Amendment 1 PM DCSC-24-RFP-0170.pdf

Administrative Services Division Phone: 202.879.0476 Office of the Administrative Officer Fax: 202.879.7575 E-mail: Geofrey.Mack@dcsc.gov

DISTRICT OF COLUMBIA COURTS

Administrative Services Division

Office: Gallery Place 616 H Street NW, 6th Floor

Washington, DC 20001 Mailing Address: 500 Indiana Avenue NW

Washington, DC 20001-2131

AMENDMENT NO. 0001

TO: ALL PROSPECTIVE CONTRACTORS

AMENDMENT

ISSUE DATE: January 24, 2024

SUBJECT: Solicitation No. DCSC-24-RFP-0170

DC Courts CM and Quality Assurance Services

PROPOSAL

SUBMISSION

DATE: March 15 by 10:00 AM -12:00 PM

Eastern Standard Time

This Amendment (“Amendment”) No. 1 is issued and hereby published on the Courts’ website and effective as of the date shown above. Except as modified hereby, the RFP remains unmodified.

Item No. 1: Presentation made during the Pre Bid meeting is being added as part of the

RFP.

Item No. 2: Attendance Sheet is being added as part of the attachments

ItemNo.3 Page 1.

Delete : Offerors shall provide the following information no later than

Monday, January 22, 2024, by 5:00 PM Local time, for all participants to (e-mail): Maria.rivera@dccsystems.gov

Replace with : Offerors shall provide the following information no later than

Monday, January 22, 2024, by 5:00 PM Local time, for all participants to (e-mail): Maria.rivera@dccsystem.gov

Item 4. Page 97

Delete:

L.2.2 Offerors shall submit one (1) signed original, one (1) electronic (pdf) signed copy of the proposal and electronic (xlsx) copy of attachment J.10, and four (4) bound copies of the Technical Proposal. Each proposal shall be

Cheryl R. Bailey, Ph.D.

Acting Executive Officer

Herbert Rouson, Jr., J.D.

Acting Deputy Executive Officer

Geoffrey A. Mack Acting Administrative Officer mailto:Maria.rivera@dccsystems.gov properly indexed and include all information requested in the RFP. The

District of Columbia Courts will not accept a facsimile copy of a proposal as an original. Unless specifically authorized in the solicitation, the District of

Columbia Courts shall not accept telegraphic proposals. Offerors shall submit all pages of the Request for Proposal (RFP), all attachments, and all documents containing the offeror’s proposal.

Replace with :

L.2.2 Offerors shall submit one (1) signed original, one (1) electronic (pdf) signed copy of the proposal and electronic (xlsx) copy of attachment J.10, and five (5) bound copies of the Technical Proposal (total 6). Each proposal shall be properly indexed and include all information requested in the RFP. The

District of Columbia Courts will not accept a facsimile copy of a proposal as an original. Unless specifically authorized in the solicitation, the District of

Columbia Courts shall not accept telegraphic proposals. Offerors shall submit all pages of the Request for Proposal (RFP), all attachments, and all documents containing the offeror’s proposal.

Item 5 Section J page 91.

Delete: Attachment J.7 District of Columbia Courts Release of Claims

Replace with: Attachment J.7 Cert Regarding Drug Free Workplace

Item 6 Section C

Page 8, C.4 PLACE OF PERFORMANCE: OVERVIEW OF SITE &

FACILITIES

C.4.1 The Judiciary Square Campus and Facilities

Delete:

Replace with

Facility Type Building Address (Judiciary Square

Campus)

Area (Gross

Square

Feet/GSF)

Court/Office Building 500 Indiana Ave NW (H. Carl Moultrie

Courthouse)

909,400

Court/Office Building &

Parking Lot

515 5th St NW (Building A) 123,900

Facility Type Building Address (Judiciary Square Campus) Area (Gross

Square

Feet/GSF)

Court/Office Building 500 Indiana Ave NW (H. Carl Moultrie

Courthouse)

909,400

Court/Office Building &

Parking Lot

515 5th St NW (Building A) 123,900

Court/Office Building &

Parking Lot

510 4th St NW (Building B) 122,500

Court/Office Building 410 E St NW (Building C) 54,000

Court/Office Building 430 E St NW (Building D/Historic Courthouse) 146,550

Parking Garage 449 5th St NW (Garage) 101,200

Court/Office Building 515 D St NW (Recorder of Deeds (RoD) 4

Total Square Footage 1,502,150

GSF

Court/Office Building &

Parking Lot

510 4th St NW (Building B) 122,500

Court/Office Building 410 E St NW (Building C) 54,000

Court/Office Building 430 E St NW (Building D/Historic

Courthouse)

146,550

Parking Garage 449 5th St NW (Garage) 101,200

Court/Office Building 515 D St NW (Recorder of Deeds (RoD)) 44,60

0 Total Square Footage 1,502,150 GSF

Item 7 Attachment

Delete: Attachment J.13.B DC Courts Audiovisual Standards (Corrupted file that could not be opened).

Replace: Attachment J.13.B DC Courts Audiovisual Standards (Corrected Copy)

Please see Attachment- A to this Amendment 0001 – “Responses to Questions Posed by Potential Offerors”.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

One (1) copy of this amendment is being sent to all prospective Offeror’s. The prospective Offeror shall sign below and attach a signed copy of this amendment to each proposal to be submitted to the Courts in response to the subject solicitation or otherwise acknowledge this amendment with the signed offer as stated in the original solicitation documents.

Proposals shall be delivered in accordance with the instructions provided in the original solicitation documents.

Geoffrey Mack

Contracting Officer

Acknowledgement of this Amendment, together with the Offeror’s proposal, must be received by the District of Columbia Courts as stated in the solicitation no later than the closing date and time specified above for the receipt of proposals.

Failure by the Offeror to properly acknowledge receipt of this Amendment Number 0001 may be cause for rejection of the proposal submitted by the Offeror in response to the subject solicitation.

This Amendment Number 001 is acknowledged and is considered a part of the proposal for Solicitation Number– Solicitation No. DCSC-24-RFP-0170 DC Courts CmServices

Signature of Authorized Representative Date

Name of Authorized Representative

Title of Authorized Representative

Name of Offeror

Attachment A

From: Flor Rivera Q & A Round: 1

Program: Capital Project Facilities Management Division Date:

Email: maria.rivera@dccsystem.com Pages: 2 cc: Judith.Hill@dccsystem.gov DC Courts cc:

This Document includes the following:

- Solicitation Questions & Answers Round: 01

SOLICITATION QUESTIONS & ANSWERS: ROUND 01

1. Q.1 L.2.8., p 80. Can proposals be mail or hand delivered (by a delivery service or by an individual team member) before March 15 or can they only be hand delivered between 10am and 12pm?

Yes, they can be mail or hand delivered withing that time frame 10 am- 12 PM. at Flor Rivera, Senior Contract Specialist Procurement and Contracts Branch 700 6th Street, N.W., 12th Floor Washington, D.C. 20001 Telephone Number: (703) 901-

Email: maria.rivera@dccsystem.gov

2. L.2.1., p. 79. Are the cover letter, table of contents, and dividers, CV’s , biodatas, certifications, budget, budget summary and references included in the 35-page limit? No, they do not count against the maximum number of pages mailto:Kenneth.Evans@dccsystem.gov mailto:maria.rivera@dccsystem.gov

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Pre-Bid Conference for Construction Management (CMa) and Quality

Assurance (QA) Services Solicitation January 24, 2024

Agenda

I. Overview

• Judiciary Square Campus

• Leased Spaces

• DC Courts/Capital Projects and Facilities Management Division (CPFMD)

Organizational Structure

II. Stakeholder Engagement

III. CMa / QA Major Scope of Work Elements

IV. Campus Wide Initiatives

V. Current & Future Projects

• Current Projects (under Construction)

• Anticipated to commence in FY24

• Anticipated to commence in FY25

Judiciary Square Campus

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Building A (515 5th St.) - Appx 66k OSF

(Probate Division, Crime Victims Compensation)

Building B (510 4th St.) - Appx 68k OSF

(Landlord Tenant, Small Claims)

Building C (410 E St.) - Appx 29k OSF

(IT Division, Multi-Door ADR)

Building D – Court of Appeals (430 E St.) - Appx 59k OSF

(Historic Courthouse)

H. Carl Moultrie Court House (500 Indiana Ave.) – Appx 463k OSF (Civil, Criminal, Domestic Violence, Executive Office, Family Court, Court Social Services, Court Reporting, General Counsel, Special Operations, Human Resources, Strategic Management, Center for Education and Training Judicial Chambers)

Recorder of Deeds (515 D St.) - Appx 44k GSF

(Access to Justice Unit, Crime Victims Compensation Program, DC Department of Government Services, TBD )

Leased Spaces

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

700 6th Street (700 6thSt. NW ) – 12th Floor

(Administrative Services, Budget & Finance, Capital Projects and Facilities Management)

Balanced and Restorative Justice (BARJ) Locations (6) (Various Locations in DC) – Appx 50k OSF total

(Mix of administrative program and recreational spaces for youth)

Domestic Violence Satellite Office (Southeast, DC) – Appx 4,400 SF

Storage Warehouse (Cheverly, MD)

DC Courts Organizational Structure

Capital Projects and Facilities Management Division

(CPFMD) Organizational Structure

Stakeholder Engagement

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

• DC Courts

• Judges & Judicial Staff (63 Associate Judges, 26 Magistrate Judges, 39 Senior Judges, 2

Chief Judges)

• Courts Staff (Court Systems, Superior Court, Court of Appeals)

• Executive Office

• US Marshal Services (USMS)

• Outside Partner Agencies

• Law Enforcement Officers Memorial

• Landlords of leased spaces

• CPFMD Support Services Contracts

• Construction Management Services (CMa) & Quality Assurance (QA) Services

• Program Management (PgM) Services

• Architectural, Engineering, and Planning (AEP)

• Commissioning Agent

• Furniture Vendor

• Signage Vendor

• Third Party Inspection Services

• Materials Testing

• Consultants (Budget Planning, Furniture, Electrical SME, Risk Analysis)

• General Construction, Maintenance and Repair Services

CMa / QA Major Scope of Work Elements

• Supporting all construction efforts during Courts regular business hours and afterhours to include weekends

• CMa / QA over Capital and Facilities projects using PMI and CMAA standards and guidelines

• Managing all inspections over GCs and OGCs construction work

• Managing outage processes, coordination and approvals with Courts stakeholders

• Development of processes, templates, etc. in coordination with CPFMD, PgM team specific to the needs of the Courts for the execution of projects

• Managing the project-level design phase(s)

• CMa/QA integrated with the PgM team

• Actively manage all project related correspondence and documentation using

Procore (PMIS)

Campus Wide Initiatives

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

Facilities Master Plan

- 2002 Original Masterplan

- 2009 – First Update to the Masterplan

- 2013 – Second Update to the Masterplan

- 2019 – Third Update to the Masterplan

Design Standards

- 2019 – DC Courts Design Standards

- 2023 – Furniture Standards Update currently in progress

Facilities Condition Assessment

- 2019 – Facility Condition Assessment of Moultrie, Court of Appeals, and Buildings A-C

- 2023 – Recorder of Deeds

Current Projects (Under Construction)

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

• C Street Addition

• 4th Floor Jurors Lounge and Training Rooms

• 4th Floor East Magistrate Judge’s Chambers

• Migration from Gallery Place (MGP)

• Recorder of Deeds Modernization

• Chilled Water Upgrade

• C-185 HVAC Repair

• Commission on Judicial Disabilities and Tenure (CJDT)

Suite Renovations

Anticipated in FY24

District of Columbia Courts Capital Projects and Facilities Management Division (CPFMD)

• Historic Recorder of Deeds Modernization

(Design/Construction)

• Courtroom Sets and Judicial Chambers

• Maintain Existing Infrastructure

• Life Safety & Code Compliance

Anticipated in FY25

• Historic Recorder of Deeds Modernization

(Design/Construction)

• Maintain Existing Infrastructure

Future Projects