS requirement for no more than 1 non-recurring validated complaint or minor non-compliance with contract requirements per quarter is overly restrictive.

The requirement will remain as stated.

69 Attachment -J-1 PWS Att -J-1 PWS 15 1.1.1.15 PRS references 24-36 Monthly performance reviews not referenced in the PWS section. See 1.1.1.15 as the PRS is inclusive of the full section.

70 Attachment -J-1 PWS Att -J-1 PWS 13 1.1.1.16 What is the number of events, committees, and survey events projected by the Government? The PWS has been updated to include 6 to 12 activities per year.

71 Attachment -J-1 PWS Att -J-1 PWS 13 1.1.1.16 Does the Government intend that the workforce charges to Government TOs for SSC and MAF costumers and tenants for the events?

No, the Government will not provide task orders for these events, committees and surveys.

72 Attachment -J-1 PWS Att -J-1 PWS 12 1.1.1.6 Regarding the OSHA Voluntary Protection Program (VPP), is the contractor required to obtain a VVP certification? VVP certification is not a requirement for COSMIC.

73 Attachment -J-1 PWS Att -J-1 PWS 23 1.1.3.10 Does the Government intend to issue any IDIQ TOs for IT SSPs?

TOs may be issued for work outside of CORE requirements as stated in the PWS.

74 Attachment -J-1 PWS Att -J-1 PWS 24 1.1.4.4 What are the "mission essential operations" at SSC and MAF that require 2 hour activation and operations for a minimum of 30 calendar days?

PWS 1.1.4.1 has been updated to provide clarification.

75 Attachment -J-1 PWS Att -J-1 PWS 25 1.1.4.4 What are the "mission essential operations" at SSC and MAF that require 2 hour activation and operations for a minimum of 30 calendar days?

PWS 1.1.4.1 has been updated to provide clarification.

76 Attachment -J-1 PWS Att -J-1 PWS 32 1.3.1.3

Can the Government provide examples and workload data on expected support for "requests for data for development of the Government fiscal financial operating budget and other special budget exercises as required?"

The contractor shall support establishing annual budgets, special budget exercises, routine requests for cost data calls, and other financial information as necessary to support the overall management of the contract as defined in the PWS.

77 Attachment -J-1 PWS Att -J-1 PWS all all

There appears to be an inconsistent marking scheme throughout the PWS/PRS when designating "MAF Only", "SSC Only", and "IDIQ Only" which leads to confusion on Government's intent.

Please clarify.

Clarified in final RFP.

78 Attachment -J-1 PWS 1 Att -J-1 PWS 1 7 1.0.2 What is the Government's intent or requirement for the Contractor to "be flexible to meet NASA mission requirements?"

As NASA's priorities and mission requirements change the contractor shall be flexible to meet changing needs. For example, flexibility in work schedules to meet customer demands.

79 Attachment -J-1 PWS 1 Att -J-1 PWS 1 7 1.0.2 Is it the Government's intent for "Workhours outside core business hours" and "required to by NASA or Tenant missions" to be on IDIQ TOs?

Per PWS 1.0.2 Workhours outside core business hours may be required to meet requirements delineated in the PWS or by NASA or Tenant missions. Task orders will not be issued for CORE work preformed outside of core business hours.

80 Attachment -J-1 PWS 1 Att -J-1 PWS 1 7 1.0.3 How does the Government intend to inform the Contractor of Tenant operations, production, manufacturing, and propulsion testing?

Per PWS 1.0.3 The Contractor shall participate in meetings/teleconferences regarding ongoing activities.

81 Attachment -J-1 PWS 1 Att -J-1 PWS 1 7 1.0.4 In what scenarios would the CO deny the contractor's impact if a schedule change causes increased cost?

1.0.4 has been revised to: "Reschedule any work the CO/COR deems necessary to avoid unacceptable disruption to Government and/or tenant business operations."

82 Attachment -J-1 PWS 2 Att -J-1 PWS 2 59 2.8 Is it the Government's intent that PWS 2.8 in it's entirety is exclusively SSC? Clarification is provided in the final RFP.

83 Attachment -J-1 PWS 2 Att -J-1 PWS 2 65 2.3.1 Does the Government provided workload indicator include SSC, MAF, and Agency Disposal Operations?

Currently this is for SSC and MAF disposal operations only.

Disposal for the Agency is IDIQ.

84 Attachment -J-1 PWS 2 Att -J-1 PWS 2 65 2.3.1 How many IDIQ TOs for Agency Disposal does the Government anticipate?

The number of Task Orders for Agency Disposal are unknown at this time.

85 Attachment -J-1 PWS 2 Att -J-1 PWS 2 65 2.3.1 How many disposal items per IDIQ TO for Agency Disposal does the Government anticipate?

The Agency disposal requirements will be defined in the TO requirements.

86 Attachment -J-1 PWS 2 Att -J-1 PWS 2 66 2.4.12.1 PWS does not appear to have a corresponding section with this number in the PRS. The PRS will be updated in the final RFP.

87 Attachment -J-1 PWS 2 Att -J-1 PWS 2 53 2.4.15 Is it the Government's intent that the contractor process all Property Passes at SSC and MAF, or is this for items in inventory managed only and not to include IT?

The Contractor may issue property passes for all NASA accountable property. This may include IT equipment assigned to the contractor.

88 Attachment -J-1 PWS 2 Att -J-1 PWS 2 53 2.4.18 What is the Government's estimated workload and frequency for Property Custodian Training? We suggest the SATURN class where individuals are responsible when assigned to the role.

Once an employee is assigned to the role, they must complete the training within one month and annual refresher. Currently there is a SATERN (NASA's online training program) course available.

89 Attachment -J-1 PWS 2 Att -J-1 PWS 2 73 2.7.4.6 What is the Government's estimated workload and frequency for processing and handling "controlled personal property?" The PWS has been updated to include a work load indicator.

90 Attachment -J-1 PWS 2 Att -J-1 PWS 2 60 2.8.1.10.1

What is the Government's intent for contractor provided motor vehicles; is the intent for the Contractor to provide motor vehicles for PWS 2 only by this requirement, or is the intent for all PWS sections? Please clarify.

The PWS 2.8.1.10.1 states "Provide all motor vehicles necessary to perform the work of the PWS with the exception of specialized assets furnished to the Contractor." Additionally, stated in SCOPE, page 3 "The Contractor shall manage and shall provide all services, equipment, and supplies, except as provided as Government Property, to implement the COSMIC Performance Work Statement (PWS)."

91 Attachment -J-1 PWS 2 Att -J-1 PWS 2 60 2.8.1.10.1 Is the Government's intent for contractor provided motor vehicles to be provided at both MAF and SSC?

The Contractor shall manage and shall provide all services, equipment, and supplies, except as provided as Government Property, to implement the COSMIC Performance Work Statement (PWS).

92 Attachment -J-1 PWS 3 Att -J-1 PWS 3 114 3.3 How does the Government intend to cover Environmental Health scope for SSC? In accordance with NASA FAR Sup Appendix A 102.16

93 Attachment -J-1 PWS 3 Att -J-1 PWS 3 86 3.0.15 What is the Government's intent of the statement "ensure environmental compliance of Contract activities at each site?" Clarified in the final RFP.

94 Attachment -J-1 PWS 3 Att -J-1 PWS 3 86 3.0.15 Please provide clarification for the requirement to "Personnel includes providing a "readiness to serve" level of staffing at each site."

The requirement is defined in specific detail in the PRS.

95 Attachment -J-1 PWS 3 Att -J-1 PWS 3 102 text 3.1.31 Does the Government intend the Offeror have workforce charge to Government TOs for SSC and MAF costumers and tenants for the events?

No, the Government will not provide task orders for these events, committees and surveys.

96 Attachment -J-1 PWS 3 Att -J-1 PWS 3 109 chart 3.1.31 Does the Government intend the Offeror have workforce charge to Government TOs for SSC and MAF costumers and tenants for the events?

No, the Government will not provide task orders for these events, committees and surveys.

97 Attachment -J-1 PWS 4 Att -J-1 PWS 4 126 4.1.1.1

Please clarify requirement as it seems to be in conflict with PWS 1.0.B "Only the CO has the authority to make any commitments or changes that affect price, quality, quantity, delivery, or in any way direct the Contractor…"

The language in the PWS has been clarified to state: "The Contractor shall provide the following items per task order requirement including but not limited to the following:…"

98 Attachment -J-1 PWS 4 Att -J-1 PWS 4 126 4.1.1.1

Please clarify requirement as it seems to be in conflict with PWS 1.0.B "Only the CO has the authority to make any commitments or changes that affect price, quality, quantity, delivery, or in any way direct the Contractor…."

This a duplicate question, please refer to the answer of question #97.

99 Attachment -J-1 PWS 7 Att -J-1 PWS 7 4 7.1 & 7.2

7.0 states "(IDIQ ONLY, MAF ONLY)" and PWS Sub-section titles for 7.3 through 7.8 all indicate (MAF Only). Is it Government's intent for PWS 7.1 and 7.2 to be SSC and MAF?

It is the Government's intent for all of Section 7.0 to be IDIQ ONLY and MAF ONLY. PWS will be updated with the final

RFP.

100 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 16 1.1.2.7

PWS references "records created for Government use" and requires that Contractor "provide the Government…direct access." This seems to imply that such records might be managed/stored in other than Government systems, i.e., Contractor system. Is that accurate?

Yes, the Government requires direct access to all data, records, files, etc., created, prepared, collected and used to comply with the Contract. All data, records, files, etc., created, prepared, collected and used to comply with the Contract is Government property. Whether stored on Government or Contractor systems, the Government shall have ready/direct access.

101 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 34 1.3.2.1.1

Can the Government please identify the version number of the Maximo CMMS and the various modules provided with Maximo?

Maximo Version 7.6 is currently in use as identified on J-9 List 3.

102 Attachment J-1 PWS and PRS

Attachment J-1 PWS and PRS 54 2.5.1 Section 2.5.1 Disposal Planning references 'NPR 7500.1'. Can the Government please confirm that should be 'NPD 7500.1?' The final RFP will be updated to the correct NPD reference.

103 Attachment J-1 PWS and PRS

Attachment J-1 PWS and PRS 54 2.6.1.2 Is there a route map for mail delivery stops? No, the route would be dependent on Offeror's approach.

104 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 61 2.8.1.12

Does coordination of roadside services include operating a wrecker service and performing vehicle retrieval? If so, who provides the wrecker?

The requirements states "shall coordinate roadside services for NASA Government-owned and/or leased vehicles". This is not intended to imply anything more than coordinate, such as making a phone call or meeting a service technician, only if on-site.

105 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 62 2.8.2.9

Please describe the fuel delivery equipment required for delivering fuel to transportation assets (e.g., tanker truck, tow behind fuel trailer, etc.). Who provides that equipment?

Fuel delivery assets are available for contractor use and identified in attachment J-9.

106 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 81 3.0.1

PWS states that environmental sample collection is performed by the NASA Environmental Lab (SSC). It also states that samples must be submitted to the same entity. If NASA is collecting and submitting samples, what is the COSMIC contractor's responsibility? Please clarify.

For samples collected by the NASA Environmental Laboratory, the COSMIC Contractor is responsible for coordinating the sampling events with the NASA Environmental Laboratory.

For samples not collected by the NASA Environmental Laboratory (for SSC and/or MAF), the Contractor is responsible for collecting and submitting the samples to the Government-designated/approved laboratory.

107 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 85 3.0.7

PWS requires contractor to store and update SHE and quality policies and procedures in the NASA provided document repository. Please identify that repository.

TechDoc is utilized at SSC. SAFESuite is utilized at MAF.

108 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 170 5.1.A

PWS references regularly-used SPME as well as the list of items in the NASA owned SPME fleet in Attachment J-9. The PWS further states "NASA will not provide or maintain SPME for this contract." The PWS further states that the GFP List 2 SSC will be provided As Is. Does this mean that the SPME in Attachment J-9 (e.g., ATVs, bulldozers, compactors, mobile cranes, excavators, backhoe, scraper, various trucks, etc.) is available for Contractor use at SSC on the COSMIC contract, but that if it requires maintenance or replacement, those costs will be borne by the Contractor?

Yes, the contractor is responsible for providing and maintaining all SPME necessary for contract execution. The GFP List 2 identifies all SPME that will be available for contractor use at contract award.

109 Attachment J-1 PWS and PRS

DRAFT Attachment J-1 PWS and PRS 170 5.1A.

The PWS states "Regularly-used SPME items include but are not limited to: forklifts, dump trucks, earth- moving equipment (i.e. heavy equipment), and cranes and personnel lifting devices, as well as accessories and attachments (see Attachment J-9 for a list of items currently in the NASA-owned SPME fleet)." The PWS then states "NASA will not provide or maintain SPME for this Contract." Please confirm that NASA will provide the SPME identified in Attachment J-9.

Yes, NASA will provide the items listed in the attachments.

110 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 212 5.4.4

PWS states "Staff [the OHP clinic] to work demands indicated in Attachment J-1, Appendix A, Additional Estimated Workload Data." However, Attachment J-1, Appendix A does not contain said data. Please provide.

Estimated WLIs are provided in the PWS not as an attachment.

111 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 223 5.6.11 Who is responsible for providing and/or replacing SCBAs?

The contractor is responsible for SCBAs required to meet their contract requirements (primarily PWS 7.5). Other SCBA users are responsible for replacement of their equipment.

112 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 222 5.6.7

PWS states "Coordinate with fire services provider to review requests for flammable storage cabinets [at MAF]." If requests are approved, who is responsible for the cost of the cabinets?

If cabinets do not already exist onsite, the procurement of new cabinets would be additional COSMIC contract value via task order or service request.

113 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 230 6.0.1.10

PWS requires a "Facility Condition Assessment (FCA) on all facilities and utilities at least once every three years" IAW DRD FA08-6.0. A review of that DRD Scope section l(2) shows a requirement for RCM/CBM analysis which includes "analysis by system by component within the system." Does this mean that every individual asset on the Center must be assessed every three years?

Yes, an FCA is required on all FSEU once every three years.

114 Attachment J-1 PWS and PRS

Attachment J-1 PWS and

PRS 227 6.0.A

The PWS states "Systems and Facility Descriptions are found in Attachment J-1 Appendix B." However, Appendix B is labeled

"INDEFINITE-DELIVERY/INDEFINITE-QUANTITY (IDIQ)

Direct/Indirect Rates and Profit/Fee RATES -- TO BE

INCORPORATED AFTER AWARD FROM CONTRACTOR

PROPOSAL" and has no other content. Systems and Facility Descriptions are actually contained in Attachment J-1 Appendix E. Please correct the Appendix reference in the final PWS.

The reference will be updated in the final RFP.

115 Attachment J-1 PWS and PRS

Attachment J-1 PWS and

PRS 264 6.2.13

Are all systems, subsystems and equipment assets listed in Attachment J-1 Appendix A, Additional Workload Data file covered in the CBM program? The file does not specifically identify CBM covered assets.

No, all systems are not included, but in the e-library under "Sample Workorders" it identifies several CBM covered assets.

116 Attachment J-1 PWS and PRS

Attachment J-1 PWS and PRS 267 6.3.1 Which attachment lists FSEU and GSE assets currently covered by the PM program?

J-1 Appendix A file 1 of 2 and file 2 of 2 identify assets that require PM.

117 Attachment J-1 PWS and PRS

Attachment J-1 PWS and

PRS 271 6.3.2.18

Will the Government please provide workload indicators for Priority 1 thru 6 corrective maintenance work orders?

Paragraph D Performance Requirement Summary provides no historical or projected data.

One year of sample work orders are available in the e-library.

The assignment of priority codes is determined by the Contractor utilizing the criteria established in the PWS. The workload various based upon the priority assigned to the corrective maintenance activity and the impact to the facility or system.

118 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 276 6.3.3.2

PWS states "The Contractor shall, at both sites, designate O&M Systems Engineers for the following" disciplines. Does this mean that the Contractor must have a minimum of 7 O&M System Engineers at SSC and an additional 7 Engineers at

MAF?

Qualified personnel can be designated for more than one role;

however, each site requires a designated discipline.

119 Attachment J-1 PWS and PRS

Attachment J-1 PWS and PRS All All

The lack of workload indicators throughout the PWS (as indicated by blank cells or dashes in the workload indicator columns of the PRS tables, and vague descriptors such as "varies") provides the incumbent with an unfair advantage in developing the basis of estimate for staffing and material requirements because they have access to data that other offerors do not have. We request that the Government please revisit the PRS tables and provide additional workload indicators to allow all offerors to realistically forecast the COSMIC level of effort and accurately estimate resource requirements for tasks and material costs based on recent history. This will enable non-incumbent offerors to propose comprehensive and realistic pricing.

COSMIC is not equivalent to the SACOM contract, therefore providing historical workload indicators would not accurately represent the work to be performed on COSMIC. Historical work orders have been provided in the e-Library. The Government will not be providing a plug number for materials.

120 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 170 C.5.1.1

Second bullet references recovery of disabled vehicles.

However, a review of Attachment J-9 does not reveal any wrecker vehicles. Will NASA provide wreckers as GFP?

The GFP list is inclusive of all equipment available for contractor use. Reference response to question 104.

121 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 170 C.5.1.1

The 4th and 6th bullets state "The Contractor may opt to provide replacement equipment in lieu of repairs at any time." Is this reimbursable?

PWS 5 is FFP, no this will not be a direct reimbursement.

122 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 171 C.5.1.2 What is the process for purchasing fuel on-site for SPME? Is the onsite fuel priced at DLA rates?

Fuel is available on site for purchase at market rates for SPME use.

123 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 174 C.5.2.15

PWS states "Perform the custodial services…at the specified frequency for the identified areas/facilities and buildings listed in Custodial Building List located in Attachment J-1, Appendix A, Additional Workload Data." Attachment J-1 Appendix A is not included in the DRFP collection of documents. Can this document be provided in advance of the final RFP?

This information was provided on SAM.GOV and will be included in the final RFP.

124 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 198 C.5.3.21

PWS Grounds Maintenance Frequencies chart references Map Areas A, B and C for both MAF and SSC. However, no discernable maps of SSC are provided in the DRFP. Can these documents be provided in advance of the final RFP?

This information was provided on SAM.GOV as Draft Attachment J-1 Appendix A file 1 of 2. An updated grounds maintenance map will be provided on SAM.GOV and will be included in the final RFP.

125 ATTACHMENT J-1

PWS and PRS

ATTACHMENT J-1

PWS and PRS 327

The PRS and AQL/MAD requirements seem to imply immediate performance to meet the standards. Depending on the state of performance at contract start, some PRS elements may not be reasonably achieved in the initial periods. Will the Government consider adjusting attainment dates on those elements based on technical rationale and the estimated time needed to meet full performance?

The contractor is responsible for performance of the full contract requirements after phase-in.

126 Attachment J-1, Appendix D

Attachment J-1, Appendix D PDF page 35 N/A

The first critical position listed in Attachment J-1, Appendix D is General Manager. Section H.25 refers to a contractor-designated Project Manager. Section L.II-5(d)2)1.d) requires offerors to discuss the local autonomy and authority of the Program Manager. Can the Government please clarify if these are all referring to the same position? What is the correct title that offerors should use to refer to their top management position on

COSMIC?

The Government will amend the solicitation to be consistent throughout the solicitation. General Manager/Project Manager/Program Manager are all referring to the same type of position. The local position with the highest designation on the contract. The Offeror may elect a different labor classification title as long as the proposal is clear in identifying the roles and responsibilities of the position.

127 Attachment J-1, PWS Attachment J-1, PWS 44 1.5.B Limitations, Restrictions, and/or Special Conditions

The PWS states the Contractor may share in any net cost savings realized from approved and implemented IPPs in accordance with the Incentive Fee Plan. Will the Government describe how estimated savings from IPPs will be accounted for in negotiating target costs for a given performance period? For example, if the Contractor proposes an IPP that would be implemented during a future performance period, would the anticipated cost savings be reflected in that target cost? If so, would the Contractor then be penalized for cost overrun if their IPP took longer to implement, even if the actual cost was what the target cost would have been without incorporating anticipated IPP savings?

The Government will determine the appropriate cost sharing at the time of approval and implementation of the IPP and projected cost saving are negotiated.

128 Attachment J-1, PWS Attachment J-1, PWS 45 C.1.5.1 Performance Requirements

The PWS states "NASA's Lean Six Sigma Working Group is available to the Contractor for consultation and support". Will the Government please confirm if there is any anticipated cost associated with leveraging this group and, if so, what that cost is?

Costs are not associated with NASA's Lean Six Sigma consultation and support. However, the Government, at it's discretion, will determine when and to what capacity support will be provided.

129 Attachment J-1, PWS Attachment J-1, PWS 45 C.1.5.1 Performance Requirements

The PWS states proposed innovative concepts will be evaluated and approved or rejected by the COR. Is the COR the only Government individual who will review/evaluate proposed innovations?

The COR in consultation with other Government SMEs will review and evaluate proposed innovations

130 Attachment J-1, PWS Attachment J-1, PWS 45 C.1.5.4 Performance Requirements

The PWS indicates innovation projects may be initiated by NASA staff. Please confirm the Contractor may share in any savings generated by NASA-initiated IPPs pertaining to COSMIC per the language in 1.5.B.

Yes, NASA initiated ideas will follow the same process flow.

COSMIC may share in cost savings initiated by NASA staff if COSMIC provides additional meaningful value. CO will approve annual IPP and implementation.

131 Attachment J-1, PWS Attachment J-1, PWS 46 D. Performance Requirements Summary

It is unclear what is meant by "6" in the Workload Indicator column for sections/rows 1.5.2 and 1.5.3. The standard(s) are that proposals are sufficiently detailed, or executed completely and accurately. Do these workload indicators mean the Contractor must propose 6 IPPs for CO-approved concepts, and subsequently execute 6 CO-approved IPPs, respectively?

The acceptable quality levels will be updated in the final RFP.

132 Attachment J-1/J-4 J-1/J-4 all 1.3.2 / J-4

Work Control appears to be part of TOC CBA, not FOSC.

COSMIC includes Work Control at 1.3.2, but does not incorporate the TOC CBA in J-4. Is the omission intentional, please clarify Government's intent.

Similar labor categories/positions are included in the FOSC

CBA.

133 Attachment J-3 Incentive Fee Plan

Attachment J-3 Incentive Fee Plan Page 2 of 9 III. Background

The Incentive Fee Plan (IPF) states, "The allocation of the total incentive fee pool between cost and performance is: 45% (Cost) and 55% (Performance)." The Section B tables on pages 7 through 12 of 24 describe different ratios by year/CLIN (CLIN

101: 25/75, CLIN 201: 45/55, CLIN 301: 50/50, CLIN 401:

50/50, and CLIN 501: 50/50). Will the Government clarify the Cost/Performance discrepancy between the IPF and Section B?

The percentages in the IPF are correct, the CLINs in Section B will be updated in the final RFP.

134 Attachment J-4 Attachment J-4 PDF pages 24 and 107 N/A

The SYNCOM Space Services (S3) Collective Bargaining Agreement (CBA) with UAW Local 1921 expires on May 5, 2024 and the S3 CBA with IAMAW Local 2249 expires on June 9, 2024. Will the Government please provide the new agreements and/or Memorandums of Understanding if the parties have agreed to an extension?

Please refer to the answer in #141.

135 ATTACHMENT J-4

SCA and CBA

DRAFT

ATTACHMENT J-4

SCA and CBA

Davis Bacon There are 52 different wage determinations for Louisiana, please provide the wage determination(s) that apply to this contract.

Please access Davis-Bacon Act (DBA) wage determinations (WD) at www.SAM.gov Public Building or Works link. DBA WDs are actively updated from the Department of Labor and should be retrieved prior to the start of the construction project (by type of construction per state and locality) to which the DBA WD applies. This only applies to IDIQ subcontracted construction work, the offeror should not be pricing construction using the DBA WD in the pricing of this proposal.

136 ATTACHMENT J-4

SCA and CBA

DRAFT

ATTACHMENT J-4

SCA and CBA

File 2 - UAW Lo.1921, MAF

Please confirm that the rates in the agreement from 2019/2020 are what Offerors are to bid for this effort.

Most recent versions of CBAs have been provided. Also, please refer to the answer in #141.

137 ATTACHMENT J-4

SCA and CBA

DRAFT

ATTACHMENT J-4

SCA and CBA

File 3 - UAW Lo.1921 MOU, MAF

Please confirm that this MOU is part of the File 1 agreement.

Please confirm that this document has not been updated with new rates or rolled into a new CBA.

Yes the MOU is still valid. Also, please refer to the answer in #141.

138 ATTACHMENT J-4

SCA and CBA

DRAFT

ATTACHMENT J-4

SCA and CBA

File 4 - IAMAW Lo.2249, SSC

Please confirm that the rates in the agreement from 07/03/2023 are what Offerors are to bid for this effort.

Most recent versions of CBAs have been provided. Also, please refer to the answer in #141.

139 ATTACHMENT J-4

SCA and CBA

DRAFT

ATTACHMENT J-4

SCA and CBA

File 5 - IAMAW Lo.2249 MOA, SSC

Please confirm that this MOU is part of the File 4 agreement.

Please confirm that this document has not been updated with new rates or rolled into a new CBA.

Yes, the MOU is still valid.

140 ATTACHMENT J-4

SCA and CBA

DRAFT

ATTACHMENT J-4

SCA and CBA

N/A N/A Please provide seniority by CBA. Length of Service for represented employees will be provided in the COSMIC eLibrary for the RFP.

141 Attachment J-4, Appendix B, File 1

Attachment J-4, Appendix B, File 1 24 File 1 Title Page

The CBA between SYNCOM SPACE SERVICES and UAW Local 1921 at Michoud Assembly Facility ends May 5, 2024.

Does the Government anticipate that the agreement will be extended through the period of the solicitation and negotiated after the new contract is awarded? If not then how will the Government ensure that non-incumbent offerors will receive the latest CBA in time for proposal submission to mitigate a significant competitive advantage for the incumbent?

For proposal pricing purposes, all Offerors shall bid to the CBA rates provided in the RFP. If a revised CBA with new rates is available within ten (10) business days before proposals are due, an amendment will be issued to the RFP to incorporate the CBA base rates into the proposal pricing. The Government ensures that the CBAs provided are current active agreements as of the date that the RFP is posted.

142 Attachment J-4, Appendix B, File 4

Attachment J-4, Appendix B, File 4 107 File 4 Title Page

The CBA between SYNCOM SPACE SERVICES and IAMAW Local 2249 at Stennis Space Center ends June 9, 2024.

Does the Government anticipate that the agreement will be extended through the period of the solicitation and negotiated after the new contract is awarded? If not then how will the Government ensure that non-incumbent offerors will receive the latest CBA in time for proposal submission to mitigate a significant competitive advantage for the incumbent?

Please see the answer to question #141.

143 Attachment J-5 Attachment J-5 PDF page 75 N/A The Madison Services CBA was effective October 27, 2017 and we assume it has since expired. Will the Government please provide the current CBA?

Please see the answer to question #141.

144…