RFP 80SSC024R0004 Q and As.pdf

Number RFP Section Page Number Paragraph number Question or Comment Response

Resulted in change or additional information

1 Attachment J-1 PWS 27 1.1.4.1 The PWS references MCP 1040.4, MSFC/MAF Preparedness and Contingency Plan. That document is not contained in the e-library files. Please provide this document. The document has been added to the eLibrary. X

2 Attachment J-1 PWS 34 1.2.1.1 The PWS references MAF Management Plan, MAF-PLAN-0001-E. That plan is not included in the electronic library files. Please provide the Plan. The document has been added to the eLibrary. X

3 Attachment J-1 PWS 191 5.1.A and 5.1.B

5.1.A states "See Attachment J-9 for a list of items currently in the NASA-owned SPME fleet."

5.1.B states "NASA will provide the contractor with the SPME items …. Listed in Attachment J-9, GFP, List 2, SSC "As Is." In composite, there are motorized equipment/vehicles listed in various Attachment J-9 sheets, but not in GFP List 2 SSC "As Is." Can it be assumed that any motorized equipment found in any list in Attachment J-9 can be considered SPME, including the various cranes, lifts and hoists?

GFP-List 4b-"AS IS" SSC SPME identifies the SPME fleet that will be provided "As-Is" that will not be maintained by NASA.

X

RFP 80SSC024R0004

SECTIONS B-M All documents

The current solicitation documents, including the eLibrary documents, do not reveal what facilities will be provided to the Contractor to perform vehicle and equipment maintenance and repairs. Also, Attachment J-9 does not list any tools or equipment associated with that function. Please clarify what facilities are designated as motor pools/repair shops and provide a list of associated GF tools.

Attachment J-1 App. A (file 1b of 2) identifies the buildings.

At SSC, B-9114 "Maintenance Shop Building", has tools and equipment suitable for vehicle maintenance. At MAF, B-320 "Facility Operations Building", contains the vehicle maintenance shop facility and has tools and equipment suitable for vehicle maintenance. Additionally, at MAF, limited vehicle storage is available at B-325 "Storage Facility" which is adjacent to B- 320.

NOTE: Hand tools and other small value equipment are not intended to be listed on J-9 but are available for use for performing maintenance work.

RFP 80SSC024R0004

SECTIONS B-M 6 of 13 G.3(c)(7)

RFP indicates that the Government will provide installation service facilities: (Fuels, oils, & lubrications for vehicles and equipment) for items in Lists 1, 2, & 3. Will NASA also provide fuels, oil and lubrications for the motorized equipment at SSC in List 4b within Attachment J-9?

No, fuel, oil, lubricants and maintenance for List 4b will not be provided by the Government for Core activities under the FFP CLIN. These are allowable expenses for IDIQ work.

6 Attachment J-1 PWS 259 6.0B

PWS states "The Operations & Maintenance Equipment list and Facility Services list in Attachment J-1 Appendix A, along with the Property Lists in Attachment J-9, and all property specified in Sections G & H, identify all FSEU for which the Contractor is responsible to operate and maintain."

Please clarify where in Section H is such property identified.

Property is referred to in Section H-13 Computing Services and H-15 Motor Vehicle.

Attachment J-2 DRDs -

COSMIC 85 DRD GA14-1.5

DRD GA14-1.5 Innovation Plan states that the initial submission is "with the bid". However, the Innovation Plan is not on the list of required DRDs that are to be submitted in Section L.I-18(e)1, nor are any requirements provided on where to include this plan in the proposal submission.

Q1: Can the Government please clarify if this DRD is required to be submitted with Offeror's proposals?

Q2: If it is required, can the Government provide requirements within Section L for this plan?

GA14-1.5 is not to be submitted with the Offerors Proposal. GA14-1.5 shall be submitted within 10 days of contract award. X

Attachment J-2 DRDs -

COSMIC 163 DRD SA01-3.0

DRD SA01-3.0 Safety, Health, and Environmental (SHE) Plan states that the initial submission is within 10 business days of start of contract performance period. However, Section L.I-18(e)1 states that this DRD is to be submitted with the Offeror's proposal. Can the Government please clarify when this initial submission of the DRD is required?

DRD SA01-3.0 is due with the proposal but will not be evaluated. NASA will provide feedback on the successful Offeror's SHE Plan during Phase In. The final DRD is due within 10 business days of start of contract performance period for approval. X

9 Attachment J-1 PWS 283 6.1.5.3 Where can offerors find a listing of meters covered by PWS 6.1.5.3 for MAF, no utility meters are listed in DRAFT Attachment J-1 A file 2 of 2?

At MAF, there are approximately 85 meters that require readings monthly. At SSC, there are approximately 270 meters that require monthly readings. X

Attachment J-1 App A (File 2 of 2) ASSETS

Are all ASSETNUM listed in the SSC ASSETS and MAF ASSETS TABS loaded into MAXIMO for each site? Yes, all asset numbers (ASSETNUM) listed are identified in Maximo.

RFP 80SSC024R0004 Q&A's

Page 1 of 15 80SSC024R0004P00001

RFP 80SSC024R0004

SECTIONS B-M 38 of 55 L-II-6(f)2.iv

Section iv states "Copies of a redacted version of the U. S. Department of Labor OSHA Log of Work-Related Injuries and Illnesses – OSHA Form 300, and the Summary of Work- Related Injuries and Illnesses-OSHA Form 300A. Provide a statement and explanation of all OSHA citations provided."

Can the Government please confirm the previous 3 years is sufficient for required OSHA Logs? The Government confirms 3 years of OSHA Logs is sufficient.

12 Attachment J-1 PWS 115 3.1.20

Section 3.1.20 states "The Contractor shall assume responsibility of all pre-existing and open facility discrepancies assigned in the NASA-provided web-based systems (e.g., STAR and SAFESuite)."

Based upon the cited PWS language, we have made the assumption that a list of these discrepancies will be provided during transition and are meant to be addressed at that time. If this is not the case, we respectfully request that the list of discrepancies be provided as part of the work load data. Correct, the most recent list of discrepancies will be provided during Phase-in.

13 eLibrary Files MAF Material Inventory

Are the tools listed in this document (e.g., saws, wrenches, hammers, screwdrivers, cutting torches, vacuum pumps, drills, etc.) provided for use by the COSMIC contractor at MAF?

The COSMIC is responsible for material inventory and logistics management in support of NASA operations. Materials and tools that directly support the COSMIC requirements are available for use; however, the inventory list contains materials and tools that are for the sole use of NASA and NASA contractors as their use falls outside of the COSMIC requirements.

14 eLibrary Files SSC Material Inventory

Are the tools listed in this document (e.g., saws, wrenches, hammers, screwdrivers, welding torches, vacuum pumps, drills, etc.) provided for use by the COSMIC contractor at

SSC?

The COSMIC is responsible for material inventory and logistics management in support of NASA operations. Materials and tools that directly support the COSMIC requirements are available for use; however, the inventory list contains materials and tools that are for the sole use of NASA and NASA contractors as their use falls outside of the COSMIC requirements.

RFP 80SSC024R0004

SECTIONS B-M 23, 24 L.II-3, Table 1 in L.II-4

Section L.II-3. ADDITIONAL DOCUMENTATION states "The Offeror shall submit the following additional required documentation as part of its Model Contract Proposal – Volume IV submission (NOTE: This documentation will not be evaluated as part of the Mission Suitability Factor):

(c) Organizational Conflict of Interest (OCI) Plan: The Offeror shall submit the information required by Provision L.I-20 and DRD PC06-1.1.

Table 1 in L.II-4 show the OCI Plan as part of Volume II - Past Performance.

Can the Government please confirm that the OCI Plan is to be included in Volume IV - Model Contract?

Yes, the OCI Plan is part of Volume IV.

X

RFP 80SSC024R0004

SECTIONS B-M 25 of 55 L.II-4(b)

Can the Government please confirm that 10 point TNR is acceptable for headers and footers?

Yes, 10 point TNR is acceptable for Headers and Footers.

X

17 General

During transition, the Contractor will require access to an array of systems and databases, including the Maximo CMMS. Will the version of Maximo supplied to the Contractor be an "In Development" layer or the "Production" layer?

The version of Maximo supplied will be the Production Layer. The Contractor can recommend improvements or enhancements to the production layer for consideration by the Government.

18 General

The government has provided the SACOM Contract and first three amendments in the Stennis FOIA library. Could the government please provide all additional amendments to the contract?

All further amendments on predecessor contract must be requested through a FOIA request.

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RFP 80SSC024R0004

SECTIONS B-M 5 of 55 L.I-11

In the final solicitation, the Government revised the definition of “major subcontractor” for Mission Suitability and Past Performance to be "a subcontractor or Inter-/Intra-Work Transfer Authorizations (IWTA) having a contract value that equals or exceeds 10% over the entire contract performance period including option periods of total proposed contract value (TCV)". This change created a significant inconsistency with the definition of major subcontractor used for Cost/Price found in L.II-7 which is "a subcontractor or IWTA having a contract value that equals or exceeds $45,000,000 over the entire contract performance period including option periods, excluding IDIQ". At the time of final solicitation issuance, Offerors had already selected subcontractors and signed teaming agreements using the original definitions for "major subcontractor" that were provided in the draft solicitation. This change in definition severely restricts offerors from demonstrating and documenting the full capabilities and value offered by their subcontractors who were specifically chosen for the value that they would bring to COSMIC. We respectfully request that the Government revert back to the originally provided definition of “major subcontractor” for Mission Suitability and Past Performance which was "subcontracts that exceed $45,000,000 over the entire contract performance period, including IDIQ and option periods".

The Government maintains its definition of a major subcontractor included in the final RFP.

20 eLibrary Files COSMIC SOMRD

The file titled "COSMIC SOMRD" has several images that contain illegible text when enlarged (essentially all of the interface control drawings). Please provide images with readable text.

A legible copy of the Interface Control Drawings are contained within a file folder (COSMIC SSC Interface Control DWGs) in the eLibrary.

Section L Attachment 1 Cost Forms Final Forms 4 A - D

The request for historical data for indirect rate build ups if the offeror does not have a Forward Pricing Rate Recommendations varies for each rate and site. Can the government clarify if the prior years requested for each site and each rate are accurate according to the Form? Or should offerors be consistent for each rate and each site (either 2022 or 2023)?

In accordance with RFP Section L.II-7(d)(2), "If an FPRA is not in effect, the Offeror shall provide the basis for the indirect rates proposed, to include three years of historical indirect rate data in the applicable tab within the Forms." It is the Governments intent to capture historical information for 2022, 2023 and 2024. Recognizing that 2024 will be a mixture of historical and forecasted data. The Offeror may amend the year in Row 13 of the form.

Attachment J-1 App A (File 1a of 2) Mow 3-21-24

In Attachment J-1, Appendix A the mowing schedule for SSC has missing text and no acreages or frequencies. Please provide an updated version that contains readable text and the acreages and frequencies for the mowing schedule. A readable version has been placed in the eLibrary. X

23 Attachment J-9 IAGP-List 3-SSC IT

COSMIC

Attachment J-9 does not identify the version of Maximo that is in use at SSC. Please identify the version of Maximo that is currently in use. Maximo Version 7.6 is currently in use at SSC.

24 Attachment J-9 IAGP-List 3-SSC IT

COSMIC

Attachment J-9 does not identify the modules of Maximo that are being used at SSC.

Please identify the modules of Maximo that are currently in use, and any other modules that may be available for use by the contractor.

The Government encourages the full use of the capabilities within Maximo in the most effective manner possible to enable efficient execution of maintenance activities. Maximo Functional Use document identifying the modules currently used has been placed in the eLibrary. X

25 Attachment J-9 IAGP-List 3-MAF IT

COSMIC

Attachment J-9 does not identify the version of Maximo that is in use at MAF. Please identify the version of Maximo that is currently in use. Maximo Version 7.6 is currently in use at MAF.

26 Attachment J-9 IAGP-List 3-MAF IT

COSMIC

Please identify any other Maximo modules that may be available for use by the contractor in addition to those already listed in Attachment J-9.

The Government encourages the full use of the capabilities within Maximo in the most effective manner possible to enable efficient execution of maintenance activities. Maximo Functional Use document identifying the modules currently used has been placed in the eLibrary. X

RFP 80SSC024R0004

SECTIONS B-M 27 of 55 L.II-5.1.i.a)

The Section L instructions for TECH 1 states: "The Offeror shall present its proposed approach and commitment for each PWS section at the 2nd tier level (e.g. 2.3 “Disposal Operations”, 3.1 “Safety and Risk Management”, 6.1 “Facility Operations”) to both accomplish technical requirements and drive innovation throughout the execution of this Contract, excluding innovation and continuous improvement addressed in TECH 2 (oral presentations)." To clarify, is it the Government's expectation that within TECH 1 offerors are to present their innovations and continuous improvements applicable to all other PWS areas EXCEPT the PWS areas that are to specifically be addressed in TECH 2 (PWS 2.2, 2.7, 4.1, 4.2, 4.3, 4.4, 6.1, 6.2, and 6.3)? And the innovations and continuous improvements applicable to PWS areas 2.2, 2.7, 4.1, 4.2, 4.3, 4.4, 6.1, 6.2, and 6.3 are not to be addressed at all within the TECH 1 written proposal because their discussion is restricted to the TECH 2 orals presentation?

Yes, it is the Government's expectation that Offerors shall provide their technical approach for each PWS Section at the 2nd tier level to include proposed innovations, excluding proposed innovations for those PWS Sections specifically identified under TECH 2, oral presentation.

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DRFP Questions and Answers 12 Question #164

Question #164 states that 'The Government will evaluate past performance from all contract types including non-Government considering size, content and complexity for recent and relevant past performance." Section L within the live RFP documents does not reflect this language. Can the Government please update Section L to reflect this?

Language will remain as stated in Section L and M. The Government will evaluate past performance from all contract types including non-Government considering size, content and complexity for recent and relevant past performance. Relevancy as defined by the FAR definition is included in the charts in Section M.6 (c).

29 Section M 208 of 211 M.6 (d)

The Government has specified it will evaluate the Offeror's performance by reviewing the last three years of both socioeconomic business goals and environmental violations.

Would the Government please confirm whether Offerors are to provide this data for the Government's evaluation, and whether the data to be evaluated is specific to the contract references provided by the Offerors or if it is inclusive of all contracts performed by the Offerors?

The Government confirms, the Offeror is to provide past performance information specific to small business plans, safety and environmental in accordance with L.II-6 (f) (1), (2) and (3) and will be evaluated per M.6. Please note M.6 (a) states "Government reserves the right to use both data provided by the Offeror and data obtained from other sources. The Government will consider the number and severity of problems, the effectiveness of corrective actions taken and the overall record of past performance. It shall also consider the Offeror s record for adherence to contract schedules and cost control."

The government confirms it will evaluate data provided and the Offerors overall past performance record.

30 Section L 177 of 211 L.II-6 (f) 2) iv.

Would the Government please confirm whether OSHA Form 300 and 300A are to be provided for each year of the Offeror's referenced contract PoP or would the Government like to limit the submitted forms to the three years prior to submittal date to coincide with recency definition? OSHA forms will be limited to three years to coincide with recency definition.

31 Section L 175 of 211 L.II-6 (e) Will the Government please confirm whether Consent Letters are required for JV partners? Consent Letters are not required for Joint Ventures.

32 Section L 175 of 211 L.II-6 (e) Would the Government please elaborate on the expected content of the Consent Letters or consider providing a Consent Letter template?

Consent Letters are not required for Joint Ventures, the offeror, including any proposed joint ventures, shall provided the information required in the RFP.

33 Section L 22-23 of 55

L.II-3

L.II-4

In paragraph L.II-3, the RFP instructs offerors to submit the OCI Plan as part of the Model Contract Proposal - Volume IV. In Section L.II-4, Table 1 includes the OCI Plan as part Past Performance - Volume II. Can the Government clarify which Volume the OCI Plan should be submitted in?

Yes, the OCI Plan is part of Volume IV.

X

34 Section L 22 of 55 L.II-2 Can the Government provide a window for when oral presentations will actually occur (e.g., June 4-7)?

With the revised proposal due dates the oral presentations are planned for June 18th and 20th. Each Offeror will receive scheduling information no later than COB June 17th. X

35 Section L 22 of 55 L.II-2

Section L.II-2. General, (b) states proposals are due May 30, 2024. Section (c) just below that states copies of oral presentations shall be received by June 3, 2024. Please clarify if the oral presentation PowerPoint slides are due on May 30 or June 3.

The government confirms the proposal due date is different date than the oral prensentation due date and Offeror shall adhere to the revised dates in the amendment.

36 Section L 27 of 55 L.II-5

Section L.II-5 Tech 1 Understanding Requirements states offerors are to present their approaches to accomplish technical requirements and drive innovation “…excluding innovation and continuous improvement addressed in TECH 2 (oral presentations)…”.

However, (1) through (5) in this same section require offerors to address innovation. It is still not entirely clear exactly what the Government is expecting to receive regarding innovation between Tech 1 (narrative) and Tech 2 (orals). Is your intent that Tech 1 cover the approach to accomplish each PWS area along with the overarching approaches to infuse innovation (but not describe discrete innovations) while Tech 2 covers a list of discrete innovations within each of the four technical areas (maintenance, operations, logistics, engineering/manufacturing)?

The Offeror shall provide their technical approach for each PWS Section at the 2nd tier level to include proposed innovations, excluding proposed innovations for those PWS Sections specifically identified under TECH 2, oral presentation.

37 Section L 22 of 55 L.II-3

The Government requests Government Property Management IAW DRD LS07-2.2. This DRD does not exist within the Attachment_J-2_DRDs_-_COSMIC.pdf document. The Government Property Management Plan is DRD LA07-2.4. Can the Government please update the DRD number to match or clarify which DRD aligns to this plan? The correct DRD is LS07-2.4. Section L will be updated. X

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Attachment_J-2_DRDs_- _COSMIC.pdf Section L, L.I-14 & 16; L.II- 3.a & b

99 of 180 & 163 of 8, 9-10, 22-23 of

RD LS07-2.2/2.4; DRD

SA01-3.0

L.I-14 & 16; L.II-3.a & b

Section L states the Safety and Health and Government Property Management Plan are to be submitted with the proposal and in accordance with their respective DRDs. The DRD instructions state these operational plans are due after contract award. The Safety and Health Plan is due within 10 Business Days of start of contract performance and the Government Property Management Plan is due within 60 days after contract award. Will the Government please clarify the discrepancy between the instructions and DRD submission requirements?

DRD SA01-3.0 is due with the proposal but will not be evaluated. NASA will provide feedback on the successful Offeror's SHE Plan during Phase In. The final DRD is due within 10 business days of the start of the contract performance period for approval.

DRD LS07-2.4 is due with the proposal but will not be evaluated. NASA will provide feedback on the successful Offeror's Government Property Management Plan during Phase In. The final DRD is due within 60 days after contract award. X

39 PWS 2.2; DRD LS07-2.2/2.4 55-56 of 371

PWS 2.2; DRD LS07-

2.2/2.4

DRD LS07-2.2 (Listed in the DRD file as LS07-2.4) Government Property Management Plan states that the plan should be in alignment with PWS 2.2 Property Management. PWS 2.2 is listed as Management/Program Management and has many different elements under it, to include Property Control. PWS 4.3.3.3, also mentions PWS 2.2 Property Management.

Will the Government please correct any discrepancies and confirm if there is a missing Property Management specific PWS?

The correct DRD is LS07-2.4. The PWS is not missing a Property Management section. Property Management elements are defined throughout PWS Section

2.0. X

40 Section L 24 of 55 L.II-4 Table 1 states Tech 2 is limited to 25 PowerPoint slides. Will the Government clarify if the title slide is included in the 25-slide limit? Yes, all slides total 25.

41 Section L 28 of 55 L.II-5

In Section L.II-5, paragraph iii. TECH 3 – Technical Performance Risks states, "The Offeror shall identify and describe what it anticipates are their top three (3) risks/challenges to meeting the COSMIC technical requirements." However, Section M.5, paragraph iii. TECH 3 – Technical Performance Risks indicates that offerors will be evaluated based on their assessment of the risks/challenges presented by their proposed technical approaches:

"NASA will evaluate the Offeror s assessment of their technical approach risks/challenges…" Will the Government clarify whether offerors are required to identify/describe their top three risks/challenges for executing the technical requirements or their top three risks/challenges for executing specific proposed technical approaches defined in their proposal?

The Offerors are required to identify/describe their top three risks/challenges for executing specific proposed technical approaches defined in their proposal. Section L.II-5 (iii) has been updated. X

PWS 2.2.1

Section H

2.2.1 H.27

In the PWS, the only Key Personnel mentioned is the Logistics and Property Manager at PWS 2.2.1. In the Solicitation, the only Key Personnel mentioned is the General Manager and Management positions identified in the Schedule in Clause H.27 Key Personnel and Facilities. Can the Government please clarify the Key Personnel required for this program?

The Government confirms these two positions are Key Personnel for COSMIC.

The Offeror shall identify other Key Personnel in accordance with Section L.II- 5.

43 PWS 14, 55, 68 of 371

PWS1.1.1.11; 2.2.3.2;

2.7.1.8

Will the Government clarify how logistics and procurement will be handled when NASA moves to Agency consolidated CMMS system?

The Offeror shall propose to the Requirements as stated. The Government cannot provide any information pertaining to a future Agency CMMS at this time.

44 J-1 PWS 1.0.2 7 Hours of Operation

PWS 1.0.2 States “Provide Contract services during hours of operations to meet facility and mission requirements.

• NASA s core business hours for SSC and MAF are 6:30 AM to 5:30 PM, Monday through Friday, except Federal holidays.

• Contractor shall manage shifts to provide adequate coverage to meet PWS requirements during these hours and minimize overtime as much as practicable.”

Can the Government clarify the intent of “adequate coverage to meet PWS requirements during these hours and minimize overtime as much as practicable.”? Are contractors intended to propose full manning for the 11-hour core business hour window or is this intended to be the hour band available for flexible work hours, and coverage is up to an Offeror s approach as long as all PWS/PRS requirements are being met?

The Offeror shall meet the requirements by providing services during core business hours. The Offerors unique approach may incorporate flexible work hours to mitigate increased costs to the Government for overtime.

45 Attachment J-1 PWS 31 1.1.5.3 bullet 5

It is our understanding that some of the training listed in this section was provided by the Fire Department (Fire watch/extinguisher, CPR/First Aid Training, AED) who also provided the training aids and equipment.

Is it the governments intent to transition this training to COSMIC and if so will the class materials and training aids be turned over to COSMIC?

Yes, it is the Governments intent to transition this to COSMIC and any training material currently used will be available.

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46 Attachment J-1 PWS 31 1.1.5.4 bullet 6

PWS 1.1.5.4, bullet 6 states " Use the NASA-provided automated system to record training completed and certifications issued for all NASA, NASA contractors, and COSMIC employees (including COSMIC subcontractors). Develop and implement an internal plan to ensure personnel are provided with the technical and professional training necessary for maintaining required certifications and licenses."

Will the government please clarify if NASA employees, NASA contractors, and Tenants will have training coordinators who will be expected to track, schedule, and input their respective training data for their employees, or does the government intend for COSMIC to provide this support. If the Government intends for COSMIC to provide this support, can the Government please provide a workload/level of effort for the number of personnel who are expected to be provided this service annually?

Also, would the government please clarify if their intention was to include construction subcontractors and whether or not all subcontractor personnel will be entered into the system by the protective services contractors.

COSMIC is responsible for recording training provided by COSMIC to all NASA, NASA contractors, and COSMIC employees (including COSMIC subcontractors).

COSMIC is also responsible for developing and implementing an internal plan to ensure COSMIC personnel are provided with the technical and professional training necessary for maintaining required certifications and licenses.

Historically the training has not been offered to construction subcontractors.

The content of the question as it relates to protective services contractors is unclear to the Government.

47 Attachment J-1 PWS 55 2.2.3.1

PWS 2.2.3.1 States "Receive logistics service/work request through the help/service function per PWS 1.3.2.

And PWS 1.3.2 references "Customers" but does not define who the customers are that are able to submit service requests.

Can the Government clarify who the contractor is responsible for providing these services for, i.e., if it is for all tenants and Contractors on site or just COSMIC?

NASA, federal and state tenants, resident agencies, and commercial tenants and customers are considered potential customers under the COSMIC.

48 Attachment J-1 PWS 52 1.5.4

PWS "1.5.4 The Contractor shall submit an Innovation Plan annually per DRD GA14-1.5 to..."

Will the Government provide DRD GA14-1.5 for Offerors to review? DRD GA14-1.5 is provided in J-2, page 85.

49 Attachment J-1 PWS

PWS 2.2.3.2; 2.7.1.3;

2.7.1.8

PWS 2.2.3.2 details the systems that will be used on this contract, which are also then referenced throughout the PWS. PWS 2.7.1.3 and 2.7.1.8, for example, require duplicate entries between systems.

Is it the Government s intent to require contractors to perform data entry functions in both Maximo, OSCAR, and SAP to fulfill this requirement? If duplicate entry is required, is it acceptable to use flat file transfers to sync data between the various systems in lieu of manual duplicate entry?

Yes, it is the governments intent for the contractor to input data into the appropriate programs/system which may include duplication of data entry.

The contractor will determine the best approach for inputting data into the appropriate programs/systems while complying with the requirements.

50 Attachment J-1 PWS 54 PWS 2.0 B

PWS 2.0 B states “The Contractor shall be responsible to provide, operate (including fueling), and maintain all service vehicles necessary to meet the requirements of the Contract. The Government will not provide service vehicles unless specifically stated in the various PWS sections.”.

Currently GSA vehicles are provided by the Government to meet this requirement, if the Government is not providing GSA vehicles, could the Government provide a vehicle list by quantity and type that will no longer be provided by GSA and will need to be provided by the contractor?

The list of vehicles to be provided is identified in Attachment J-9. The Contractor shall manage and shall provide all services, equipment, and supplies, except as provided as Government Property, to implement the COSMIC Performance Work Statement (PWS).

51 Attachment J-1 PWS 55 2.2.3.1

PWS 2.2.3.1 States "Receive logistics service/work request through the help/service function per PWS 1.3.2.

And PWS 1.3.2 references "Customers" but does not define who the customers are that are able to submit service requests.

Can the Government provide workload/level of effort information to allow Offeror's to accurately propose to this requirement?

The workload indicator identified for PWS 1.3.2.1.2 is inclusive of the workload identified in PWS 2.2.3.1. The number of service/work request under PWS 2.2.3.1 has historically been approximately 5% of the total.

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52 Attachment J-1 PWS 58 2.3.6.3

PWS 2.3.6.3 states "Store equipment and materials IAW NPR 4300.1. "

Is this storage for NASA and COSMIC only, or are there other users/customers of this Warehouse/Storage requirement? If so, could the Government provide a list and workload/level of effort to support Offeror's in proposing accurately against this requirement?

Yes, other users/customers utilize the warehouse for storage. The PWS workload indicators are inclusive of all storage requirements.

53 Attachment J-1 PWS 61 2.4.9

PWS 2.4.9 states "2.4.9 Equipment in Storage: The Contractor shall ensure equipment accountability and inventory validation continues under the assigned property custodial account while in storage IAW NPR 4200.1. "

Is this storage for NASA and COSMIC only, or are there other users/customers? If so, could the Government provide a list and workload/level of effort to support Offeror's in proposing accurately against this requirement? This requirement applies to NASA and COSMIC equipment in storage.

54 Attachment J-1 PWS 63 2.4.18

PWS 2.4.18 Training states "The Contractor shall provide equipment management training to End Users IAW NPR 4200.1 and provide Property Custodian training to Property Custodians and Property Managers. "

Can the Government clarify who the End Users are, and if there are non NASA/COSMIC individuals the Offeror will be expected to provide training to? Yes, the individual could be non NASA/COSMIC.

55 Attachment J-1 PWS 63 2.4.18

PWS 2.4.18 Training states "The Contractor shall provide equipment management training to End Users IAW NPR 4200.1 and provide Property Custodian training to Property Custodians and Property Managers. "

Can the Government provide workload/level of effort information on the number of users that have required training over a historical period (i.e., the last year). The training is historically offered once per year.

56 Attachment J-1 PWS 63 2.5.3

PWS 2.5.3 Obsolescence states "The Contractor shall work with the cataloger to identify obsolete items and provide recommendations of alternative sources to the Product Support Manager and Supply Officer for obsolete material, supplies, and equipment required by customers IAW NPD 7500.1. "

Is the "Cataloger" referenced in PWS 2.5.3 OSCAR?

Are the "Customers" referenced in PWS 2.5.3 NASA and COSMIC, or all tenants/contractors on site?

The Cataloger is OSCAR or the Center's Supply Management System. The customers referenced in PWS 2.5.3 are NASA and COSMIC.

57 Attachment J-1 PWS 63 2.5.3

PWS 2.5.3 Obsolescence states "The Contractor shall work with the cataloger to identify obsolete items and provide recommendations of alternative sources to the Product Support Manager and Supply Officer for obsolete material, supplies, and equipment required by customers IAW NPD 7500.1. "

Can the Government provide workload/level of effort information for this requirement?

In instances where a material, supply, or equipment item becomes obsolete, the Contractor shall support, as a routine service, recommendations of alternative sources. The Government does not track this data as the frequency of occurrence is not common.

58 Attachment J-1 PWS 63 2.5.5

PWS 2.5.5 states "2.5.5 Transportation: The Contractor shall determine transportation requirements to support new programs or projects"

Can the Government clarify whether this is for all tenants and Contractors on site or just COSMIC? The requirement is for COSMIC and NASA.

59 Attachment J-1 PWS 63 2.5.5

PWS 2.5.5 states "2.5.5 Transportation: The Contractor shall determine transportation requirements to support new programs or projects"

Can the Government provide workload/level of effort information for this requirement? As requested but not anticipated to exceed one request for year.

60 Attachment J-1 PWS 69 2.7.4.1

PWS 2.7.4.1 states "Receive, record, inspect, process, stage, identify discrepancies or nonconformance, and segregate, secure, all incoming receipts for distribution of materials, supply, and equipment IAW NPR 4100.1 and NPR 1600.1. "

Can the Government clarify whether this is for all tenants and Contractors on site or just COSMIC? The requirement applies to COSMIC and NASA.

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61 Attachment J-1 PWS 69 2.7.4.1

PWS 2.7.4.1 states "Receive, record, inspect, process, stage, identify discrepancies or nonconformance, and segregate, secure, all incoming receipts for distribution of materials, supply, and equipment IAW NPR 4100.1 and NPR 1600.1. "

Can the Government provide workload/level of effort information for this requirement? A workload indicator has been added to the PWS for this requirement. X

62 Attachment J-1 PWS 70 2.7.5.3

PWS 2.7.5.3 states "Build and issue kits for customer requirements IAW NPR 4100.1."

Since operations at SSC and MAF include many tenants, the level of effort is dependent upon who is considered a customer for this requirement.

Can the Government clarify who the contractor is responsible for providing these services for?

This requirement applies to COSMIC only, except for customer SR and IDIQ task orders.

63 Attachment J-1 PWS 70 2.7.5.3

PWS 2.7.5.3 states "Build and issue kits for customer requirements IAW NPR 4100.1."

Can the Government provide workload/level of effort information to allow Offeror's to accurately propose to this requirement, or would the Government consider moving this requirement to an IDIQ TO?

Build and issue kits applies to Core requirements only. The PWS has been updated to clarify the requirement. X

64 Attachment J-1 PWS 70 2.7.6.2

PWS 2.7.6.2 states "Manage a temporary storage program for short-term storage requirements IAW NPR 4100.1."

Can the Government provide workload/level of effort information to allow Offeror's to accurately propose to this requirement?

Currently there are no anticipated temporary storage requirements for COSMIC. The PWS has been updated to indicate temporary storage program is IDIQ Only.

65 Attachment J-1 PWS 70 2.7.6.2

PWS 2.7.6.2 states "Manage a temporary storage program for short-term storage requirements IAW NPR 4100.1."

Since operations at SSC and MAF include many tenants, the level of effort is dependent upon who is able to use the storage program.

Can the Government clarify who the contractor is responsible for providing these services for? See response to question #64.

66 Attachment J-1 PWS 72 2.8.1.8.1, 2.8.1.8.2

The PWS states:

"2.8.1.8.1 Issue, control and maintain accountability of official U.S. Government license plates and on-site license plates for Government-owned vehicles in the Government-provided FMIS IAW NPR 6000 and NPR 6200. "

"2.8.1.8.2 Maintain accountability of official U.S. Government license plates in GSAFleet.gov IAW the training materials. "

Can the Government clarify whether this is for all tenants and Contractors on site or just COSMIC? The requirements are for COSMIC and NASA.

67 Attachment J-1 PWS 72 2.8.1.8.1, 2.8.1.8.2

The PWS states:

"2.8.1.8.1 Issue, control and maintain accountability of official U.S. Government license plates and on-site license plates for Government-owned vehicles in the Government-provided FMIS IAW NPR 6000 and NPR 6200. "

"2.8.1.8.2 Maintain accountability of official U.S. Government license plates in GSAFleet.gov IAW the training materials. "

Can the Government provide workload/level of effort information for this requirement?

The information is provided in attachment J-9 for NASA owned and leased vehicles.

68 Attachment J-1 PWS 74 2.8.2.9

PWS 2.8.2.9 Fuel Delivery states "The Contractor shall serve as the customer and vendor interface to deliver fuel for transportation assets in response to onsite customer fuel requests IAW Center procedures"

Can the Government clarify whether this is for all tenants and Contractors on site or just

COSMIC?

This requirement applies to COSMIC and NASA only, except for customer SR or IDIQ task orders.

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69 Attachment J-1 PWS 74 2.8.2.9

PWS 2.8.2.9 Fuel Delivery states "The Contractor shall serve as the customer and vendor interface to deliver fuel for transportation assets in response to onsite customer fuel requests IAW Center procedures"

Can the Government provide workload/level of effort information for this requirement?

The customer in this case is NASA and COSMIC for Core services. Requests for fuel delivery for other customers will be SR or IDIQ task order.

70 Attachment J-1 PWS 75 2.8.2.12

PWS 2.8.2.12 states "Pickups and Deliveries: The Contractor shall perform the scheduling, pickup and delivery services IAW Agency and Center procedures. "

Since operations at SSC and MAF include many tenants, the level of effort is dependent upon who is considered a customer for this requirement.

Can the Government clarify who the contractor is responsible for providing these services for?

This requirement applies to COSMIC and NASA only, except for customer SR or IDIQ task order.

71 Attachment J-1 PWS 75 2.8.2.12

PWS 2.8.2.12 states "Pickups and Deliveries: The Contractor shall perform the scheduling, pickup and delivery services IAW Agency and Center procedures. "

Can the Government provide workload/level of effort information to allow Offeror's to accurately propose to this requirement, or would the Government consider moving this requirement to an IDIQ TO?

Requests for pickups and deliveries for customers will be SR or IDIQ task order.

72 Attachment J-1 PWS 76 2.8.3.2

PWS 2.8.3.2 states "Pickup, deliver, load, transport, unload, and/or rearrange items between and within MAF or SSC."

Can the Government clarify whether this is for all tenants and Contractors on site or just

COSMIC?

This requirement applies to COSMIC and NASA only, except for customer SR or IDIQ task order.

73 Attachment J-1 PWS 76 2.8.3.2

PWS 2.8.3.2 states "Pickup, deliver, load, transport, unload, and/or rearrange items between and within MAF or SSC."

Can the Government provide workload/level of effort information for this requirement? The workload indicator is provided in the PRS table on page 90.

74 Attachment J-1 PWS 101 3.0.17

PWS 3.0.17 states "3.0.17 Immediately take action to contain and correct any identified deviations, finding(s) or deficiencies. For any identified noncompliance, deviation, finding, deficiency, or notice of violation, the Contractor shall initiate an approved corrective action within five (5) business days. This requirement applies to PWS 3.0 and PWS 7.0."

To clarify, does the Government intend for contractors to take action to contain the deviations, finding(s), or deficiencies by putting short-term measures in place to mitigate recurrence while establishing a comprehensive corrective action plan, which then has to be approved and initiated within five (5) business days?

As currently stated, it is unclear how a contractor is expected to "immediately take action to contain and correct" while also "initiating an approved corrective action within five (5) business days"?

The requirement is to take immediate action to contain and correct deviations, finding(s) or deficiencies and initiate an approved corrective action within five (5) business days. The Government acknowledges that full implementation of the corrective action may exceed (5) business days.

75 Attachment J-1 PWS 102 3.0.21

Please clarify the governments expectation for the COSMIC contractor to "Ensure no prohibited materials or components are disposed of in solid waste or recycling containers." to ensure would require 100% inspection and oversight at all times, which would be a significant level of effort if required.

The expectation is that the Contractor take appropriate measures such as general environmental awareness training, random inspections, and corrective actions for noncompliance, etc.

76 Attachment J-1 PWS 103 3.0.27

PWS 3.0.27 states " If the clean-up requires heavy-equipment or additional support, the Contractor shall provide necessary personnel, services, or equipment to include the use of outside vendors. "

Is it the governments intent for spill clean up to be included in FFP PWS 3, or will the clean up be a IDIQ TO or covered in PWS 6? If it is intended to be included in FFP PWS 3, can the Government provide historical workload/level of effort information to enable Offerors to accurately propose to this requirement?

Clean-up activities that require support utilizing the labor resources associated with PWS 6 shall be CPIF. Equipment, if not GFP, shall be under PWS 5, FFP.

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77 Attachment J-1 PWS 115 3.1.17 Please clarify if COSMIC is responsible for ALL open NMIS cases at the time COSMIC starts or if this caseload will be limited to the existing SACOM contractors open cases.

Open NMIS cases at the start of the COSMIC shall be limited to existing open cases under the SACOM Contract.

78 Attachment J-1 PWS 218 PWS 5.3.4

PWS 5.3.4 states "Trim all fence lines to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence.

• All areas shall be trimmed concurrent with mowing. "

To confirm, the Government is only requiring trimming the fence lines that correspond to the maps of contractor responsibility for grounds maintenance/areas that are concurrent with mowing responsibilities?

The Government confirms that fence line trimming is limited to the areas concurrent with the mowing areas.

79 Attachment J-1 PWS 243 5.4.2

Would the government please clarify if this orientation will be provided to COSMIC or if COSMIC will need to create a orientation? Also, would the government clarify their expectation for this orientation and if there will be a scheduled interval or will the orientations have to take place as employees sign up for the fitness center.

The orientation is currently provided by a video that is administered by the Medical Clinic and will not need to be created by COSMIC. Orientation will be provided as employees sign up to use the fitness center.

80 Attachment J-1 PWS 261 6.0.1.9

PWS 6.0.1.9 states "The Contractor shall begin maintenance and operations of added equipment as soon as it is placed in service or NASA has taken ownership."

Will NASA provide funding to maintain and operate new equipment as soon as it's placed into service?

New equipment assets are added and removed from the Contract on a regular basis. The Government will not continually fluctuate contract value based on each individual asset addition and subtraction. This is on a cost type CLIN (contract line item number). Fluctuations in assets are expected, if major additions or subtractions occur adjustments may be processed to include an increase or decrease in contract value.

81 Attachment J-1 PWS 264 6.0.3.4

This requirement states "shall maintain and provide air emissions data required to meet regulatory requirements, calculate air emissions, and complete accurate regulatory reports…" However, the DRD EN02 states "to provide NASA with data to calculate air emissions."

Would the government please clarify if COSMIC will be required to calculate air emissions or to simply collect the data and provide it to NASA?

COSMIC is not required to calculate air emissions, except as specified in the PWS. COSMIC will provide the data needed to calculate air emissions and will enter data to calculate refrigerant leak rates.

82 Attachment J-1 PWS 252 5.5.8

PRS 5.5.8 references response times for "priority inquiries", however PWS 5.5.8 and PRS

5.5.8 do not provide a definition for priority inquiries.

Can the Government clarify/provide a definition for what constitutes a priority inquiry?

Priority inquiries, for example, could be significant equipment performance status inquiries, emergency operations information, system activation activities inquiries, power failure status/updates, etc.

83 Attachment J-4, Appendix B All CBAs/Wage Determinations

Is the contractor required to bid CBA rates after expiration of the CBAs or can wage determination be used after expiration of the CBA?

The contractor is required to bid to the CBAs attached to the RFP. This is the most current information available as of the date the RFP was issued.

84 Attachment J-4, Appendix B All CBAs/Wage Determinations

How are adjustments to contract value going to be made for CBAs that are negotiated during the acquisition process and not included in the solicitation. FAR 52.222-43 does not apply to Base Period Contracting?

FAR 22.1012-2 (b) "For contractual actions other than sealed bidding...If the contract does not specify a start of performance date which is within 30 days of the award of the contract or of the specified modification, or if contract performance does not commence within 30 days of the award of the contract or of the specified modification, any notice of the terms of a new or changed collective bargaining agreement received by the agency not less than 10 days before commencement of the work shall be effective for purposes of the successor contract under 41 U.S.C. 6707(c)." Contract performance will start more than 30 days after award, therefore if the revision to the CBA(s) are received no less than 10 days prior to contract start of performance it will be incorporated into the contract. Once incorporated into the contract FAR 52.222-43 (d)(2) would apply, which states "an increased or decreased wage determination otherwise applied to the contract by operation of law;" and the contractor would have the opportunity to submit a timely contract value adjustment proposal for the changes imposed by the revised CBA(s).

85 Attachment J-4, Appendix B All CBAs/Wage Determinations

How is the Government going to perform cost realism that offerors are providing equivalent benefits to the CBA requirements?

The Government will evaluate cost realism in accordance with Section M.7, Factor 3.

86 Attachment J-4, Appendix B All CBAs/Wage Determinations Will the Government provide a seniority roster for all CBA employees?

Yes, in accordance with FAR 22.1020 - Seniority List. This will be provided to the successor during phase-in.

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87 Attachment J-9 COMSIC GFP All "As is"

The solicitation requires contractors to replace any needed "as is" equipment. How are contractors required to propose this cost. Should they be depreciated? Are contractors to assume these all become contractor property once replaced?

The solicitation does not require the contractor to replace "as-is" equipment.

The solicitation requires the Offeror to provide the equipment necessary to accomplish objectives and requirements of the Contract, not provided by GFP (as-is or maintained). How the contractor accomplishes this is the Offeror's own unique approach.

88 Section B 7 B.7

Please confirm the limitations on the incentive pool are accurate assuming a contractor is proposing the max (10%): Column B (Target Cost) = $100, Column C (Target Cost Total Incentive Fee Pool) = $7.50, Column E (Target Cost Fee (45% of incentive fee pool) = $3.37, Column F Max Cost Fee = $10, Column G (55% of incentive fee pool) = $4.13.

This is incorrect. Column F is max COST fee not max fee. Column B (Target Cost) = $100, Column C (Target Cost Total Incentive Fee Pool) = $7.50, Column E (Target Cost Fee (45% of incentive fee pool) = $3.37, Column F Max Cost Fee = $5.88, Column G (55% of incentive fee pool) = $4.13. Column J is the contract value @ max fee, it is target cost + max cost fee + target performance fee - reimbursements (if you follow the calculation identified by the ****under the chart).

89 Section B 22 B.15.(c)

Section B.15 - Special…