C250153_Email_PP_and_PS_Info_12-22-25.pdf

Rhea Aninzo

From: Steve Hossack Sent: Monday, December 22, 2025 11:07 AM To: Rhea Aninzo Subject: RE: R000629 Documents

Hi Rhea, This schedule works for me. Thanks.

Yes, I anticipate that the total term will be more than three years. Phase 1 may take 4-6 months, and we want Phase 2 to be 3 years of hosting our environment.

Please reach out if you have further questions or need to discuss. I’ll be out of the oƯice next week as well.

Steve Hossack, PE GIS Section Manager Orange County Transportation Authority 714-560-5590 shossack@octa.net

From: Rhea Aninzo <raninzo@octa.net> Sent: Monday, December 22, 2025 8:01 AM To: Steve Hossack <shossack@octa.net> Subject: RE: R000629 Documents

Good morning Steve, Could I please check if the below schedule works for you? I’ll be out next week, so will submit the RFP for review this week. I checked everyone’s calendars, and we’re all currently available for the pre-evaluation, evaluation, and interview dates.

January 12 Issue RFP January 20 Questions Due 2:00 p.m.

January 26 OCTA’s Response February 9 OƯers Submitted 2:00 p.m., Pre-Evaluation Meeting 4:00 p.m.

February 24 Evaluation Committee Reviews Proposals March 4 Interviews (if needed) March 5 Best and Final OƯer (if needed) April 1 Contract Executed

I also wanted to confirm the contract term. Will the total term be more than three years? Since Phase 2 will be for three years, is Phase 1 expected to be a few months to a year? If so, we may need to factor that time to the overall contract term.

Thank you, Rhea

From: Steve Hossack <shossack@octa.net> Sent: Wednesday, December 17, 2025 5:01 PM To: Rhea Aninzo <raninzo@octa.net> Subject: RE: R000629 Documents

Hi Rhea, Please see attached updated ICE and Scope of Work with my responses to your questions.

I’m fine with the changes you made to evaluation criteria.

The new system will not store any personal identifiable information (PII). There will be no direct connection to OCTA’s network.

Please let me know if you have any questions or need additional information. Thanks.

Steve Hossack, PE GIS Section Manager Orange County Transportation Authority 714-560-5590 shossack@octa.net

From: Rhea Aninzo <raninzo@octa.net> Sent: Wednesday, December 17, 2025 11:48 AM To: Steve Hossack <shossack@octa.net> Subject: RE: R000629 Documents

Hi Steve, A few follow up questions:

- Can the ICE please be updated? The amount can’t be lower the req. Currently, the ICE is $379,740 and the req is $380,000.

- For the evaluation criteria, cost can’t have the lowest weight and has to be at least 25%. What do you think about changing staƯing/project organization to 20%?

o Qualifications of firm: 30% o StaƯing/Project Organization: 25% 20% o Work Plan: 25% o Cost: 20% 25%

- I had questions on several acronyms in the scope. Could I confirm what they stand for? Feel free to reply directly within the Word Doc.

- Regarding insurance, Risk Management would like to know whether there will be any connectivity to the OCTA network and whether any personal identifiable information (PII) will be stored in the cloud. If so, we will include Cyber insurance as a requirement.

Thank you, Sent: Thursday, December 11, 2025 5:22 PM To: Rhea Aninzo <raninzo@octa.net> Subject: RE: R000629 Documents

Sounds good. Thank you!

Steve Hossack, PE GIS Section Manager Orange County Transportation Authority 714-560-5590 shossack@octa.net

From: Rhea Aninzo <raninzo@octa.net> Sent: Thursday, December 11, 2025 5:19 PM To: Steve Hossack <shossack@octa.net> Subject: RE: R000629 Documents

Hi Steve, Thank you! I’ll get started on the RFP and procurement docs next week. I’ll reach out if there are any questions.

Have a good evening.

Sent: Wednesday, December 10, 2025 4:02 PM To: Rhea Aninzo <raninzo@octa.net> Subject: RE: R000629 Documents

Hi Rhea, Here are the Evaluation Committee members:

1) Myself

2) Ryan Puchahes - rpuchahes@octa.net

3) Ivy Hang - ihang@octa.net

Please let me know if you have any questions or need to discuss further. Thanks!

Steve Hossack, PE GIS Section Manager Orange County Transportation Authority 714-560-5590 shossack@octa.net

From: Steve Hossack Sent: Tuesday, November 11, 2025 4:05 PM

To: Rhea Aninzo <raninzo@octa.net> Subject: RE: R000629 Documents

Hi Rhea, Attached is the MS Word version of the SOW.

There will not be a retention on this contract.

Thanks!

Steve Hossack, PE GIS Section Manager Orange County Transportation Authority 714-560-5590 shossack@octa.net

From: Rhea Aninzo <raninzo@octa.net> Sent: Tuesday, November 11, 2025 4:00 PM To: Steve Hossack <shossack@octa.net> Subject: RE: R000629 Documents

Hi Steve, Sounds good, thank you.

Could I please get the Word version of the scope? I’ll need to add the “Limitation on Governmental Decisions” clause and send it to General Counsel for Form 700 review. CAMM may also have edits on it.

Could I also check if there will be retention on the contract?

Appreciate your help, Sent: Monday, November 10, 2025 5:59 PM To: Rhea Aninzo <raninzo@octa.net> Subject: R000629 Documents

Hi Rhea, Attached are the following documents:

1) ICE

2) Scope of Work

3) Scope of Work Verification Form

More information:

1) There is no previous/current agreement number

2) We hope to start the contract by mid-April 2026

3) Funding Account (M2): 0017-7669-M0201-9R3

4) We will use the following weights for the evaluation criteria:

a. Qualifications of firm: 30%

b. StaƯing/Project Organization: 25%

c. Work Plan: 25%

d. Cost: 20%

5) No licenses/certifications required

I’ll need to follow up with the Evaluation Committee members. Probably later this week or next week.

Steve Hossack, PE GIS Section Manager Orange County Transportation Authority 714-560-5590 shossack@octa.net