Attachment J-1 Appendix C - Acronyms and Definitions.pdf

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTACHMENT J-1

APPENDIX C

ACRONYMS AND DEFINITIONS

RFP 80SSC024R0004

JOHN C. STENNIS SPACE CENTER AND

MICHOUD ASSEMBLY FACILITY

Combined Operations, Services, Maintenance & Infrastructure Contract

(COSMIC)

ATTACHMENT J-1

APPENDIX C

ACRONYMS AND DEFINITIONS

Abandoned Facility Inactive facilities for which there are no reactivation plans. Facility systems and collateral equipment will be considered for excess or identified for use at other NASA locations where it is feasible and cost effective.

Active Facility Any facility that has a specific and present or near-term requirement. Space utilization would normally be at least 50 percent, and/or the usage level exceeds 50 percent of the available time for use.

Annual Work Plan (AWP) A short range plan that assist facilities maintenance managers/engineers in establishing/meeting goals within projected resources.

Annually (A) Services performed once during each 12-month period of the contract at intervals of 345 to 365 days.

Approved Purchasing System A Contractor’s purchasing system that has been reviewed and approved in accordance with Part 44 of the Federal Acquisition Regulation (FAR).

Architectural Includes (interior/exterior): doors; windows; flooring (coatings and coverings); stairs and stairwells; interior walls, ceilings, and partitions.

Asbestos Containing Floor Covering Any floor covering containing 1% or greater of Chrysotile, Amosite, or Trimolite asbestos.

As-Built Updating the facility drawings to accurately depict existing conditions in the field.

Assessment/Evaluation A systematic and intentional process of gathering and analyzing data (quantitative and qualitative), to inform learning, decision-making and action; process utilized in order to accomplish an inspection or investigation. Examples: An evaluation/assessment of a welder’s potential exposures to welding fumes; an evaluation/assessment of the conditions leading to an injury or illness.

Audits An examination and assessment of performance or information, designed to verify that one or more parties to a contract have complied with requirements or standards set forth in the contract and/or conformance with a specific standard (e.g., ISO) and the relevant regulatory requirements. Most often, audits are part of compliance.

Augmentation The Contractor shall define the method to be used to augment the core work force to handle additional work for each sub-Annex.

Availability The ability of a system, subsystem, or piece of equipment (asset), to perform its intended function and deliver its intended output during operating periods.

Availability Loss The inability of a system, subsystem, or piece of equipment to perform its intended function and deliver its intended output during operating periods. Assessed at the system, subsystem or equipment (asset) level.

Bimonthly Once every two months.

Biweekly Once every two weeks.

Biennially Also called 2-year Frequency. Activities accomplished one time during each 24 month period of the contract, at intervals of 23 to 25 months.

Break Rooms Areas designated by NASA for food and beverage consumption (i.e., canteens, vending areas, etc.)

Buffer Zone An area of 125,071 acres surrounding the fee area. All activities within all portions of this zone are subject to specific easement provisions. These provisions specify that habitable buildings cannot be erected, however, farming, raising livestock, pulpwood and timber operations, and mining activities are allowed.

Building Specialty – Includes but not limited to installed equipment within the facility such as food service and processing equipment; appliances; elevators; automatic doors; roll-up doors;

blast doors; vehicle gates; waste disposal equipment; shop equipment and hoists.

Capital Equipment

An item of equipment with an acquisition cost of $5,000 or more that has an estimated service life of 2 years or more, which will not be consumed in an experiment, and which generally will be identified as an independently operable item.

Certificate of Completion (COC) A document that is completed during the project close-out phase that provides verification that a construction project is completed and all supporting documentation has been submitted into DDMS. COC documentation is also required when equipment is replaced and new vendor data is available. At Stennis, form SSC-625 is used to capture the required verification information as described in SSTD-8070-0009-CONFIG.

Cleaning The removal of dirt, soil, stains, liquids, trash, refuse, scale, and any foreign material.

Close Call (CCRS and SCRS) The discovery and reporting of conditions and/or situations which, if not corrected, have the potential to result in an injury to personnel or damage to equipment/property. This type of close call is tracked in the NASA provided Safety Concerns and Reporting System (SCRS) at MAF and the Close Call Reporting System (CCRS) at SSC.

Close Call (NMIS) An event has occurred in which there is no injury or only minor injury requiring first aid and/or no equipment/property damage or minor equipment/property damage (less than $1000), but which possesses a potential to cause a mishap. This type of close call is tracked in the NASA Mishap Information System (NMIS).

Collateral Equipment Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property and is normally acquired and installed as part of a facility project.

(a) Building-Type Equipment. A term used in connection with facility projects to describe equipment that is normally required to make a facility useful and operable. It is built in or affixed to the facility in such a manner that removal would impair the usefulness, safety, or environment of the facility. Such equipment includes elevators; heating, ventilating, and air conditioning systems; transformers; compressors; and other like items generally accepted as being an inherent part of a building or structure and essential to its utility.

Such equipment also includes general building systems and subsystems such as electrical, plumbing, pneumatic, fire protection, and control and monitoring systems.

(b) Built-in or Large, Substantially Affixed Equipment. A term used in connection with facility projects of any type other than building-type equipment that is to be built in, affixed to, or installed in real property in such a manner that the installation cost, including special foundations or unique utilities service, or the facility restoration work required after its removal is substantial.

Commissioning A quality process emphasizing procedures to ensure that systems are designed, installed, functionally tested, and capable of being operated and maintained to perform in conformity with the owner’s project requirements.

Common Use Areas Facilities and/or portions of facilities, to which access is afforded and which are constructed, maintained and operated specifically for, but not incidental to, the benefit of all residents.

Common use areas include entry and hallways, stairs and stairwells, rest rooms, and vending areas within dedicated facilities. Access restrictions, for security or other reasons, do not alter this definition.

Computerized Maintenance Management System (CMMS) A set of computer software modules and equipment databases containing facility data with the capability to process the data for facilities maintenance management functions. They provide historical data, report writing capabilities, job analysis, and more. The data describe equipment, parts, jobs, crafts, costs, step-by-step instructions, and other information involved in the maintenance effort. This information may be stored, viewed, analyzed, reproduced, and updated with just a few keystrokes. The maintenance-related functions typically include facility/equipment inventory, facility/equipment history, work input control, job estimating, work scheduling and tracking, preventive and predictive maintenance, facility inspection and assessment, materials management, utilities management. May be referred to as MAXIMO.

Condition Based Maintenance (CBM) Maintenance when need arises. This maintenance is performed after one or more indicators show that equipment is going to fail or that equipment performance is deteriorating.

Condition Monitoring Continuous review of a condition parameter in machinery (vibration, temperature etc.), in order to identify a significant change which is indicative of a developing fault.

Conformance/Compliance Fulfillment of a specified requirement established by specifications, drawings, standards, procedures, federal, state, local statute, NASA Agency, NASA SSC or MAF requirement or other technical requirements.

Consent to Subcontract The Contracting Officer’s written consent for the Contractor to enter into a particular subcontract.

Construction Any and all field work for the purpose of building new facilities, and modifying, rehabilitating, or repairing existing facilities.

Contracting Officer (CO) A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR) A Government employee with technical training and experience appointed by the Contracting Officer to assist in the following functions:

(a) Ensuring services under the terms and conditions of this contract are accomplished as defined.

(b) Providing technical clarification of work requirements specified in their functional WBS.

The COR serves as the central point of contact between the customer, Contractor, and the Contracting Officer.

Contractor-Acquired Property Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

Contractor Purchasing System Review (CPSR) The complete evaluation of a contractor’s purchasing of material and services, subcontracting, and subcontract management from development of the requirement through completion of subcontract performance.

Control Room A room where personnel control or direct a program, function or process (i.e., a data center, test control center, etc.)

Controlled Waste Controlled wastes are non-hazardous wastes regulated for disposal by other Federal or state laws or regulations or are non-hazardous wastes that if released to the environment could create an unacceptable exposure or environmental conditions requiring a cleanup action under Federal or state laws or regulations.

Consumables Expendable material and/or supplies used on a recurring basis.

Criticality Level A numeric code (1-5) assigned to identify the criticality of the equipment/system in event of failure, in accordance with the following criteria:

Level 1 - Safety and/or environmental impact, with a single point of failure Level 2 - Significant impact to NASA or tenant mission with single point of failure Level 3 - Operational impacts to NASA or tenant, multiple failures required Level 4 - Minimal impact to operations, impact to personnel use of facility only Level 5 - No impact to operations/non-critical

Daily (5W) Services performed once each calendar day, Monday through Friday, excluding Federal holidays unless otherwise specified.

Damp mopping As necessary for the purpose of removing light soil, dirt, liquid, or foreign material from a floor which does not require the complete mopping of the area, or the area is not soiled sufficiently to require wet mopping.

Day For purposes of this contract, a day is defined as 1 calendar day unless specified differently in the

PWS.

Debris Debris includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks, wood, metal, tobacco usage remains (e.g., cigarette butts, smokeless tobacco) and other similar items. Construction debris is excluded.

Deferred Maintenance (DM) Formerly known as “Backlog of Maintenance and Repair (BMAR),” the total of essential, but unfunded, facilities maintenance work necessary to bring facilities and collateral equipment to the required acceptable facilities maintenance standards. It is the total work that should be accomplished but that cannot be achieved within available resources. It does not include new construction, additions, or modifications. DM does include unfunded maintenance requirements, repairs, Replacement of Obsolete Items (ROI), and Construction of Facilities (CoF) repair projects.

Deficiency A deviation, violation, non-conformance, non-compliance, weakness (e.g., opportunity for improvement, best management practice), or other result of an audit, inspection, investigation, or activity performed to assess compliance or conformance that is not characterized as a positive observation or conformant finding.

Delinquent Orders Items or services not received or performed by the due date or completion date.

Direct Buy Purchase in response to NASA or Tenants for supplies and services other than replenishment of stock and inventory.

Disinfecting The removal or neutralization of material containing or supporting the growth of bacteria/viral organisms capable of causing infection in humans if untreated.

Dispenser service The checking, refilling, and replacement of all towel, toilet tissue, soap, or any other dispensers which may be identified by the Government.

Dusting/cleaning The removal of dirt, soil, stains, liquids, bugs, cobwebs, trash, refuse, and any foreign material from any item, office furnishing, fixture, floor, horizontal or vertical surface, or area.

Document Reviews A document review includes reviews of site-specific policies/procedures (e.g., work instructions, plans, organizational issuances, processes, inventories) annually, DDMS transmittal reviews, sampling/monitoring data reviews, writing documents, etc.

Electrical Includes, but is not limited to, electrical wiring and lighting, hardware, and panels; power for equipment up to the point of disconnect, grounding or lightning arresting systems; alarm systems and communication equipment (excluding telephones).

Energy Management and Control System (EMCS) A computerized system for monitoring and controlling systems and equipment through an integrated network of microprocessor-based controls.

Entrance Ways Common space at entry points to buildings/facilities, interior and exterior (i.e., breezeway, lobbies, foyers, etc.)

Evaluation/Assessment A systematic and intentional process of gathering and analyzing data (quantitative and qualitative), to inform learning, decision-making and action; process utilized in order to accomplish an inspection or investigation. Examples: An evaluation/assessment of a welder’s potential exposures to welding fumes; an evaluation/assessment of the conditions leading to an injury or illness.

Executive Offices/Areas Areas occupied by NASA and tenant senior management personnel. (Identified in the Custodial Building List located in Attachment J-1, Appendix A.)

Facilities For the purpose of this contract, a facility is an enclosed structure to protect personnel, material or equipment from the elements and provide associated work or storage space. It includes the utility systems inside the building/structure and extends five feet from the facility or as otherwise defined. Some typical examples of facilities are listed below:

(a) Architectural

Includes (interior/exterior) doors; windows; flooring (coatings and coverings); stairs and stairwells; interior walls, ceilings, and partitions.

(b) Structural

Includes foundation; structural system; building shell; roof; external attachments (e.g.

walkway covers, overhangs, loading docks, etc); and facilities water collection and drainage system.

(c) Electrical

Includes electrical wiring and lighting hardware, and panels; power for equipment up to the point of disconnect; grounding or lightning arresting systems; alarm systems;

communication equipment (excluding telephones); Data Acquisition Systems (DAS);

control systems; instrumentation; video systems (cameras, high & low speed); GH2, GO2, and H2O2 detection systems; fire detection systems; intercom/paging systems;

infrared (IR) and photographic cameras; and mass spectrometer systems.

(d) Mechanical

Includes all equipment, components and controls associated with the following systems as well as components located outside the facility: HVAC; plumbing; compressed air;

steam; fire suppression; gas; boilers, furnaces; generators; propellant and pressurization systems, tanks and delivery systems; test article thrust measurement, thrust restraints, propellant ignition, component hydraulic and pneumatic actuation systems;

environmental and test article purge systems; and related water deluge, and other ancillary and support systems.

(e) Building Specialty

Includes installed equipment within the facility such as food service and processing equipment; appliances; elevators; automatic doors; roll-up doors; blast doors; vehicle gates; waste disposal equipment; shop equipment and hoists; and Visitor Center exhibits.

Facility Activation Plan (FAP) A plan developed in support of a task or project that identifies items used to verify and/or validate facility systems which must meet test article customer test objectives. The FAP shall include, but is not limited to, cleanliness verification, leak checks, cold flows, DAS validation.

Facility Manager Program (FMP) A program utilized at SSC for the purpose of providing management tools and reporting processes to enhance all aspects of SSC overall facility management activities.

Fee Area An area of approximately 25 square miles (13,800 acres) of government-owned land. The property was acquired in “Fee Simple” and includes the underlying mineral rights. It is within this area that NASA and the other resident agencies have constructed the test facilities, laboratories and office and support buildings necessary for conducting their operations.

Finding A conclusion, positive or negative, based on facts established during the investigation by the investigating authority (i.e., cause, contributing factor, and observation).

Fiscal Year An accounting period of 12 months. NASA fiscal year extends from October 1 through September 30 of the following year.

Five-Year Facilities Maintenance Plan A long range plan based on the total maintenance requirements. The plan is a proposed accumulation of Annual Work Plan (AWP) data primarily generated from the Facility Condition Assessment and projected costs using historical data and based on missions, risk analysis, and established standards.

Generator A generator is any person, by site, whose act or process produces hazardous waste identified or listed in 40CFRPart 261 or whose act first causes a hazardous waste to become subject to regulation.

Government Property All property owned or leased by the Government or acquired by the Government under the terms of the contract.

Ground Support Equipment (GSE) Non-flight equipment, systems, or devices specifically designed and developed to support flight hardware. The equipment includes but is not limited to transporters, slings, hoists, dollies, lift beams, covers, access stands, handling fixtures, as well as equipment required for inspection, test and checkout of flight system. Reference NASA-STD-8719.9, Standard for Lifting Devices and Equipment and SWI-8834-0001, Lifting Devices and Equipment Management Instructions for further definition.

Grounds Care (GC) The maintenance of all grassy areas, shrubs, trees, sprinklers, rights-of-way and open fields, drainage ditches, swamps and water holding areas (lakes, ponds, lagoons, canals), fences, walls, grates, similar improvements to land that are included in the NASA Real Property Accountability System, and exterior pest and weed control. The maintenance tasks include mowing, spreading fertilizer, trimming hedges and shrubs, clearing ditches, snow removal, and related work.

Hard floors Includes composition tile, ceramic tile, brick, and exposed concrete.

Hazardous Waste Waste that poses substantial or potential threats to public health or the environment (i.e., corrosive, flammable, toxic, etc.) Hazardous wastes” are defined by Federal and state regulations.

Installation-Accountable Government Property (IAGP) Installation-Accountable Government Property in the possession of, or directly acquired by the Government and subsequently made available to the Contractor for use in the performance of work related to this contract.

Immediate/Immediately For purposes of this contract, immediately means with no interval of time or delay.

Inactive Facility Any facility that has no specific and present or near-term program or institutional requirement.

The inactive facility may be placed in a "Standby," "Mothballed," or "Abandoned" status.

Incident An occurrence of a mishap or close call.

Industrial An area dedicated to maintenance, testing, manufacturing, and warehousing (i.e., shop areas, fabrication areas, manufacturing areas, equipment rooms, test stands, and warehouses.)

Industrial Waste Waste produced by industrial activity, such as by-products of maintenance, manufacturing, etc., (e.g., metal, metal shavings, scrap maintenance materials, etc.)

Inspection/Surveillance An act of examining, first-hand, a work location for evidence of unsafe or unhealthy conditions and/or to ensure that operations and/or processes are carried out in accordance with Federal, state, and local requirements, including site-specific standards or procedures.

Integrated Pest Management The utilization of control measures coordinated for overall environmental protection so as to reduce pest numbers to a controlled level without adverse effects to the surroundings.

Investigation/Response An investigation/response refers to seeking out the facts about suspected or actual off-normal condition, event, injury, illness, fatality, equipment/system failure, etc.

Labs A room or building equipped for scientific experimentation, research, or analysis.

Lobbies Common space at entrance ways points to buildings/facilities (i.e., entry ways, foyers, etc.)

Location The Contractor shall define the place where each type of work will be performed.

Maintenance Includes day-to-day periodic, scheduled or unscheduled work required to preserve or restore a piece of equipment, a system, or utility to such a condition that it may be effectively utilized for its intended purpose, output, redundancy and availability.

Maintenance Level A designation used to specify the frequency of services and type of services and grounds maintenance required.

Mechanical Includes all equipment, components and controls associated with the following systems as well as components located outside the facility: HVAC; plumbing; compressed air; steam; fire suppression; gas; boilers, furnaces; and generators.

Mirror/glass cleaning The removal of dirt, soil, smudges, smears, or any other substance which will interfere with the passage or reflectance of light, depending on the particular object and/or condition.

Mishap An unplanned event that results in at least one of the following:

(a) Injury to non-NASA personnel, caused by NASA operations.

(b) Damage to public or private property (including foreign property), caused by NASA operations or NASA-funded development or research projects.

(c) Occupational injury or occupational illness to NASA personnel.

(d) NASA mission failure before the scheduled completion of the planned primary mission.

(e) Destruction of, or damage to, NASA property except for a malfunction or failure of component parts that are normally subject to fair wear and tear and have a fixed useful life that is less than the fixed useful life of the complete system or unit of equipment, provided that the following are true: 1) there was adequate preventative maintenance; and

2) the malfunction or failure was the only damage and the sole action is to replace or repair that component.

Mission Critical Any factor of a system, utility, equipment, operation, etc. whose failure will result in the failure of an organization’s mission and/or primary operations.

Monitor and Inspect Activities other than actual operations which require periodic staffing. The Government requires that these activities would be accomplished by trained personnel with ability to recognize abnormal conditions and evidence of potential problems.

Monthly (M) Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Monthly Management Status Review (MMSR) A summary of contract performance and status to stakeholders.

Mothballed Inactive facility status assigned to facilities that have been deactivated but for which maintenance measures have been taken to prevent deterioration of essential systems. Mothballing generally results in higher first-year costs, but future annual costs are lower due to reduced maintenance and repair requirements. The total time to deactivate and then to reactivate a facility, including the mothballed period, generally exceeds 36 months.

Mowing Includes cutting and trimming, within the designated area, all grasses, weeds and other vegetation, which is 1 inch, or less in diameter (at ground level).

NASA data Any data which is collected, modified, generated, maintained, or controlled on behalf of NASA in performance of this Contract, regardless of the methods used in the generation of said data.

(see Contract Clause H-.22).

National Center for Advanced Manufacturing (NCAM) NCAM consists of state-of-the-art manufacturing equipment/capability (e.g. friction stir weld, fiber placement, machining, non-destructive evaluation) that is owned by the state of Louisiana and resides at MAF. This equipment is managed and operated by the contractor as a shared resource at MAF.

Nonconformance/Noncompliance Non-fulfillment of a specified requirement established by specifications, drawings, standards, procedures, or other technical requirements.

Violation of a federal, state or local statute or regulation and/or a NASA Agency, NASA SSC or MAF requirement, and/or a contractor’s self-imposed requirement.

Non-reimbursable Customers A customer who is funded by NASA direct appropriations.

Occupied Period Hours in which a facility is in use, to house personnel or other activities which require utility support (may include working and non-working hours).

Operate This term is used for systems that require periodic operational activities but not continuous staffing. Personnel may be available for other contract activities. Operations include the first hour of trouble-shooting / investigation of a malfunction or availability loss, and also includes operational support for planned outages required for Utility PM’s.

Operations (OPS) The act or process of operating.

Operator Based Maintenance (OBM) Maintenance tasks typically performed by operations and/or production personnel such as cleaning and subjective inspection; sometimes referred to as Operator Maintenance.

Outage The planned or unintentional interruption or termination of a utility service such as electricity, water, sanitary sewage, EMCS control, or natural gas.

Pest Control Pest inspection and control across the facility which includes, but is not limited to spot control for rodents, gnat, flies, spiders, ants, etc.

Planned Maintenance (PLM) Refers to a planned repair; a repair performed prior to failure. Material condition degradation, usually identified through PM or other inspection and is repaired to prevent catastrophic failure.

Includes Planned Maintenance Projects (PMPs). (Note: Reference definition for PTIR when condition degradation is identified through PTI techniques.)

Plant Bed An area consisting of concentrated shrubs, broadleaf evergreens, flowers, or deciduous or conifer trees. Plant beds may contain rock, wood mulch, bark chips, or peat moss at a 3-inch depth as a surface ground cover. Plant beds are normally surrounded by edging such as steel, wood, concrete, brick, rubber, or moss rock.

Polishing

The removal of dirt, soil, fingerprints, smudges, water marks, scale, and foreign material from metal surfaces and fixtures.

Predictive Testing and Inspection (PTI) The use of testing techniques (primarily non-intrusive), visual inspection, and performance data to assess equipment condition. Continuing analysis of equipment condition is used to replace arbitrarily timed maintenance tasks with maintenance that is scheduled based on equipment condition.

Predictive Testing and Inspection Repairs (PTIR) Repair performed prior to failure. Identified through PTI technologies (includes CBM) and repaired to prevent catastrophic failure.

Preventive Maintenance (PM) Planned, scheduled periodic inspection; adjustment, cleaning, lubrication, parts replacement; and calibration of components, equipment and systems. Also frequently called time-based, but in the broad sense, is extended to include PTI.

Production Support Systems Manager Civil servant personnel whose primary function is to work with the contractor, stakeholders, and other NASA service providers to identify and determine if user(s)/tenant(s) requirements can be satisfied. The PSSM is responsible for coordinating strategic or mission critical items with NASA management and user/tenant management to ensure all mechanisms (funding, contracts, etc.) are in place to support the user/tenant mission. Primary functions include:

(a) Supporting site development in collecting initial prospect requirements and identifying approach to satisfying requirements.

(b) Collecting, analyzing and inputting user(s)/tenant(s) requirements into NASA database.

(c) Coordinate with other PSSMs to ensure integration of the user(s)/tenant(s) community.

Communicate impacts/conflicts and mitigation recommendations to NASA management and NASA boards as required.

(d) Maintain communication with all tenants/users to ensure facilities requirements are being met and proper funding is allocated to support requirements.

Programmed Maintenance (PGM) Programmed Maintenance consists of those maintenance task whose cycle exceeds one year, such as painting a building every 5th year.

Proof Load (P/L) The act of applying a specific load or weight in the support of a preventive maintenance task (i.e., proof load test).

Pruning Pruning is selectively removing unwanted growth to make a plant or tree grow or respond in a desired manner. Pruning differs from ‘shearing’. Pruning involves selection and judgment.

‘Shearing’ means clipping all growth on a plant at a uniform distance and shape.

Project Management Plan (PMP) Detail of a specific scope of work relating to design and study services and deliverables.

Purchase Request (PR) Purchase Request in either the NASA/SSC Access Request System or the Contractor-provided System.

Quarterly (Q) Service is accomplished 4 times during each 12 month period of the contract, at intervals of 80 to 100 days.

Quinquenially Also called 5-year Frequency. Activities accomplished 1 time during each 60 month period of the contract, at intervals of 58 to 62 months. 20% of the Quinquennial Tasks shall be completed each year under any given task sheet.

Ready-for-Issue In usable condition and available for immediate use.

Recycling The series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use as raw materials in the manufacture of products other than fuel for producing heat or power by combustion.

Recurring Work Work which is performed under the contract which is not a part of the Scheduled Maintenance and Repair Program and is required an undetermined number of times during the year, but is required at least once. This work will be accomplished as required. An example is implementation of the Hurricane Plan which will be performed (partially) once per year at the start of hurricane season with the resumption and completion of the plan carried out dependent on the number of storms which threaten the Gulf Coast.

Redline Drawing A drawing which has had approved modifications/ changes not incorporated in the controlled official archives.

Redundancy Redundancy is the intentional duplication of critical components, assets, subsystems or functions of a system with the goal of increasing reliability (and availability) of the system, usually in the form of a backup or fail-safe, or to improve actual system performance. For example, a HVAC system may have three (3) chillers and required 2 of the 3 to meet the required operating parameters/conditions of the HVAC system.

Reimbursable Customers A government or non-government customer who provides funding under a reimbursable agreement for goods and/or services received from NASA and/or its contractors. Reimbursable customers must have sufficient funding registered with NASA before costs can be incurred on their behalf. All services must be requested on a Stennis Work Request and must cite the funding authorization that will provide the reimbursement.

Reliability Reliability is defined as the likelihood that a system, subsystem or asset will perform its intended function adequately for a specified period of time, or will operate in a defined environment without failure.

Reliability Centered Maintenance (RCM) An on-going structured process which determines the optimum mix of reactive, preventive, PTI and proactive maintenance practices in order to provide the required reliability at the minimum cost.

Repair (RP) The facility work required to restore a facility or component thereof, including collateral equipment, to a condition substantially equivalent to its originally intended and designed capacity, efficiency, or capability. It includes the substantially equivalent replacements of utility systems and collateral equipment necessitated by incipient or actual breakdown. (Note:

Reference definitions for PLM and PTIR for planned repairs.)

Replacement of Obsolete Items (ROI) Programmed replacement of components because the components are becoming obsolete (no longer parts-supportable at the end of service life), do not meet electrical or building codes, or are unsafe but are still operational and would not be construed as broken and needing repair.

Examples include, but are not limited to, electric switchgear, breakers, and motor starters;

elevators; control systems; boiler and central heating, ventilating, and air conditioning (HVAC) systems and controls; fire detection systems; cranes and hoists; and air conditioning systems using chlorofluorocarbon (CFC) refrigerants.

Response/Investigation A response/investigation refers to seeking out the facts about suspected or actual off-normal condition, event, injury, illness, fatality, equipment/system failure, etc.

Responsiveness Responding to NASA and tenant needs in a timely manner that supports mission requirements. Communication between the customers and the Contractor must be clear.

Retro-commissioning A systematic process for improving and optimizing building performance in an existing building that has never gone through any type of commissioning or quality assurance process.

Right-of-Way (R/W) A tract of land where utilities exist that varies in width from 20 feet to 60 feet.

SAP (Systems Applications and Products) NASA’s financial accounting and reporting system, and real property management system used to record transactions, analyze data, and generate operating data reports. The Contractor is not responsible for SAP software; however, the Contractor is required to utilize SAP as stated in the

PWS.

Scrubbing The removal of built-up dirt, soil, or foreign material from a hard floor surface by manual or mechanical means.

Sealing The application of an approved floor sealer prior to the application of the final floor finish in accordance with industry standards and manufacturer recommendations.

Semi-Annually (S) Service is accomplished 2 times during each 12-month period of the contract, at intervals of 160 to 200 days.

Semi-annually (2A) Services performed 2 times during each 12-month period of the contract at intervals of 6 months.

Semi-monthly (2M) Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16

Service Requests (SR) Service Requests are facilities-related work, but not maintenance items that are so often performed by facilities maintenance organizations they are captured as a work type under O&M.

Service requests are valued less than $5,000 for labor and materials.

Shampooing The application of an approved cleaning agent to a carpeted floor, cloth material, or covering for the purpose of removing embedded soil, dirt, stains, or foreign materials.

Shared Manufacturing and Fabrication Resources Shared manufacturing and fabrication resources are shared between NASA projects and other MAF user(s)/tenant(s) and shall include but are not limited to:

(a) Chemical clean facilities

(b) Component processing services

(c) Paint shops

(d) NCAM

(e) Heat treat facilities

(f) Machine / Welding services

(g) Non-dedicated buildings/areas

Site-Wide Oriented Repair Documentation (SORD) Drawings Master facility drawings, hard/electronic, acts as official record of site facilities.

Six-Year Frequency

Activities accomplished one time during each 72 month period of the contract, at intervals of 70 to 74 months.

Specification Control Drawings (SCD) Detailed drawings showing parts and specifications of individual elements of a component or system such as valve, controllers, expansion joints and pipe fittings.

Special Purpose Mobile Equipment (SPME) Commercially available, self-propelled vehicles or trailers that incorporate internal combustion engine power designed for special-purpose use, e.g., forklifts, bulldozers, cranes, fire trucks, tractors, pressurant and propellant trailers, and certain aircraft ground support equipment. It does not cover general-purpose vehicles, house trailers, or portable shop equipment, such as welding equipment. The NASA Transportation Officer will make the final determination as to whether or not equipment will be treated as SPME.

Special Test Equipment (STE) This designator is assigned by test programs to differentiate between facility systems/equipment and systems/equipment that is specific to the test article. Interface points between facility and STE are normally shown on Interface Control Drawings which are part of the SORD Drawing System or by memorandum of agreement.

Spot cleaning The removal of dirt, soil, debris, liquids, stains, or foreign materials from carpets where adequate cleanliness can be accomplished by cleaning only the immediately affected area and where the cleaning of the entire area would not be necessary.

Spray buffing The application of a wax and water solution to a floor and buffing with a high speed buffing machine to refurbish the floor finish after wet or damp mopping.

Staff and Operate This term is used for systems that require continuous staffing during the operational period.

Personnel may also operate other systems within the immediate vicinity.

Standard Operating Procedure (SOP) This is a standing procedure that provides step-by-step instructions to operate systems. It is used for activities that commonly occur. A SOP can be referred to as an Operations Manual, Utility Process Plan, Work Instructions, etc.

Standby Inactive facility status assigned to facilities that are temporarily not in use but appropriate maintenance measures have been taken to maintain essential operating systems in a state of readiness or availability for future use. Selective, cost-effective facilities maintenance and repair are required. Total time to deactivate and then to reactivate the facility, including the standby period, is expected to be 36 months or less.

Standing Work Work which is performed under the contract which is not a part of the Scheduled Maintenance and Repair Program and is required a pre-determined number of times during the year. The schedule can be specifically called out as in, once per hour or may be left to the Contractor, as in, once annually. An example is implementation of the Fall/Winter Setback Plan which always occurs once per year during the fall of the year.

Store Stock Material being held in inventory by the installation, which is repetitively procured, stored, and used on the basis of receiving demand.

Stripping The complete (95 percent or greater) removal of the wax/finish applied to non-carpeted flooring.

Structural Includes foundation; structural system; building shell; roof; external attachments (e.g. walkway covers, overhangs, loading docks, etc); and facilities water collection and drainage system.

Structures A structure is a constructed unit established for a designated objective. Structures that are part of or inside a facility are included with the facility. For purposes of this contract, structures are generally described as:

(a) Allowing pedestrian and vehicular transportation. Includes roads and parking areas, paved or gravel surfaces, curbs, shoulders, guard rails, medians, wheel stops, walkways, bridges, sidewalks, and associated hardware.

(b) Preventing access and maintaining privacy. Includes fences, gates, barbed wire, grounding systems, planters, bollards, chains, and associated hardware and attachments.

(c) Retaining or directing natural elements. Includes culverts, drainage systems, gravity storm water systems, retaining wall, bulkheads, landscaped borders, head walls, rip rapped areas, retention/detention ponds, spillways, canals, navigational lock, catch basins, and oil/water separators.

(d) Providing information. Includes signs, pavement markings, flag poles, displays, historical markers, monuments, and associated equipment.

(e) Other - Boat ramps, docks, landfill, and associated equipment.

Subcontract Any contract, as defined in FAR Subpart 2.1, entered into by a subcontractor to furnish supplies or services for the performance of the prime contract or a subcontract. It includes, but is not limited to purchase orders, and changes and modifications to purchase orders.

Subcontractor Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

Surveillance/Inspection

An act of examining, first-hand, to ensure conditions, documentation, operations, and other site activities are carried out in accordance with Federal, state, and local requirements, including site-specific standards or procedures.

Sweeping The removal of loose dirt, dust, debris, and foreign material through either manual or mechanized methods.

System/Subsystem Groups/subgroups of equipment forming a network serving a common purpose.

Technical System(s) For the purpose of this contract, a general term used to identify the systems within the test complex or manufacturing facilities directly supporting test operations (e.g., propellant systems, high pressure gas distribution systems, high pressure water, communication and control, data acquisition, deluge, fire and gas detection, specialized and backup power systems) or supporting manufacturing areas/capabilities.

Test Complex For the purpose of this contract, a general term used to identify the area including and surrounding the test stands and test support facilities / areas.

Three times weekly (3W) Services performed three times a week, on Monday, Wednesday, and Friday.

Training/Certification The process of learning and developing skills or knowledge necessary to ensure new and existing employees have the required knowledge, skills and certifications for their employment areas and for their job responsibilities.

Trained personnel Competent personnel trained through instruction and/or practice and holding the credentials or licenses required.

Transaction Single purchase action of material/equipment to a single source (vendor) regardless of the number of line items on an order.

Trash/waste removal The collection and disposal of all materials which have been placed into appropriate containers dedicated for disposal or bagged and set aside.

Trouble Calls (TCs) TCs (a subset of repair) are unplanned and generally called in by telephone or submitted electronically primarily by the facility managers or maintenance workers.

Two times weekly (2W) Services performed two times a week, on Tuesday and Friday. (Defined days are subject to change at the discretion of the CO.)

Utility Process Plan (UPP) This plan is submitted one-time per operation. The plan is a contractor generated document that provides step-by-step instructions to establish responsibilities and control system configuration changes. It provides details such as lockout/tag-out, switch operation, valve operation, coordination, etc.

Utility System A utility system is a system for collecting or distributing services between a common point and specific locations both above and below ground.

Vacuuming The mechanical removal of loose dust, dirt, soil, debris and foreign material from carpeted floors and elevator tracks as applicable.

Waste Prevention Any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or hazardous nature before they are discarded.

Waste Reduction Waste reduction means preventing or decreasing the amount of waste that would normally go to the landfill (trash) being generated through waste prevention, reuse, recycling, or purchasing recycled and environmentally preferable products.

Waxing/finishing The application of three coats of an approved nonslip gloss finish to hard surfaced floors such as vinyl, rubber, cork, linoleum, terrazzo, wood, or tile.

Weekly (W) Services performed 52 times during each 12-month period of the contract at intervals of 6 to 7

Wet mopping The removal of built up dirt, soil, liquids, or foreign materials from a floor using a cotton, or similar yarn-type mop with either sufficient neutral detergent and water solution, or neutral disinfecting detergent and water solution. This will include rinsing if recommended by the detergent manufacturer.

Work Control Center The central organizational point for receipt, tracking, and management of work generated from all sources.

Work Location The location where each type of work is performed (or based out of).

Yearly Service is accomplished one time during each 12-month period of the contract, at intervals of 11 to 13 months.

A&E Architectural and Engineering ABIH American Board of Industrial Hygiene ABET Accreditation Board of Engineering and Technology ABHP American Board of Health Physics ACA Associate Contractor Agreements ACGIH American Conference of Governmental Industrial Hygienists ACLS Advanced Cardiac Life Support AED Automated External Defibrillator AEE Association of Energy Engineers AHCFP Asbestos Hazard Control Floor Plans AIHA American Industrial Hygiene Association AMC GSA Accident Management Center AFS Agency Filing Scheme ALARA As Low as Reasonably Achievable ANSI American National Standards Institute APSR Accountable Property System of Record ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers ASME American Society of Mechanical Engineers ASNT American Society for Non-destructive Testing ASQ American Society for Quality AST Aboveground Storage Tank ASTM American Society for Testing Materials ATRR Activation Test Readiness Review AWP Annual Work Plan AWS American Welding Society BCRN Biological, Chemical, Radiations, Nuclear BEMS Base Environmental Management System BHMA Building Hardware Manufacture’s Association BIM Business Information Model BLS Basic Life Support BOHS Building Operating Hours Summary BOM Bill Of Material BPVC Boiler and Pressure Vessel Code BW Business Warehouse CAD Computer Aided Design CAP Contractor-Acquired Property CAR Corrective Action Report CBL Commercial Bill of Lading CBM Condition Based Maintenance CCB Configuration Control Board CCRS Close Call Reporting System

CCTV Closed Circuit Television CDS Contract Deliverable System CEAP Certification as an Employee Assistance Professional CEF Central Engineering Files CEM Certified Energy Manager CERCLA Comprehensive Environmental Response Compensation and Liability Act CEU Continuing Education Unit CFC Chlorofluorocarbons CFD Computational Fluid Dynamics CFO Chief Financial Office CFR Code of Federal Regulations CICA Competition in Contracting Act CIH Certified Industrial Hygienists CISM Critical Incident Stress Management CISO Chief Information Security Officer CITR Commercial Information Technology Request CM Configuration Management

Construction Monitor Corrective Maintenance

CMMS Computerized Maintenance Management System CNC Computer Numerically Controlled CNSI Classified National Security Information CO Contracting Officer COB Close of Business CoC Certificate of Completion COD Center Operations Directorate CoF Construction of Facilities COHN Certified Occupational Health Nurse COOP Continuity of Operations Plan COR Contracting Officer’s Representative COSMIC Combined Operations, Services, Maintenance, & Infrastructure Contract COTS Commercial Off-The-Shelf COVID Corona Virus Disease CPF Component Processing Facility CPR Cardio-pulmonary Resuscitation CR Change Request CS Control System CSBR Critical Systems Breakdown Report CSV Combined Systems Validation CTS Compliance Tracking System CY Contract Year

DACS Data Acquisition and Control System DAS Data Acquisition System DCMA Defense Contract Management Agency DD Department of Defense (form) DDMS Design and Data Management System DM Demineralized

Deferred Maintenance DMA Deferred Maintenance Assessment DMM USPS Domestic Mail Manual DNAPL Dense Non-Aqueous Phased Liquid DOT Department of Transportation DR Discrepancy Report DRD Deliverable Reports Documentation DSPL NASA Property Disposal Management System E&TD Engineering and Test Directorate EAP Employee Assistance Program EBCx Existing Building Commissioning ECN Equipment Control Number ECR Engineering Change Request EDMS Electronic Document Management System EDP Engineering Design Process EEE Electrical, Electronic, and Electromechanical EEFR Environmental and Energy Functional Review EGFE Essential Government Furnished Equipment EH…