CN-370000-BS135-T15.pdf

Attachment C – TASK ASSIGNMENT FORM

DEP CONTRACT NO._BS135_____

Task Assignment Number: 15 Date: 11/07/2022

Contractor Name: Mott MacDonald Florida, LLC

Contractor Representative: James Johnson

DEP Contract Manager: Genita Alexander

Task Description (Use additional sheets if necessary): The main purpose of this project is for Mott MacDonald to provide professional engineering services in two Phases as follows: Phase I – complete an Operations Plan for Shadow Run Dam, Riverview Hillsborough County. Phase II- Conduct visual inspection and condition assessment of the Gibbs Avenue Dam and Ketter Causeway Dam, Saratoga Harbor Estates, Putnam County; and prepare a customized inundation model foreach dam and simulate no dam break and dam break conditions during extreme storm events, as well as during fair weather sunny day condition.

Deliverables: Phase I Task 1 – Deliver Draft and Final Operations Plan for Shadow Run Dam Phase II- Task 2 – Conduct Visual inspection of the two Harbor Estates dams and deliver Draft and Final Certified Condition Assessment report for the dams; Phase II Task 3 – Deliver field survey & Bathymetry data; Phase II Task 4 – Deliver merged LiDAR data and Bathymetry data; Phase II Task 5 – Deliver Draft and Final No Dam Break Inundation Modeling and Mapping;

Phase II Task 6 – Deliver Draft and Final Dam Break Inundation Modeling ang Mapping; Phase II Task 7 – Deliver Draft and Final Dam Failure Maps for Saratoga Harbor Estates Dams

Performance Measures: Deliverables will be reviewed by FDEP to confirm they are complete, accurate, and timely.

Financial Consequences: As per Professional Services Contract BS135 between FDEP and Mott MacDonald

Period of Performance: Execution of Task Assignment through July 28, 2023

TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:

FIXED-PRICE FEE SCHEDULE COST REIMBURSEMENT

$ 79,585.00 $ 21,376.00

TOTAL TASK ASSIGNMENT VALUE $ 100,961.00

Funding Information:

Org. Code |E.O. |Object Code |Budget Entity |Special Category| Grant # |Year |Amount |

|3735-5050-000 |LG |131500 |37350400 |100628 |DAM23 |00 |$ 100,961.00 |

CONTRACTOR FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

11-7-2022 ________ ____ _________________ Project Principal Date Project Manager Date David Skipper Tracy Woods

Contract Manager Date

Genita Alexander

APPROVED:

Cost Center Administrator Date

Rhonda Massey Contractual Authority Date cc: Procurement Section (MS93) Michael Lynch, Division Director Bureau of Finance & Accounting (MS78) - 2 copies

Tracy Woods Digitally signed by Tracy Woods Date: 2022.11.07 17:49:50 -05'00'

Genita Alexander Digitally signed by Genita Alexander Date: 2022.11.08 09:59:12 -05'00'

Rhonda Massey Digitally signed by Rhonda Massey Date: 2022.11.10 10:05:10 -05'00'

Michael Lynch Digitally signed by Michael Lynch Date: 2022.11.14 15:32:18 -05'00'

Operation Plan for Shadow Run Dam, Riverview, Hillsborough County, FL - Inundation Modeling and Mapping for

Gibbs Avenue Dam, and Ketter Causeway Dam, Saratoga Harbor, Putnam County, FL

SCOPE OF SERVICES

Background and Project Description:

The State of Florida Dam Safety Program (FDEP) is administered by the Stormwater and Technical Services Program in the Division of Water Resource Management, Florida Department of Environmental Protection (FDEP). The Florida National Dam Safety Program Grant for FY2022 has awarded grant funds to support the Florida Dam Safety Program. This proposal is for the preparation of an Operations Plan for Shadow Run Dam, which is a High Hazard Potential (HHP) dam , and a Condition Assessment and Inundation Modeling and Mapping to evaluate the performance and potential downstream impacts of Gibbs Avenue and Ketter Causeway HHP dams (Refer to site locations Figures 1 and 2, Appendix B).

Project objective Phase I:

DAM ID# FL00176 – Shadow Run Dam, Riverview, Hillsborough County, FL

Shadow Run Dam impounds Lake Grady and is located on the Bell Creek tributary to the Alafia River within Riverview, Hillsborough County, Florida. Refer to Figure 1 in Appendix B. The current work effort will be to complete an Operations Plan for the Shadow Run Dam. The plan will be a comprehensive single document which includes pertinent information on the dam, key operations procedures , general maintenance guidelines , items of special importance and key operations communications and contacts information.

The work effort will be to:

1) Complete an Operations Plan for the Shadow Run Dam, owned and operated by the

Shadow Run Dam Corporation (SRDC).

Project objective Phase II :

DAM ID# FL00157 – Gibbs Avenue Dam, Saratoga Harbor Estates, Putnam County, FL DAM ID# FL00158 – Ketter Causeway Dam, Saratoga Harbor Estates, Putnam County, FL

The Saratoga Harbor Estates dams impound the unnamed tributary to St Johns River in Saratoga, just north of Acosta Creek and Little Lake George.

The work effort will be to:

1) Conduct a visual inspection and condition assessment of each dam and provide the FDEP and the dam owners with a Certified Condition Assessment Report for each of the two dams.

2) Prepare a customized inundation model for each dam location.

3) Simulate no dam break conditions for each of the two dams based on the 100-year storm and PMP storm events and prepare matching inundation maps based on the results.

4) Simulate dam breaks for each of the two dams based on the Sunny Day, 100-year storm and PMP storm events, including the sequential dam break of the Gibbs Avenue (lower) dam, resulting from the break of the Ketter Causeway (upper) dam; and prepare matching inundation maps based on the results.

Tasks within the Scope of Work:

Conduct Condition Assessment and provide Condition Certification Reports for each dam. Perform Inundation modeling and mapping in accordance with the FDEP Emergency Action Plan Template for Florida Dams, dated December 2011, and the “Federal Guidelines for Inundation Mapping of Flood Risks Associated with Dam Incidents and Failures”, FEMA P-246 dated July 2013; and provide the requisite data to support future emergency planning for the Saratoga Harbor Estates dams. The Inundation modeling necessary for the assessment of downstream flooding hazards will require conducting dam break analyses (using computer modeling) and preparing inundation maps based on HEC - RAS 6.0.1.

The work will consist of the following tasks, which will be conducted in two phases:

Project Phase I – Task 1 Project Phase II – Task 2, Task 3, Task 4, Task 5, Task 6 and Task 7

Project Phase I

Task 1: Complete Operations Plan for Shadow Run Dam

Prepare a Dam Operations Plan for Shadow Run Dam, which will be comprehensive single document that includes, but may not be limited to:

1) Pertinent information on the dam, its location and access to the facilities

2) Key personnel and definition of responsibilities

3) Dam operations procedures

4) General Maintenance categories and guidelines

5) Inspection requirements, i.e., routine and emergency

6) Required instrumentation monitoring and surveillance at the dam

7) Key Operations and maintenance communications and contacts

DELIVERABLES:

1.) Electronically submit a Draft Operations Plan for Shadow Run Dam.

2.) Electronically submit the Final Operations Plan for Shadow Run Dam, incorporating responses to review comments provided by the FDEP.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Project Phase II

Task 2: Visual Condition Assessment and Certified Assessment Reports for Harbor Estates Dams

2.1. Conduct one site visit to the two dams to:

1) Meet with the Saratoga Harbor Estates dam owner and /or the Putnam County Public Works Department, Division of Engineering, representative during the site visit to obtain any first-hand pertinent information available to supplement the visual inspections and the condition assessments of the two dams.

2) Confirm the existing dam data collected in prior task activity and acquire any additional data necessary to assist with the dam condition assessments.

3) Conduct visual inspection of the dam and appurtenances and prepare photographic records of the visual observations at each dam.

4) Prepare Condition Assessment Reports for each dam utilizing FDEP templates and provide the required Certified Condition Assessment Report for the two dams.

DELIVERABLES:

1.) Provide e-mail notification to the FDEP at least one week prior to each scheduled site visit for visual inspection and dam condition assessments. The notification should include the date, time, meeting location, and the vendor contact name and phone numbers (office and cell). The e-mail notification should be sent to Tracy.Woods@FloridaFDEP.gov.

2.) An electronic version of documents obtained from the dams’ owner, including any data relative to original design plans, inspections, maintenance records, etc.

3.) Prepare Draft Condition Assessment Forms and Photographs for each dam utilizing FDEP templates, and electronically submit to FDEP .

4.) Prepare and electronically submit the Final Certified Condition Assessment Report for each dam, incorporating responses to FDEP comments.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Task 3: Field Survey & Bathymetry Data Acquisition and Historic Data Review

3.1. Complete field surveying and bathymetry data acquisition at each dam to:

1) Establish the top of dam profile, embankment dam cross sections and collect dam outlet works dimensions data necessary to support the hydraulic and dam break analyses.

2) Confirm (ground truth) site topographic mapping at each dam and downstream impact areas.

3) Conduct bathymetric survey of each dam impoundment to establish the elevation -storage – area relationships between the bottom of the lake and dam operating pool levels.

4) Conduct Bathymetric Survey of the tributary stream between Gibbs Avenue and the mouth and along St Johns River at the confluence with the tributary stream.

3.2. Review As - Built dam/roadway crossing data provided by Putnam County Department of Public Works, Division of Engineering, versus field survey data obtained in Task 2.1.

1) Review and validate As- Built data with data obtained from field survey dam elevation-storage data and collect any pertinent additional data necessary to perform the dam condition and hydrologic analyses.

2) Conduct project site area reconnaissance to review current condition of each dam and appurtenances, and downstream potential hazard locations.

DELIVERABLES:

1.) Provide e-mail notification to the FDEP at least one week prior to any scheduled site visit and / or to meet with the owners or their representatives, and to conduct the required field surveying and bathymetry work. The notification should include the date, time, meeting location, and the vendor contact name and phone numbers (office and cell).

The e-mail notification should be sent to Tracy.Woods@FloridaFDEP.gov.

2.) An electronic version of the field surveying data obtained for each dam, along with photographs taken at local survey locations.

3.) An electronic version of the bathymetry data gathered, along with corresponding shape files and pdf data files for each lake / dam site location.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Task 4: LiDAR Data Compilation and Bathymetry Data Merging

1) Compile the existing LiDAR and Putnam county 1ft contour derived DEM data developed for the project study area as part of prior Task Assignment 4, for the Saratoga Harbor Estates dams project area.

2) Prepare a project specific DEM mosaic buffering the project watershed area by 350 -500 feet.

3) Integrate the buffered area DEM with the Bathymetry Digital Elevation Model (BEM) hydrographic survey data developed in Task 2 above to produce a seamless merged DEM/BEM for the Gibbs Avenue and Ketter Causeway Dam sites and the downstream flooding impact area.

DELIVERABLES:

1.) Provide the project specific DEM mosaic buffering the project watershed area by 350- 500 feet.

2.) Provide the Integrated buffered DEM with the BEM hydrographic survey as a seamless merged DEM/BEM for the SHE dams.

3.) Provide the electronic LiDAR and bathymetry data and merged DEM/BEM.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Task 5: Conduct No Dam Break Inundation Modeling and Mapping

1) Perform hydrologic and routing analysis for each dam site location using the selected HEC-HMS computer program in conjunction with the HEC-RAS modeling program and prepare inundation maps based on the results. Each dam shall be modeled for the 100- year 24- hour storm No Dam Break condition and flood inundation maps prepared.

2) Perform hydrologic routing analysis and dam overtopping analysis for each dam for the PMP storm event, under the No Dam Break condition, and prepare inundation maps based on the results. The methodology outlined in HYDROMETEOROLOGIAL REPORT No.51, Probable Maximum Precipitation Estimates, United States East of the 105th Meridian, published by the US Dept. of Commerce, National Oceanic and Atmospheric Administration, shall be used.

3) Compare the results of the 100-year and PMP storm events No Dam Break scenarios and routing analyses for each dam.

4) Prepare and submit Draft No Dam Break Inundation Maps (IM)

5) Prepare and submit Final No Dam Break Inundation Maps (IM)

6) Prepare and submit Draft Comparative No Dam Break Analysis Mapping

7) Prepare and submit Final Comparative No Dam Break Analysis Mapping

8) Prepare downstream impacted properties map, including highlighting the maximum flooding depth above ground at the structures, for the No Dam Break scenarios. The impacted properties map shall be included in the No Dam Break inundation Modeling and Mapping Report as an Appendix.

DELIVERABLES:

1.) Electronically submit the Draft No Dam Break Inundation Modeling and Mapping (IMM)report for 100-year 24-hour storm PMP storm event scenarios both dam sites, which includes the project information, analysis assumptions, methodology, model input and output results and GIS inundation map outputs for review by FDEP staff.

2.) Electronically submit a Draft Comparative No Dam Break analysis mapping for the 100-year 24-hour storm PMP storm event scenarios considered at each dam site, as an Appendix to the report, for review by FDEP staff. The comparison shall include the flood inundation footprints, flood velocities, peak wave elevations, and peak wave arrival times at selected downstream locations.

3.) Electronically submit the Final No Dam Break Inundation Modeling and Mapping report for 100-year 24-hour storm PMP storm event scenarios both dam sites, which includes the project information, analysis assumptions, methodology, model input and output results and GIS inundation map outputs, incorporating FDEP comments.

4.) Electronically submit the Final Comparative No Dam Break analysis mapping for the 100-year 24-hour storm PMP storm event scenarios considered at each dam site, as an Appendix to the report, incorporating FDEP comments.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Task 6: Complete Dam Break Inundation Modeling and Mapping

1) Perform dam break and routing analysis for each dam site location using the selected computer modeling program and prepare inundation maps based on the results. The dam breaks at each dam shall be modeled for the 100- year 24- hour storm, PMP storm event and Sunny Day failures.

2) Perform dam overtopping analysis, as well as dam break and routing analysis for each dam for the PMP storm event and prepare inundation maps based on the results. The methodology outlined in HYDROMETEOROLOGIAL REPORT No.51, Probable Maximum Precipitation Estimates, United States East of the 105th Meridian, published by the US Dept. of Commerce, National Oceanic and Atmospheric Administration, shall be used.

3) Compare the results of the different dam break scenarios and routing analyses at each dam site location.

4) Prepare and submit Draft Dam Break Inundation Maps (IM)

5) Prepare and submit Draft Comparative No Dam Break versus Dam Break Analysis Mapping

6) Prepare and submit Final Dam Break Inundation Maps (IM)

7) Prepare and submit Final Comparative No Dam Break versus Dam Break Analysis Mapping

8) Prepare downstream impacted properties map, including highlighting the maximum flooding depth above ground at the structures, for the Dam Break scenarios. The impacted properties map shall be included in the Dam Break inundation Modeling and Mapping Report as an Appendix.

DELIVERABLES:

1.) Electronically submit the Draft Dam Break computer modeling Inundation Modeling and Mapping report for 100-year 24-hour storm, PMP storm event and Sunny Day failure scenarios at both dam sites, which includes the project information, analysis assumptions, methodology, model input and output results and GIS inundation map outputs for review by FDEP staff.

2.) Electronically submit the Draft Comparative Dam Break versus No Dam Break analysis mapping of the scenarios considered at each dam site, as an Appendix to the report, for review by FDEP. The comparison shall include the dam break flood inundation footprints, flood velocities, peak wave elevations, and peak wave arrival times at selected downstream point of interest locations.

3.) Electronically submit the Final Dam Break Inundation Modeling and Mapping report for 100-year 24-hour storm, PMP storm event and Sunny Day failure scenarios at both dam sites, which includes the project information, analysis assumptions, methodology, model input and output results and GIS inundation map outputs, incorporating FDEP comments.

4.) Electronically submit the Final Comparative Dam Break versus No Dam Break analysis mapping for the 100-year 24-hour storm PMP storm event and Sunny Day failure scenarios at each dam site, as an Appendix to the report, incorporating FDEP comments. Submit the electronic data for the Dam Break inundation study.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Task 7: Dam Failure Map for the Saratoga Harbor Estates Dams

1) A Dam Failure inundation map generated from the computer modeling analyses will be prepared for future flooding emergency planning purposes and shall conform to the applicable requirements in the FEMA Federal Guidelines for Dam Safety, Hazard Classification System for Dams (FEMA Publication 333), January 2004. The dam failure inundation map will be prepared for the worse case dam break scenarios, since the failure of Ketter Causeway Dam will likely contribute to the cascading failure of Gibbs Avenue Dam during extreme events.

DELIVERABLES:

1) Electronically submit a Draft of the Dam Failure Map for Saratoga Harbor Estates dams, for review by the FDEP.

2) Electronically submit the Final Dam Failure Map for Saratoga Harbor Estate Dams, for approval by the FDEP, incorporating the response to the FDEP review comments on the Draft Dam Failure Map. Also, provide a separate cover letter summarizing the response to comments and listing revisions to the draft Dam Failure Map.

Performance Measure: Deliverables will be reviewed by the Department to confirm that they are complete, accurate, and timely.

Key Personnel

FDEP

Role Name Entity

Project Manager Tracy Woods FDEP Contract Manager Genita Alexander FDEP

Mott MacDonald Role Name Entity

Project Principal David Skipper Mott MacDonald Project Manager James Johnson Mott MacDonald

Principal Engineer Michael Cox Comak Group Lead Civil Engineer Brandon Bagoo Comak Group

Survey Manager Patrick McCarthy Southeastern Surveying and Mapping Corp. (SSMC)

Shadow Run Dam – Shadow Run Dam Corp(SRDC), Hillsborough County, FL

Role Name Entity Owner Contact Beatrice Adams SRDC

Gibbs Avenue and Ketter Causeway Dams – Saratoga Harbor Estates(SHE), Putnam County, FL

Role Name Entity Contact Michael Rodriguez SHE/Putnam County

Engineering Division

Project Schedule: CONSULTANT is available to begin work on this project immediately following receipt of an approved Task Order from FDEP. The Project shall be conducted in two phases:

Project Phase I – Task 1 Project Phase II – Task 2, Task 3, Task 4, Task 5,Task 6, and Task 7

Compensation and Method of Payment

Compensation to be paid to the Consultant for providing the services described herein shall be on a lump sum basis for each task Deliverable. No compensation will be paid for services and/ or tasks that are not performed. The fixed-price lump sum compensation for each Deliverable shall be as listed in the detailed Payment and Deliverables Schedule Table. See Appendix A for Payment and Deliverables Schedule Table.

The Consultant will submit invoices to the FDEP for work performed at the completion and acceptance by FDEP of each deliverable. Invoicing will be accompanied by a brief description of the work effort completed, including deliverables achieved, in accordance with the attached Fee Schedule.

Compensation will not be paid for a deliverable until the deliverable has been completed and accepted by the FDEP.

1. AUTHORIZATION

This following individual is a representative for the CONSULTANT with the authority to enter into a binding Contract with the FDEP:

Signature Date

11/7/2022

Name and Title

David Skipper, PE – Division Manager

Company Name

Mott MacDonald Florida, LLC

Appendix A

PAYMENT AND DELIVERABLES SCHEDULE

Project Phase I

For all tasks, payment shall be made on a fixed price basis in the fixed amounts specified below for each deliverable following receipt and acceptance by the FDEP in accordance with Contract Terms.

Deliverable Deliverable Description Due Date Total Payment Amount

Task 1

Complete Operations Plan for Shadow Run Dam

1) Electronically submit Draft Operations Plan for Shadow Run Dam, Riverview, Hillsborough County, FL (including consultation with SRDC &

FDEP)

2) Electronically submit Final Operations Plan for Shadow Run Dam, Riverview, Hillsborough County, FL (incorporating comments from

SRDC & FDEP)

12/05/2022

12/27/2022 $19,988.80

Phase I SUBTOTAL $19,988.80

PAYMENT AND DELIVERABLES SCHEDULE (cont’d)

Project Phase II

For all tasks, payment shall be made on a fixed price basis in the fixed amounts specified below for each deliverable following receipt and acceptance by the FDEP in accordance with Contract Terms.

Deliverable Deliverable Description Due Date Total Payment Amount

Task 2

Visual Condition Assessment and Certified Assessment Report 1.) e-mail Notification to FDEP regarding visual inspection site work 2.) Electronic version of documents obtained from the Saratoga Harbor Estates Dams Contacts.

3.) Conduct Visual Inspection of dam and submit electronic version of Draft Condition Assessment Forms and Photographs to FDEP.

4.) Prepare and electronically submit to FDEP the Final Certified Dam Condition Assessment Reports.

12/05/2022

12/27/2022 $ 9,964.32

Task 3

Field Survey & Bathymetry Data Acquisition and Historic Data Review 1.) e-mail Notification to FDEP regarding startup of Field Survey and Bathymetry Data Acquisition.

2.) Electronic version of field survey data gathered plus Photos taken at local survey locations.

3.) Electronic version of Bathymetry data gathered with shape files and pdf data files for each dam and tributary stream segment.

12/27/2022 $24,278.40

Task 4

LiDAR Data Compilation and Bathymetry Data Merging 1.)Provide the project specific DEM mosaic buffering the project watershed area by 350-500 feet.

2.)Provide the integrated buffered DEM with the BEM hydrographic survey as a seamless merged DEM/BEM for the SHE dams.

3.) Provide the electronic LiDAR and bathymetry data and merged DEM/BEM.

01/23/2023 $3,773.52

PAYMENT AND DELIVERABLES SCHEDULE (cont’d)

Deliverable Deliverable Description Due Date Total Payment Amount

Task 5

No Dam Break Inundation Modeling and Mapping

1)Electronically submit the Draft No Dam Break Inundation Modeling and Mapping (IMM) report for 100-yr and PMP storm events.

2)Electronically submit Draft Comparative No Dam Break analysis mapping, as an Appendix to IMM report.

3)Electronically submit Final No Dam Break Inundation Modeling and Mapping (IMM) report for 100-yr and PMP storm events.

4) Electronically submit Final Comparative No Dam Break analysis mapping, as an Appendix to IMM report.

03/24/2023

04/24/2023 $ 13,814.52

Task 6

Dam Break Inundation Modeling and Mapping 1)Electronically submit Draft Dam Break Inundation Modeling and Mapping (IMM) report for 100-yr,PMP and Sunny Day failure events 2)Electronically Draft Comparative Dam Break versus No Dam Break analysis mapping, as Appendix to IMM Report 3)Electronically submit Final Dam Break Inundation Modeling and Mapping (IMM) report for 100-yr,PMP and Sunny Day failure events

4) Electronically submit Final Comparative Dam Break versus No Dam Break analysis mapping, as an Appendix to IMM Report

05/30/2023

06/15/2023 $18,964.20

Task 7

Dam Failure Map for the Saratoga Harbor Estates Dams 1.)Electronically submit a Draft Dam Failure Map for Saratoga Harbor Estates dams for review by FDEP 2.)Electronically submit the Final Dam Failure Map for Saratoga Harbor Estates dams, incorporating FDEP review comments.

07/14/2023

07/28/2023 $10,177.24

Phase II SUBTOTAL $ 80,972.20

Phase I and Phase II TOTAL $ 100,961.00

Appendix B

Figures

Figure 1. Dam ID # FL00176 - Shadow Run Dam

Shadow Run Dam

Figure 2. DAM No.1 ID # FL00157& FL00158 - Saratoga Harbor Estates Dam

Figure 3. Dam ID # FL 00157 – Gibbs Avenue Dam Watershed

Figure 4. Dam ID # FL 00158 – Ketter Causeway Dam Watershed

Appendix C

Southeastern Survey and Mapping Co Proposal for Field Surveying and Bathymetry data Acquisition is appended hereto under separate cover (See attachment).

100 % Employee-Owned | www.southeasternsurveying.com

Orlando, Florida | Jacksonville, Florida | Chipley, Florida

Tampa, Florida | Kissimmee, Florida | Marianna, Florida | Tavares, Florida | Dothan, Alabama

September 14, 2022

VIA EMAIL: mgcox@comakgroup.com

Michael G. Cox, PE

President - Principal Engineer

Comak Group, Inc.

Head Office:

1182 Canyon Way, Suite OFC

Wellington, FL 33414

RE: Project Name: Saratoga Harbor Estates Dams Address: Saratoga Harbor Estates Dams, Putnam County, FL Section 39, Township 11 South, Range 26 East, Putnam County, Florida

Dear Michael, We are pleased to submit our proposal for Surveying Services on the above referenced project.

SCOPE OF WORK:

Provide a Topographic Survey to meet the Standards of Practice as prescribed by the Florida Board of Professional Land Surveyors in Chapter 5J-17 FAC, Section 472.027 of the Florida Statutes. The survey will include the following:

1. Establish the top of dam profiles, embankment dam cross sections and collect dam outlet works (Low level pipe) dimensions data necessary to support hydrologic, hydraulic, no dam break and future dam break analyses for High Hazard Potential Dam Emergency Action Plans.

2. Confirm (ground truth) site topographic mapping at each dam and downstream impact areas along the tributary discharging to St. Johns River, Refer to Figure 2.

3. Conduct bathymetric survey of each dam impoundment lake, Refer to Figure 2, to establish the elevation

- storage - area relationships between the bottom of the lake and dam operating pool levels.

4. Conduct bathymetric survey of the tributary Stream and the at the confluence with St. Johns River, Refer to Figure 2, and establish elevation storage area relationship of the tributary stream section and at the Confluence with St. Johns River.

ADDITIONAL SERVICES

Any service not explicitly provided for in the above scope will be billed as additional services and will be performed at our then current hourly rates as provided for in Exhibit A. Additional services we can provide include, but are not limited to:

INFORMATION PROVIDED BY CLIENT

SSMC shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s consultants or representatives. The Client shall provide all information requested by SSMC during the project, including, but not limited to, the following:

mailto:mgcox@comakgroup.com

Z:\PROPOSALS\2022\09-10-2022 MichaelSaratoga Harbor Estates Dams , Putnam County, FL - Bathymetry Survey and Field Cross sections\Saratoga Harbor Estates Dam Topo-Bathymetric Survey Proposal .docx

DELIVERABLE

The final product will be an electronic file for your use.

DELIVERY

All documents will be sent to the client or the client’s representative(s) via USPS. If overnight shipping is requested or required by the client or the client’s representative(s), then said charges would appear as a separate item on our invoice unless we are provided with the client’s overnight carrier account number for shipping.

PROJECT TIMELINE

We anticipate the completion of the above-described work within Thirty (30) business days after receipt of a written notice to proceed.

EXPENSES AND FEES

Our fee for the above-referenced work will be as follows:

Topographic and Bathymetric Survey: $21,376.00

Payment Terms:

Payment is expected within thirty (30) days from the date of the invoice.

Credit Card Convenience Fee SSMC is committed to providing a range of payment options to our clients. Credit Card payments made via phone will result in a Convenience Fee. A Convenience Fee of $25 will be applied to Credit Card payments. We will continue to offer other payment methods, including cash, paper checks, and electronic check payments (ACH), which carry no additional charge.

We look forward to the opportunity to work with you on this project.

Sincerely, Patrick McCarthy, CST III Project Manager

Z:\PROPOSALS\2022\09-10-2022 MichaelSaratoga Harbor Estates Dams , Putnam County, FL - Bathymetry Survey and Field Cross sections\Saratoga Harbor Estates Dam Topo-Bathymetric Survey Proposal .docx

If the above scope, period of service, and method of compensation meets with your approval, please have an authorized person execute below and send via email to contracts@southeasternsurveying.com as an official notice to proceed along with the notice of commencement. Fees and times stated in this agreement are valid for six months from the date of the proposal.

CLIENT AUTHORIZATION

I declare that I am authorized to sign the binding contractual document. I also declare that I have read, understand, and accept this proposal.

Signature Date

Printed Name Title (if any) mailto:contracts@southeasternsurveying.com

Z:\PROPOSALS\2022\09-10-2022 MichaelSaratoga Harbor Estates Dams , Putnam County, FL - Bathymetry Survey and Field Cross sections\Saratoga Harbor Estates Dam Topo-Bathymetric Survey Proposal .docx

EXHIBIT “A”

HOURLY RATES

Professional Surveyor & Mapper $162.00/per hour

Project Manager (Survey) $162.00/per hour

Project Manager (SUE) $162.00/per hour

Senior Technician (Survey) $122.00/per hour

Senior Technician (SUE) $122.00/per hour

CAD Technician $108.00/per hour

2 Person Survey Field Crew $163.00/per hour

3 Person Survey Field Crew $214.00/per hour

4 Person Survey Field Crew $265.00/per hour

2 Person SUE Field Crew $198.00/per hour

3 Person SUE Field Crew $276.00/per hour

D ate:

Project N am e:

Saratoga H arbor Estates D am

Topo-Bathym etric Survey Proposal

C ontract:

M

IKE C

O X

N am e of Firm

C O

M

AK G

R O

U P

M an

H rs

H rly R ate Fee

M an

H rs

H rly R ate Fee

M an

H rs

H rly R ate Fee

M an

H rs

H rly R ate Fee

M an

H rs

H rly R ate Fee

M an

H rs

H rly R ate Fee

162.00

486.00

108.00

324.00

95.00

163.00

3,260.00

181.00

198.00

4,070.00

162.00

486.00

108.00

324.00

95.00

163.00

6,520.00

181.00

198.00

7,330.00

162.00

1,296.00

108.00

2,160.00

95.00

163.00

6,520.00

181.00

198.00

9,976.00

162.00

108.00

95.00

163.00

181.00

198.00

162.00

108.00

95.00

163.00

181.00

198.00

162.00

108.00

95.00

163.00

181.00

198.00

162.00

108.00

95.00

163.00

181.00

198.00

162.00

108.00

95.00

163.00

181.00

198.00

162.00

108.00

95.00

163.00

181.00

198.00

21,376.00

LU

M

P SU

M

FEE B

R

EAK

D

O W

N

PR

O

JEC

T M

AN

AG

ER

SEN

IO

R

TEC

H N

IC

IAN

SU

R

VEY TEC

H

N

IC

IAN

2 M

AN

SU

R

VEY C

R

EW

3 M

AN

SU

R

VEY C

R

EW

2 M

AN

U

TILITY C

R

EW

LU

M

P SU

M

FEE TO

TAL

21,376.00 $ 2,808.00

16,300.00

H ours Totals

2,268.00

C O

N

TR

O L

BATH

Y

TO

PO

FEE Q

UO

TATIO

N PRO

PO

SAL

AC

TIVITY

PR

O

JEC

T M

AN

AG

ER

C

AD

TEC

H N

IC

IAN

SU

R

VEY TEC

H

N

IC

IAN

2 M

AN

SU

R

VEY C

R

EW

3 M

AN

SU

R

VEY C

R

EW

2 M

AN

U

TILITY C

R

EW

SEP,14-2022

GENERAL TERMS AND CONDITIONS

These standard terms and conditions (“STCS”) are incorporated by reference into the foregoing proposal, along with any future modifications or amendments (the "Agreement") between Southeastern Surveying and Mapping Corporation (“SSMC”) and its Client (“You" or “Your”) for the performance of surveying services ("Services"). These STCS are fully binding upon you just as if they were fully outlined in the body of the proposal letter and shall supersede any term or provision elsewhere in the agreement in conflict with these

STCS.

SCOPE OF SERVICES

For the fee outlined in the Agreement, you agree that SSMC shall only be obligated to render the Services expressly described in the Agreement. Unless the Agreement explicitly requires, in no event does SSMC has any obligation or responsibility for:

a. The correctness and completeness of any document which was prepared by another entity.

b. The correctness and completeness of any drawing prepared by SSMC, unless it was duly signed and sealed by a registered professional on SSMC’s behalf.

c. Favorable or timely comment or action by any governmental entity on the submission of any construction documents, land use or feasibility studies, appeals, petitions for exceptions or waivers, or other requests or documents of any nature whatsoever.

d. Taking into account off-site circumstances other than those clearly visible and actually known to SSMC from on-site work.

e. The actual location (or characteristics) of any portion of a utility that is not entirely visible from the surface.

f. Site safety or construction quality, means, methods, or sequences.

g. The correctness of any geotechnical services performed by others, whether or not performed as SSMC’s subcontractor.

Should shop drawing review be incorporated into the Services, SSMC shall pass on the shop drawings with reasonable promptness. Checking and approval of shop drawings will be general, for conformance with the design concept of the project to which this Agreement relates (“Project”) and compliance with the information given in the construction documents, and will not include quantities, detailed dimensions, nor adjustments of dimensions to actual field conditions. Approval shall not be construed as permitting any departure from contract requirements, nor as relieving the Contractor of the sole and final responsibility for any error in details, dimensions, or otherwise, that may exist. SSMC does not provide legal, accounting, or insurance services.

YOUR ORAL DE CISIONS

You, or any of your directors, officers, partners, members, managers, employees or agents having apparent authority from you, may orally: (a) make decisions relating to Services or the Agreement; (b) request a change in the scope of Services under the Agreement; or (c) request SSMC to render additional services under the Agreement, subject to our right to require you to submit the request in writing before your decision or request shall be considered to have been effectively made. You may, at any time, limit the authority of any or all persons to act orally on your behalf under this Paragraph, by giving SSMC seven (7) days advance written notice.

STANDARD OF CARE

The standard of care for all professional services performed by SSMC under this Agreement shall be the skill and care used by members of SSMC’s profession practicing under similar circumstances at the same time and in the same locality.

PAYMENT

SSMC may submit invoices at any time to you for Services and reimbursable expenses incurred. Invoices are payable within 30 days of the invoice date. Invoices may be based either upon our estimate of the proportion of the total services completed at the time of billing for lump sum or fixed fee services, or in the case of hourly services, upon rendering of the Services. If any invoice is not paid within 30 days of the invoice date, SSMC shall have the right either to suspend the performance of our Services until all invoices more than 30 days past due are fully paid or to terminate the agreement and to initiate proceedings to recover amounts owed by you. Additionally, SSMC shall have the right to withhold from you the possession or use of any drawings or documents prepared by SSMC for you under this or any other agreement with you until all delinquent invoices are paid in full.

You shall not offset payments of our invoices by any amounts due or claimed to be due for any reason.

If you do not give SSMC written notice disputing an invoice within 20 days of the invoice date, the invoice shall conclusively be deemed correct. All payments made by you should specify the invoice numbers being paid. If SSMC receives payments that do not specify the invoices being paid, you agree that SSMC may apply payments in our sole discretion.

Time is of the essence of your payment obligations, and your failure make full and timely payment shall be deemed a material breach.

PROPRIETARY RIGHTS

The drawings, specifications and other documents prepared by SSMC under this Agreement are instruments of SSMC’s service for use solely for the Project and, unless otherwise provided, SSMC shall be deemed the author of these documents and shall retain all common law, statutory, and other reserved rights, including the copyright and rights to any SSMC trademarks. You shall be permitted to retain copies, including reproducible copies of SSMC’s instruments of service for information and reference for the Project. SSMC’s drawings, specifications, or other documents shall not be used by you or others on other projects for any reason or for completion of this Project by other professionals unless you enter into a written agreement with SSMC allowing for such use. Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication inconsistent with our reserved rights.

TERMINATION

Either party may terminate the Agreement if the other party materially breaches the Agreement. You shall immediately pay SSMC for our services rendered and expenses incurred through the termination date, including fees and expenses that SSMC incur as a result of the termination.

ASSIGNMENT

Neither party shall assign or transfer any rights, interests or claims arising under this Agreement without the written consent of the other. This Agreement shall not confer any benefit or right upon any person or entity other than you, SSMC, and its officers, employees, agents, and subcontractors. SSMC’s officers, employees, agents, and subcontractors shall have and shall be entitled to the protections afforded SSMC under this Agreement.

GOVERNING LAW

This Agreement shall be interpreted under and governed by the laws of the State of Florida. The parties agree that the courts of Orange County, Florida, and the US District Court of the Middle District of Florida (Orlando Division) shall have exclusive jurisdiction over any controversy. The parties consent to the jurisdiction of the Courts and waive any objection either party might otherwise be entitled to assert regarding jurisdiction. The parties irrevocably waive all right to trial by jury in any action, proceeding, or counterclaim arising out of or related to this Agreement.

SEVERABILITY

If any part, term, or provision of this agreement is held to be illegal or unenforceable, the validity and enforceability of the remaining parts, terms, and provisions of this agreement shall not be affected, and each party’s rights shall be construed and enforced as if the agreement did not contain the illegal or unenforceable part, term, or provision.

LIMITATIONS ON LIABILITY

SSMC’s liability for any loss, property damage or bodily injury of or to you caused in whole or in part by SSMC in the performance of this Agreement, or in the performance of any supplementary services in any way related to this Agreement, shall be limited in the aggregate to the amount of fees that you have paid to SSMC for the Services. The parties intend that the preceding limitation on liability shall apply to all claims, whether sounding in tort, in contract, in warranty or otherwise. You release, waive, and shall not seek contribution from, or indemnification by, SSMC for any claims of any nature made against you by any other person who may suffer any loss, property damage or bodily injury in any manner associated with SSMC’s services, or SSMC’s officers, employees, agents and subcontractors under this Agreement, or any supplementary services in any way related to this Agreement. SSMC shall not be liable to you, in any event or for any amount, for delays, or consequential, special or incidental damages; or punitive or exemplary damages.

PAYMENT OF ATTORNEY’S FEES

The losing party shall pay the winning party's reasonable attorney's fees and expenses for the prosecution or defense of any cause of action, claim or demand arising under this Agreement in any court or in arbitration.

INDEMNIFICATION

You agree to indemnify and hold SSMC harmless from and against any and all liability, loss, damages, claims, and demands for loss, damages, property damages or bodily injury, arising out of work undertaken on the Project by you, or your contractor, subcontractor or other independent company or consultant employed by you to work on the Project, or their respective partners, members, managers, directors, officers, employees, agents or assigns; or arising out of any other operation, no matter by whom performed, for and on behalf of you, or such contractor, subcontractor or other independent company or consultant, whether or not due in part to errors or omissions by us in the performance of this Agreement, or in the performance of any supplementary service in any way related to this Agreement, provided that you are not required to indemnify and hold SSMC harmless under this Paragraph in the event of SSMC’s sole negligence.

INSURANCE

SSMC represents that it carries and will continue carry General Liability in the amount of $1M per each occurrence and $2M per general aggregate, Worker’s Compensation in the amount of $1M, Automobile Liability in the amount of $1M, Professional Liability also known as Errors and Omissions in the amount of $5M per occurrence and general aggregate, and Umbrella Coverage in the amount of $5M. General Liability, Automobile Liability and Worker’s Compensation are primary and non-contributory with Umbrella following form.

Certificates of Insurance shall be provided upon request, listing your Company as the certificate holder for a period of one (1) year. SSMC and Client shall waive subrogation against one another.

COMPLETE AGREEMENT

This Agreement contains the entire agreement between the parties concerning the matters covered herein. No prior representations, statements, or inducements made by either SSMC, you, or the respective agents of either, that is not contained in the Agreement shall enlarge, modify, alter, or otherwise vary the written terms of the Agreement unless they are made in writing and made a part of the Agreement by attachment, incorporated by reference in the Agreement or signed or initialed on behalf of both parties.