C250153_PS_12-23-25.docx

This is an interoffice memorandum from the Orange County Transportation Authority (OCTA) outlining the procurement timeline for RFP 250153 regarding Geographic Information Systems (GIS) Cloud Migration Hosting and Management. The RFP will be issued on January 12, 2026, with a second public notice on January 19, 2026. Written questions from prospective bidders are due by 2:00 p.m. on January 20, 2026, with OCTA's responses provided by January 26, 2026. Offers must be submitted by 2:00 p.m. on February 9, 2026, followed by a pre-evaluation meeting at 4:00 p.m. the same day. The evaluation committee will review proposals on February 24, 2026, with interviews scheduled for March 4, 2026 if needed, and best and final offers due March 5, 2026 if applicable. The contract is anticipated to be executed by April 1, 2026.

The project involves building, deploying, and managing a Microsoft Azure cloud environment to support OCTA's desktop and enterprise GIS systems with a total budget of $380,000 over a three-and-a-half-year term. The memorandum serves as an internal review document requiring project manager concurrence from the GIS Section Manager prior to proceeding with the scheduled release and selection process.