C250153_ICE_idedits.pdf
PDF 574 KB Posted
- Solicitation number
- 250153
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared for the Orange County Transportation Authority (OCTA) in California for a Geographic Information Systems (GIS) Cloud Migration, Hosting and Management procurement. The project involves migrating, hosting, and maintaining OCTA's Enterprise GIS on a cloud platform. The requisition was prepared by Steve Hossack, GIS Section Manager, on July 1, 2025, with an estimated option term date of July 1, 2025. The contract is structured as a new procurement for a three-and-a-half-year term.
The total estimated cost for this procurement is $380,000, with the ICE breakdown identifying Information Technology Support as the sole cost category. Specifically, the estimate allocates $30,000 for cloud platform setup and migration and $350,000 for cloud hosting fees over the three-year period. All other cost categories—including direct labor, overhead, materials and services (excluding IT), travel, subcontractors, and other direct costs—are estimated at zero. The document notes that this ICE is based on Information Technology Support costs related to a Microsoft Azure cloud environment deployment, though an internal notation indicates concern regarding whether the estimate was based on multiple quotes or broader market research and pricing ranges from potential bidders.
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INDEPENDENT COST ESTIMATE (ICE)
OCTA
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I-GENERAL INFORMATION
Project Description: GIS Cloud Migration, Hosting and SHADED AREA FORPROCUREMENT USE ONLY Management - This requisition is for the procurement of a Assigned Buyer No.:
contractor to migrate, host, and maintain OCT A's Enterprise GIS on a cloud platform. D/M/WBE%:
Purchase Requisition No.:
IZI New Contract / Procurement
D Contract Amendment D Current IFAS Printout Contract I PO No.:
D Contract Task Order
D Option Term
Date: 7/1/2025_____
Requestor: Steve Hossack
Signature:
Cost
(Required for Amendments)
Name
_G_IS _S_ec_t_io_n _ M_a_na�g�e_ r ____ Phone Ext.: 5590 Title
Estimate: $ 380,000.00 (include shipping, handling and taxes, if applicable)
PART II -ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services 1. Tasks you want done 1. Current or past contracts for similar (Other than A&E)
2. Types of people needed services
(i.e., supervisor, administrative 2. Other properties / departments doing assistant, other) similar work
3. Positions required (i.e., Project 3. Historical price and cost data Manager, Deputy PM, Senior Engineer I Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 1 of 3 ideneau Sticky Note Missing req number ideneau Sticky Note ICE shouldn't be based on a single quote. Did the PM do additional research? Did they take any other factors into consideration like a range of pricing that firms may propose?
m
INDEPENDENT COST ESTIMATE (ICE)
OCTA
PART Ill - INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Steve Hossack Date: 7/1/2025__
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR Estimated Rate Per Estimated Total Est.
(List of Labor Cateqories) Hours Hour($) Cost($) Cost($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
Rate(%) Total Estimated Total Est.
2. OVERHEAD (use decimal Labor($) Cost($) Cost($) input)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology {IT]) Estimated Total Est.
Cost($) Cost($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Total Est.
Cost($) Cost($) Cloud platform setup and migration $30,000.00 Cloud hosting fee for three years $ 350,000.00
Total IT Support: $ 380,000.00
5. TRAVEL
Estimated Total Est.
Cost($) Cost($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSUL TANT(S)
Estimated Total Est.
Cost($) Cost($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Total Est.
Cost($) Cost($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 380,000.00
FA-CAMM-006.docm (09/25/15) Page 3 of 3
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