C250153_PP_12-23-25-APPROVED.pdf

Revised: 07/20/2010

INTEROFFICE MEMO

Date: December 23, 2025

To: Steve Hossack, PE, Senior Section Manager, Geographic Information

Systems

From: Rhea Aninzo, Contract Administrator, CAMM

Subject: PROCUREMENT PLAN – RFP 250153 “Geographic Information

Systems (GIS) Cloud Migration Hosting and Management”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: RFP IFB

Justification (explain the rationale for using the particular procurement type):

An RFP is applicable as the procurement requires evaluation criteria, in addition to price, to be used to select a firm to build, deploy, and manage a Microsoft Azure cloud environment to support OCTA’s desktop and enterprise geographic information systems (GIS).

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 30% Staffing/Project Organization 20% Work Plan 25% Cost 25% Justification:

Qualifications of the firm is weighted the highest at thirty percent (30%) as the scope requires a Gold or Platinum Esri partner, Azure-certified staff, and at least seven (7) to (10) years of experience with ArcGIS Enterprise cloud migrations for public agencies. Staffing and project organization is weighted at twenty percent (20%) as the proposed team must demonstrate specialized expertise necessary to architect, migrate, and manage a cloud-based GIS environment. Work plan is weighted at twenty-five (25%) as the firm’s proposed work plan should clearly demonstrate its approach to successfully completing the scope of work. Cost and price is weighted at twenty-five (25%) to ensure OCTA receives the best value for the services.

Contract Type: Time & Expense CTO-Based Firm-Fixed Price

Justification (Explain the rationale for using the particular contract type):

The contract type is firm-fixed price because the RFP has a specific Scope of Work detailing specific tasks and deliverables.

Procurement Plan, RFP 250153

Revised: 0720/2010

Retention: Yes % No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

P.M. to provide support documentation identifying how the LD amount was established.

Procurement Schedule: Attached

Suggested Evaluation Team Members:

Internal Evaluators:

Ivy Hang, Senior Transportation Analyst, Planning & Analysis Steve Hossack, PE, Senior Section Manager, Geographic Information Systems Ryan Puchahes, Senior Systems Engineer, Information Systems

Contract Term: (Include Option Years)

Three and a one-half (3 ½) years effective April 1, 2026 through September 30, 2029

Funding Source: Local Measure M2 Federal (CMAQ)

Dollar Amount: Term $380,000

Independent Cost Estimate Received: Yes No

Requisition Received: Yes #R000629 No

DBE Goal: Yes No

Project Manager Concurrence:

Steve Hossack, PE, GIS Section Manager Date

CAMM Section/Department Manager Concurrence:

Iris Deneau, Section Manager, Procurement Date

1/11/26