Attachment J.8 Past Performance Questionnaire.pdf

District of Columbia Courts

DC Courts PPQ 00003-01-000;100-3 March 2020

DC Courts PAST PERFORMANCE QUESTIONNAIRE CONTRACT INFORMATION (Contractor/Offeror to complete Blocks 1-4)

1. Contractor/Offeror Information

Firm Name:

Address:

Phone Number:

Contact Name:

Email Address:

DUNs Number:

2. General Work Information Work performed as:

Prime Contractor Sub-Contractor Joint Venture

Other (Please explain):

Percent (%) of project work performed:

If a subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type:

Firm Fixed Price Cost Reimbursement

Other (Please explain):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

tony.moore Text Box

CONTRACT INFORMATION (Contractor/Offeror to complete Blocks 1-4)

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description Complexity of Work:

High Medium

Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

INSTRUCTIONS FOR CLIENTS COMPLETING THIS QUESTIONNAIRE: The DC Courts requests that the client completes this questionnaire and submits it directly back to the offeror. The offeror will submit the completed questionnaire to the DC Courts with their proposal and may duplicate this questionnaire for future submission on the DC Courts solicitations. Clients are highly encouraged to submit questionnaires directly to the offeror. However, questionnaires may be submitted directly to the DC Courts.

Please contact the offeror for the DC Courts POC information. The DC Courts reserves the right to verify any and all information on this form.

Past Performance Rating Definitions

Use the following adjective ratings and definitions in your evaluation of the Contractor’s performance.

Rating Definition Notes

(E) Exceptional

Performance meets contractual requirements and exceeds many to the Client's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Client. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good

Performance meets contractual requirements and exceeds some to the Client's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Client. There should have been no significant weaknesses identified.

(S) Satisfactory

Performance meets minimum contractual requirements.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Client.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Client. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

To Be Completed by Client

1. Client Information

Name:

Tittle:

Phone Number:

Contact Name:

Email Address:

2. Project Information

Contract Type:

Contract Tittle:

Contract Location:

Describe your role in the project:

Date Questionnaire was completed (mm/dd/yy):

Client Signature:

Instructions: Please select the adjective rating that best reflects your evaluation of the contractor’s performance.

1. Quality: E VG S M N U

a. Quality of technical data/report preparation efforts

b. Ability to meet quality standards specified for technical performance

c. Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance).

2. Schedule/Timeliness of Performance: E VG S M N U

a. Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below.)

b. Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. Customer Satisfaction: E VG S M N U

a. To what extent were the end users satisfied with the project?

b. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c. To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d. Overall customer satisfaction

4. Management/ Personnel/Labor: E VG S M N U

a. Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b. Ability to hire, apply, and retain a qualified workforce to this effort.

c. Ability to simultaneously manage multiple projects with multiple disciplines.

d. Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes.

e. Effectiveness of overall management (including ability to effectively lead, manage and control the program) to include the use of web-based project management software.

5. Cost/Financial Management: E VG S M N U

a. Ability to meet the terms and conditions within the contractually agreed price(s)?

b. Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client.

c. Is the Contractor’s accounting system adequate for management and tracking of costs? (If no, please explain in comment section below.)

6. Safety/Security: E VG S M N U

a. To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

b. Contractor complied with all security requirements for the project and personnel security requirements

7. General: E VG S M N U

a. Ability to successfully respond to emergency and/or surge situations (including notifying COTR, CM or Contracting Officer in a timely manner regarding urgent contractual issues).

b. Compliance with contractual terms/provisions (If there were specific issues, please explain in the comments sections below

c. In summary, provide an overall rating for the work performed by this contractor.

8. Sustainability:

Did this project include sustainable methods, materials, processes or certifications? (See Whole Building Design Guide for acceptable requirements. Link to guide WBDG Green Building Standards and Certification Systems.) (If yes, please explain in the comments section below.)

Yes No

9. Summary:

Would you hire or work with this firm again? (If no, please explain in the comments section below.) Yes No tony.moore Text Box

Comment Section: Please provide additional information below and attach additional pages if necessary.

Please provide responses to the above questions (if applicable) and/or additional remarks. Also please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):