Attachment J-2 DRDs - COSMIC.pdf

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

ATTACHMENT J-2

DATA REQUIREMENTS DESCRIPTION

RFP# 80SSC024R0004

JOHN C. STENNIS SPACE CENTER AND

MICHOUD ASSEMBLY FACILITY

COMBINED OPERATIONS, SERVICES, MAINTENANCE, &

INFRASTRUCTURE CONTRACT (COSMIC)

ATTACHMENT J-2

DATA REQUIREMENTS DESCRIPTION

INTRODUCTION

1.0 SCOPE

This is the basic contract document that shall govern all data required by and for the

COSMIC.

Data generated within the normal course of the contracted work, and not a part of the data required by a Data Requirement Description (DRD), shall be made available in accordance with the requirements of the COSMIC.

The Contractor shall prepare, maintain, and deliver all data described in the Data Requirement Descriptions (DRDs). This data shall be in accordance with the general requirements set forth in this document and individual requirements within each DRD.

For DRDs specified in Indefinite Delivery Indefinite Quantity (IDIQ) sections (3.3, 4.4, 5.4, and 7.0-7.9) of the COSMIC Performance Work Statement (PWS), the DRD will be required when the scope of work is executed per Task Order.

2.0 DESCRIPTION

This document contains DRD general requirements, a comprehensive listing of DRDs, and individual DRDs. The following general requirements are applicable to the preparation, maintenance, and delivery of data and are better defined in aggregate than in the individual data requirements descriptions.

3.1 GENERAL REQUIREMENTS

3.2 Delivery

3.2.1 Deferred

NASA reserves the right to reasonably defer the dates of the delivery of any or all data required to be submitted by this DRD. Such right may be exercised at no increase in the contract amount. In the event that NASA defers delivery of a data item, resulting in a cost impact to the total contract cost, the contract amount shall be subject to equitable adjustment in accordance with the contract clause entitled “Changes”.

3.2.2 Delayed

The Contractor shall notify the Contracting Officer (CO) of all DR delivery delays.

3.3 Cost of Data Required by a DRD

The cost of data to be furnished in response to a DRD is included in the total cost of this Contract and shall be reimbursed in accordance with the Schedule of the Contract, except as identified in paragraph 1.0 above.

3.4 Referenced Documents

Documents referenced in a DRD become a part of the DRD unless otherwise specified.

When a document is referenced in a DRD, the Contractor shall utilize the most recent version of that document.

3.5 Contractor’s Internal Documents

The Contractor’s internal documents shall be used to meet the data requirements of this DRD. These documents shall not be rewritten for the sake of meeting the minimum requirements as specified in the applicable DR. In instances where minor differences in content and format exist between DRD requirements and Contractor’s document, action will be taken to resolve these differences, and where appropriate, a change in requirements will be effected.

3.6 Document Identification

Documents published by the Contractor and submitted in response to a DR shall be identified using an organized identification numbering system prescribed by the Contractor. Documents submitted in response to the data requirements of the DRD, that are to be subsequently published by NASA, shall be identified as prescribed by NASA.

Unless otherwise specified, all document submittals shall be clearly marked with the contract number and applicable DR number. Documents that satisfy the requirement of more than one DR shall be marked with all applicable DR numbers.

3.7 Reference to Other Documents in Data Submittals

Data submittals that contain references to other documents are permissible and shall contain such identification elements as title and document number. When a document to be referenced would only be applicable to a minor or limited extent, every effort shall be made to include the applicable information in the submittal rather than using the reference. All referenced documents shall be made readily available to NASA upon request.

3.8 Printing Requirements

Unless otherwise specified, all DRDs shall be prepared, maintained, and delivered to NASA, in accordance with the requirements, utilizing the Government-provided electronic Contract Deliverable System. If a DRD submittal requires delivery in other-than-electronic format, printing shall be completed in the most economical method commensurate with the size of the report and its intended use (e.g., double sided, black and white).

3.9 DRD Submittal Revisions

Successive issues or revisions shall be identified in the same manner as the basic issue and shall include appropriate change identification.

The document shall be completely reissued when changes are significant or affect the accuracy of the document. Changes of a minor nature (typing errors, misspelled words, etc.) shall only be made whenever a technical change is made unless the accuracy of the document is affected.

Contractor submittals shall not contain pen and ink markups which correct, add to, or change the text, unless schedule problems exist and approval is obtained in writing from the Contracting Officer’s Representative. Such markups, however, shall be legible and not exceed 20% of the page content. Hand drawn schematics, block diagrams, data curves and similar charts may be used in original reports in lieu of formally prepared art work. Acceptability will be determined by the Contracting Officer’s Representative performing the quality inspection function.

4.0 DATA REQUIREMENT (DR)

The Data Requirement form prescribes the type and frequency of submission, distribution, use, and preparation requirements. For the purpose of classification and control, DRs are grouped into the following management categories:

CATEGORY SYMBOL DESCRIPTION

CM Configuration Management DM Documentation Management EN Environmental FA Facilities GA Operations LS Logistics/Support MA Program Management MF Manning and Financial OH Occupational Health PC Procurement/Contracts PT Propulsion Testing RA Reliability and Quality Assurance SA Safety/Health

SC Schedules

The symbol representing these categories forms the prefix of the DRD identification number.

Codes used on the Data Requirements Form are defined as follows:

Block 1 – DR Title Entries indicate the formal title of the DRD

Block 2 – DR Number/ Section Reference The DR Number is made up of the following: the Category Symbol (above), followed by a sequential number, and the PWS section reference (e.g. PC07-1.2 refers to Procurement/Contracts DR#7 in reference to PWS Section 1.2). .

Block 3 – Data Type Type 1 - All issues and interim changes to those issues require written approval from the requiring organization before formal release for use or implementation (e.g. Organizational Conflict of Interest Plan).

Type 2 - NASA reserves a time-limited right to disapprove in writing any issues and interim changes to those issues. The contractor shall submit the required data to NASA for review not less than 45 calendar days prior to its release for use. The contractor shall clearly identify the release target date. If the data is unacceptable, NASA will notify the contractor within 45 calendar days from the date of submission, regardless of the intended release date.

The contractor shall resubmit the information for reevaluation if disapproved. The submittal is considered approved if the contractor does not receive disapproval or an extension request from NASA within 45 calendar days (e.g. Government Property Plan).

Type 3 - These data shall be delivered by the contractor as required by the contract and do not require NASA approval. However, to be a satisfactory delivery, the data shall satisfy all applicable contractual requirements and be submitted on time (e.g. Financial Management Plan (533M)).

Block 4 – Office of Primary Responsibility

Insert name or acronym of the office of primary responsibility

Block 5 – Solicitation Number:

Block 6 – Contract Number:

Block 7 – Date Issued:

Date the baseline is issued.

Block 8 – Date Revised:

Include the revision date (if this DRD has been revised)

Block 9 – DRD Category

Check Technical, Administrative and/or S&MA to indicate the intended purpose of the data.

Block 10 – Description/Use:

Provide a brief and basic description of the DRD and what the intended use is for the data.

Block 11 –

Distribution

AA – Office of the Center Director, SSC BA – Office of the Chief Financial Officer, SSC CA – Office of the Chief Counsel, SSC DA – Office of Procurement, SSC EA – Engineering & Test Directorate, SSC HS – Office of Human Resource Services, NSSC – SSC IA – Office of Communications, SSC IT – Office of Chief Information Officer, SSC QA – Safety & Mission Assurance Directorate, SSC RA – Center Operations Directorate, SSC TA – Rocket Propulsion Test Program Office, SSC AS50 – Protective Services Office, MAF AS60 – MAF Operations Office IS70 – Infrastructure and Operations Office, MAF QD10 – Safety and Quality Department, MAF SF01 – MAF Director SF02 – MAF Integration and Operations Office

Initial Submission:

Identify when the first submission should be made to the Government.

Submission Frequency:

Identify the frequency, e.g. once at after contract award, monthly, quarterly, annually, etc.

Format:

Identify the specific format (e.g. form, template, etc.) that should be used to submit the requirement

Interrelationship:

Identify Statement of Work/Performance Work Statement (SOW/PWS) references, contract line item number (CLIN) references, clauses and/or provisions numbers

Applicable Documents:

Identify applicable directives, plans, guides, etc.

Scope:

Identify the extent to which the requirement is relevant. For example, the onsite employee listing provides a listing of all contractor employees working on this contract and their designated locations at the Center.

Contents:

The Contractor shall prepare the DR according to the instructions noted in this block.

Remarks:

Insert special instructions

Maintenance:

Describe the required maintenance associated with the deliverable (e.g., changes shall be incorporated by complete reissue).

5.0 MAINTENANCE

Revisions to this document shall be accomplished by contractual direction (e.g., Change Order, Supplemental Agreement). Typographical errors may be corrected by means of Contract Office notification letter.

DRD Number DRD Title

CM01-4.2 3D Modeling Plan CM02-4.2 Product LifeCycle Management (PLM) Metrics DM01-1.1 Records Management Program Plan EN01-3.0 Environmental Data Call Report EN02-6.0 Air Emissions Data Report EN03-6.0 Potable Water System Lead Service Line Inventory (SSC Only) EN04-6.0 Underground Storage Tank & Aboveground Storage Tank Inventory and Inspection Report.

EN05-6.0 PCB and PCB-Containing Items Inventory and Inspection Report.

EN06-6.0 Solid Waste Landfill Annual Survey and Report (SSC Only) EN07-7.4 Annual Cap Emission Compliance Report (IDIQ Only / MAF Only) EN08-6.0 Water Well System Information and Usage Report (SSC Only).

EN09-7.3 Monthly Utility Consumption Report (IDIQ Only / MAF Only) EN10-7.7 Spill Prevention, Control, and Countermeasures SPCC Plan (IDIQ Only / MAF Only) EN11-7.5 Storm Water Pollution Prevention Plan (SWPPP) (IDIQ Only / MAF Only) EN12-7.5 Discharge Monitoring Report (DMR) (IDIQ Only / MAF Only) EN13-7.8 Hazardous and Controlled Waste Report (IDIQ Only / MAF Only) EN14-7.8 Industrial Solid Waste Report (IDIQ Only / MAF Only) EN15-7.1 Environmental & Energy Functional Review (EEFR) & EMS Audit Updates (IDIQ Only/MAF

EN16-7.1 Environmental Monthly Status Report (IDIQ Only / MAF Only) EN17-7.9 Emergency Planning and Right to Know Act (EPCRA) Reports (Tier II & Toxic Release

Inventory Report) (IDIQ Only / MAF Only) EN18-7.1 EMS and Compliance Audits Report (IDIQ Only / MAF Only) EN19-7.8 Pollution Prevention Plan (IDIQ Only / MAF Only) EN20-7.1 Permits and Waivers Report (IDIQ Only / MAF Only) EN21-7.9 National Environmental Policy Act (NEPA) Documentation Report (IDIQ Only / MAF Only) EN22-7.9 Cultural and Historical Resources Site Investigation Report (IDIQ Only / MAF Only) EN23-7.9 Polychlorinated Biphenyl (PCB) Report (IDIQ Only / MAF Only) FA01-4.1 Facility Proposed Project Plan FA02-4.1 Design Project Status Reports / Charts FA03-4.4 Project Support Quality Plan; Reports / Charts FA04-1.1 Facility Manager Program (FMP) Plan (SSC Only) FA05-5.3 Integrated Pest Management; Report and Schedules Plan FA06-6.2 Reliability Centered Maintenance (RCM) Monthly Metric Report FA07-6.0 HQ Functional Performance Metric Report FA08-6.0 Facility Condition Assessment (FCA) Schedule and Report FA09-6.2 Reliability Centered Maintenance (RCM) Annual Report GA01-6.0 Operations and Maintenance Plan GA02-6.1 Standard Operating Procedures GA03-6.1 Utility Process Plan (UPP) GA04-6.1 Boiler Certification Plan (MAF Only)

GA05-6.1 Elevator Inspection Report GA06-7.2 Energy and Water Performance Plan (IDIQ Only / MAF Only) GA08-6.1 Monthly Meter Readings and Energy Consumption Records GA09-1.1 Activity/Response Report GA10-1.1 Emergency Management Plans and Continuity of Operations Implementation Plan GA11-1.1 Test, Training, & Exercise (TT&E) Plan GA12-6.0 Five Year Equipment Plan (MAF Only) GA13-6.3 Bridge Inspection Report (SSC Only) GA14-1.5 Innovation Plan GA15-1.5 Innovation Reviews GA16-1.5 Innovation Project Proposals LS01-2.1 Packaging, Shipping, Receiving, and Inspection Logistics Plan LS02-2.2 Commodity Use Rates and Records Report (MAF Only) LS03-2.8 Transportation, Moving, Hauling, and Mail Logistics Plan LS04-2.1 Vehicle Validation and Metrics Report (MAF Only) LS05-2.1 Transportation Metrics Report LS06-2.1 Lifting Devices and Equipment Management Plan LS07-2.4 Government Property Management Plan LS08-2.8 Fuels, Forecasting, Receiving and Consumption LS09-2.1 Monthly Property Reporting (SSC Only) LS10-6.4 Space Utilization LS11-6.4 Real Property Inventory & Notice of Accountability and Acceptance LS12-2.8 Propellants and Pressurants Usage and Forecasting (MAF Only) MA01-1.1 Information Security Management Plan

MA02-1.1 Contract Systems Inventory MA03-1.1 COSMIC Contractor Space Utilization MA04-1.1 Personnel Certification and Training Plan MF01-1.3 Financial Management Report (533M) MF02-1.3 Financial Management Report Detail (electronic 533) MF03-1.3 Maintenance and Operations Cost by Facility Report MF04-1.3 Service Request Funds Notification Balance MF05-1.3 Electric Utility Cost Allocation Report MF06-1.3 Natural Gas Utility Cost Allocation Report MF07-1.3 Bi-Annual Review Basis of Allocation MF08-1.3 Estimated PWS 6.0 Cost Data OH01-5.4 Bloodborne Pathogens Exposure Control Plan (IDIQ Only and MAF Only) OH02-5.4 Medical Treatment Status Report (IDIQ Only and MAF Only) OH03-5.4 Occupational Health Services Pricing Manual and Status Report (IDIQ Only and MAF Only) OH04-5.4 Employee Assistance Program: Quarterly Report (IDIQ Only and MAF Only)

PC01-1.1 Report of Liability or Litigation PC02-1.1 Certificate of Insurance Report PC03-1.1 Advance Notification of Workforce Reductions PC04-1.1 Management Plan and Labor Relations Plan PC05-1.1 Staffing Plan PC06-1.1 Organizational Conflict of Interest Mitigation Plan PC07-1.1 Monthly Management Status Review PC08-1.1 Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan PC09-1.1 Patent Application Notice PC10-1.1 Patent, Copyright, and Infringement Report PC11-1.3 Advance Subcontract Notification PC12-1.3 Davis-Bacon Report PC13-1.3 Subcontract Reports PC14-1.3 Purchasing and Subcontracting Metrics PC15-1.3 Consent to Subcontract PC16-1.3 Contractor Purchasing Manual PC17-1.1 Reportable Metrics PC18-1.1 Strike Plan

PC19-1.1 IDIQ Task Order PT01-4.2 Capability Handbooks

RA01-3.2 Quality Assurance Management Plan RA02-3.2 Quality Assurance Management Plan (QAMP) Quarterly Summary Report RA03-3.2 ISO 9001 Certification Verification RA04-3.2 Nonconforming Products and Services RA05-3.4 Foreign Object Damage/Debris (FOD) Prevention Plan SA01-3.0 Safety and Health Plan SA02-3.0 Safety and Health Awareness Annual Plan SA03-3.0 Contractor Safety and Environmental Health Program Annual Self-Evaluation Report SA04-3.1 Risk Management Plan and Report SA05-3.1 Mishap and Safety Statistics Report SA06-3.3 Industrial Hygiene Program Annual Plan (IDIQ Only and MAF Only) SA07-3.3 Industrial Hygiene Program Quarterly Report (IDIQ Only and MAF Only) SA08-3.3 Food Service Sanitation Inspection Report (IDIQ Only and MAF Only) SA09-3.3 Health Physics Program Annual Plan (IDIQ Only and MAF Only) SA10-3.3 Health Physics Program Quarterly Report (IDIQ Only and MAF Only) SA11-5.6 Fire Protection Quarterly Report

1. DRD Title: 3D Modeling Plan

2. DRD No.: CM01-4.2 Page 1 of 2 3. Data Type: 1 4. OPR: Approver: EA00 Distribution: PA00, RA00, QA00, TA00, AS60

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use:

This plan will be used to help communicate the contractor's approach to planning and execution of the 3D modelling. This plan will also be used to monitor contractor performance against the agreed-to plan.

11. Distribution: PLM Manager

Initial Submission: 45 days after award submitted for approval.

Submission Frequency: AN

Format: MS Word

Interrelationship: In accordance with PWS Section 4.2

Applicable Documents: In accordance with PWS Section 4.2

Scope: Define yearly 3D Modelling plan for PLM

Contents:

This Data Requirement establishes the requirement for the development and submittal of a Product Life-cycle Management Plan, to be delivered 45-days after start of contract and reviewed annual for updates, as needed. The Plan shall be Microsoft Office Compatible. The plan shall address each element of the PLM section of this contract and include the following:

1. Procedures for update/approval of changes to this plan

2. General policy statement defining overall objectives and roles/responsibilities

3. Definition of the organizational structure to be employed in implementation of the 3D modelling elements

4. Procedures for communication with the NASA Element Technical Lead(s)

5. Approach to maintain training of contractor personnel in 3D modelling

6. Working with the NASA Subject Matter Expert’s (SME) defined yearly goals and objectives for 3D software setup, implementation, and infrastructure configuration. Including integration with other PLM supporting software such as Windchill, GIS and CMMS.

7. Plan should align with the PLM vision

Maintenance: Changes shall be made throughout the year upon NASA request.

1. DRD Title: Product Lifecycle Management (PLM) Plan

2. DRD No.: CM02-4.2 3. Data Type:

4. OPR: EA00, AS60,

RA00

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use:

This plan will be used to help communicate the contractor's approach to planning and execution of the PLM elements. This plan will also be used to monitor Contractor performance against the agreed-to plan.

11. Distribution: SSC (EA00, RA00, QA00, & TA00) and MAF-AS60

Initial Submission: 45 days after contract start.

Submission Frequency: AN

Format: MS-Word

Interrelationship: In accordance with PWS Section 4.2

Applicable Documents: In accordance with PWS Section 4.2

Scope:

Contents:

This Data Requirement establishes the requirement for the development and submittal of a Product Life-cycle Management Plan, to be delivered 45-days after start of contract and reviewed annual for updates, as needed. The Plan shall be Microsoft Office Compatible.

The plan shall address each element of the PLM section of this contract and include the following:

1. Procedures for update/approval of changes to this plan

2. General policy statement defining overall objectives and roles/responsibilities

3. Definition of the organizational structure to be employed in implementation of the PLM elements

4. Procedures for communication with the NASA Element Technical Lead(s)

5. Approach to maintain training of contractor personnel in PLM - associated roles/functions

a. Software Tools Associated with DDMS/CMMS/SAP

b. IT Security Requirements

c. Records Retention Requirements

6. Proposed approach for managing heritage engineering data files and recommendations for long-term migration of data to electronic systems and/or migration to the NASA Records Retention Facility

7. This plan should align with PLM vision

Maintenance:

1. DRD Title: Records Management Program Plan

2. DRD No.: DM01-1.1 3. Data Type: 2

4. OPR: Approver:

RA40 Records Manager

5. Solicitation No.: 80SSC024R0004

6. Contract No.: TBD

7. Date Issued: 1 July 2025

8. Date Revised: N/A 9. DRD Category:

Technical ☐ Administrative ☒

S&MA ☐

10. Description/Use:

This DR Description establishes the requirement for (1) a Records Management Program Plan covering the contractor's policies and objectives for the organization, implementation, and control of documentation required for operation and support of SSC, and (2) a Master Records Index from each Division and Staff Office with descriptions of NASA records maintained, retention authority, and disposition.

11. Distribution: SSC RA40 and DA00

Initial Submission: 90 days following the start of the contract

Submission Frequency: AN

Format: MS Word

Interrelationship:

Applicable Documents:

Reference:

NPR 1441.1

NRRS 1441

NPD 1440.6

SPR 1440.1

Scope:

The Master Records Index shall provide the identity of all NASA records being generated in the performance of the contract and shall include Agency File Scheme (AFS) number, the descriptions of NASA records maintained, the records disposition and the authority per NPR 1441.1

The Master Records Index shall be submitted in accordance with SPR R440.1 Records Management Program Requirements and entered into the SSC Tech Doc System.RContents:

The Records Management Program Plan shall identify all elements of the program function including organizational pattern (i.e. relationship to line and staff), implementation policy and procedures, the subcontractor interface, and the reporting and control system for functions outlined in the plan.

The plan shall outline the contractor's proposed controls and processes, as necessary to define the documentation distribution control system. The plan shall define, but not be limited to, the following:

A. Requirements, including implementation and operational methods B. The plan shall list all acronyms used C. The plan will depict a hierarchy of documents from contracts requirements through implementing and operational documents D. The plan shall describe all document processes used and shall include flow charts E. The plan shall depict the process of document initiation, approval, implementation, methods of revision, reporting and submittal, and modifications or changes F. The plan will address a system for the management of records and disposition of files

The Records Management Program Plan shall be reviewed annually and necessary revisions submitted for approval by December 31st each year.

The Master Records Index shall be updated as changes occur and/or reviewed and updated by December 31st each year.

Remarks:

Maintenance: Describe the required maintenance associated with the deliverable (e.g., changes shall be incorporated by complete reissue).

1. DRD Title: Environmental Data Call Report

2. DRD No.: EN01-3.0 3. Data Type: 3 4. OPR: RA02, AS60

7. Date Issued: July 1, 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☒

S&MA ☐

10. Description/Use:

To provide NASA with environmental data used to complete accurate reports required by state and Federal regulatory agencies and NASA HQ, including information related to sustainable acquisitions, ozone-depleting and/or global warming substances, and waste generation and reduction activities.

11. Distribution: SSC Center Operations Directorate, RA02, MAF AS60

Initial Submission: As specified below, following contract start

Submission Frequency: AN; Annually by January 10 or March 10, as specified below (see Contents).

Within 30 days of the contract end date (see Remarks).

Format: Electronic submission of data deliverables is required. Data to be input into Government-designated collection tool (e.g., NETS). Report and all supporting data to be submitted electronically and stored electronically in a database on the NASA server. Electronic deliverables shall be a printable Adobe Acrobat file.

Interrelationship: PWS 3.4

Applicable Documents: NPR 8553.1, NASA Environmental Management System; NPR 8530.1, NASA Sustainable Acquisition; NPR 8570.1, NASA Energy and Water Management Program; SCWI-8500-0003- ENV, SSC Sustainable Acquisitions Plan; SCWI-8500-0004-ENV, SSC Hazardous Material, Hazardous Waste, and Solid Waste Plan

Scope: The Contractor shall provide a comprehensive report of all sustainable acquisitions, ozone-depleting and/or global warming substances information, and waste generation and reduction activities for each site in accordance with Federal and state regulatory and NASA HQ data call requirements.

Contents:

I. Sustainable Acquisition Report The Contractor shall track and report each January 10 to the site Environmental Office(s) the following information regarding the purchase by the Contractor (including subcontracts) of all designated items on the U. S. Environmental Protection Agency's Comprehensive Procurement Guideline list and items on the U. S. Department of Agriculture Farm Bill BioPreferred list for each site in accordance with NASA HQ data call requirements, including:

a. The total amount of each designated item purchased during the previous fiscal year in $ and quantity;

b. The total amount of each designated item purchased during the previous fiscal year that met at least the minimum required percentages of recycled or biobased content in $ and quantity;

c. The number of waivers granted and their respective rationales* for each designated item during the previous fiscal year;

d. The total amount purchased for each designated item that did not meet the minimum content requirements, but had an approved waiver during the previous fiscal year in $ and quantity;

e. A narrative explanation of any technical impediments or other barriers for purchasing designated items that did not meet sustainable acquisition content requirements during the previous fiscal year; and

f. A list of any waivers granted and their respective rationales* for any designated energy-consuming items.

The General Services Administration’s Green Procurement Compilation (GPC) is a comprehensive green purchasing resource that helps users identify applicable green purchasing requirements by consolidating and organizing information from Federal environmental programs in one place. The GPC is available at https://sftool.gov/greenprocurement.

* Acceptable waiver rationales include:

1) The items meeting sustainable acquisition requirements cannot be acquired competitively within a reasonable performance schedule;

2) The items meeting sustainable acquisition requirements do not meet performance requirements; or

3) The items meeting sustainable acquisition requirements cannot be acquired at a reasonable price. The price shall be deemed unreasonable when the total life-cycle costs for the sustainable product or service are significantly (>10%) higher than the non-sustainable product or service. Life-cycle costs are determined by combining the initial costs of a product or service with any additional costs or revenues generated from that product or service during its entire life.

NOTE: Waiver requests for designated energy-consuming items for onsite use must be approved by the SSC Energy Manager.

II. Ozone-Depleting and/or Global-Warming Substances Report A. The Contractor shall provide the following information each January 10 to the Environmental Office(s) for each site:

a. A list of the names of all EPA-Certified service technicians employed and their certification dates; and

b. A list of any recovery/recycling equipment that will be used and copy of the 40 CFR 82.162 EPA registration.

B. The Contractor shall collect and maintain a database of ozone-depleting and/or global-warming substances (ODGWS) and ODGWS-related information for each site. The Contractor shall track and report each January 10 to the site Environmental Office(s) the ODGWS-related information for each site in accordance with NASA HQ data call requirements, including:

a. Details of current site activities using ODGWS by location, including but not limited to cleaning systems, refrigeration and air conditioning units and fire suppression systems;

b. Details of planned replacement or phaseout efforts during the previous fiscal year;

c. Usage and inventory data for the previous fiscal year.

III. Hazardous Materials Usage and Inventory Report The Contractor shall report hazardous materials usage and inventory information to the site Environmental Office(s) each January 10 for the previous calendar year.

For SSC, hazardous material usage and inventory information must be collected, maintained and input into the Center’s Hazardous Materials Inventory System (HMIS) or other Government-designated database. Data must be submitted via HMIS (unless otherwise designated) each January 10 as required for regulatory reporting.

IV. Solid Waste Generation, Disposal, Recycling and Reduction Activities Report The Contractor shall track and report to the site Environmental Office(s) for each site each January 10 for the previous fiscal year and each March 10 for the previous calendar year the following information:

a. The total weight (in pounds) of material sent to the landfill

b. The total weight (in pounds) of materials diverted from the landfill by media (e.g., scrap metal, wood, concrete, paper, plastics, aluminum)

c. Any new process improvements or programs undertaken by the Contractor (or subcontractors) that have contributed to waste reduction*, including a description of the activity, the materials or wastes reduced, an estimated volume or weight of reduction for each line item, whether or not onsite recycling or reuse programs were utilized, and a contact name and phone number for a person knowledgeable about the reduction activity.

*Waste reduction means preventing or decreasing the amount of waste that would normally go to the landfill (trash) being generated through waste prevention**, reuse, recycling***, or purchasing recycled and environmentally preferable products.

** Waste prevention means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or hazardous nature before they are discarded.

*** Recycling means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use as raw materials in the manufacture of products other than fuel for producing heat or power by combustion.

NOTE: The Contractor shall note any shipments or waste streams managed by the site’s Environmental Office(s) or any other onsite program to avoid double counting.

Remarks: Fiscal year is the Federal Government fiscal year and is defined as October 1 through September 30. If the contract is for only a portion of the fiscal or calendar year, this report shall be submitted for that portion of the fiscal or calendar year by the respective due date (January 10, March 10). When a contract ends or is terminated prior to the end of a fiscal or calendar year, the Contractor shall provide this report within 30 days of the contract end date for the activities performed during the portion of the fiscal or calendar year that the contract was in place.

Maintenance: Revisions to DR shall be incorporated by complete reissue.

1. DRD Title: Air Emissions Data Report

2. DRD No.: EN02-6.0

3. Data Type: 3 4. OPR: Approver:

RA02, AS60

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

Technical ☒ Administrative ☒

S&MA ☐

10. Description/Use: To provide NASA with data required to calculate air emissions and complete accurate reports required by state and Federal regulatory agencies and NASA HQ.

11. Distribution: SSC RA02, MAF AS60 Initial Submission: Follow stated schedule (after contract start) Submission Frequency: MO – Air Emissions Data, Monthly by the 10th for the previous month;

SA – Fuel Analysis, Semiannually by January 5th for the period encompassing July 1 – December 31, and by July 5th for the period encompassing January 1 – June 30 Format: Electronic submission of data deliverables is required. Electronic deliverables shall be a printable Adobe Acrobat file.

Interrelationship: PWS 6.0.3, 6.1.8 Applicable Documents: Clean Air Act, 42 U. S.C. §7401; Title 11 Mississippi Administrative Code, Part 2: Air Regulations; Title V Operating Permit 1000-00005; Louisiana Administrative Code Title 33, Part III: Air; State of Louisiana Permit Numbers 2474, 2692, 2720, and 2740.

Scope: The Contractor shall provide all air emissions data required to meet regulatory requirements, calculate air emissions, and complete accurate regulatory reports.

Contents:

The Contractor shall track and report the following by the 10th of each month for the preceding month’s activities and/or operations:

1. records of operation and maintenance performed on air emission sources

2. monthly generator meter readings and the hours of operation for non-emergency and emergency purposes including what classified the operation as non-emergency or emergency

3. records of visible emission evaluations required to demonstrate compliance with the regulatory standard and/or permit limits

4. records of fuel type, quality, receipts and utilization (including location), throughput, and consumption

5. records of refrigerant maintenance activities and leak rate calculations

6. material usage reports including but not limited to all usage of materials associated with painting and/or abrasive blast operations and (SSC Only) utilizing Form SSC887, Usage Log The Contractor shall provide a fuel laboratory analysis report no less than semiannually to demonstrate compliance with regulatory fuel standards, including but not limited to fuel type, quality, sulfur content, cetane index and aromatic content. Analysis must be performed in accordance with regulatory requirements and methodologies.

Remarks: When a contract ends or is terminated prior to the end of a calendar year, the Contractor shall provide this report within 30 days of the contract end date for the activities performed during the portion of the calendar year that the contract was in place.

1. DRD Title: Potable Water System Lead Service Line Inventory

2. DRD No.: EN03-6.0 3. Data Type: 3 4. OPR: RA02

7. Date Issued: July 1, 2025

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: To maintain a database of potable water system service line materials and provide an annual report with database updates to NASA.

11. Distribution: SSC Center Operations Directorate, RA02

Initial Submission: January 15, following contract start

Submission Frequency: AN, Annually by January 15

Format: Electronic submission of data deliverables is required. Electronic deliverables shall be a printable Adobe Acrobat file. The format shall be consistent with the existing SSC Lead Service Line Inventory and in a format that can be made publicly available.

Interrelationship: PWS 6.1.5

Applicable Documents: 40 CFR 141.84, 86 FR 4198

Scope: The Contractor shall maintain a database of potable water system service line materials and provide an annual report of updates made to the SSC Potable Water System Lead Service Line Inventory.

Contents: The report shall include, but not be limited to:

1. Include all service lines in the distribution system, regardless of intended use, and include both the system- and customer-owned portions where ownership is split.

2. Classify each service line as lead, galvanized requiring replacement, non-lead, or lead status unknown. Investigate lead status unknown lines to confirm material.

3. A classification of non-lead must be supported by evidence-based records, methods, or techniques to prove it is not lead or GRR.

4. The inventory must include exact addresses or location identifier for each service line.

5. Engage GIS for incorporation of data into the SSC GIS system.

The format shall be consistent with existing SSC Lead Service Line Inventory and in a format that can be made publicly available.

Remarks: None

1. DRD Title: Underground Storage Tank & Aboveground Storage Tank Inventory and Inspection Report

2. DRD No.: EN04-6.0 3. Data Type: 3 4. OPR: Approver: RA02, AS60

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☒

S&MA ☐

10. Description/Use: Establishes the requirement to maintain an up-to-date inventory and database for all Underground Storage Tanks (UST) & Aboveground Storage Tanks (AST); provide the UST tank system & maintenance record; and to provide records of inspections conducted in accordance with the Spill Prevention Control and Countermeasure Plan (SPCC) for each site.

11. Distribution: SSC RA02, MAF AS60

Initial Submission: Follow Stated Schedule - Submission Frequency Date (after contract start)

Submission Frequency: AN - UST and AST Inventory, Annually, by April 15th;

MO - SPCC Inspections, Monthly, by the 10th of each month for the previous month’s inspections

Format: Electronic submission of data deliverables is required. Electronic deliverables shall be a printable Adobe Acrobat file.

Interrelationship: PWS 6.0.3

Applicable Documents: 42 U.S.C. § 82 et seq, USTs; 40 CFR 112, SPCC; 40 CFR 280; SCWI-8500-0020- ENV, SSC Environmental Integrated Contingency Plan with Spill, Prevention, Control, and Countermeasures Plan; MAF SPCC Plan

Scope: The Contractor shall maintain an up-to-date inventory and database of all ASTs and USTs for each site and report any changes to the site Environmental Office within three (3) business days of the change. The Contractor shall conduct inspections of all ASTs and USTs as required by each site’s SPCC Plan or local, state and Federal regulations, as applicable, and shall implement appropriate corrective action to address any identified issues or deficiencies. Any issues or non-compliances with the POL, SPCC, or AST/UST compliance program must be reported to the site Environmental Office.

Contents: The annual AST/UST Inventory Report shall include but not be limited to the location of tanks, number of tanks present, product stored, capacity, construction material, piping material, location of drawings and specifications, year installed, indicate if monitoring wells are present, and shall note any changes made (e.g., quantity, contents, location). Additionally, all alarm notifications should be referenced along with corrective actions taken or maintenance efforts taken to restore to normal operations, monitoring activities, and integrity test results.

The monthly SPCC Inspection Report shall include but not be limited to the condition of bulk oil storage containers, tank containment, leak detection, tank equipment and attachments/appurtenances, training records, any issues or non-compliances, and any corrective actions taken.

Remarks: The Contractor shall provide this report within 30 days of the contract end date for the activities performed during the portion of the calendar year that the contract was in place.

1. DRD Title: PCB and PCB-Containing Items Inventory and Inspection Report

2. DRD No.: EN05-6.0 3. Data Type: 3 4. OPR: Approver: RA02, AS60

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: To provide NASA with an inventory of all PCBs and PCB Items, status with concentration levels, and records of monthly inspections.

11. Distribution: RA02, AS60

Initial Submission: As specified below, following contract start

Submission Frequency: AN; Annually by June 10 Within 30 days of the contract end date (see Remarks).

Format: Electronic submission of data deliverables is required. Electronic deliverables shall be a printable Adobe Acrobat file. Report and all supporting data to be submitted electronically and stored electronically in a database on the NASA server.

Interrelationship: PWS 6.0.3

Applicable Documents: 40 CFR Part 761

Scope: The Contractor shall develop, maintain, and submit all records required to compile the annual document log and to document inspections of PCBs and PCB-Containing Items. The Contractor shall immediately take action to contain and correct any identified deviations, finding(s) or deficiencies.

Contents:

The Contractor shall submit an annual inventory with the status and concentration levels of all PCBs and PCB- Containing Items in service, removed from use, in storage for reuse, projected for disposal, or disposed for the previous calendar year (January through December).

The annual inventory report shall include all information required to meet regulatory requirements for PCB recordkeeping, monitoring, and reporting.

For PCBs and PCB-Containing Items remaining in service at the end of the calendar year, this includes but is not limited to:

a) the total number of PCB or PCB-Containing Transformers and total weight in kilograms of PCBs contained in each transformer.

b) the total number of Large High or Low Voltage PCB or PCB-Containing Capacitors remaining in service at the end of the calendar year.

c) the total weight in kilograms of any PCBs and PCB Items in PCB Containers, including the identification of container contents, remaining in service at the end of the calendar year.

For PCB-Containing Items removed from use and placed into storage for reuse this includes but is not limited to:

a) the date removed from use

b) the projected location and the future use.

c) the date scheduled for repair or servicing (if applicable).

For PCBs and PCB-Containing Items removed from use and placed into storage for disposal or disposed during the calendar year, this includes but is not limited to:

a) the total number by specific type of PCB Articles and the total weight in kilograms of PCBs in PCB Articles.

b) the total number of PCB Article Containers and total weight in kilograms of the contents of PCB Article

Containers.

c) the total number of PCB Containers and the total weight in kilograms of the contents of PCB Containers.

d) the total weight in kilograms of bulk PCB waste

The Contractor shall submit records of all inspections performed during the previous calendar year, including inspections of all PCB and PCB-contaminated transformers for evidence of leaks to be performed no less than monthly. This includes records documenting the date of inspection, the results of the inspection, and any identified deviations, finding(s) or deficiencies and the associated corrective actions.

Remarks: The Contractor shall provide this report within 30 days of the contract end date for the activities performed during the portion of the calendar year that the contract was in place

1. DRD Title: Solid Waste Landfill Annual Survey and Report (SSC Only)

2. DRD No.: EN06-6.0 3. Data Type: 3 4. OPR: Approver: RA02

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: To provide NASA with the annual solid waste landfill survey and report for submittal to

MDEQ.

11. Distribution: SSC RA02

Initial Submission: Follow Stated Schedule (after contract start)

Submission Frequency: AN; Annually by February 1

Format: Electronic submission of data deliverables is required. Electronic deliverables shall be a printable Adobe Acrobat file. Report and all supporting data to be submitted electronically and stored electronically in a database on the NASA server. Physical copy of annual survey to be provided to Central Engineering.

Interrelationship: PWS 6.1.2

Applicable Documents: Mississippi Nonhazardous Solid Waste Management Regulations Section 17-17-1. Et seq.;

Mississippi Code 1972; Solid Waste Permit No. SW02401B0376; SWI-8830-0002, Landfill Operations Plan

Scope: The Contractor shall submit information required to complete the annual report for non-commercial solid waste landfills in accordance with MDEQ solid waste permit and regulatory content requirements.

Contents:

The annual survey and report for non-commercial solid waste landfills shall include the following:

• the amounts of waste received/disposed during the previous calendar year by type in units of tons

• maps of the permitted areas

• a contour drawing of the landfill depicting areas filled during the reporting year and total cumulative areas filled from the initial date of waste receipt through December 31 of the previous calendar year.

• the estimated remaining capacity at the landfill in terms of airspace (cubic yards) and acreage.

• the estimated remaining life of the landfill in years and the strategy for calculating the remaining life.

The contour maps and the estimating of remaining capacity (cubic yards, acres) and life (years) of the landfill shall be done by outside surveyor.

Similar information shall be submitted for the four Class II Rubbish sites using the MDEQ format.

1. DRD Title: MAF Cap Emissions Compliance Report (IDIQ Only / MAF Only)

2. DRD No.: EN07-7.4 3. Data Type: 3 4. OPR: Approver: AS60

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: To provide summary of annual air emissions accompanied with the calculations for each air contaminant in a format that will be sent to the Louisiana Department of Environmental Quality (LDEQ)

11. Distribution: AS60

Initial Submission: After contract start

Submission Frequency:

AN – Annually by 3/1

Format: Electronic submission of data deliverables is required. Electronic deliverables shall be a printable Adobe Acrobat file.

Interrelationship: PWS 7.4

Applicable Documents:

Clean Air Act, 42 U. S.C. §7401; Louisiana Administrative Code Title 33, Part III: Air; State of Louisiana Permit Numbers 2474, 2692, 2720, and 2740.

Scope: Establishes the requirement to maintain monthly air emissions inventory database and prepare the Annual Cap Emission Compliance Report that will be submitted to LDEQ.

Contents:

The report is inclusive of but not limited to a summary of annual air emissions accompanied with the calculations for each air contaminant. This includes the air emissions as specified in Permit No. 2692 (M-4).

Under this permit, NASA operates fuel combustion equipment under emission limit caps and shall include but not be limited to:

a. Borrow Canal Water Pumps Emission Cap Report

b. Stationary Rice Emission Cap Report

c. MAF Site-wide Boiler Emissions Cap

The report must include data as of December 31 of the previous year.

1. DRD Title: Water Well System Information and Usage Report (SSC Only)

2. DRD No.: EN08-6.1 3. Data Type: 3 4. OPR: Approver: RA02

5. Solicitation No.: 80SSC024R0004 6. Contract No.: TBD

7. Date Issued: 1 July 2025 8. Date Revised: N/A 9. DRD Category:

Technical ☒ Administrative ☐

S&MA ☐

10. Description/Use: To provide NASA with water well system, metering, and usage information for reporting to state and Federal regulatory agencies and NASA HQ

11. Distribution: RA02

Initial Submission: Follow stated schedule (after contract start)

Submission Frequency: AR - Well Abandonment/Closure Report, As required within 5 calendar days;

QU - Groundwater Usage Report, Quarterly by January 10, April 10, July 10, and October 10;

AN - Water Well System Information, Annually by December 10.

Within 30 days of the contract end date (see Remarks).

Format: As specified below (see Contents). Additionally, electronic submission of data deliverables is required.

Electronic deliverables shall be a printable Adobe Acrobat file.

Interrelationship: PWS 6.1.5.6

Applicable Documents:

SPR 8500.2, SSC Environmental Operations & Implementation Plan

Scope: The Contractor shall track, maintain, and report on potable and industrial water well system and metering information, including information regarding abandoned wells on NASA property that required capping as well as any newly discovered abandoned wells, groundwater usage data, an inventory listing of all potable water meters, and the number of active potable water connections.

Contents:

I. Well Abandonment/Closure Report (AR) For any wells that were closed and abandoned and/or any newly discovered abandoned wells, within 5 calendar days of closure or discovery:

• The Contractor shall submit the completed Well Decommissioning Form (MDEQ Form OLWR-DF-1) with the written certification of completion from the licensed well driller in charge of the abandonment procedure.

The Form shall include, but is not limited to, well data, a description of well closure procedures, well location in latitude/longitude, and the identification number on the system identification tag (if applicable).

• If the well being abandoned has a system identification tag (e.g., Public Water System, Potable Water System), the Contractor shall also remove the tag physically provide it to the NASA Environmental Office for return to the MSDH.

• The Contractor shall provide the original completed and signed Well Decommissioning Form with certification of completion from the licensed well driller to the NASA Environmental Office for submittal to the appropriate regulatory agency.

II. Groundwater Usage Report (QU) The Contractor shall track groundwater usage from the potable and industrial water wells to ensure that permit limits for each well are met at all times. The Contractor shall submit a report each January 10, April 10, July 10, and October 10 for the previous quarter’s usage.

The report shall list individually the average withdrawal in gallons per day (GPD) by month for each of the three months in the preceding quarter. This includes but is not limited to:

• Groundwater usage from potable water (PW) wells PW4, PW5, PW10, and PW11

• Groundwater usage from industrial wells (IW) IW1, IW2, and IW3

III. Water Well System Information (AN) The Contractor shall develop and…